11. SSJF Signed STARLIMS SS 58500023M.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 7

Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Illinois Department of Public Health / Office of Disease Control / Division of Laboratories

Need Identified Date: Mar 7, 2024 Supply/Service Need By Date: Jul 1, 2025

Project Title: STARLIMS Maintenance, Support and Consulting Services FY26 FY27 SS

Vendor: STARLIMS Corporation

Provide a description of the supplies or services required:

STARLIMS Corporation provides the proprietary Laboratory Information Management System (LIMS) software used by the IDPH Division of Laboratories (IDPH-DOL).

This sole source request includes:

• The STARLIMS Standard Annual Maintenance Plan for FY2026 and FY2027, which includes access to software updates and upgrades, as well as unlimited telephone, email, and website support for up to two designated technical contacts.

• Fifty (50) days of off-site consulting support to be used as needed for new test development, reporting enhancements, or other support critical to public health operations.

The STARLIMS system is integral to the secure, compliant management of test results across all three state laboratories and interfaces with Central Management Services IT infrastructure. Maintenance and consulting ensure IDPH-DOL can meet CLIA and CDC requirements while managing testing and outbreak response across Illinois.

Value: Actual Value of Initial Term, this Change Order or Amendment: 415,452.65

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Economically Feasible Source

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Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: 07/01/2025

Estimated Contract End Date: 06/30/2027

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Maintaining a functioning LIMS through this contract provides the lab with uninterrupted access to critical software for sample tracking, data management, quality control, and reporting, which are vital for efficient and accurate testing.

Economically, this multi-year agreement secures known pricing for these essential software licenses, maintenance, and consulting services. The modest and predictable annual license fee increase of 4.9%, along with an 11 percent reduction in the off-site consulting rate, offers budget predictability. Avoiding annual renegotiations further mitigates the risk of unexpected market-driven price increases, ensuring financial stability for the lab's operations over the next two years.

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Software License/Upgrade/Maintenance

Are there secondary justification(s) for this sole source? Yes No

Another justification that this purchase is only available from a sole source is because it is:

Loss of Federal funding.

Another justification that this purchase is only available from a sole source is because it is:

Items are Copyrighted or Patented and the Items are Only Available from the Holder

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Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 Aug 9, 2024 Jun 30, 2025 321,195.28 Maintenance FY25 58500003M Sole Source

2 Jul. 1, 2023 June 30, 2024 147,329.31 Maintenance FY24 48500005L Sole Source

3 Jul. 1, 2022 June 30, 2023 135,164.5 Maintenance FY23 38500035 Sole Source

4 Jul. 1, 2021 June 30, 2022 128,728.1 Maintenance FY22 25500001J Sole Source

5 April 20, 2020 June 30, 2021 127,978.74 Maintenance FY21 15500002H Sole Source

6 April 20, 2020 Jul.18, 2020 207,446 STARLIMS IDPH Lab IT Emergency EPIC STARLIMS Conversion Amendment 15500002H Emergency

7 April 1, 2020 June 30, 2020 0 Time Extension 60 days. 05500020H Small Purchase

8 Jan. 1, 2020 March 31, 202 82,480 Consulting Service 05500020H Small Purchase

9 July 1, 2019 June 30, 2020 121,338.59 Maintenance FY20 05500006H Sole Source

10 July 1, 2018 June 30, 2019 46,680 Maintenance FY19 85500001G Sole Source

If more than 10, or if other comments, explain:

2/28/19 to 3/16/20Consulting Service FY19, $46,690.00, Contract 85500025F, Sole Source 11/16/17 to 6/30/18 Maintenance FY18, $117,804.46, Contract 85500008F, Sole Source 3/16/2017-6/30/2017 Maintenance FY17, $115,494.57, Contract 75500003E, Sole Source 7/1/15-6/30/2016 Maintenance FY16, $112,130.65, Contract 65500002D, Sole Source 3/10/15-6/30/15 LRN Testing Upgrade, $46,915, Contract 55500021C, Small Purchase 11/15/14 - 2/28/15 Roche Cobas Instrument Interface $10,626 55500015C Small Purchase 7/1/14 - 6/30/15 Maintenance FY15 $111,020.45 CIC5851510 SS 7/1/13 - 6/30/14 Maintenance FY14 $109,704 CIC4769730 SS 5/7/12 - 6/30/13 Maintenance FY12-FY13 $137,130 CIC2674840 SS Initial purchase, maintenance, support from RFP 4/8/09-4/7/12; $1,386,198; CIC933420

