1240LS24Q0025 Fremont River RD Office Janitorial RFQ.pdf

Solicitation Number:1240LS24Q0025 Fremont River Ranger District (Loa Office) Janitorial

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2024-02.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 561720 and the Small

Business Size Standard is $22.0 Million.

(v) Schedule of Items/Price Schedule

Item 0001 – Base Year – May 1, 2024 – April 30, 2025

Item Supplies/Services Qty Unit of

Issue

Unit Price Total Price

1a. Janitorial Services – Loa Office 12 Month $ $

Total Quote: $

Item 0002 – Option Year One – May 1, 2025 – April 30, 2026

Issue

Unit Price Total Price

2a. Janitorial Services – Loa Office 12 Month $ $

Item 0003 – Option Year Two – May 1, 2026 – April 30, 2027

Issue

Unit Price Total Price

3a. Janitorial Services – Loa Office 12 Month $ $

Item 0004 – Option Year Three – May 1, 2027 – April 30, 2028

Issue

Unit Price Total Price

4a. Janitorial Services – Loa Office 12 Month $ $

Item 0005 – Option Year Four – May 1, 2028 – April 30, 2029

Issue

Unit Price Total Price

5a. Janitorial Services – Loa Office 12 Month $ $

Total Quote, BASE YEAR – OPTION YEAR 4 $

Indicate Ability to Perform Service Per the Schedule Outlined in the

Performance Work Statement Y or N:

Quoter’s Company Information

Name of Company (Please Print):

UEI NUMBER from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

(vi) Description of Requirement

General Specifications/Scope of Contract

This contract requires performance of janitorial and cleaning services and related work in compliance with its terms, specifications, and provisions. This includes furnishing labor, supervision and transportation. The

Government will furnish cleaning supplies, cleaning equipment and restocking supplies. The area to be cleaned or maintained consists of approximately 4,050 square feet of office and storage space.

This work is being solicited as a performance-based service contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

A. CONDUCT OF WORK:

Janitorial services shall be performed in accordance with the Frequency Schedule between the hours of 6:00 p.m. and 6:00 a.m., TWO (non-consecutive) days per week, which may include over the weekend unless otherwise directed by the Contracting Officer’s Representative. The Contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. In the event that a work schedule falls on a

National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

Federal Holidays are:

New Year’s Day Martin Luther King Jr. Day President’s Day

Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veteran’s Day

Thanksgiving Day Christmas Day

Unforeseen Building Closures – When an unforeseen building closure occurs on a regularly scheduled day of work, the Government shall have the following options:

a. To require the contractor to perform work necessary to sustain operations on the following duty day.

b. To forgo the work and reduce payment due the Contractor accordingly for work not performed.

The Contractor shall prevent their employees from disturbing papers on desks, opening drawers or cabinets, or using telephones and office machines provided for Official Government use, and see that all articles found by contractor employees are turned in to an official of the Forest Service.

B. CONTRACTOR’S RESPONSIBILITY:

1. The Contractor shall be responsible for all damages to persons or property that occurs as a result of his/her negligence, as well as that resulting from acts of his/her employees, agents or subcontractors, and the contractor shall save and keep harmless the Government against any or all loss, cost, damage, claims, expense, or liability in connection with the performance of this contract.

2. The Government will not be responsible in any way for damage, fire, theft, accident, or otherwise, to the Contractor’s stored supplies, materials, equipment, or to the Contractor’s belongings brought into the building.

3. The Contractor shall supply some type of identification that must be worn at all times while on the premises by the Contractor or his/her employees (FAR 4.1303 Personal Identify Verification of Contractor Personnel).

4. The Contractor shall inform the COR of any items in need of repair/replacement.

5. Key Control – The Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons.

a. Keys issued by the Government shall not be duplicated.

b. The Contractor will report the occurrence of a lost key to the Contracting Officer not later than the next duty day.

c. The Contractor will be required to reimburse the Government for replacement the locks or re-keying as a result of the Contractor loss of keys. In the event a mater key is lot or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

d. It is the responsibility of the Contractor to prohibit the use of keys issued by the

Government to persons other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

6. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required remaining on, are turned off in each room as it is completed.

