Janitorial Service Contract Questions and Answers.pdf

Janitorial Service Contract Questions

• Can the government give a period of performance, so we can give an accurate quote?

PoP is 9/15/23 – 9/14/24

• Will the government need services for special events? No

• Is this a new or a follow-on effort? If so, can you provide the incumbent contractor’s name and contract number? This is a Janitorial Cleaning requirement. The previous contract is 12305B22P0192

• While reading SOW I came through that it is requirement for equipment and supplies.

Please clarify is it janitorial services or you need supplies and equipment's only.

Janitorial services. Equipment list provided and cleaning supplies provided

• Are there any floor plans available or breakdown of flooring types between carpet, tile, concrete, etc… There are mixed offices with VCT tile flooring and carpeted flooring.

Tile is in the men’s 1st floor bathroom

• Is there a bathroom fixture count available for each location? Four bathrooms, 9 sinks, 4 showers, 3 urinals, 6 toilets -Bldg 1301; two locker rooms with 2 toilets, 2 sinks, 2 deep sink and 4 showers -Bldg 374

• Cleanable square footage? 16,665

• Bldg.—1301 - Daily at 5x a week, or 7x a week 5X per week

Square footage 16,000 overall but not cleaning all square footage daily

• Bldg.—374 - Weekly, meaning 1x per week Correct, Bldg 374 is a 1X per week

Square footage 665 square feet

• Please provide us with the square footage details for both buildings 16,665

• Could you please specify the preferred format for submitting our quotation? Please refer to the combo solicitation on SAM.gov. The submission instructions are listed.

• Overall building sizes? Bldg 1301 has two floors; Bldg 374 has one floor

• How many sinks and toilets in each of the bathrooms? Bldg 1301, 5 sinks in 1st floor bathrooms and 4 toilets and 2 urinals and 2 showers, 2nd floor has 4 sinks, 4 toilets, 1 urinal and 2 showers

• Number of offices/cubicles Bldg 1301 -30 offices/cubicles and 2 conference rooms; Bldg

374 - 1 cold side office area

• What time is the work to be performed? Can it be during normal business hours or after the staff has left for the evening? Between the hours of 8:00 am – 4:30 pm. Floor stripping and waxing will be performed during weekend hours of Sat &/ Sun

• Are we to clean around the red waste bags? Are they off to the side and we just ignore them? Is any special PPE needed since medical waste is in the area? Sweep and wet mop around the perceived medical waste red bags. Ignore them and do NOT empty any waste bins in the labs. Office-type waste will be placed in the hallway for pick up. No special

PPE needed as this is NOT medical waste but perceived medical waste of plant materials.

• Are you able to provide more detail about the negative pressure room contractor shower requirements i.e. will the janitorial staff have to completely disrobe (shoe, socks, undergarments)? Yes, they will have to remove all personal street clothes and get changed into scrubs/underwear/shoes provided by USDA. And then shower out upon leaving B.374 so as to not remove any plant pathogen spores that may threaten US agriculture. What are the privacy and safety protocols in place? There are two locker rooms provided and individual showers. There is a separate stall where privacy can be obtained during changing. Will the contractor have to sign a waiver or NDA? No NDA is required. However, advance training prior to entering will need to be completed by the contractor prior to ever entering Bldg 374 to clean.

• What do the decontaminated shower requirements fall under? ANSI, OSHA or ISO?

Safety and Security policies at USDA BSL-3 facilities are regulated under USDA

Departmental Manual 96010-001. We use bleach containing cleaning products to clean the showers.

• Will detailed training take place to show the contractor how to enter and exit safely the restricted spaces that will need to be cleaned? Yes, training will be provided PRIOR to any entry as per USDA, FDWSRU safety protocol.

• Will you provide a detailed list of acceptable cleaning products that can be used at the site other than the ones that will be provided? All items should bio-based green products where possible. No detailed list will be provided.

• Will the contractor be able to drive their personal vehicle between both of the cleaning locations? Yes

• Are there any other requirements that the contractor will need to be in compliance with outside the provided written scope of work in the solicitation? They will not be able to have any past felonies per Ft. Detrick policies and USDA policies.