12314218R0020solicitation.pdf

12314218R0020

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

06/05/2018 913237

1 3

Acquisition Management Branch-WDC 355 East 10th Street S.W.

Suite 10-149A

USDA, DM/OCP/POD/AMB, POD Acq Mgmt

Washington DC 20024

07/01/2019

USDA, OO, Washington Area Service C

USDA, OO, Washington Area Service C 1400 Independence Ave., S.W.

Room S-228, South Bldg.

Washington

DC 20250

202 649-1737SHERIDA HARDY

06/13/2018 1700 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Contractor to perform day to day Locksmith Duties; The contractor shall provide normal locksmith services for USDA Headquarters facilities five days a week. The Contractor will have an in depth knowledge of normal and high security lock mechanisms. The contractor shall perform a full range of work in developing plans to afford maximum security with a minimum amount of keys.

The contractor will work side by side with assigned Government maintenance mechanic in the performance of their duties. The contractor will be directly responsible for ensuring the accuracy, timeliness and completion of all tasks Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12314218R0020 assigned under this contract. Specially, the contractor will:

-Provide technical support in maintaining existing databases used to manage and track work requirements. Help identify and recommend information technology and database tools for new activities or to increase the effectiveness of existing Computerize Maintenance Management

System (CMMS).

-Provide all necessary labor to perform the following locksmith duties; key and key core combination records maintenance, maintenance and repair of Government Furnished Equipment (GFE), identify parts and materials that need to be ordered, maintain assigned inventory, calculating pinning and key code management, pinning cores, cutting and duplicating keys, performing lock maintenance, installing (lock cores and locksets.

To include providing support required to inventory and maintaining accurate key log and key codes.

-Provide technical support in developing and maintaining facility maintenance repair schedules and performing routine inspections of work in progress until work is completed and complies with specifications.

-The contractor shall conduct business with

Government personnel, employees and customers in a courteous, positive and helpful manner at all times. The contractor is expected to handle the day-to-day customer issues, responding to their needs and explaining policy were it might be different from what the customer desires. Forward all customer issues that are not resolved at the locksmith level to the Contracting Officer

Representative (COR) in a timely manner, providing details of all issues.

The period of performance for this task is date of award for a period of one (1) year thereafter, hereto referred to as Base Period. This order includes one (4) option periods, which may be unilaterally exercised by the Government and shall not exceed one year for each duration.

All terms and conditions applicable to the base period shall be extended to the option periods unless otherwise agree upon.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12314218R0020

Please see the attached statement of work.

-Provide technical support in identifying and addressing short and long-range initiatives to support the building security measures.

-Work with Office of Operation, FMD staff and agency facility coordinators to clearly identify requirements for reimbursable repairs of locks and locking mechanisms and employee lockouts.

Period of Performance: 07/02/2018 to 07/01/2019

001 Contractor to perform day to day Locksmith Duties

Delivery: 07/01/2019

Please submit proposal to include past performance references by 5:00 pm June 13, 2018.

If you have any questions contact:

Sherida Hardy, Contract Specialist sherida.hardy@dm.usda.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

LOCKSMITH STATEMENT OF WORK FOR

USDA, Office of Operations, Facilities Management Division

1400 Independence Ave, S.W. Suite S-228 Washington D.C.20250

1.0 Background

This contract supports the USDA Office of Operations, Facilities Management Division (FMD).

The Facilities Management Division promotes a safe, comfortable, adaptable, attractive and sustainable work environment that enhances space utilization at the Jamie L. Whitten Building, Agriculture South Building and the George Washing Carver Center by providing services valued by our customers, while protecting and preserving the integrity of these cultural resources through responsible stewardship and asset management. Oversight extends to lease facilities in the National Capital Region.

Work is performed by the division’s four branches to include: Architect and Engineering Branch;

Operations and Maintenance (O&M) Branch; Repair and Alteration Branch; and Space and Asset Management Branch.

Architectural and Engineering services are provided through the Engineering Branch with the goal of providing innovative and sustainable construction solutions. Services include design, development of construction documents, and construction management.

The Operations and Management Branch provides management oversight for the facility related service contracts, including facility maintenance and repair, custodial services, grounds maintenance, pest management, and other facility related services.

The Repair and Alterations Branch, provides support to USDA agencies on a reimbursable basis for lock work, minor facility repairs, electrical support, and office renovation projects, to meet customer’s continually changing mission requirements. In addition, the branch provides non reimbursable services to key USDA programs not covered by support contractors.

The primary objective of the Space and Asset management services team is to increase work efficiency by effectively locating USDA agencies, finding unused spaces, and identifying opportunities for optimal utilization of work space available in the National Capital Region.

2.0 Objective

Obtain locksmith services to support the FMD, Repair and Alterations Branch and its programs with respect to performing a full range of work in the installation, repair, and maintenance of locking mechanisms.

3.0 Scope:

The contractor shall provide normal locksmith services for USDA Headquarters facilities five days a week. The Contractor will have an in depth knowledge of normal and high security lock mechanisms. The contractor shall perform a full range of work in developing plans to afford maximum security with a minimum amount of keys.

Contract Personnel

3.1 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this Contract.

3.2 Contractor Conduct. Contractor shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, and environmental protection, security when visiting or working at Government facilities. The Contractor shall ensure contractor employee present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, and USDA.

3.3 Employee Identification. Contractor employees working on Government facilities shall wear a uniform and an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.4 Security. Contractor access to unclassified, but Security Sensitive Information may be required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

3.5 This subtask will require 1.0 man-year (1 personnel) for a total of 1976 man-hours, per year, for the period of performance outlined in paragraph 10. Manpower must consist of one person capable of a senior level locksmith and subject matter expert (SME) in the specific tasks outlined in section 4.0 below.