C. Deliverables:

The tasks for each functional area are outlined in the Technical Specifications Section. The performance of the tasks will be monitored periodically based on the Performance Requirements Summary Sheet (Attachment E) and reported monthly via the Quality Assurance Checklist (Attachment C). The completed Checklist will be retained in the Contracting Officer’s Representative (COR) file and a copy provided to the Contracting Officer.

D. Quality:

A. Quality Assurance of Work - The Contractor and Contracting Officer’s Representative (COR) shall jointly prepare a work schedule, which will become a part of this contract. The schedule may be revised by obtaining written approval from the COR. Work will be completed in a professional manner and workmanship will be clean and neat so as to be enticing to the general public.

Contractor will be responsible for filling in work schedule.

B. The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the PWS.

C. The COR (or their designated Inspector) will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with the Inspection and Acceptance Section. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The COR will record the results of these inspections on Quality Assurance Checklist included as Attachment C.

Inspection will be conducted more frequently as deemed necessary by the COR. Work shall be considered acceptable if the specifications described in this contract are complied with.

D. Government Remedies – The Contracting Officer shall follow FAR 52.249-8, Default (Fixed Price

Supply and Service), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

E. Travel and Government Vehicles:

Travel reimbursement is not authorized under this contract. For purposes of this contract, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in

Government vehicles without prior authorization by the Contracting Officer.

F. Security:

The Contracting Officer’s Representative (COR) for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while

Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative (COR) when an unauthorized or suspicious person(s) is seen on the premises.

The Forest Service reserves the right to perform security checks on Contractor employees.

G. Training:

The Contractor is responsible for all training for its employees except when training can only be provided by the

Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the

Government conducting training.

H. Identification of Contractor and Contractor Employees

All contract personnel are required to identify themselves as contractors. When working in any situation where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

I. Location and Description:

Work will be completed at the Fremont River Ranger District – Loa Office. Office is located at 138 South

Main, Loa, Utah 84747.

J. Technical Specifications:

A. TWO DAYS PER WEEK (Wednesday and Saturday)

1. Restrooms:

a. Floors shall be swept and wet mopped or scrubbed with a disinfectant as needed (to include the junction of the wall and flooring to ensure that buildup of debris/dirt is not present).

b. Water closets and urinals shall be washed and sanitized. No rust or encrustation shall remain. Traps shall be maintained free from odor at all times. Wash basins shall be cleaned.

c. Mirrors, shelving, dispensers, and chromium fixtures shall be damp wiped and polished.

d. All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

e. Paper towel receptacles shall be emptied and towel, soap, and toilet paper dispensers serviced. In addition, waste receptacles shall be emptied and the rooms policed to remove paper, trash or spillages on a schedule based upon traffic demand.

f. Wipe off all soiled area from walls and partitions.

2. General Office Cleaning:

a. Vacuum all carpet traffic areas.

b. Wipe down drinking fountain.

c. Spot Clean any glass surfaces on doors and front counter.

d. Empty all trash receptacles.

e. Wipe down breakroom tables and cabinetry.

B. WEEKLY

1. Room Cleaning:

a. Dust all furniture including tops of storage cabinets, bookcases, and other office equipment.

b. Dust all window sills, wall pictures, and ledges throughout all offices, hallways, and restrooms, including window blinds.

c. Dust all door facings and wipe off all counter tops.

d. Clean all glass doors in all bookcase sections, inside and out to remove all fingerprints, dirt, and dust.

e. Remove mats from under desks, vacuum carpets under desks, clean and replace mats.

f. All carpeted areas are to be vacuumed to remove dirt, dust and litter including corners and edges adjacent to wall.

g. All tile floors are to be damp mopped using cleaning agent and all black marks are to be removed.