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

The Illinois Department of Public Health Division of Labs (IDPH-DOL) tests thousands of samples annually. A Laboratory Information Management System (LIMS), STARLIMS software is needed to efficiently manage and track laboratory data, samples, workflows, demographics, and compliance requirements, ultimately improving accuracy, productivity, and regulatory adherence. The STARLIMS system also allows for the storage and retrieval of results for the required storage time frame and allows the IDPH-DOL to meet requirements under the Clinical Laboratory Improvement Act (CLIA).

By federal law, laboratories must maintain six years of data and be able to produce it upon an inspector's demand. Otherwise, the laboratory will lose its accreditation and cannot operate. Testing hundreds of thousands of samples per year requires an electronic system to manage the data. The Department's public health laboratories have been using STAR LIMS for these purposes. The Laboratory Information Management System maintenance contract benefits the IDPH-DOL by allowing it to continue using the current STARLIMS Corporation system to meet daily testing and reporting needs.

Version 7.01 Page 4 of 7

Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

2. Provide a list and describe in detail the specifications required to satisfy the need:

1. Vendor will provide two-years of software, updates, and maintenance support for the IDPH-DOL's STAR LIMS database.

2. Vendor will provide maintenance support to include, at a minimum:

a. Access to a telephone hotline service to resolve emergency problems.

b. Access the STAR LIMS maintenance website to report problems 24/7.

c. New software revisions, updates, and maintenance releases.

d. Software updates are delivered via FTPS (File Transfer Protocol Secure) is an extension of the popular File Transfer Protocol or secure website download.

e. Assistance in installing software defect fixes until defects are resolved.

3. The IDPH-DOL also seeks fifty (50) days per diem off-site development help with new test development in STAR LIMS.

a. Support the removal of paper report processes for genetic sequencing results for outbreaks, antimicrobial test results, and dairy results.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

The IDPH-DOL has to maintain compliance with the Center for Disease Control's Grant requirements to continue to receive funding.

One of those requirements is that we have a LIMS software solution tailored to meet their requirement. Significant time and resources have been invested in tailoring the STARLIMS to IDPH-DOL very specific laboratory workflows, data structures, calculations, and reporting requirements.

The combined effort of data migration, integration redevelopment, re-validation, and user training translates into significant costs and time. The cost of developing a new LIMS solution is only a fraction of the overall expense of a full replacement project for a highly customized system. The downtime during the transition and the potential for data loss or errors can also have substantial financial implications.

Without the STARLIMS software solution, we risk losing federal funding, and our labs could lose their certification. Furthermore, the CDC has warned about the potential loss of funding if we fail to update our current system to include support for genetic sequencing results for outbreaks and anti-microbial and dairy test results.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

STARLIMS Corporation in 2015 partnered with the Centers for Disease Control and Prevention and Illinois Department of Public Health Laboratories to develop a highly specialized application for electronic reporting of bio-terrorism test results for anthrax, plague, tularemia, smallpox, and other bio-terrorism organisms. This application is crucial as the CDC bio-terrorism reporting is across a national network involving reporting and security applications. The specialized application is checked "pinged" daily to ensure functionality. CDC follows up on any network service interruptions or application breakdowns and STARLIMS Corporation within hours.

Access to the STAR LIMS code is critical to the Department's emergency preparedness efforts for detecting and tracking bio-terrorism.

STAR LIMS software is written in a proprietary language, "STARLIMS Scripting Language (SSL)." Updates to the software and troubleshooting of applications within the software require STARLIMS Corporation personnel. STARLIMS Corporation holds an exclusive position as the sole provider of licenses and maintenance for its product; there are no resellers. The software and updates, crafted in the proprietary language STAR LIMS Scripting Language (SSL), are uniquely available only from STARLIMS Corporation.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

Version 7.01 Page 5 of 7

Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

5a. If no, why weren't alternatives evaluated?