4.0 Specific Task:

The contractor will work side by side with assigned Government maintenance mechanic in the performance of their duties. The contractor will be directly responsible for ensuring the accuracy, timeliness and completion of all tasks assigned under this contract. Specially, the contractor will:

4.1 Provide technical support in maintaining existing databases used to manage and track work requirements. Help identify and recommend information technology and database tools for new activities or to increase the effectiveness of existing Computerize Maintenance Management System (CMMS).

4.2 Provide all necessary labor to perform the following locksmith duties; key and key core combination records maintenance, maintenance and repair of Government

Furnished Equipment (GFE), identify parts and materials that need to be ordered, maintain assigned inventory, calculating pinning and key code management, pinning cores, cutting and duplicating keys, performing lock maintenance, installing (lock cores and locksets. To include providing support required to inventory and maintaining accurate key log and key codes.

4.3 Provide technical support in developing and maintaining facility maintenance repair schedules and performing routine inspections of work in progress until work is completed and complies with specifications.

4.4 Provide technical support in identifying and addressing short and long-range initiatives to support the building security measures.

4.5 Work with Office of Operation, FMD staff and agency facility coordinators to clearly identify requirements for reimbursable repairs of locks and locking mechanisms and employee lockouts.

4.6 The contractor shall conduct business with Government personnel, employees and customers in a courteous, positive and helpful manner at all times. The contractor is expected to handle the day-to-day customer issues, responding to their needs and explaining policy were it might be different from what the customer desires.

Forward all customer issues that are not resolved at the locksmith level to the Contracting Officer Representative (COR) in a timely manner, providing details of all issues.

5.0 Travel & Other Direct Costs (ODCS): None Applicable

6.0 Government Furnished Equipment (GFE) / Government Furnished Information:

6.1 Government Furnished Equipment (GFE):

The Government shall provide office space to be used in performance of the requirements of this SOW. The contractor shall have full access to GFE and software to perform the duties on projects while performing duties in Government space. The Government shall furnish on site computer, hardware, software, and any required office supplies/equipment, manuals, regulations, etc., comparable to that provided to Government employees to complete day-to-day tasks, subject to availability.

6.2 Government Furnished Information:

The contractor shall be furnished current task work requests, project description, project briefing material and other pertinent information and materials required to carry out the tasks described in this SOW.

7.0 Place of Performance:

Work will be performed on-site at USDA Headquarters complex located at 1400 Independence Ave, S.W., Suite S-228, Washington D.C. 20250

8.0 Period of performance:

The period of performance for this task is date of award for a period of one (1) year thereafter, hereto referred to as Base Period. This order includes one (4) option periods, which may be unilaterally exercised by the Government and shall not exceed one year for each duration. All terms and conditions applicable to the base period shall be extended to the option periods unless otherwise agree upon.

9.0 Type of Contract : Time and Material:

10.0 Security: The contractor shall comply with USDA security regulations for identification Badges for all workers.

11.0 Data use, disclosure of information and handling of sensitive information:

The contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The contractor shall provide information only to employees, contractors, and subcontractors having a need to know such information in the performance of their duties for this project.

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer (CO).

If public information is provided to the contractor for use in performance or administration of this effort, the contractor except with the written permission of the CO may not use such information for any other purpose . If the contractor is uncertain about the availability or proposed use of information provided for the performance or administration, the contractor will consult with the COR regarding use of that information for other purposes.

The contractor agrees to assume responsibility for protecting the confidentiality of Government records which are not public information. Each offeror or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Contractor and/or contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the CO. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the Contractor.

12.0 Point of Contact:

12.1 Contracting Officer (CO): Sherida Hardy, (202) -649-1737

12.2 Director, Facilities Management Division: Thomas H. Hoffman, 202-720-8290

12.3 Chief, Repair and Alteration Branch , Walter Poliansky, 202-720-5789

12.4 Contracting Officer Representatives (COR): Samuel Richardson , 202-720- 5634

13.0 Invoicing: Submit invoices electronically, no more than monthly, through the Invoice Processing Platform (IPP) via www;ipp.gov for approval along with the bi-weekly time log for the employee.

14.0 Other Administrative Considerations:

14.1 Hours of Work: Normal Hours of work are Monday through Friday, from 8:00 am to 5:00 pm (Excluding Federal Holidays). The COR and the contractor must mutually agree upon any deviation to this schedule not mentioned herein.

14.2 Productive and Direct Labor Hours: The contractor can only charge the

Government for “Productive Direct Labor Hours”. “Productive Direct Labor Hours” are defined as those hours expended by the contractor personnel in, performing work under this task order. This does not include sick leave, vacation, Government or contractor holidays, jury duty, military leave or and other kind of administrative leave.

14.3 Government Holidays: The following Government holidays are observed: New Year’s Day Martin Luther King Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statue, Executive Order, and /or Presidential Proclamation.

14.4 Contractor Management: the contractor shall be responsible for managing and

Overseeing the activities of all contractor personnel as well as subcontractor efforts used in the performance of this contract. The contractor’s management responsibility shall include all activities necessary to ensure accomplishment of timely and effective support, performed in accordance with the requirement contained in the statement of work.

Resumes submitted for employee assigned to perform under this statement of work shall contain documented experience directly applicable to the functions to be performed.

Further, these prior work experiences shall be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

14.5 Project Manager, Contracting Officer (CO), and COR Meeting: The

Contractor’s project manager shall meet with the CO and COR as necessary to maintain satisfactory performance and to resolve issues pertaining to the Government/contractor procedures. At these meeting, a mutual effort will be made to resolve all problems identified. Written minutes of these meetings shall be prepared by the contractor, signed by the contractor’s designated representative, and furnished to the Government within two (2) workdays of the subject meeting.