2. Lobbies and Corridors: Clean all inside and outside entrances.

3. Storage Space: Keep storage room clean and free of clutter.

4. Room Cleaning: The office areas and the corridor adjacent to these areas shall receive the following:

a. All wastebaskets will have a trash can liner. Wastebaskets shall be emptied and the waste paper and trash removed to the main disposal area. All trash will be placed in the tied garbage bag and placed in the trash dumpster outside the building.

b. The floor areas not covered are to be vacuumed to remove all dirt, dust, and litter.

c. The carpet areas are to be vacuumed to remove all obvious surface dirt from traffic areas and from under furniture.

d. Horizontal surfaces of desks shall be dusted with a treated dust cloth. Glass desktops shall be cleaned with an untreated cloth. Government employees shall be responsible for cleaning by clearing off desktops Desks not prepared shall be dusted on cleared areas only.

e. Wipe off all soiled areas from walls.

f. Inspect and install needed light bulbs and fluorescent tubes.

5. Lobbies and Corridors:

a. Floors shall be vacuumed.

b. Receptionist counter shall be damp wiped and free from any dust, dirt, and fingerprints.

c. Wipe off all soiled areas from walls.

d. Drinking fountains shall be cleaned with suitable scale removers, germicide, and deodorants.

6. Outside Entrances:

a. Sweep building approaches to remove dust, dirt, or snow.

b. The main and secondary entrances including foyer shall be swept or vacuumed.

c. Glass and kick plates on both sides of entrance and foyer doors shall be cleaned and polished.

C. MONTHLY

1. All Wastepaper receptacles shall be damp wiped inside and out. If plastic bag liners are used, the liners will be replaced as needed.

2. Remove spots from carpeted areas.

D. OTHER SERVICES TO BE PERFOMRED

1. Windows, every four months, wash all windows both inside and outside and clean window tracks (this may involve removing windows and screens to ensure that window cleaning is completed correctly).

2. Clean all venetian blinds during the months of March and September or at other times agreeable to the COR.

Biobased Product Utilization

The Government will provide the products to be utilized in performance of this project. Therefore, the contractor will not be responsible for procuring biobased products or reporting use of any products used to complete this contract.

Government-Furnished Property

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Examples of government –furnished property include, but are not limited to the following items:

Cleaning fluids Disinfectants/Sanitizers Fluorescent Tubes

Light Bulbs Cleaning Rags Floor Brooms

Trash Can Liners Dusters Hand Soap

Paper Towels Trash Cans Toilet Tissue

Vacuum Cleaner

Government Quality Assurance:

Quality assurance will be performed by the Government during the contract at regular intervals. Methods may include visual survey and review of Contractor quality control documents. Deduction for work may include rework at no cost to the Government or Government acceptance with price reduction.

Contractor Quality Control:

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government in quality assurance is to ensure contract standards are met.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

A description of the site specific quality control inspection plan shall be provided within thirty (30) days of contract award. The plan shall include; (1) control procedures for security of Government-provided items such as keys, and lock combinations; (2) location of the inspection documents; (3) corrective or preventive actions that will be taken to meet quality standards; and (4) a customer comments feedback system.

The Operation Plan must be reviewed and updated annually, and as required by the COR.

INSPECTION AND ACCEPTANCE:

Quality Assurance Inspections:

(a) The Government will perform periodic review of the Contractor's Quality Control Procedures, Plan, Inspection Reports, and customer comments.

(b) Quality Assurance Inspections will be made by random sampling or entire inspection of the work, and follow up of customer comments. When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor.

(c) Periodic means one (1) review each month, but may be done more frequently if necessary.

(d) Work that does not meet the contract requirements will be brought to the Contractor's attention.

Repetitive or continuous failure to meet contract requirements may result in a quality adjustment to payment or the Contractor's right to proceed may be terminated.

Contractor Credentialing Requirements

Questions regarding the training needs for your requirement may be addressed to the Office of the Assistant

Secretary for Civil Rights (OASCR), Office of Contracting and Procurement (OCP), Office of Human

Resources Management (OHRM), or Office of Information Affairs (OIA) as applicable.

