1181670-event.pdf

02 November 2023

Bread and other Related Bakery Products - DHS Eldora DHS Eldora is seeking bids for Bread and other Related Bakery Products

02 November 2023

Open 10/16/2023 1:00 PM CDT Type Request for Bids Close 10/30/2023 1:00 PM CDT Number 005-RFB-0664-2024 Currency US Dollar

Sealed Until 10/30/2023 1:00 PM CDT

Contacts Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Commodity Codes Commodity Code Description 37515 Bread, Rolls, etc., Including Brown and Serve Items

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin upon award and will be for one year.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.

Description

Required to View Event

Prerequisites Required to Enter Bid

02 November 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.5 Is the Bidder requesting confidential treatment of specific information?

1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.8 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Required 51% WGW Sandwich Bread 24 oz. 1 EA - Each

Last years usage: 23

Brand - Product Item Number -

P2 Required 51% WGW Coney Buns 30 ct. 1 EA - Each

Last years usage: 362

Brand - Product Item Number -

P3 Required 51% WGW Hamburger Buns 30 ct 1 EA - Each

Last years usage: 10

Brand - Product Item Number -

P4 51% WGW Dinner Rolls 12 ct. 1 EA - Each

Last years usage: 146

Brand - Product Item Number -

P5 Required Sliced, Wheat English Muffins 12 ct 1 EA - Each

Last years usage: 104

Brand - Product Item Number -

P6 Required Sliced, Classic 100% Whole Wheat Bread 20 oz. 1 EA - Each

Last years usage: 1,134

Brand - Product Item Number -

P7 Required Sliced, White English Muffins 12 ct. 1 EA - Each

Last years usage: 17

Brand - Product Item Number -

P8 Required 4 WHITE WHOLE GRAIN SINGL 1 EA - Each

Last years usage: 375

Brand - Product Item Number -

P9 Required VH MUFF-WHEAT 6CT 1 EA - Each

Last years usage: 342

Brand - Product Item Number -

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Service Line Items Service Line Items

There are no Items added to this event.

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