How to Use This Contract Mail Services v2.pdf
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- Attached to
- Mail Services
- Contract number
- 80141800-25-STC
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Mail Services (Contract #80141800-25-STC) issued by the Florida Department of Management Services. The contract is designed for state agencies and eligible users in Florida, as defined by Rule 60A-1.001 of the Florida Administrative Code. The primary procurement platform is MyFloridaMarketPlace (MFMP), which serves as the preferred method for placing orders and making payments.
The contract covers mail services with multiple commodity codes (80141800, 80111600, 78102200, and others) and requires state agencies to purchase services through the state term contract, following specific procurement guidelines. Users must contact contractors directly for quotes, create requisitions using non-catalog items, and use the appropriate contractor's Federal Employer Identification Number (FEIN) when processing payments. The document provides detailed instructions for navigating the procurement process, including how to resolve contractor issues, and emphasizes that state agencies are legally required to purchase commodities and services through these state-procured contracts under section 287.056 of Florida Statutes.
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Text version
6/3/25
How to Use This Contract Mail Services (80141800-25-STC)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contract/mail_services2.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.
o Create a State Term Contract (STC) Request for Quote (RFQ) in MFMP; for additional information, open the Solicitations and Contracts Guide and go to the STATE TERM CONTRACT (STC) REQUEST FOR QUOTE (RFQ) section. Please note that MFMP will not automatically add contractors to the RFQ; state agencies must manually add the required number of contractors to the RFQ. MFMP will display all contractors on the contract, including those that may not be contracted to provide all of the Service Categories that are available under this contract; an RFQ should not be issued to any contractor that does not offer the Service Category requested in the RFQ. Please refer to the contract webpage to determine the Service Category(ies) that each contractor is contracted to provide.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 80141800, 80111600, 78102200, 78102201, 73151900, 81112005, 82121500, 82121700:
o METHOD OF PROCUREMENT: B - State term contract with RFQ
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/mail_services2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/mail_services2 http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/agency_customer_training_registration/mfmp_u_online_training/articulate_files_agency/solicitations_and_contracts_guide
6/3/25
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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