Mandatory Contractor Training

(Applies to new service contracts awarded after November 1, 2023) (Applies to modified service contracts as applicable)

The contractor must ensure their employees (including subcontractor personnel) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer or Contracting Officer Representative upon request.

Course Name Frequency

(Once, Quarterly, Annually, etc.)

Method of Training Length of

Training

Completion Date

Understanding and

Interrupting

Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in

AgLearn

Anti-Harassment

Training: Identifying and Preventing

Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in

AgLearn

Information Security

Awareness

Annually AgLearn 60 minutes 1 year since last completion date

USDA Records

Management

Annually AgLearn Or Paper-based

60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

If needed, add other courses as approved by the Contracting

Officer

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Fremont River Ranger District – Loa Office. Office is located at 138 South Main, Loa, Utah 84747.

(viii) Points of Contact (POC):

Contracting Officer’s Representative (COR):

Quillon Mortenson

Civil Engineer

Fishlake National Forest USDA-FS

115 E. 900 N.

Richfield, UT 84701

Phone: (435) 630-8634

Email: quillon.mortenson@usda.gov

Contracting Officer (CO):

Whit Fausett

Contract Specialist

Procurement and Property Services – CSA #7

1749 W. 500 S.

Salt Lake City, UT 84104

Phone: 385-270-7112

Email: arlen.fausett@usda.gov

CLAUSES:

(ix) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(x) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV

2023)

Addenda to 52.212-4:

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.245-1 Government Property (SEP 2021)

52.245-9 Use and Charges (APR 2012)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

Clauses:

(xi) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (DEC 2023) )[DEVIATION JAN 2024]

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)-(7)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or mailto:quillon.mortenson@usda.gov mailto:arlen.fausett@usda.gov https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf

Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (Whistleblower

Guidance to Contractor Employees)

☒ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☒ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of

Division R of Pub. L. 117-328).

☒ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☒ (26) (i) 52.219-28, Post Award Small Business Program Re-representation (Sep 2023) (15

U.S.C. 632(a)(2)).

☒ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

☒ (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

☒ (34) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☒ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C.793).

☒ (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

☒ (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020) (E.O. 13513).

☒ (52)(i) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

☒ (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

☒ (62) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct

2018) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

☒ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor

(29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage/Fringe Benefits

GS - 3 Step - 5 $17.20/$4.98

☒ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan

2022).

☒ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(d) (1)-(3)

(e) (1), (2)

Clauses Incorporated by Full Text:

(xii) 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of expiration of the current year.

(xiii) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days of the expiration of the current year; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(xiv) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xv) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf

(xvi) 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from April 1, 2025 through March 31, 2025 plus option years if exercised.

(xvii) 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful quoter is required. It will be scheduled within 10 days after the date of contract award. The conference will be held by phone.

(xviii) 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Project Manager.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

(xviiii) Personal Identity Verification of Contractor Employees

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the

Contracting Officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA

LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the

COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 0800-1200 and 1300-1700 Monday – Friday, Fishlake national

Forest Supervisor’s Office 115 E 900 N, Richfield, UT 84701. Drop off at front desk, Attn: Quillon

