10-CCS - requirements Overview.pdf

HUB AND STUDENT ENGAGEMENT INFORMATION AND FORMS

All the information you need related to Historically Underutilized Business (“HUB”) or Student Engagement Program, including all applicable forms, can be found in this document.

If HUB and Student Engagement Requirements are Zero If the HUB (Historically Underutilized Business) and Student Engagement requirements are listed as zero in the RFP you are responding to, the only form required for submission is Appendix B, the Prime Vendor Information Sheet. Please note that the information provided on this form will not be considered in the award decision and is collected solely for statistical reporting purposes to the Board of School Directors.

Historically Underutilized Business (“HUB”) Requirements HUB (Historically Underutilized Business) firms are defined as for-profit businesses that are at least 51% owned, controlled, and managed by individuals who are minority, women, disadvantaged, emerging, small, or otherwise classified as MPS-targeted business owners, and who have been certified by an MPS-recognized agency. MPS has established an annual HUB participation goal of 25% for all applicable purchases. Information of Accepted Agencies & Certifications can be found at the end of this document. For additional eligibility criteria or considerations, please contact Contract Compliance Services (CCS).

Appendix A must be completed only if a HUB requirement is assigned to this RFP.

ALL HUB PARTICIPATION MUST BE COMMERCIALLY USEFUL TO THIS PROJECT. “Commercially Useful” refers to the goods and/or services provided by the HUB firm that are directly related to the scope of services outlined in the RFP. The HUB participation requirement can be fulfilled in several ways: (1) by identifying yourself as a certified HUB vendor and committing to meet the required HUB participation for this RFP; (2) by forming a joint venture with a certified HUB firm; (3) by subcontracting with one or more certified HUB firms; or (4) by making second-tier purchases from certified HUB firms. Respondents are free to meet the

HUB participation goals by working with any certified HUB vendor, provided that proof of certification is submitted. For assistance or to obtain a list of MPS-registered HUB firms, please contact Contract Compliance Services (CCS).

A HUB Utilization Plan, provided as Appendix A, must be completed and submitted to outline your approach for meeting the HUB participation requirements for this project. This plan will become a binding component of the contract. Failure to submit the completed HUB Utilization Plan will result in your proposal being considered non-responsive and ineligible for further consideration. MPS reserves the right to award the contract to the vendor who submits a comprehensive and meaningful utilization plan that demonstrates a genuine opportunity for HUB involvement.

Contractors with questions about the HUB Program before contract award should email those questions to 505@milwaukee.k12.wi.us

Student Engagement Program

The Student Engagement Program is designed to enhance contractor involvement in providing career education and employment opportunities for students. The goal is to help students make informed decisions about their careers and post-secondary education, thereby contributing positively to the local business community. This program includes specific requirements for contractors, which are as follows: (1) participation in career education activities that directly engage MPS students, and (2) providing paid student employment opportunities that offer meaningful work experience. Eligible students must be MPS enrollees registered through Contract Compliance Services (CCS) and have successfully completed the required job readiness training.

A. Qualified Recipients:

Career Awareness/Education Activities:

1. Any school event that is at a Milwaukee Public School or an event that serves Milwaukee Public School Students, or

2. Other options approved by Contract Compliance Services (CCS).

Student Employment Requirement:

1. High school students currently enrolled in an MPS school and who have participated in CCS Job Readiness Training, or

2. With prior authorization from CCS, MPS graduates who have completed their high school education no more than

18 months prior to employment and have received job readiness training.

B. Student Engagement Requirements

1. Career Education Activities:

o All vendors are required to provide ten (10) hours of career education activities for each contract, unless otherwise specified in the RFP.

o Contractors may allocate up to two (2) hours for preparation per project. This preparation time is not considered part of the required engagement until the actual activities are completed.

o The remaining eight (8) hours must be spent directly engaging with MPS students in meaningful, career-related experiences.

mailto:505@milwaukee.k12.wi.us.

2. Student Employment:

o If a project includes student employment, MPS will designate the total required student employment hours before the bidding process.

o The successful bidder must commit to providing meaningful work experience for one or more MPS students.

o Under no circumstances will students be permitted to work in hazardous environments.

C. Program Specifications

1. Career Awareness/Education Activities (with CCS approval) include, but are not limited to:

a. Classroom presentations at MPS project sites or other contractor career-specific activities.

b. Full-class or small-group tours of office environments to introduce students to potential careers and the skills associated with them. (All required permission slips and arrangements must be made through the school following standard field trip procedures. CCS will only approve the activity type.)

c. Classroom skill development activities tied to teacher lesson plans, including subjects such as math, science, reading, and writing.

d. Other activities approved by CCS.

Please see the CCS Student Engagement Directive for additional options

2. Student Employment Participation may include, but is not limited to:

a. Summer employment placements (full-time or part-time).

b. After-school or weekend employment (up to 20 hours per week) where applicable.

c. Placement with a sub-tier contractor on the project.

d. Alternative placements where the contractor’s worksite is beyond the transportation capabilities of available students or when project-specific circumstances prevent student employment on the job site. In these cases, the contractor is responsible for the student’s work site, wages, and ensuring a safe and meaningful work experience. All alternative work assignments require CCS approval.

e. Other options approved by CCS.

Please see the CCS Student Engagement Directive for additional options

3. Extended Student Absences:

o Students must inform the hiring contractor of any planned family or other absences during the employment period.

4. Super Student Status:

o Contractors who rehire or retain an MPS student or graduate from the CCS student database on the same or across multiple projects within 12 months of the original hire date, or those who have maintained employment for at least six (6) months beyond a previous contract, may count the current hours worked by that same student as 1.25 hours for every hour worked on the new contract.

o Contractors intending to use Super Student status must submit a request letter to CCS before the project begins.

o This status must be documented on the Schedule H2 submitted with each invoice. Super Student status remains in effect for 24 months following approval.