A LIMS (Laboratory Information Management System) RFP from IDPH-DOL was awarded to Horizon, Inc. on 7/2021(20-482DPH-INFOT- P-28130). The State of Illinois terminated contract 10/2022 due to Horizon's inability to provide LIMS components that the lab requires for patient reporting. Many of the lab's current functions with STARLIMS were unavailable or considered outside of scope with Horizon.

Lab management and DoIT deemed the product would not work and decided to terminate the contract.

B-12849 was published on 2/10/20 and opened on 4/23/20. RFP was awarded to Horizon in 7/2021 and terminated in 10/2022.

B-9129 was published 7/9/19, opened 11/22/19. There were six proposals. All were deemed non-responsive.

B-2166 was published 4/4/19, opened 6/21/19. There were four proposals. All were deemed non-responsive.

On March 14, 2025, the Illinois Department of Information and Technology (DOIT) published a new RFP, Bid Solicitation: 25-448DOIT- ADMIN-B-46893. This bid is a possible replacement for the existing LIMS used by IDPH-DOL, and if it meets IDPH's needs, the department will transition to the new system.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

• The annual license fee for FY25 - FY26 AMP license: $162,430.56 which is 4.9% higher than the FY24 - FY25 fee.

• The annual license fee for FY27 AMP license: $170,522.09 which is 4.9% higher than the FY25 - FY26 fee.

• Off-site consultant support (50 days): $82,500.00 ($1,650/day) or $206.50 a 11% reduction in prices for FY24 - FY25 fee.

Rates align with market pricing for enterprise software maintenance and specialized IT consulting ($200–$300/hr range). The agency considers these rates fair and reasonable based on prior contracts and comparable services.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Without IDPH-DOL's STAR LIMS software in place, the loss of federal funding would impact IDPH and the other grant partners and potentially cause our labs to lose their certification.

The IDPH-DOL can not use this product without an annual license contract. With it being the only lab information system used by the lab for environmental and clinical testing, all result reporting and data management would revert to manual processes. This would increase the need for clerical and testing support, delay turnaround time for test results, and impact the State's ability to respond to infectious and communicable disease outbreaks. It would financially impact the State by increasing staffing needs in the lab and with external partners and delaying outbreak testing responses, directly affecting Illinois citizens' health and wellness. The potential increase in overall illness and hospital admissions could allow certain diseases to spread without fast diagnosis (for example, the current measles outbreak) and increase the financial burden on the entire system. This would impact programmatic staff handling contact tracing, local health departments handling disease treatment and isolation, and other agencies responding to the outbreak.

10. Is there any additional information you would like to add to justify this sole source?

Version 7.01 Page 6 of 7

Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date May 28, 2025

Printed Name Leslie Chapman E-mail Address leslie.chapman@illinois.gov

Phone Number 618-457-5131

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address Mike Caceres@illinois.gov

Phone Number 2175577905 Date Jun 2, 2025

Printed Name Mike Caceres

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-299-5883 Date 06/03/2025

Printed Name Rebecca Gossett E-mail Address rebecca.gossett@illinois.gov

Version 7.01 Page 7 of 7

Bulletin Reference Number 25-482DPH-OFCDI-B-47988

Requesting Agency/University Illinois Department of Public Health

Sole Source Justification Form - Part II Section I - General Information

Project Title

Vendor

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229

This sole source request includes:

• The STARLIMS Standard Annual Maintenance Plan for FY2026 and FY2027, which includes access to software updates and upgrades, as well as unlimited telephone, email, and website support for up to two designated technical contacts.

• Fifty (50) days of off-site consulting support to be used as needed for new test development, reporting enhancements, or other support critical to public health operations.

The STARLIMS system is integral to the secure, compliant management of test results across all three state laboratories and interfaces with Central Management Services IT infrastructure. Maintenance and consulting ensure IDPH-DOL can meet CLIA and CDC requirements while managing testing and outbreak response across Illinois.