Mortenson. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

List of Documents, Attachments, and Exhibits

Attachment Description Pages

A Quality Assurance Surveillance Plan 5

B Wage Determination – WD 2015-5493 (Rev. 21) 12/26/2023 11

C Quality Assurance Checklist 2

D Quality Assurance Checklist – Customer Complaint Form 2

E Performance Requirements Summary 1

Exhibits

1 Experience and Equipment Questionnaire (Contractor required to fill out and return) with any quote submitted)

2 Subcontractor Form SF-1413 1

Attachment A – Quality Assurance Surveillance Plan

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

FOR SUPPORT OF

Fishlake National Forest – Fremont River Ranger District

Loa Office Janitorial

Issued October 2019

TABLE OF CONTENTS

1.0 INTRODUCTION…………………………………………………………………………………….1

2.0 PURPOSE……………………………………………………………………………………………..1

3.0 ROLES AND RESPONSIBILITIES………………………………………………………………….1

3.1 The Contracting Officer………………………………………………………………………….1

3.2 The Contracting Officer’s Technical Representative…………………………………………….2

4.0 METHODS OF SURVEILLANCE…………………………………………………………………...2

4.1 Surveillance Techniques………………………………………………………………………….2

4.2 Customer Feedback……………………………………………………………………………

5.0 DOCUMENTATION

5.1 Quality Assurance File…………………………………………………………………..……….2

5.2 Contractor Performance Assessment Report System (CPARS)………………………………

6.0 RESOLVING PERFORMANCE ISSUES…………………………………………………………...2

6.1 Actions to Remedy Unacceptable Performance…………………………………………………2

6.2 Problem Resolution……………………………………………………………………………...2

QUALITY ASSURANCE SURVEILLANCE PLAN - (QASP)

1.0 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Janitorial Services (Fremont River RD/Fishlake NF) Loa Office. The Contractor shall provide janitorial services.

This QASP sets forth the procedures and guidelines Forest Service will use in ensuring the required performance standards or services levels are achieved by the Contractor.

2.0 PURPOSE

2.1 The purpose of the QASP is to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and is delivering the tasks specified in the contract. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received. The required performance standards and/or quality levels are included in the PWS and in Attachment 1, “Performance Requirements Summary.” If the Contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

2.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

2.3 The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the Contractor’s

Management Plan. The Government may provide the Contractor an information copy of the QASP as an

Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

3.0 ROLES AND RESPONSIBILITIES

3.1 The Contracting Officer

The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer's

Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

3.2 The Contracting Officer’s Representative

The contracting officer’s representative (COR) is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the

Contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

4.0 METHODS OF QA SURVEILLANCE

4.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

➢ Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the

Quality Assurance Checklist.

➢ Random Checks/Inspections on Completion of Workload Taskings – Random checks will be conducted to ensure compliance with the intent of the Performance Work Statement and common commercial practices. The COR will conduct the random monitoring.

4.2 Customer Feedback

The Contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Checklist.

Customer feedback may also be obtained either from the results of formal customer satisfaction surveys.

5.0 DOCUMENTATION

5.1 Quality Assurance File

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality

Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’ s performance of the quality assurance function, including the originals of all Surveillance

Activity Checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer monthly, unless otherwise requested.

5.2 Contractor Performance Assessment Report System (CPARS)

An evaluation will be submitted through CPARS at the end of each year of performance. This evaluation will be one determinant in exercising an option. The COR will address the quality of the service, schedule, cost control and customer service and other important areas. As this information may affect future source selections throughout the Government, the annual evaluation will be used as an additional performance oversight and communication tool with the QASP.

6.0 RESOLVING PERFORMANCE ISSUES

6.1 Actions to Remedy Unacceptable Performance

When performance is deemed unacceptable, the COR will so inform the Contractor’s on-site representative.

Disputes should be referred to the CO for resolution. If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services to conform with contract requirements at no additional cost to the government. When sub-par performance cannot be corrected by re-performance, the

Government may:

➢ Seek monetary or any other negotiated form of consideration, as well as require the Contractor to take action to reasonably ensure future performance conforms to contract requirements.

➢ By separate contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

➢ Issue Cure Notice.

➢ Issue Show Cause.

➢ Terminate the contract for government convenience.

➢ Terminate the contract for cause.

6.2 Problem Resolution

The COR, CO and Contractor should jointly formulate tactical and long-term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a bilateral contract modification.

