10143 ITB Weed Cutting and Rubbish Removal.pdf

BID 10143 Weed Cutting and Rubbish Removal Page 1 of 39

INVITATION TO BID

10143 Weed Cutting and Rubbish Removal

BID OPENING: 3:00 PM MT (our clock), May 14, 2025

The City of Fort Collins is requesting bids from qualified Service Providers for weed cutting and rubbish removal services.

As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note:

submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system.

The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts.

Public Bid Opening: Bid opening will be conducted shortly after 3:00 PM MT on [DATE]. Bid openings will be conducted by videoconference. At said place and time, and promptly thereafter, all Bids that have been duly received will publicly opened and read aloud. To access the Bid opening, please follow the link:

Join the meeting now

Meeting ID: 277 950 721 698 2 Passcode: J547qq2E

Alternatively, the bid opening can be accessed via phone. This option will only allow you to hear the audio presentation.

Call-in number: 1-970-628-0892 Conference ID: 867 672 112#

Any additional questions should be submitted, preferably in writing via email, to Adam Hill at adhill@fcgov.com with a copy to Project Manager, Steve Varnell at svarnell@fcgov.com , no later than 3:00 PM MT (our clock) on May 7, 2025. Please format your e-mail to include:

Bid 10143 Weed Cutting and Rubbish Removal in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.

Rocky Mountain E-Purchasing System hosted by BidNet:

A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.

This BID has been posted utilizing the following Commodity Code(s):

910 27 Garbage/ Trash Removal

Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522

970.221.6775 fcgov.com/purchasing http://www.bidnetdirect.com/colorado/city-of-fort-collins https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWRhNTVjNDItZWNhYy00NmQyLTgyMWMtYzZkNTQzZDNkNTEw%40thread.v2/0?context=%7b%22Tid%22%3a%2247fa2f5f-0d0a-4a68-b431-6d1a27b66660%22%2c%22Oid%22%3a%2237299b31-8a43-4b66-8642-b5358a21cda9%22%7d mailto:adhill@fcgov.com mailto:svarnell@fcgov.com

BID 10143 Weed Cutting and Rubbish Removal Page 2 of 39

988 00 Roadside, Grounds, Recreation and Park Area Services 988 08 Cleaning of Roadside Park 988 46 Landfill Services 988 52 Landscaping 988 75 Roadside Maintenance Services 988 89 Weed and Vegetation Control

Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.

The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding.

The City requires its Service Provider to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Service Provider and their subcontractors/subconsultants at every tier.

Colorado Open Records Act: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid Forms, and the awarded contract will be considered public records subject to disclosure under CORA. By responding to this Bid, Contractor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA.

Special Instructions:

All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.

The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of ninety (90) days after bid openings.

Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Service Provider. Any proposed modification must be accepted in writing by the City prior to award of the bid.

Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal.

No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation

BID 10143 Weed Cutting and Rubbish Removal Page 3 of 39 in default on any obligation to the City.

Bids must be furnished exclusive of any federal excise tax, wherever applicable.

Service Providers must be properly licensed and secure necessary permits wherever applicable.

The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities.

Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited.

Freight Terms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal.

Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid.

Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms.

Service Provider Registration: The City requires a new Service Provider receiving awards from the City to submit IRS form W-9 and requires all Service Providers to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Service Provider Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Service Provider Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion.

Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins.

Gerry Paul Purchasing Director http://www.fcgov.com/purchasing

BID 10143 Weed Cutting and Rubbish Removal Page 4 of 39

CITY OF FORT COLLINS

GENERAL INFORMATION

The City of Fort Collins is requesting bids for furnishing equipment and labor deemed necessary to cut and remove weeds and rubbish from designated properties in accordance with Section 20- 41 – 20-60 of the Code of Ordinances and the hauling away of same to an authorized landfill, under the direction of the City Representative. Work also includes road shoulder mowing for certain City property. Litter control, collection, and disposal is required at all locations, as well as special cleanup instructions at Harmony Park & Ride and at Harmony/I-25 interchange to prevent blockage of the irrigation siphon.

SCHEDULE

The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time.

• Bid issuance: April 21, 2025

• Question deadline: 3:00 PM MST on May 7, 2025

• Bid Opening Date: 3:00 MST (our clock) on May 14, 2025

• Award of Contract (tentative): May 21, 2025

SCOPE OF WORK

DEFINITIONS

City Representative shall mean the Compliance Supervisor or Streets Department Operations Manager, or their designated representative.

Service Provider shall mean a successful bidder who has entered into a Services Agreement with the City of Fort Collins.