Economically, this multi-year agreement secures known pricing for these essential software licenses, maintenance, and consulting services. The modest and predictable annual license fee increase of 4.9%, along with an 11 percent reduction in the off-site consulting rate, offers budget predictability. Avoiding annual renegotiations further mitigates the risk of unexpected market-driven price increases, ensuring financial stability for the lab's operations over the next two years.

11/16/17 to 6/30/18 Maintenance FY18, $117,804.46, Contract 85500008F, Sole Source 3/16/2017-6/30/2017 Maintenance FY17, $115,494.57, Contract 75500003E, Sole Source 7/1/15-6/30/2016 Maintenance FY16, $112,130.65, Contract 65500002D, Sole Source 3/10/15-6/30/15 LRN Testing Upgrade, $46,915, Contract 55500021C, Small Purchase 11/15/14 - 2/28/15 Roche Cobas Instrument Interface $10,626 55500015C Small Purchase 7/1/14 - 6/30/15 Maintenance FY15 $111,020.45 CIC5851510 SS 7/1/13 - 6/30/14 Maintenance FY14 $109,704 CIC4769730 SS 5/7/12 - 6/30/13 Maintenance FY12-FY13 $137,130 CIC2674840 SS Initial purchase, maintenance, support from RFP 4/8/09-4/7/12; $1,386,198; CIC933420 Q1Answer: The Illinois Department of Public Health Division of Labs (IDPH-DOL) tests thousands of samples annually. A Laboratory Information Management System (LIMS), STARLIMS software is needed to efficiently manage and track laboratory data, samples, workflows, demographics, and compliance requirements, ultimately improving accuracy, productivity, and regulatory adherence. The STARLIMS system also allows for the storage and retrieval of results for the required storage time frame and allows the IDPH-DOL to meet requirements under the Clinical Laboratory Improvement Act (CLIA).

By federal law, laboratories must maintain six years of data and be able to produce it upon an inspector's demand. Otherwise, the laboratory will lose its accreditation and cannot operate. Testing hundreds of thousands of samples per year requires an electronic system to manage the data. The Department's public health laboratories have been using STAR LIMS for these purposes. The Laboratory Information Management System maintenance contract benefits the IDPH-DOL by allowing it to continue using the current STARLIMS Corporation system to meet daily testing and reporting needs.

Q2Answer: 1. Vendor will provide two-years of software, updates, and maintenance support for the IDPH-DOL's STAR LIMS database.

2. Vendor will provide maintenance support to include, at a minimum:

a. Access to a telephone hotline service to resolve emergency problems.

b. Access the STAR LIMS maintenance website to report problems 24/7.

c. New software revisions, updates, and maintenance releases.

d. Software updates are delivered via FTPS (File Transfer Protocol Secure) is an extension of the popular File Transfer Protocol or secure website download.

e. Assistance in installing software defect fixes until defects are resolved.

3. The IDPH-DOL also seeks fifty (50) days per diem off-site development help with new test development in STAR LIMS.

a. Support the removal of paper report processes for genetic sequencing results for outbreaks, antimicrobial test results, and dairy results.

Q3Answer: The IDPH-DOL has to maintain compliance with the Center for Disease Control's Grant requirements to continue to receive funding. One of those requirements is that we have a LIMS software solution tailored to meet their requirement. Significant time and resources have been invested in tailoring the STARLIMS to IDPH-DOL very specific laboratory workflows, data structures, calculations, and reporting requirements.

The combined effort of data migration, integration redevelopment, re-validation, and user training translates into significant costs and time. The cost of developing a new LIMS solution is only a fraction of the overall expense of a full replacement project for a highly customized system. The downtime during the transition and the potential for data loss or errors can also have substantial financial implications.

Without the STARLIMS software solution, we risk losing federal funding, and our labs could lose their certification. Furthermore, the CDC has warned about the potential loss of funding if we fail to update our current system to include support for genetic sequencing results for outbreaks and anti-microbial and dairy test results.