Attachment B – Wage Determination

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5493

Daniel W. Simms Division of | Revision No.: 21

Director Wage Determinations| Date Of Last Revision: 12/26/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order

14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to |

|after January 30, 2022, or the |the contract. |

|contract is renewed or extended (e.g., |The contractor must pay all covered workers |

|an option is exercised) on or after |at least $17.20 per hour (or the applicable |

|January 30, 2022: |wage rate listed on this wage determination,|

| |if it is higher) for all hours spent |

| |performing on the contract in 2024. |

|If the contract was awarded on or |Executive Order 13658 generally applies to |

|between January 1, 2015 and January 29,|the contract. |

|2022, and the contract is not renewed |The contractor must pay all covered workers |

|or extended on or after January 30, |at least $12.90 per hour (or the applicable |

|2022: |wage rate listed on this wage determination,|

| |if it is higher) for all hours spent |

| |performing on the contract in 2024. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Utah

Area: Utah Counties of Millard, Piute, Sanpete, Sevier, Wayne

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations

01011 - Accounting Clerk I 14.35***

01012 - Accounting Clerk II 16.11***

01013 - Accounting Clerk III 18.02

01020 - Administrative Assistant 23.78

01035 - Court Reporter 19.50

01041 - Customer Service Representative I 14.09***

01042 - Customer Service Representative II 15.37***

01043 - Customer Service Representative III 17.25

01051 - Data Entry Operator I 13.16***

01052 - Data Entry Operator II 14.36***

01060 - Dispatcher, Motor Vehicle 22.06

01070 - Document Preparation Clerk 14.10***

01090 - Duplicating Machine Operator 14.10***

01111 - General Clerk I 13.35***

01112 - General Clerk II 14.57***

01113 - General Clerk III 16.35***

01120 - Housing Referral Assistant 21.04

01141 - Messenger Courier 12.47***

01191 - Order Clerk I 14.01***

01192 - Order Clerk II 15.29***

01261 - Personnel Assistant (Employment) I 16.89***

01262 - Personnel Assistant (Employment) II 18.88

01263 - Personnel Assistant (Employment) III 21.04

01270 - Production Control Clerk 22.21

01290 - Rental Clerk 13.99***

01300 - Scheduler, Maintenance 16.89***

01311 - Secretary I 16.89***

01312 - Secretary II 18.88

01313 - Secretary III 21.04

01320 - Service Order Dispatcher 19.72

01410 - Supply Technician 23.78

01420 - Survey Worker 17.48

01460 - Switchboard Operator/Receptionist 14.16***

01531 - Travel Clerk I 13.88***

01532 - Travel Clerk II 14.77***

01533 - Travel Clerk III 15.47***

01611 - Word Processor I 15.29***

01612 - Word Processor II 17.16***

01613 - Word Processor III 19.20

05000 - Automotive Service Occupations

05005 - Automobile Body Repairer, Fiberglass 19.06

05010 - Automotive Electrician 18.09

05040 - Automotive Glass Installer 17.17***

05070 - Automotive Worker 17.14***

05110 - Mobile Equipment Servicer 15.24***

05130 - Motor Equipment Metal Mechanic 18.82

05160 - Motor Equipment Metal Worker 17.14***

05190 - Motor Vehicle Mechanic 17.88

05220 - Motor Vehicle Mechanic Helper 14.11***

05250 - Motor Vehicle Upholstery Worker 16.19***

05280 - Motor Vehicle Wrecker 17.14***

05310 - Painter, Automotive 18.09

05340 - Radiator Repair Specialist 17.14***

05370 - Tire Repairer 14.14***

05400 - Transmission Repair Specialist 18.46

07000 - Food Preparation And Service Occupations

07010 - Baker 11.60***

07041 - Cook I 14.54***

07042 - Cook II 16.91***

07070 - Dishwasher 9.30***

