1181985-event.pdf

16 November 2023

Pest Control for Marshalltown Iowa Veterans Home The State of Iowa is seeking eligible Bidders to provide pest control services for the Iowa Veterans Home (IVH) in Marshalltown Iowa.

16 November 2023

Open 10/17/2023 1:00 PM CDT Type Request for Bids Close 10/31/2023 1:00 PM CDT Number 005-RFB-0665-2024 Currency US Dollar

Sealed Until 10/31/2023 1:00 PM CDT

Contacts Sara Grier sara.grier@iowa.gov

Phone +1 515-823-9083

Commodity Codes Commodity Code Description

91059 Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

16 November 202316 November 202316 November 202316 November 202316 November 202316 November 202316 November 202316 November 202316 November 2023 mailto:sara.grier@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

The Iowa Veterans Home located at 1301 Summit Street, Marshalltown, Iowa is requesting bids for integrated pest control services for multiple facilities. The following buildings included in this program are located at The Iowa Veterans Home (IVH), 1301 Summit Street, Marshalltown Iowa, 50158: Malloy, Dack, Sheeler, Loftus, Heinz Hall, Fox, Ulery, Whitehill Auditorium, Whitehill Garage, Maintenance/Dispatch Building, Employee Fitness Center, 10 Cottages, Power Plant, Grounds Shop, Carpenter-Paint Shop, Concession Area, and Laundry Facility. The IVH strongly advocates the use of an Integrated Pest Management Program (IPM). IPM is an environmentally sensitive approach to pest management that relies on a combination of identifying, monitoring and treatment of pests with the safest products available.

Environmentally responsible products shall be used as appropriate. The successful vendor shall inspect all areas listed in building schedule. Successful respondent shall provide all weekly treatment supplies, monitoring devices, baits and bait stations at no cost to IVH.

Contract Term

The term of the contract will begin November 15, 2023 to November 14, 2024.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to 5 annual extensions. The resulting contract will be available to all State Agencies.

Suggested site visit Monday, October 23, 2023 at 1:00 pm to 3:00 pm. The site visit will be held at the Iowa Veterans Home at Sheeler main entrance for the the walkthrough.

Description

Required to View Event

Prerequisites Required to Enter Bid

16 November 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

3. Suggested site visit Monday, October 23, 2023 at 1:00 pm to 3:00 pm. The site visit will be held at the Iowa Veterans Home at Sheeler main entrance for the the walkthrough.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

1.1 Enter the Bidder's contact name, telephone number, and email address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to attach reference letters in the Vendor Attachments Section and enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation, Debarment document.

1.8 Is the Bidder requesting confidential treatment of specific information?

1.9 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.10

Bidder shall inspect and applies pest management materials in order to provide control of the following pests: rodents (rat and mice), all species of ants, silverfish, water bugs, all species of roaches spiders, fleas, all species of moths, mites, crickets, sow bugs, all species of flies, wasps, bees, mosquitos, Asian beetles, bed bugs, termites, bats and birds.

1.11 Bidder shall assist in the control of mosquitos, moles, bats, birds, Asian beetles and bed bugs. The treatments for the control of mosquitoes, moles, bats, birds, Asian beetles and bed bugs will be billed separately, based on time and materials. Asian beetle treatment will require during seasonal times as requested per hourly rate.

1.12

INSECT MANAGEMENT (INTERIOR)

Insect management of pests inside the buildings will include the use of insect monitoring devices such as sticky pads, tamper proof bait stations, baits, and dusts, spray products, gels, and insect growth regulators.

1.13

INSECT MANAGEMENT PLAN (EXTERIOR)

Insect management of exterior areas will be done with insect management materials that are applied with foggers or water based spray. Products will be applied in designated areas to assist in the control of insects and pests. These applications are to be directed at hidden harborage areas as well as other areas that may not be accessible with manual spray treatments. The successful vendor will be responsible for monitoring the area being treated and for providing safeguards that prevent persons from entering areas being treated. Treatment for these areas will be at the request of the Iowa Veterans Home. These applications will be billed separately, based on time and materials.