EQUIPMENT REQUIRED

Beginning June 1, 2025, the Service Provider must comply with Colorado Department of Public Health and Environment Air Quality Control Commission Regulation 29 Emission Reduction Requirements for Lawn and Garden Equipment – 5 CCR 1001-33 (Regulation #29). Service Provider cannot use gasoline powered push and hand-held land and garden equipment with an internal combustion engine smaller than 7 kW (10 Horsepower) between June 1 and August 31 each year in the ozone non-attainment area per Regulation #29. Also, Service Provider is to provide recordkeeping and reporting information to the City Project Manager as requested for Regulation #29 within ten (10) business days of the requested information.

Requested information may include but not be limited company name and designated contact person, as well as a detailed description of the services (e.g., list of activities, duration, frequency, expected equipment use) provided. If applicable, the Service Provider will also be required to report any use of non-compliant gasoline-powered equipment and circumstances for the use of such equipment.

The Service Provider shall submit a list of equipment that will be utilized to accomplish the work, defined as the industry standard for the Power Takeoff (PTO) horse power needed for the make and model of mower, the size of the bucket or for any other attachment used, and shall be prepared to have equipment inspected and approved by the City's Representative. All weed mowing and rubbish removal must have a digital photo taken prior to the weed mowing and

BID 10143 Weed Cutting and Rubbish Removal Page 5 of 39 rubbish removal.

The City Representative shall make the final determination if the equipment made available by the Service Provider is sufficient to perform the work satisfactorily in a timely means. Inspections of equipment may be performed by the City Representative at any point during the contract. There are two (2) categories to be bid on, and a Service Provider may bid on either or both of the two categories:

Category 1 - Rubbish Removal: Includes Extra Heavy, Heavy and Normal Rubbish Removal.

Equipment includes loaders with fork and/or bucket attachments, dump trucks (5 and 10-yard), tractor with sufficient capacity, defined as the industry standard for the PTO horse power needed for the loader to perform the work, high-back pickup truck, and digital camera.

Category 2 - Weed Removal and Road Shoulder Mowing: Equipment includes 7-foot mower with a 7-foot wing (desirable), 5-foot rotary mower capable of mowing road shoulders, a tractor with sufficient capacity, minimum 75 horsepower, defined as the industry standard for the PTO horse power needed for the make and model of the mower(s), hand tools, hand operated power weed cutter/whip, 3-foot walk behind mower, and digital camera.

ROAD SHOULDER MOWING

Approximately 100 lane miles of road shoulders to be mowed, three or more times a summer, depending upon climate conditions. From past experience a mile to a mile and a half can be mowed in an hour. Includes weed whipping around poles, signs, etc. Service Provider must avoid mowing major arterials during rush hour, from 7-9am, and 4-6pm. Major arterials are streets like Prospect, Drake, Lemay, Timberline, Horsetooth, Taft, Shields, etc. This restriction does not apply to weekends. A list of each mowing location including descriptions are provided in Attachment 1.

SAFETY EQUIPMENT

Tractors must be equipped with safety placards: “Caution” (or equal), working flashers and reflectors. Mowers must be equipped with safety guards or chain guards to prevent rocks and debris from flying out from under the mower. Personnel working on or near the road including the road shoulder or right-of-way must wear a Class III reflective safety vest and hard hats at all times.

Personnel must wear eye and ear protection during weed whipping. The City will provide traffic control “Mowing Ahead” signs for Service Providers to place and maintain at all times while mowing occurs on all major roads. Other traffic control for road shoulder mowing will be the responsibility of the Service Provider.

METHOD OF AWARD AND WORK DIVISION

The City intends to award this bid, based on bid price and demonstrated capacity, to multiple Service Providers who may be responsible for one or more of the two categories placed for bid.

It is the intent of the Streets Department to assign work equally among Service Providers when possible, however, there are no stated nor implied guarantees regarding the allocation of assigned work. All Service Providers must currently have the equipment specified for the scope of the work at the time of bidding.

All work shall be performed under the direction of the City Representative, and in strict accordance with the bid specifications and the signed Services Agreement.

The City Representative is authorized to assign jobs based on the equipment needed for any particular job, regardless of original assignments. The City Representative is authorized to re-assign any Service Providers to or from any jobs for reasons including, but not limited to budgetary

BID 10143 Weed Cutting and Rubbish Removal Page 6 of 39 cost overruns, insufficient information at invoicing, performance, quality, unsafe practices, inappropriate behavior and non-adherence to the specifications, NOTIFICATION

The City Representative shall notify Service Provider verbally or in writing of services to be performed. Such notification shall include the location of such services and any other special circumstances relating to the services. The City Representative must be able to reach the Service Provider easily, and within a reasonable (within 2 hours) time frame. It is strongly suggested that Service Providers call the City Representative daily or have a mobile phone where messages can be left from May through August. If the City Representative is unable to reach a Service Provider when needed, the City Representative may use any Service Provider to perform any type of weed and rubbish removal, regardless of original assignment. Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider.