07130 - Food Service Worker 11.20***

07210 - Meat Cutter 14.81***

07260 - Waiter/Waitress 10.60***

09000 - Furniture Maintenance And Repair Occupations

09010 - Electrostatic Spray Painter 24.06

09040 - Furniture Handler 14.79***

09080 - Furniture Refinisher 24.06

09090 - Furniture Refinisher Helper 17.74

09110 - Furniture Repairer, Minor 20.89

09130 - Upholsterer 24.06

11000 - General Services And Support Occupations

11030 - Cleaner, Vehicles 12.27***

11060 - Elevator Operator 13.53***

11090 - Gardener 18.72

11122 - Housekeeping Aide 13.97***

11150 - Janitor 13.97***

11210 - Laborer, Grounds Maintenance 14.27***

11240 - Maid or Houseman 11.80***

11260 - Pruner 13.41***

11270 - Tractor Operator 17.18***

11330 - Trail Maintenance Worker 14.27***

11360 - Window Cleaner 15.08***

12000 - Health Occupations

12010 - Ambulance Driver 16.14***

12011 - Breath Alcohol Technician 20.27

12012 - Certified Occupational Therapist Assistant 27.81

12015 - Certified Physical Therapist Assistant 27.81

12020 - Dental Assistant 16.76***

12025 - Dental Hygienist 36.96

12030 - EKG Technician 30.73

12035 - Electroneurodiagnostic Technologist 30.73

12040 - Emergency Medical Technician 16.14***

12071 - Licensed Practical Nurse I 18.12

12072 - Licensed Practical Nurse II 20.27

12073 - Licensed Practical Nurse III 22.60

12100 - Medical Assistant 16.93***

12130 - Medical Laboratory Technician 18.35

12160 - Medical Record Clerk 15.27***

12190 - Medical Record Technician 21.36

12195 - Medical Transcriptionist 18.12

12210 - Nuclear Medicine Technologist 44.56

12221 - Nursing Assistant I 11.93***

12222 - Nursing Assistant II 13.40***

12223 - Nursing Assistant III 14.62***

12224 - Nursing Assistant IV 16.43***

12235 - Optical Dispenser 19.31

12236 - Optical Technician 18.12

12250 - Pharmacy Technician 17.53

12280 - Phlebotomist 17.33

12305 - Radiologic Technologist 29.26

12311 - Registered Nurse I 24.18

12312 - Registered Nurse II 29.58

12313 - Registered Nurse II, Specialist 29.58

12314 - Registered Nurse III 35.78

12315 - Registered Nurse III, Anesthetist 35.78

12316 - Registered Nurse IV 42.90

12317 - Scheduler (Drug and Alcohol Testing) 25.12

12320 - Substance Abuse Treatment Counselor 28.87

13000 - Information And Arts Occupations

13011 - Exhibits Specialist I 16.49***

13012 - Exhibits Specialist II 20.44

13013 - Exhibits Specialist III 25.00

13041 - Illustrator I 18.72

13042 - Illustrator II 23.20

13043 - Illustrator III 28.30

13047 - Librarian 22.73

13050 - Library Aide/Clerk 10.45***

13054 - Library Information Technology Systems 20.53

Administrator

13058 - Library Technician 13.18***

13061 - Media Specialist I 14.81***

13062 - Media Specialist II 16.57***

13063 - Media Specialist III 18.48

13071 - Photographer I 15.59***

13072 - Photographer II 17.59

13073 - Photographer III 21.61

13074 - Photographer IV 26.44

13075 - Photographer V 31.98

13090 - Technical Order Library Clerk 15.49***

13110 - Video Teleconference Technician 16.34***

14000 - Information Technology Occupations

14041 - Computer Operator I 18.28

14042 - Computer Operator II 20.45

14043 - Computer Operator III 23.88

14044 - Computer Operator IV 26.32

14045 - Computer Operator V 29.16

14071 - Computer Programmer I (see 1) 25.67

14072 - Computer Programmer II (see 1)

14073 - Computer Programmer III (see 1)

14074 - Computer Programmer IV (see 1)

14101 - Computer Systems Analyst I (see 1)

14102 - Computer Systems Analyst II (see 1)

14103 - Computer Systems Analyst III (see 1)

14150 - Peripheral Equipment Operator 18.28

14160 - Personal Computer Support Technician 26.32

14170 - System Support…