110.7-25-020++traffic+control+requirements+IFB.doc
DOC document 69 KB Posted
- Attached to
- Printing- Traffic Control Requirements
- Solicitation number
- 110.7-25-020
- Issued by
- Burleigh County, North Dakota
About this file
This is a Request for Informal Bid (RFIB) issued by the State of North Dakota Office of Management and Budget (OMB) Central Services Division for printing services. The solicitation seeks a vendor to produce 1,500 copies of a "Traffic Control Requirements" book with specific technical specifications, including 96 pages at 5.5" x 8.5" finished size, printed on 100# white gloss cover stock with 4-color process printing and plastic spiral binding. The bid is due on March 25, 2025, at 1:00 PM, with delivery required by April 22, 2025, to the North Dakota Department of Transportation (NDDOT) in Bismarck. The procurement is structured as an all-or-none bid, exclusively accepting bids from North Dakota-based printers.
The bid has several notable provisions, including a North Dakota printing preference that will automatically reject out-of-state bidders, and requires the successful vendor to provide electronic print-ready artwork and a color proof of the entire book. Pricing will be evaluated on a delivered price basis, with unit prices prevailing in case of mathematical discrepancies. The state will not pay sales tax and requires the winning bidder to be registered with the North Dakota Secretary of State. The award will be made to the lowest responsible bidder conforming to specifications, with the state reserving the right to reject any or all bids. Vendors must also complete a supplier registration process to receive payment.
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| 110.7-25-020+Bid+Summary.pdf |
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Text version
REQUEST FOR INFORMAL BID (RFIB)
State of North Dakota
OMB/Central Services Division (08/2023)
| Bid Number: |
| 110.7-25-020 |
| Commodity Code: |
| 966-63 |
| Bid Title: |
| Printing- Traffic Control Requirements |
| Procurement Officer: |
| Steve Lippert |
| Date Issued: |
| March 17, 2025 |
| Purchasing Agency: |
| State Procurement Office |
| Bid Closing Deadline: |
| March 25, 2025 @ 1:00 PM |
| E-mail: |
| sjlippert@nd.gov |
| Delivery Required: |
| April 22, 2025 |
| Telephone: |
| 701-328-3346 |
| ND Printing Preference: |
| Only Bids from ND Bidders will be Accepted. |
SUBMISSION INSTRUCTIONS
SPO Online Electronic Response https://apps.nd.gov/csd/spo/services/bidder/main.htm From Recent Solicitations, select this solicitation. You’ll see an “Upload Responses” link. You may upload a maximum of five documents. Clearly label all documents (e.g. Company X Bid 123) Contact the Procurement Officer for assistance or call 701-328-2740 for technical support.
BIDDER INSTRUCTIONS, TERMS AND CONDITIONS
1. Contact the Procurement Officer as soon as possible with any questions or concerns related to the solicitation.
2. Bid responses must be received by the Purchasing Agency by the bid response closing deadline.
3. Bid responses may be submitted by uploading to SPO Online. Be advised that the STATE is not responsible for a Bidder’s failure to timely submit a Bid Response due to any technical difficulties. Contact the Procurement Officer to confirm receipt.
4. Bid prices must be delivered prices, F.O.B. Destination. The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.
5. Unit prices are according to the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.
6. The bidder must comply with all stated specifications. Alternate bids will be rejected.
7. The State does not pay sales tax or federal excise tax: State sales tax exemption number E-2001; federal tax free transaction number 45-70-0010K. Certifications are available upon request.
8. Award will be made to the lowest responsible bidder conforming to specifications, terms of delivery, quality, and serviceability. The State reserves the right to reject any or all bid responses wholly or in part.
9. Contact the Procurement Officer to receive a bid summary.
10. It is the responsibility of each bidder to comply with all State and Federal laws.
11. All material and workmanship shall be subject to inspection and test by the State. The State reserves the right to reject any goods and cancel the order if the successful vendor fails to comply with the specifications or terms and conditions, or the seller's express or implied warranties. Rejected goods shall be removed at the bidder’s expense, including transportation. A vendor whose contract is terminated may be suspended or debarred from the Bidders List.
12. Quantities are for exact counts only. The State will not pay for overruns. Under runs will not be accepted.
13. Secretary of State Registration: If the successful bidder has a registration requirement with the North Dakota Secretary of State, they must be registered before the contract award and must remain active for the contract period. (N.D.C.C. § 54-44.4-09.1) See the OMB Guidelines to Vendor Registry for more information.
14. Bidders List Registration: Entities desiring to be notified of bidding opportunities may apply to be placed on the Bidders List. (N.D.C.C. § 54-44.4-09 and N.D.A.C. § 4-12-05-01)
15. Supplier Registration (Payee). Any individual or business who will be receiving payment from a state agency or higher education institution must complete a registration process to collect important financial and taxpayer information. Payments are generally made by check or automatic clearing house (ACH), and taxpayer information must be collected in compliance with IRS requirements.
16. ND Printing Preference: Unless otherwise indicated, printing bids from out-of-state bidders will be rejected. ND State Law (N.D.C.C § 46-02-15) requires that if practicable, printing must be awarded to resident North Dakota bidders.
DETAILED SPECIFICATIONS
Traffic Control Requirements Book
1. Artwork: Electronic files, printer ready. Vendor will have to make sure that type does not get punched
2. Proofs: Color Proof of entire book to show trim and binding.
3. Pages: 96 including cover
4. Finished Size: 5.5” x 8.5”
5. Paper Stock:
Cover: 100# white gloss cover Text: 100# white gloss cover
6. Ink:
Cover: Print 4/1, 4 color process/black. Full bleeds on front cover. Black ink on inside front cover Back Cover: print 4/2 4 color process/ on back cover w/Bleed, 2 color and black on inside back cover.
Text: Print 2 color & black
7. Finishing:
1500 quantity: Collate, trim, punch, plastic spiral bind along 8.5” edge.
8. Package: In sturdy, uniformly-sized cartons and label “Traffic Control Requirements” along with quantity in each carton.
9. Bid is All or none.
10. Delivery (F.O.B. destination) to: NDDOT 608 East Boulevard Ave. Attn. Melissa Becker, Bismarck ND 58505
11. Due date: April 22nd, 2025 Include unit price and total prices in bid response.
| ITEM NO. |
| QTY |
| UNIT |
| UNIT PRICE |
| TOTAL PRICE |
| 1 |
| 1500 |
| Each |
| Traffic Control Requirements Book |
| $ |
| $ |
Recycled Content and Total Weight
(Recycled content and weight information is for informational and reporting purposes only. Recycled content and weight are not factors in bid evaluation or award for this solicitation.)
| Cover: Recycled (post-consumer) Content: |
| ___________% |
| Approximate Total Weight of Cover Paper Used: |
| ___________lbs. |
Affirm your ability to meet delivery requirements (circle one): YES NO
Bidder:
| Street Address: |
| P.O. Box: |
| City: |
| Zip Code: |
| Telephone: |
| Fax: |
| Type or Print Name of Person Signing: |
| E-Mail: |
Authorized Signature:
Bid #: 16629 – ND Educational Directory 2010-2011
Bid Opening Date and Time: 2:00 PM, Tuesday, December 7, 2010
Bid #110.7-25-020-Printing- Traffic Control Requirements Bid Opening Date and Time: March 25, 2025 @ 1:00 PM
File details come from the government source that posted it. Updated .