PERFORMANCE

The Service Provider shall perform all work in a safe manner and must ensure that proper safety gear is worn at all times (see section: SAFETY EQUIPMENT above). Any damage caused by the Service Provider in the performance of this Agreement shall be the sole responsibility of the Service Provider.

The Service Provider shall be assigned each job by the City Representative, or his designate.

A list noting the address of the job, and the date the job was given to the Service Provider shall be considered notice to proceed on each given job. At the time jobs are assigned, the City Representative shall give oral and/or written instructions as to how each job is to be performed.

The Service Provider shall perform each job required in the most efficient manner and at the lowest cost to the City.

The Service Provider shall complete each job as assigned within five working days of receiving the assignment. If the job is not completed within five days, the City Representative shall have the option of giving the assigned job to another Service Provider of the City’s choice or allowing the original Service Provider to complete the job.

Should extenuating circumstances arise, such as severe weather or broken equipment, etc. which prevents the Service Provider from completing the job on schedule, the Service Provider must immediately notify the City Representative, who shall decide if an extension shall be granted.

If the Service Provider does not perform the job as instructed, they shall be called back to correct the job. The City shall not be charged for any corrections, and all corrections shall be made promptly and professionally. Failure to make corrections as specified will be cause to terminate the Agreement.

CHANGES IN THE WORK

The City may, at any time during the term of a particular work assignment and without invalidating the Agreement, make changes within the general scope of the particular work assignment and the Service Provider agrees to perform such changed work.

MATERIALS, EQUIPMENT AND LABOR

The Service Provider undertakes and agrees to furnish and pay for all materials, supplies, labor, transportation, equipment, tools, consumables, services and supervision necessary to perform any services hereunder.

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HAZARD FEE

The Service Provider shall be allowed to charge a “hazard fee” of $50 per job on jobs where the rubbish contains potentially hazardous items. The $50 hazard fee is per job regardless of the number of employees deployed. These items may include bedbugs, drug related materials/waste, excrement, insect infestation, etc. It will be the responsibility of the Service Provider to fully document the possible hazard with photos and narrative. If conditions are deemed too hazardous and unsafe by the Service Provider, the Service Provider shall immediately contact the City Representative and leave the work site.

DUST PREVENTION AND CONTROL MANUAL

The City of Fort Collins has adopted a Dust Prevention and Control Manual. The manual can be found at:

https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf?1538421634. All operations conducted under this Agreement shall be performed in accordance with the stated procedures and requirements.

SUBCONTRACTORS AND MATERIALS

Any subcontractors the Service Provider intends to utilize under the Agreement must be approved by the City in writing prior to the start of any work by such subcontractor. A list of all permitted subcontractors (if applicable) and material suppliers (if any) must be submitted with the bid. The Service Provider shall not utilize the services of any subcontractor not listed on the subcontractor list as submitted in performing work pursuant to the contract without the prior written consent of the City nor shall the Service Provider obtain supplies or equipment used in the performance of this contract unless such supplier is listed on the material list. The City reserves the right to deny use of subcontractors hereunder at its sole discretion.

RECORDS

The Service Provider shall, at all times, maintain accurate work records, noting the address of the job, the City-assigned job number, digital photos, the condition of the property, the hours worked, the employees used, the equipment used and any problems or unusual incidents. These work records may be requested and inspected at any time by the City Representative.

INVOICING

Invoices shall be submitted on City-approved forms only, and each invoice shall be submitted with a lien release if approved subcontractors are used. Invoices shall reflect the equipment used, the number of people on site, and total time spent on site. Invoices shall be submitted within seven (7) calendar days of job completion. An Example Invoice Form and an Example Lien Release Form is included in Attachments 2 and 3, respectively.

Work shall be invoiced at the bid hourly rate associated with the most efficient type of work and the equipment used. All reasonable landfill and/or recycle fees will be reimbursed at cost and landfill tickets must be submitted with the invoice. The City may not pay fees for an unsecured or uncovered load. Time spent driving from the job site to the landfill, and time spent at the landfill shall be invoiced in quarter hour increments at the hourly rate submitted for light weed and rubbish removal. If multiple trips to the landfill are required, then drive time back to the job site from the landfill shall be invoiced in quarter hour increments at the hourly rate submitted for light weed and rubbish removal in addition to the regular drive time to the landfill and time spent at the landfill.