Q4Answer: STARLIMS Corporation in 2015 partnered with the Centers for Disease Control and Prevention and Illinois Department of Public Health Laboratories to develop a highly specialized application for electronic reporting of bio-terrorism test results for anthrax, plague, tularemia, smallpox, and other bio-terrorism organisms. This application is crucial as the CDC bio-terrorism reporting is across a national network involving reporting and security applications. The specialized application is checked "pinged" daily to ensure functionality. CDC follows up on any network service interruptions or application breakdowns and STARLIMS Corporation within hours. Access to the STAR LIMS code is critical to the Department's emergency preparedness efforts for detecting and tracking bio-terrorism.

STAR LIMS software is written in a proprietary language, "STARLIMS Scripting Language (SSL)." Updates to the software and troubleshooting of applications within the software require STARLIMS Corporation personnel. STARLIMS Corporation holds an exclusive position as the sole provider of licenses and maintenance for its product; there are no resellers. The software and updates, crafted in the proprietary language STAR LIMS Scripting Language (SSL), are uniquely available only from STARLIMS Corporation.

B-12849 was published on 2/10/20 and opened on 4/23/20. RFP was awarded to Horizon in 7/2021 and terminated in 10/2022.

B-9129 was published 7/9/19, opened 11/22/19. There were six proposals. All were deemed non-responsive.

B-2166 was published 4/4/19, opened 6/21/19. There were four proposals. All were deemed non-responsive.

Q5aAnswer: A LIMS (Laboratory Information Management System) RFP from IDPH-DOL was awarded to Horizon, Inc. on 7/2021(20-482DPH-INFOT-P-28130). The State of Illinois terminated contract 10/2022 due to Horizon's inability to provide LIMS components that the lab requires for patient reporting. Many of the lab's current functions with STARLIMS were unavailable or considered outside of scope with Horizon. Lab management and DoIT deemed the product would not work and decided to terminate the contract.

B-12849 was published on 2/10/20 and opened on 4/23/20. RFP was awarded to Horizon in 7/2021 and terminated in 10/2022.

B-9129 was published 7/9/19, opened 11/22/19. There were six proposals. All were deemed non-responsive.

B-2166 was published 4/4/19, opened 6/21/19. There were four proposals. All were deemed non-responsive.

On March 14, 2025, the Illinois Department of Information and Technology (DOIT) published a new RFP, Bid Solicitation: 25-448DOIT-ADMIN-B-46893. This bid is a possible replacement for the existing LIMS used by IDPH-DOL, and if it meets IDPH's needs, the department will transition to the new system.

Q5bAnswer: Vendors that submitted proposals on the RFP had issues meeting the mandatory criteria. Some required items had to be changed to open the process to allow for more proposals. Horizon was awarded the RFP in 2021 and subsequently terminated in 2022.

A new RFP was published by the Illinois Department of Information and Technology (DOIT) published the following bid as a possible replacement for the existing LIMS used by IDPH-DOL: Bid Solicitation: 25-448DOIT-ADMIN-B-46893 on 03/14/2025 and when if this solisitation meets IDPH's needs IDPH will move to the new system.

• The annual license fee for FY27 AMP license: $170,522.09 which is 4.9% higher than the FY25 - FY26 fee.

• Off-site consultant support (50 days): $82,500.00 ($1,650/day) or $206.50 a 11% reduction in prices for FY24 - FY25 fee.

Rates align with market pricing for enterprise software maintenance and specialized IT consulting ($200–$300/hr range). The agency considers these rates fair and reasonable based on prior contracts and comparable services.

The IDPH-DOL can not use this product without an annual license contract. With it being the only lab information system used by the lab for environmental and clinical testing, all result reporting and data management would revert to manual processes. This would increase the need for clerical and testing support, delay turnaround time for test results, and impact the State's ability to respond to infectious and communicable disease outbreaks. It would financially impact the State by increasing staffing needs in the lab and with external partners and delaying outbreak testing responses, directly affecting Illinois citizens' health and wellness. The potential increase in overall illness and hospital admissions could allow certain diseases to spread without fast diagnosis (for example, the current measles outbreak) and increase the financial burden on the entire system. This would impact programmatic staff handling contact tracing, local health departments handling disease treatment and isolation, and other agencies responding to the outbreak.