1.14

Rodent Management - Bidder shall provide programming consists of maintaining multi-catch traps and glue boards in interior areas, with emphasis on the potential entry points or harborage area. Tamper-resistant rodent bait stations and glue board stations are maintained in appropriate areas. Exterior tamper-resistant bait stations are to be placed in potential entry areas and are to be secured to prevent movement. The vendor shall provide all items listed above at no charge to the IVH. The vendor will provide a minimum of 100 glue boards for inventory.

1.15

BED BUG MANAGEMENT PLAN

Successful respondent will assist the IVH with the control of bed bugs. The vendor will inspect, provide recommendations and conduct the treatment which would be approved by IVH for the control and eradication of bed bugs. The vendor shall provide written reports of findings with costs of services. Treatment of bed bugs will be billed separately, based on time and materials

1.16

TERMITE ERADICATION

It shall be the responsibility of the vendor, using qualified technicians, to make an annual inspection of all buildings for termites. The vendor shall provide an annual written report of findings at no additional cost to the IVH. This report shall include the cost of eradication services (if any).

No service shall be provided for termites without written approval of the IVH Facilities Management Bureau Chief. Treatment will be billed separately, based on

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1.17

BIRD ERADICATION

The respondent shall provide separate cost estimate for bird eradication for each building. This service shall be considered optional and at the discretion of IVH.

1.18

Regularly scheduled treatments shall occur on a weekly basis in the Malloy, Dack, Ulery, Fox, Sheeler, Loftus, laundry buildings, and Whitehill Auditorium. Services are rendered Monday through Friday after 8:00 am with the hours that are approved by Domestic Services. The service technician is to check in with the IVH switchboard to secure a contractors badge, and report to designated IVH representative for pest control information sheets and key check-out, prior to initiating any services. The service technician must turn in any badges and keys obtained at start of service, and check out with staff prior to leaving premises. The technician is to check in at each reporting station before inspections and treatments. The technician is to fill out a service report form upon completion of services and is to inform the Domestic Service Staff of any pest activities and corrective actions that need to be taken.

1.19

Respondent shall provide all weekly treatment supplies, monitoring devices, baits and bait stations at no cost to IVH. All labor, materials, and equipment required to render these services are furnished by and remain the property of the successful vendor. The vendor shall provide the IVH with monitoring devices, bait and bait stations at no charge to the IVH. The vendor will provide a minimum of 100 glue boards for inventory.

Materials and methods of application are to be in accordance with industry standard practices and in compliance with Federal, State and Local regulatory agencies. Any damaged or missing equipment is to be reported to IVH. Any damaged or missing equipment is to be charged accordingly to the IVH.

1.20

Proper storage practices, sanitary conditions and the structural conditions of the facilities greatly affect the control of pests at the IVH. The successful respondent is to report any situations or conditions that may need attention or corrective action to Domestic Service Staff. Correction of these deficiencies enhances the level of control over pest infestations.

1.21

In the event additional services are necessary between regularly scheduled visits, such services are to be rendered promptly without additional charges. In the case when the IVH cannot contact the vendor directly and is required to leave a message regarding additional services the vendor shall respond by phone to the IVH caller within 2 hours.

The vendor and the IVH contact person will then decide the urgency of services needed. The vendor is to provide a 24-hour phone number that will be answered before, during and after normal business hours and holidays.

1.22

The bidder shall provide a pest management book that is maintained by the vendor technician. This log book will consist of the:

�Description of Pest Management Program �Pest Monitoring log �Inspection reports �labels and Safety Data Sheets for products used �Service technicians log report �Map of facility which will be provided by the IVH �Insurance documents �Vendor contacts, phone numbers and address �Commercial pesticide applicators license of the technician.

1.23

The service technician shall make a written report, which shall be submitted to the Domestic Service Staff at the conclusion of each service. These reports shall include:

� Any pest activity noted in and around the IVH facilities � Needed improvements in sanitation practices � Structural deficiencies as related to pest management services.

� All materials used during service reporting period � Services rendered during the reporting period.

1.24

The following quality assurance steps are to be performed by the IVH staff and successful bidder:

�Vendor technician and the Domestic Service staff shall perform a walk-through inspection of the entire IVH facility annually, and up to three (3) more inspections at the request of IVH staff. These inspections will not be part of a regularly scheduled treatment day.