The first flat tire incurred in the course of work (if the flat was caused by a hazard on a job site, https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf?1538421634

BID 10143 Weed Cutting and Rubbish Removal Page 8 of 39 and not in the public right-of-way/while traveling to the job site) shall be reimbursed by the City, provided a receipt is submitted. Subsequent flat tires caused by hazards on the same job site shall be paid for by the Service Provider.

All billing must accurately reflect the actual time worked. Non-accurate billings may be cause for termination of the contract.

Invoices for services should be emailed upon completion of the Work, or as otherwise specified in the Agreement, to invoices@fcgov.comn and the City Representative. The cost of the work completed shall be paid to the Service Provider on Net 30 terms following the submittal of a correct invoice by the Service Provider indicating the Purchase Order number (if applicable), project name, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task (if applicable), 3rd party supporting documentation with the same detail (if applicable) and a brief progress report (if applicable).

ADDITIONAL INFORMATION

EVALUATION OF BIDS

The City may complete such pre-award reference verification as it deems necessary to determine the ability of the Bidder to perform the work. Bidders shall furnish to the City all such information and data as is reasonably required for this purpose. The City reserves the right to disqualify any bid if the evidence resulting from the City’s investigation shows, in the sole opinion of the City, that the Bidder is not properly qualified to perform the work described herein.

Incomplete bids may result in a bid disqualification. Bids entered on forms where item description phraseology or documents have been altered may not be accepted. When subcontractors are used, a list of subcontractors must be submitted with all bids.

AGREEMENT

Awarded Service Providers are required to sign the City’s standard Services Agreement, an example of which is included as Attachment 4. The Agreement will be effective for a period of one year. At the option of the City, the Agreement may be extended up to an additional four (4) one-year periods. Renewals and pricing changes shall only be negotiated and agreed to by both parties at least thirty (30) days prior to Agreement expiration. Written notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to the Agreement expiration date.

FEES, LICENCES, AND PERMITS

Service Providers shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law.

LAWS AND REGULATIONS

All work must be done in compliance with all local/state/federal regulations and municipal ordinances. This includes maintaining current Colorado Intrastate USDOT Carrier Identification Numbers for all vehicles, and all equipment over 500 lbs. must have current Special Mobile Equipment (SME) registration. All employees must be properly licensed and qualified to operate their equipment. Employees must be hired and managed in accordance with all mailto:invoices@fcgov.comn

BID 10143 Weed Cutting and Rubbish Removal Page 9 of 39 local/state/federal requirements. All equipment must be properly licensed and maintained. A violation of any applicable regulation may be grounds for termination.

The Service Provider agrees to fully comply with all regulations issued under the Occupational Safety and Health Act, and all state laws and regulations enacted and adopted pursuant thereto.

The Service Provider also agrees to require that all persons operating motorized equipment possess a valid drivers' license and that it will comply with Title 8, Article 12, C.R.S., the Colorado Youth Employment Opportunity Act of 1971.

The Service Provider further agrees to pay all state and federal social security, unemployment insurance and other taxes, assessments or contributions due and payable to the State of Colorado and/or the United States in connection with the work to be performed under this Agreement, and the Service Provider shall hold the City harmless from any liability on account of any such taxes or assessments.

INSURANCE

Service Providers are responsible for providing the City with insurance as required in the attached Agreement.

WARRANTY

The Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with delivery and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by the Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by the Service Provider in a manner and at a time acceptable to City.

TERMINATION

The City may terminate this contract for any reason with fifteen (15) days written notice to Service Provider.

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CITY OF FORT COLLINS

BID SUBMITTAL INSTRUCTIONS

The following items must be provided in the bid submittal package:

1) Completed Bid Submittal Form, consisting of ( ) pages, including:

• Bid Schedule

• Experience & References List, providing documentation of at least three (3) reference projects.

• List of Subcontractors to be used on project (if applicable).

• Acknowledgement.

• Additional documents may be submitted in Word or PDF.

2) An overview of your company, a list of essential equipment that will be used, and a description of the means and methods for completing services.

Failure to submit any of the above may result in your bid being considered non-responsive.

BID SUBMITTAL FORM

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SERVICE PROVIDER NAME:

SUBMITTAL DATE:

A. BID SCHEDULE

ADD PRICING, LEAD TIME

We hereby enter our pricing for the City of Fort Collins' requirements to cut and remove weeds and rubbish in accordance with requirements of the bid. All pieces of equipment shall be priced separately, listing make, model, year, horsepower, size, and cost per hour and include an operator. Service Provider may bid on one or all categories. All categories require a digital camera and all weed mowing and rubbish removal must have a digital photo taken prior to the weed mowing and rubbish removal. Required digital photos must be submitted at the time of invoicing. Any equipment under 7HP must comply with Colorado State Regulation 29.

