120spec__1_2_25__Bid.pdf

Invitation No. 120-26

ITB-120-26 Fabric Concrete Bag Revetment and Erosion Control Mat

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to request unit pricing for fabric concrete revetment bag and erosion control mat products, and installation pricing if available.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

Section 3: Vendor Responsibilities

Vendor shall provide ODOT with the requested revetment bags or erosion control mats, as indicated in Section 6.1.

When installation is requested, the awarded vendor shall supply the required revetment bags or erosion control mats, the equipment necessary to install the supplied bags or mats, operators, laborers, and any additional materials that may be required.

Additionally, when installation is requested, the vendor(s) will be given the opportunity to visit the project site. They will provide the ODOT with an estimated cost of the project at the rates submitted on the pricing page, as well as a recommended product application layout.

ODOT Responsibilities

The District Geotechnical Engineer will inspect the installation site and review the recommended product application layout of the revetment bags or erosion control mats.

The District Geotechnical Engineer will also contact the District Environmental Coordinator (DEC).

The DEC will identify any environmental requirements in the work zone and obtain the necessary permits, approvals and conditions, of which the vendor shall comply.

Section 4: Contract Duration

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov

The effective duration of this contract shall be from February 1, 2025 through January 31, 2026

Section 5: All SDS and technical specifications must be submitted with your bid.

Section 6 Materials Pricing ONLY (ODOT to install material and perform work)

Use pricing tabs “MATERIAL ONLY PURCHASE PRICING” and “DELIVERY COST FOR MATERIAL ONLY” for providing material only pricing and delivery.

Vendor shall establish pricing for the revetment bags and/or erosion control mats.

6.1 Freight Charges for Materials

Delivery transport vehicle may vary based on the type, size, weight, and need of the material orders placed. On the excel pricing page, a separate tab will establish the various delivery options a vendor may have. A vendor shall provide the various transport types they have for orders placed.

This can range from a small pickup truck (or similar size) to a semi-truck. Based on the order placed, a vendor shall estimate the most efficient vehicle to meet the order requirement.

When a vendor chooses to combine orders to be more efficient and effective, this may result in a different transport type for an individual order. See Notes on pricing page for combining orders.

District 1 – Lima District 7 – Sidney

District 2 – Bowling Green District 8 – Lebanon

District 3 - Ashland District 9 – Chillicothe

District 4 - Akron District 10 – Marietta

District 5 – Jacksontown District 11 – New Philadelphia

District 6 - Delaware District 12 – Garfield Heights

Central Garage – Columbus (CG)

6.2 Delivery

Delivery shall be made within 7 calendar days after receipt of order.

6.3 Delivery Hours

All deliveries are to be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

6.4 Packaging

All material must be furnished on non-returnable pallets. Carton items must be furnished on pallets and be shrink-wrapped for protection in shipping.

Material shipped in a different manner must be described in an attachment to the bid.

6.5 Safety Data Sheets

Vendor will be required to submit Safety Data Sheets with each delivery to the District.

6.6 Minimum Order ($250.00)

The minimum order will be $250.00 for items to be shipped F.O.B. to the destination at the unit price quoted. Orders amounting to less than the minimum will be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

Section 7: Materials, Labor & Equipment Pricing VENDOR INSTALLED and Project Requirements

Refer to pricing tabs “VENDOR INSTALL(of Materials)” and “Equipment & Operator Pricing”

7.1 Materials

For this Section, the vendor shall identify the materials that will be needed to complete the work.

For the Revetment Bags and Erosion Control Mats, pricing of these items shall be stated separate from the material that will be used to fill these items. Pricing of these items shall be identified on the VENDOR INSTALL pricing page. For materials such as concrete, dump rock, or other materials that would be obtained through a local plant/quarry/other when and where the work is to be done, ODOT will reimburse the vendor for the cost of the materials purchased at that time. Receipts shall accompany any invoices submitted for materials purchased. These items are to be identified under the “Materials to be purchased at time of project” section on the respective VENDOR INSTALL pricing page.

Any additional materials that are required and are vendor supplied, are to be identified under the “Additional Materials – Vendor Supplied” section of the respective VENDOR INSTALL pricing pages.

The vendor shall be responsible for following the Ohio Department of Transportation Construction and Materials Specifications (C&MS) current 2023 edition, and provisions of the July 19, 2024 version of Supplemental Specification 800.

The vendor and ODOT shall meet to review the product application layout, installation procedures and materials, prior to any work beginning on a project. Once ODOT and a Vendor agree to a final product application layout/installation method and materials, work may commence. ODOT may provide materials for the project that are not provided by the vendor.

To access the C&MS and Supplemental Specifications, use the following links or web address:

Construction Administration | Ohio Department of Transportation https://www.transportation.ohio.gov/working/construction/construction-admin/construction-admin

7.2 Equipment

A separate pricing page is provided for the vendor to identify the various types of equipment, including operator, that may be necessary for the products being installed/applied.

The vendor shall not park equipment on the right-of-way without approval of the project supervisor.

All staging areas in the right-of-way must be approved by the project supervisor.

Vendor shall supply pricing for those items which are necessary for the installation of the product, on the “Equipment & Operator Pricing” tab.

ODOT will approve the time, placement and use of the vendor’s equipment.