�Vendor Quality Assurance Management Team performs a random on-site audit of four (4) buildings annually, to be scheduled with IVH staff.

�Vendor Quality Assurance Management team shall perform an audit of report forms that are filled out by service technician annually.

1.25

In accordance with the amended Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) and in compliance with State Laws (where required), pest management materials are to be applied by a certified applicator or an individual working under the direct supervision of a certified applicator. The vendor is to provide a copy of the technician's commercial pesticide applicators license to the IVH and maintained in the pest management log book.

1.26

Bidder in conjunction with the IVH staff shall provide the following training:

� On-site training that effectively communicates structural and sanitation concerns related to controlling pests.

� On-site training to educate staff in the identification and management of pests found at the IVH.

� Generic educational videos/DVDs showing pest management and safety practices.

� On-site training in the proper use of pest control products that can safely be used by the IVH staff to control pests in specific areas.

1.27 No sub-contracting will be allowed without prior approval from the Facilities Bureau Chief of the IVH. The vendor will be responsible for payment to any sub-contractor. The vendor will be responsible for all actions of the sub-contractor.

1.28

All contracted personnel or agents must observe all rules and regulations in effect at the IVH. IVH staff will communicate with the contracted vendor of any rules and regulations. While on IVH property, the vendor shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of, or agents of the State or the Iowa Veterans Home.

Some areas in these buildings are locked for the safety of the residents. The service technician will need to contact the nursing desk to get access to some of these areas.

1.29

The following buildings will be inspected and treated on an as needed basis::

DISPATCH 1719 SQUARE FEET,

FITNESS CENTER 1169 SQUARE FEET,

POWER PLANT/GROUNDS SHOP/CARPENTER-PAINT SHOP 12,500 SQUARE

FEET,

BASEBALL CONCESSION BUILDING, 350 SQUARE FEET

WHITEHILL GARAGE 1,800 SQUARE FEET

1.30 Bidder shall prepare an itemized cost estimate for pest control services for each building identified in the services. Pricing based on month charge but service will be completed weekly. Buildings will be added to or deleted from services as construction changes occur.

1.31

The following spaces will be inspected MONTHLY:

DRUG STORAGE AREAS

The bidders service technician will inform the Pharmacy that they are available to inspect their area. Access may be granted or denied by Pharmacy staff.

COTTAGES 5212 SQUARE FEET

10 cottages, wood construction with crawl spaces under cottages. Cottages are not always unoccupied and will need to be scheduled for inspections and treatments

HEINZ HALL 58,796 SQUARE FEET

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms and Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

Group 4: Bidder Conference

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

4.1 Suggested site visit Monday, October 23, 2023 at 1:00 pm to 3:00 pm. The site visit will be held at the Iowa Veterans Home at Sheeler main entrance for the the walkthrough.

Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Integrated Pest Control Services for Fox Building, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

FOX BUILDING 48,816 SQUARE FEET. 1-story building, wood construction. Basement includes Storage, Soiled Laundry Room, Housekeeping, and Mechanical. 1st Floor includes Resident Rooms/Restrooms, Dining Rooms, Kitchens, Offices/Conference Rooms, and Break Rooms.

S2 Integrated Pest Control Services for Ulery Building, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

ULERY BUILDING 90,889 SQUARE FEET. One story building wood construction. Basement includes Storage, Laundry, Mechanical, and Housekeeping. 1st Floor includes Resident Rooms/Restrooms, Dining Rooms, Kitchens, Offices/Conference Rooms, and Occupational/Physical Therapy.

S3 Integrated Pest Control Services for Sheeler Building, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

SHEELER BUIILDING 80,437 SQUARE FEET. 3-story building, concrete and steel structure. Basement includes Storage Areas, Print Shop, Housekeeping, Laundry, Soiled Laundry Room, Mechanical, and Offices/Computer Services. 1st Floor includes Office Space/Conference Rooms, Lab, and X-Ray, Resident Finance, and Medical Clinic. 2nd and 3rd floors (currently offline 28,575 Square feet) include Storage Areas.