ENTER PRICING IN THE BELOW SECTIONS AS APPLICABLE. NOT ALL SECTIONS ARE

REQUIRED TO BE A RESONSIVE AND RESPONSIBLE BIDDER.

Category 1. Rubbish Removal – Includes Extra Heavy, Heavy and Normal

Please check (√ ) all available equipment

Loader including operator Tandem dump truck with a 10-yard minimum capacity box, including operator Dump truck with a 5-yard minimum capacity box, including operator Tractor with sufficient capacity (minimum 75 hp), defined as the industry standard for the

PTO horse power needed for the loader, to perform the work, including operator High back pickup truck, including operator Digital camera

Equipment Year Model Cu. Yds. HP $/Hr.

Box/Bucket

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Category 2. Weed Removal and Road Shoulder Mowing

Please check (√) all available equipment

7-foot mower with 7-foot wing (desirable), and will be given preference on the wider stretches of road shoulder, including operator

5-foot rotary mower, including operator Tractor with sufficient capacity, defined as the industry standard for the PTO horse power needed for the make and model of mower, including operator Hand tools, including operator Hand operated weed cutter, including operator 3-foot walk behind mower, including operator Digital camera

Equipment Year Model HP Width $/Hr.

Additional Hourly Rates for Miscellaneous Equipment and Labor

Note: Identify any all-electric equipment options separately

Small riding mower, including operator $________________/hour

Push mower, including operator $________________/hour

General laborer (trash pick-up, etc) $________________/hour

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B. EXPERIENCE & REFERENCES LIST

PROJECT #1

Project Name:

Project Type:

Location:

Contract Amount: $

Client:

Contact Name: Title:

Phone: Email:

Start Date: Completion Date:

Was the Project completed on time? Yes No

If no, please describe:

Was the Project completed within the original budget? Yes No

Additional information:

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PROJECT #2

Project Name:

Project Type:

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PROJECT #3

Project Name:

Project Type:

PLEASE NOTE: THE CITY RESERVES THE RIGHT TO REQUEST AND CONTACT ADDITIONAL

REFERENCES.

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C. SCHEDULE OF SUBCONTRACTORS

Please list all subcontractors and their corresponding Work items in the space below. If not applicable, please note “N/A”.

ITEM SUBCONTRACTOR

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D. ACKNOWLEDGEMENT

Service Provider hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in 10143 Weed Cutting and Rubbish Removal except as otherwise noted. Additionally, Service Provider hereby makes the following representations to City:

a. All of the statements and representations made in this proposal are true to the best of the

Service Provider’s knowledge and belief.

b. Service Provider commits that it is able to meet the terms provided in this proposal.

c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.

d. Service Provider further agrees that the method of award is acceptable.

e. Service Provider also agrees to complete the proposed Notice of Award (NOA) with the

City of Fort Collins within 10 days of notice of award. If NOA is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm.

f. Service Provider acknowledges receipt of addenda.

g. Service Provider acknowledges no conflict of interest.

h. Service Provider acknowledges that the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid Forms, and the awarded contract will be considered public records subject to disclosure under CORA. By responding to this Bid, Service Provider hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA.

Legal Firm Name:

Physical Address:

Remit to Address:

Phone:

Name of Authorized Agent of Firm:

Signature of Authorized Agent:

Primary Contact for Project:

Title: Email Address:

Phone: Cell Phone:

NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED

WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE.

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ATTACHMENTS:

ATTACHMENT 1 – Road Shoulder Mowing Locations ATTACHMENT 2 – Example Invoice Form ATTACHMENT 3 – Example Lien Release ATTACHMENT 4 – Example Services Agreement

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ATTACHMENT 1 – Road Shoulder Mowing Locations

Road Shouldering Mowing- West Side W 1 Hemlock- Mason to Riverside Park Both sides W 2 Hanna Street East side, Vine north to trail entrance W 3 Vine St. Taft Hill to Hanna St, both sides W 4 Taft Hill Rd Vine dr. south to Laporte Ave, both sides W 5 Laporte Ave Mercer Canal Bridge W 6 1216 Columbine CT Alley btwn Maple & Columbine W 7 Mulberry W 8 Coy Dr Along south fenceline W 9 James Ct east end ofdead end W 10 Orchard Pl- West of Louise W 11 Mason Trail- Prospect to curve S of

South Courtesy cut, both sides

W 12 MAX BRT- Prospect to STC Courtesy cut, both sides W 13 Prospect Rd. W of 1320 W Prospect along ditch bank, north side W 14 Stuart St W. of Heatherridge north side along irrigation ditch W 15 Shields- Spring Creek to Hobbit East side W 16 Blevins Trail Hampshire, S. of Stuart to Ross W 17 Overland Trail Sumac south to Blue Leaf, west side only W 18 Drake Rd Wyandotte at ditch crossing W 19 W. Drake btwn Yorkshire St and S