7.3 Traffic Control

ODOT may choose to provide traffic control or pay the vendor to do so per vendor bid items Miscellaneous Traffic Control Equipment, Flagger, or Maintaining of Traffic.

If requested, the vendor shall provide traffic control conforming to the Ohio Manual of Uniformed Traffic Control Devices (OMUTCD) latest edition.

7.4 Miscellaneous

ODOT may provide its own equipment and operators to perform certain tasks. The vendor and ODOT will agree to this prior to any work being done.

Section 8: Personnel

When the ODOT determines it will utilize the vendor to install the revetment bags or erosion control mats, the vendor will be responsible for providing personnel.

Operating times for the purpose of this contract bid shall be based upon an eight (8) hour day, and a five (5) day (40 hour) week.

ODOT and the vendor may agree to alternate schedules per project. Pricing will be adjusted accordingly.

Please note that all labor will be required to have the proper PPE.

Section 9: Mobilization

When installation is requested, the awarded vendor may submit a lump sum mobilization cost for each District they bid. See “Equipment & Operator Pricing” tab for additional details.

Section 10: Payment

The vendor and the project supervisor will come to an agreement on written estimate that details the project costs. This will include but is not limited to, labor, equipment, materials and mobilization.

The “operating hourly rate” will be the rate that the vendor will be paid for the actual operating hours for each piece of equipment.

The “hours worked” will be the number of hours paid for all other hourly rate items, unless otherwise stated.

The “materials used” will be the items listed on the vendor’s pricing listing installed, unless otherwise stated.

Section 11: Prevailing Wages

If it is determined that a project is subject to Ohio Prevailing Wage Laws, the contractor/vendor and all subcontractors are required to comply with all provisions of the Ohio Prevailing Wage Laws. See PROPSAL NOTE 060 linked below as if fully incorporated herein.

PN 060 – 04/20/2018 - PREVAILING WAGES ON STATE PROJECTS WITH NO FEDERAL AID

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificat ionsandSupplements.aspx

Truck drivers who are employed to deliver materials to the project site are exempt from prevailing wage except when the work performed is on the “site of work”. Site of Work includes the following:

▪ The physical place or places where the building or work called for in the contract will remain after the work is completed.

▪ Job headquarters, tool yards, batch plants, borrow pits, etc., provided they:

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx

1. Are located adjacent or virtually adjacent (within a one mile radius) to the site of the work described above.

and

2. Are dedicated exclusively, or nearly so to performance of the contract or project; 80% of the materials taken from the site must be used for the project.

Truck drivers who are Owner-operators are also exempt from prevailing wage. Owner-operators must have a purchase or bona fide lease agreement contract and demonstrate financial commitment, such as purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but there must exist a bona fide lease with evidence of independent contractor status. A lease calling for a share of revenues while being used, or short term in duration (3-5 years), will not qualify for Owner-operator status.

Section 12: Liquidated Damages for Load Limit Violations

By signing this bid, the bidder will be deemed to have stipulated as follows:

I. Any vehicle being used to haul materials under this contract shall be loaded so as not to exceed the maximum weight limitations contained in Ohio Revised Code Section 5577.04 and Specification 105.12.

II. Any vehicle determined to be overloaded shall be cause for the assessment of liquidated damages to the vendor. For the purpose of assessing liquidated damages under this contract, the following schedule of maximum gross vehicle weights will be used to determine the extent of "overload" to which damages will apply. This schedule will apply in all cases except where paragraphs (c) or (d) below apply;

Vehicle Type Gross Vehicle Weight

A) Single Unit Trucks

1) 2-axle, with 1 rear axle 32,000 lbs

2) 3-axle, with 2 rear axles 47,000 lbs

3) 4-axle, with 3 rear axles 60,000 lbs

B) Tractor-trailer combinations 80,000 lbs

C) In the event that any vehicle can legally exceed the above maximums, then the liquidated damage clause will not be invoked if and only if a written determination of the maximum legal gross vehicle weight under O.R.C. 5577.04 for that vehicle has been issued by the ODOT Special Hauling Permit Section and is presented upon demand.

D) In the event that the gross vehicle weight of any vehicle exceeds the maximum legal gross vehicle weight under O.R.C. 5577.04 for that vehicle, then the liquidated damage clause will not be invoked if and only if a Special Hauling Permit stating the permitted gross vehicle weight for that vehicle has been issued by the ODOT Hauling Permit Section and is presented upon demand.

III. Schedule of Liquidated Damage for Vehicle Overloads

Overload (lbs) Liquidated Damages 0 - 2,000 $80.00 2,001 - 5,000 $100.00 plus $1.00 per 100 lbs. of overload 5,001 - 10,000 $130.00 plus $2.00 per 100 lbs. of overload 10,001+ $160.00 plus $3.00 per 100 lbs. of overload

IV. Drivers of all vehicles being used to haul materials on this invitation, shall be informed by the vendor that liquidated damages shall be charged for overloads.

V. These provisions are strictly for the convenience of administering this regulation and shall not be construed to replace or waive any provision of the Ohio Revised Code pertaining to vehicle weight limitation.

Section 13: Sub-Vendors

Any use of sub-vendors will require written pre-approval from the Department. In addition, all sub-vendor invoices must be submitted to the Department with the vendor’s invoice. The Department will not pay any additional fees above those charged by the sub-vendor.