S4 Integrated Pest Control Services for Dack Building, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

DACK BUILDING 92,623 SQUARE FEET. 4 - Story building, concrete and steel structure. Basement includes Pharmacy (secured area) (Scheduled to be moved to Loftus 2nd floor), Mechanical, Storage, Conference Room, Break Room, and Offices. 1st Floor includes Leisure Resource Center, Lounge/Smoking, Occupational/Physical Therapy, and Offices.

2nd, 3rd, and 4th Floors include Resident Rooms/Restrooms, Day Rooms (Dining/Kitchen), and Offices.

S5 Integrated Pest Control Services for Malloy Building, MALLOY BUILDING 212,352 SQUARE FEET. 4-story building, concrete and steel construction. Basement includes Dietary, Maintenance, Mechanical, Shipping and Receiving, Housekeeping, Office Spaces, Breakroom, Conference Room, and Wheelchair Repair. 1st Floor includes Dietary, Canteen, Crafts, Dining Rooms, Leisure Resource Center, Lounge/Smoking, Chapel, Library, and Offices. 2nd, 3rd, and 4th Floors include Resident Rooms/Restrooms, Day Rooms (Dining/Kitchen), Soiled Laundry Rooms, and Offices.

S6 Integrated Pest Control Services for Loftus Building, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

LOFTUS BUILDING 31,084 SQUARE FEET. 2- Story building, concrete and steel. Basement includes Audiology, Music Therapy, Beauty Shop, Central Supply Storage, Mechanical, and Offices. 1st floor includes Offices, Conference Rooms, Switchboard, and Day Room. 2nd Floor Includes Pharmacy, Central Supply, Respiratory Therapy, Breakroom, Conference Room, and Offices.

S7 Integrated Pest Control Services for Heinz Building, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

HEINZ HALL 58,796 SQUARE FEET. 2-story building, brick and wood construction. Basement includes Dining/Kitchen/Recreation, Leisure Resource Center, Offices/Conference Rooms, Laundry Rooms, Mechanical, Trash Room, Soiled Laundry Room, and Storage. 1st Floor includes Resident Rooms, Kitchenette, and Offices/Conference Rooms.

2nd Floor includes Sitting Area, Resident Rooms/Restrooms, and Lounge

S8 Integrated Pest Control Services for Cottages, IVH 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

COTTAGES 5212 SQUARE FEET. 10 cottages, wood construction with crawl spaces under cottages. Cottages are not always unoccupied and will need to be scheduled for inspections and treatments. Cottages include Kitchen, Living Room, Bedroom, and Restroom.

S9 Integrated Pest Control Services for Whitehill Auditorium. 1 MON - Months

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

WHITEHILL AUDITORIUM- 6824 SQUARE FEET.

S10 Hour Rates for Services to IVH Out Buildings, as needed 1 HR - Hour

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

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Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation / Integrated Pest Control Services on an "as needed" basis.

DISPATCH 1719 SQUARE FEET,

FITNESS CENTER 1169 SQUARE FEET,

POWER PLANT/GROUNDS SHOP/CARPENTER-PAINT

SHOP 12,500 SQUARE FEET,

BASEBALL CONCESSION BUILDING, 350 SQUARE FEET

WHITEHILL GARAGE 1,800 SQUARE FEET

S11 Hourly Rates for Mosquito Treatment, IVH 1 HR - Hour

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

S12 Hourly Rates for Bed Bug Treatment, IVH 1 HR - Hour

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

S13 Integrated Pest Control Services for Laundry Building, 91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

LAUNDRY BUILDING- 16,197 SQUARE FEET, Steel Construction. Upper floor includes offices, breakroom, and mechanical. Lower floor includes laundry production floor, sewing room, laundry sorting room, and office space.

S14 Hourly Rates for Mole Treatment, IVH 1

91059 - Pest Control Services: Termite Inspection and Control, Bird Proofing, Animal Trapping, Rodent Control, Exterminating and Fumigation

Hourly price includes labor and materials/bait

S15 Hourly Rates for Asian Beetle Treatment, IVH as requested 1 HR - Hour

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