Overland Trail N side where sidewalk jogs to curb along ditch, as necessary

W 20 Drake Rd South side from Overland E to 2411 W Drake behind curb as needed

W 21 Drake Rd Constitution at ditch crossing W 22 Drake Rd W of Research at ditch crossing W 23 Drake Rd N side CSU Vet Hospital at ditch crossing W 24 McClelland- Drake to Horsetooth BRT behind curb, west side W 25 Horsetooth Rd At Seneca ditch crossing W 26 Horsetooth Rd Goodell to Seneca W 27 Kunz Court Trail btwn Kunz & Richmond Dr W 28 Horsetooth Rd McClelland at RR tracks W 29 Troutman and Mason Trl at dead end W 30 W. Harmony Rd. and S Taft Hill Rd. NE corner of intersection W 31 Taft Hill- Harmony to Trilby both sides W 32 Fromme Prairie Way- to the fenceline North side

W 33 Harmony- Shields to Regency North side

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W 34 South College Ave. From Harmony to Carpenter both sides

W 35 Shields- Wooded Creek to Trilby W 36 La Eda Thompson Drive west to the end W 37 Trilby Rd Taft Hill to College

Road Shouldering Mowing- East Side E 1 Turnberry Rd Mountain Vista to Country Club Rd. both sides & Brightwater to Douglas Rd east side E 2 CR 52 I-25 to Giddings Rd both sides E 3 Giddings Rd Mountain Vista to Richards Lake Road E 4 Bush Dr Mountain Vista to CR 52 both sides E 5 Mountain Vista Dr Turnberry to I-25 south side E 6 Lindenmeier Country Club Road to Vine Dr.

E 7 Timberline Rd Vine to Mountain Vista both sides E 8 Redwood St N of Vine east side of road 6' behind curb or sidewalk E 9 Vine St Lemay to College do not mow behind the cub E 10 Vine Dr Lemay to Timberline E 11 Trujillo St 9th St. to 10th north side E 12 625 9th Street Streets Facillity within fenced area E 13 Linden St Vine to Poudre River include behind fence E 14 Buckingham St 10th to Linden St E 15 First St- Lincoln to Buckingham west side E 16 Third St- Lincoln to Buckingham east side E 17 International Blvd Timberline to roundabout both sides of road E 18 Lemay Ave Lincoln to Mulberry E 19 Riverside Ave Lemay to Lincoln north side behind curb E 20 Lemay Ave Riverside to Mulberry behind curb E 21 Hoffman Mill Rd Poudre River Dr to Natural Areas gate E 22 1300 Hoffman Mill Rd Inside the fence E 23 Riverside Ave Coloradoan to Lemay north side behind curb E 24 Timberline Rd Prospect to Mulberry both sides behind curb E 25 1100 Emigh St ROW at dead end E 26 Prospect Rd Timberline Road at dich crossing E 27 Prospect Rd Sharp Pointe to CR 5 E 28 Frontage road- S of Prospect to

POE

E 29 Dartmouth Road & Stover At the irrigation ditch

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E 30 Park Lake Dr. East Side From Centennial behind curb along Power Trail

E 31 Pedestrian path- Lemay to Shepardson School

E 32 Ziegler Rd Drake Rd. to Harmony Rd east side behind curb

E 33 300 Block E Troutman North side along ditch behind curb E 34 JFK Parkway- west side S of Troutman along ditch behind curb E 35 Timberline Rd East side of Summerstone Ct. south to the

Cul de Sac & west side from Geico bldg north to Caribou apartments

E 36 East Harmony Rd From College to Harmony Park and Ride, Maintenance agreement w/ Timnath

E 37 I-25 & Harmony Interchange Harmony Park and Ride East of I-25 Wetzel St

E 38 Timerline Rd. Stetson Creek to 392 both sides E 39 E Skyway Dr. West end btwn Parliament Ct and Claire Ct.

on south side of road E 40 Lemay Ave West side opposite of Paragon Pl E 41 Trilby Rd College to Timberline E 42 Lemay Ave West side Snowy Plain south to Carpenter

Mowing is generally completed on unimproved roadsides. Unless otherwise noted, mowing will not occur behind curbs.

Maps of each location will be provided after award.

Watch for, and remove any, weeds on concrete medians and along curb lines.

Areas (ID number/Location) shall be referenced on all invoices.

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ATTACHMENT 2 – EXAMPLE INVOICE FORM

CITY OF FORT COLLINS

WEED CUTTING & RUBBISH REMOVAL

BILLING INSTRUCTIONS AND INVOICE FORM

Service Provider Name:

Phone Number:

Address (Street & #):

City, State, Zip Code:

INVOICE NO: INVOICE DATE:

BILLED TO: (City of Fort Collins) JOB NO:

LOCATION:

WORK COMPLETED (include dates/times, locations, materials, equipment used, and time per person):

HOURS WEED CUTTING (Tractor - Hand):

HOURS RUBBISH-WEED CLEAN-UP & LOADING (Loader - Hand):

YARD OF RUBBISH - WEEDS:

HOURS HAULING (To Landfill):

LANDFILL FEE(s):

PHOTO DOCUMENTATION ATTACHED (Including date and time stamps)

TOTAL CHARGE: $

BID 10143 Weed Cutting and Rubbish Removal Page 23 of 39

ATTACHMENT 3 - EXAMPLE LIEN RELEASE

The undersigned, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be contractually bound, hereby waives and releases to and for the benefit of the owners of any properties on which work was performed pursuant to the Contract for Weed Cutting & Rubbish Abatement, by and between the undersigned and the City of Fort Collins, Colorado, all rights of the undersigned to claim a mechanic's lien pursuant to Colorado Revised Statutes, or any similar lien for work completed before in conjunction with the property at the following address:

and the undersigned hereby acknowledges the reliance of the owner or owners of such property and the City of Fort Collins, Colorado, upon the waiver and release herein contained.

Last Payment Received: $

Name of Service Provider:

Authorized Signature:

Capacity (i.e., officer sole owner, partner):

Services Agreement BID 10143 Weed Cutting and Rubbish Removal Page 24 of 39

Official Purchasing Document Last updated 3/2025

ATTACHMENT 4

SAMPLE SERVICES AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN)

SERVICES AGREEMENT

This SERVICES AGREEMENT (AGREEMENT) made and entered into the day and year set forth in the Agreement Period section below by and between the CITY OF FORT COLLINS, COLORADO, a Colorado Municipal Corporation, (CITY) and , a(n) [enter state] [business type], (SERVICE PROVIDER).

WITNESSETH:

In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows:

1. Scope of Services. The SERVICE PROVIDER agrees to provide Services in accordance with the Scope of Services (Services) attached hereto as Exhibit A, consisting of [# of Pages] and incorporated herein. Irrespective of references to named third parties in this AGREEMENT and its Exhibits, the SERVICE PROVIDER shall be solely responsible for performance of all duties hereunder.

2. Changes. The CITY may, at any time during the term of the AGREEMENT, make changes to the AGREEMENT. Such changes shall be agreed upon in writing by the parties.

3. Agreement Period. This AGREEMENT shall commence , 20(Year) (the Effective Date) and shall continue in full force and effect until , 20(Year), unless sooner terminated as herein provided. In addition, at the option of the CITY, the AGREEMENT may be extended for additional one-year periods not to exceed [choose one] additional one-year period(s). Renewals and pricing changes shall be negotiated by and agreed to by both parties only at the time of renewal.

4. Early Termination by CITY. Notwithstanding the time periods contained herein, the CITY may terminate this AGREEMENT at any time without cause or penalty by providing at least ten (10) calendar days written notice of termination to the SERVICE PROVIDER.

In the event of early termination by the CITY, the SERVICE PROVIDER shall be paid for Services rendered to the date of termination, subject only to the satisfactory performance of the SERVICE PROVIDER's obligations under this AGREEMENT. SERVICE PROVIDER shall submit a final invoice within ten (10) calendar days of the effective date of termination.

Payment shall be the SERVICE PROVIDER's sole right and remedy for such termination.

5. Notices. All notices provided under this AGREEMENT shall be effective immediately when emailed or three (3) business days from the date of the notice when mailed to the following addresses:

SERVICE PROVIDER: CITY: Copy to:

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Official Purchasing Document Last updated 3/2025

Attn:

Email Address

City of Fort Collins Attn: Steve Varnell PO Box 580 Fort Collins, CO 80522 svarnell@fcgov.com

City of Fort Collins Attn: Purchasing Dept.

PO Box 580 Fort Collins, CO 80522 purchasing@fcgov.com

All notices under this AGREEMENT shall be written.

6. Compensation. In consideration of the Services to be performed pursuant to this AGREEMENT, the CITY agrees to pay the SERVICE PROVIDER on a time and reimbursable direct cost basis in accordance with Exhibit [choose one], consisting of [# of Pages], attached and incorporated herein. Monthly partial payments based upon the SERVICE PROVIDER's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the SERVICE PROVIDER's CITY-verified progress in completing the Services to be performed pursuant hereto and upon the CITY's approval of the SERVICE PROVIDER's actual reimbursable expenses. Final payment shall be made following acceptance by the CITY of the Services.

Invoices shall be emailed to invoices@fcgov.com with a copy to the CITY Project Manager.

The cost of the Services completed shall be paid to the SERVICE PROVIDER following the submittal of a correct itemized invoice by the SERVICE PROVIDER. The CITY is exempt from sales and use tax. The CITY’s Certificate of Exemption license number is 09804502. A copy of the license is available upon written request.

The CITY pays undisputed invoices on Net 30 days from the date of the invoice submittal to the CITY or, for disputed invoices, Net 30 days from the date of CITY Project Manager’s approval.

7. Design and Service Standards. The SERVICE PROVIDER warrants and shall be responsible for the professional quality, technical accuracy, accessibility requirements under ADA and Public Accommodations and Technology Accessibility sections below, timely completion and the coordination of all Services rendered by the SERVICE PROVIDER, and the Project Instruments as defined in the Project Instruments and License section below.

The SERVICE PROVIDER shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies from such standards.

8. Indemnification. The SERVICE PROVIDER shall indemnify, defend, and hold harmless the CITY and its officers and employees, to the maximum extent permitted under Colorado law, against and from any and all actions, suits, claims, demands, or liability of any character whatsoever claimed by the SERVICE PROVIDER or third parties against the CITY arising out of or related to this AGREEMENT (including but not limited to contract, tort, intellectual property, accessibility, or otherwise). This obligation extends to reimbursement of the CITY's defense costs and reasonable attorney’s fees.

9. Insurance. The SERVICE PROVIDER shall maintain insurance in accordance with Exhibit [choose one] consisting of [# of Pages], attached and incorporated herein.

mailto:svarnell@fcgov.com mailto:purchasing@fcgov.com mailto:invoices@fcgov.com

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Official Purchasing Document Last updated 3/2025

10. Appropriation. To the extent this AGREEMENT or any provision in it. requires payment of any nature in fiscal years subsequent to the current fiscal year and constitutes a multiple fiscal year debt or financial obligation of the CITY, it shall be subject to annual appropriation by Fort Collins City Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186, and Article X, Section 20 of the Colorado Constitution. The CITY shall have no obligation to continue this AGREEMENT in any fiscal year for which there are no pledged cash reserves or supporting appropriations pledged irrevocably for purposes of payment obligations herein. Non-appropriation by the CITY shall not be construed as a breach of this AGREEMENT.

11. Project Instruments and License.

a. Upon execution of this AGREEMENT, the SERVICE PROVIDER grants to the CITY an irrevocable, unlimited and royalty free license to use any and all sketches, drawings, as-builts, specifications, designs, blueprints, data files, calculations, studies, analysis, renderings, models, plans, reports, and other deliverables (Project Instruments), in any form whatsoever and in any medium expressed, for purposes of constructing, using, maintaining, altering and adding to the project, provided that the CITY substantially performs its obligations under the AGREEMENT. The license granted hereunder permits the CITY and third parties reasonably authorized by the CITY to reproduce applicable portions of the Project Instruments for use in performing the Services or construction for the project. In addition, the license granted hereunder shall permit the CITY and third parties reasonably authorized by the CITY to reproduce and use the Project Instruments for similar projects, provided however, in such event the SERVICE PROVIDER shall not be held responsible for the design to the extent the CITY deviates from the Project Instruments. This license shall survive termination of the AGREEMENT by default or otherwise.

b. Upon payment of each invoice, associated Project Instruments rendered by the SERVICE PROVIDER shall become the CITY’s property. The SERVICE PROVIDER shall provide the CITY with the Project Instruments in electronic format in a mutually agreed upon file type.

12. CITY Project Manager. The CITY will designate, before commencement of the Services, the CITY Project Manager who will make, within the scope of their authority, all necessary and proper decisions with reference to the Services provided under this AGREEMENT. All requests for contract interpretations, change order, and other clarification or instruction shall be directed to the CITY Project Manager.

The initial CITY Project Manager for this AGREEMENT is Steve Varnell and can be reached at svarnell@fcgov.com or 970-224-6013. The CITY Project Manager is subject to change by the CITY.

13. Independent Contractor. The Services to be performed by the SERVICE PROVIDER are those of an independent contractor and not of an employee of the CITY. The CITY shall not be responsible for withholding or remitting any portion of SERVICE PROVIDER's mailto:svarnell@fcgov.com

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Official Purchasing Document Last updated 3/2025 compensation hereunder or any other amounts on behalf of SERVICE PROVIDER for the payment of FICA, Workmen's Compensation, unemployment insurance, other…