5. Career Awareness/Education and Student Employment Banking Hours:

o Contractors may perform Career Education hours and Student Employment hours up to 12 months in advance of having a contractual obligation to provide student engagement.

o A written request must be submitted to CCS for approval. No credit will be granted for hours completed without approval.

o The Education Hour Confirmation form must be submitted to CCS no later than 10 days after the activity.

6. Other Requirements:

o No other CCS requirements may be banked.

D. Student Engagement Sanctions

• Contractors are required to submit Schedules H1-A and H1-B to outline how they intend to meet their Student

Engagement requirements.

• MPS will withhold funds from the pay request if Student Engagement requirements are not met. Other sanctions may include:

o Withholding of payments, o Termination, suspension, or partial cancellation of the contract, o Prohibition from participating in future MPS contracts for up to three years, o And any other legal remedies available to MPS

Contractors with questions about the Student Engagement Program before contract award should email those questions to 505@milwaukee.k12.wi.us mailto:505@milwaukee.k12.wi.us

Contract Compliance Services

6620 W. Capitol Dr., Room 204

Milwaukee, WI 53216

Telephone: 414-438-3622

Email: 505@milwaukee.k12.wi.us

Email: 505@milwaukee.k12.wi.us

CONTRACT COMPLIANCE SERVICES

Accepted Agencies & Certifications for fulfilling "HUB" requirements

Disadvantaged Business Enterprise (DBE): A certified for-profit business with at least 51% owned and controlled by socially and economically disadvantaged individuals.

HUBZone: A small business, as defined by the SBA, that is at least 51% owned and controlled by U.S. citizens, a community development corporation, an agricultural cooperative, or an Indian tribe.

Minority Business Enterprise (MBE): A certified for-profit business at least 51% owned and controlled by minority group members.

SBA-8A: A certified for-profit small business certified by the Small Business Administration.

Small Business Enterprise (SBE): A for-profit business at least 51% owned and controlled by socially and economically disadvantaged individuals.

Service-Disabled Veteran-Owned Small Business (SDVOSBC): A small business at least 51% owned and controlled by a service-disabled veteran with a service-connected disability, who manages daily operations.

Women’s Business Enterprise (WBE): A certified for-profit business at least 51% owned and controlled by women.

Women-Owned Small Business (WOSB): A business at least 51% owned and controlled by economically disadvantaged women and primarily managed by them.

CERTIFICATION

TYPES ACCEPTED CERTIFICATION AGENCIES CONTACT INFORMATION

DBE

State of Wisconsin Department of Transportation

141 NW Barstow Street, Suite 218 P.O Box 798 Waukesha, WI 53187

DBE LINK

Office: 414-266-1147 Tie Fleming, DBE Program Chief

Tie.fleming@dot.wi.gov 262-548-6897

DBE

Milwaukee County Office of Economic Inclusion 633W. Wisconsin Avenue, Suite 902 Milwaukee, WI

53203

DBE LINK

(414) 278-4747 OEIcertification@milwaukeecountywi.gov

HUB Zone

SBA-8A

Service-Disabled- Veteran-Owned Small Business

(SDVOSB)

U.S. Small Business Administration 409 3rd St. SW, Suite 8800 Washington, DC 20416

HUBZONE LINK

SBA-8A LINK

SDVOSB LINK

866-443-4110 certifications@sba.gov hubzone@sba.gov mailto:%20505@milwaukee.k12.wi.us https://wisconsindot.gov/Pages/doing-bus/civil-rights/dbe/default.aspx mailto:Tie.fleming@dot.wi.gov https://county.milwaukee.gov/EN/Administrative-Services/Office-of-Economic-Inclusion mailto:OEIcertification@milwaukeecountywi.gov https://www.sba.gov/federal-contracting/contracting-assistance-programs/hubzone-program https://www.sba.gov/federal-contracting/contracting-assistance-programs/8a-business-development-program https://www.sba.gov/federal-contracting/contracting-assistance-programs/veteran-contracting-assistance-programs mailto:certifications@sba.gov mailto:hubzone@sba.gov

Contract Compliance Services

6620 W. Capitol Dr., Room 204

Milwaukee, WI 53216

Telephone: 414-438-3622

Email: 505@milwaukee.k12.wi.us

Email: 505@milwaukee.k12.wi.us

LGBTBE

Wisconsin LGBT Chamber of Commerce 5027 W North Avenue

Milwaukee, WI 53208

LGBTBE LINK

Nick Barth

(414) 678-9275 nick@wislgbtchamber.com info@wislgbtchamber.com

MBE

WBE

WI Supplier Diversity Program 101 E Wilson St, Madison, WI 53703

MBE LINK

WBE LINK

SupplierDiversity@wi.gov

MBE

North Central Minority Supplier Development Council 9300 W. Heather Avenue Milwaukee, WI 53224

MBE LINK

(612) 465-8881 ltaylor@northcentralmsdc.net

SBE

City of Milwaukee Office of Equity & Inclusion City Hall, 200 E. Wells Street, Room 606, Milwaukee, WI 53202

SBE LINK

414-286-5553 or oei@milwaukee.gov

Service-Disabled- Veteran-Owned Small Business

(SDVOSBC)

Office of Small Business Programs Department of Defense

SDVOSBC LINK

osd.business.defense@mail.mil

WBE

WOSB

Women’s Business Enterprise National Council 1120 Connecticut Avenue, NW

Suite 200 Washington, DC 20036

WBE LINK

WOSB LINK

202-872-5515 support@wbenc.org

ANY ADDITIONAL CERTIFICATIONS OR AGENCIES NOT LISTED HEREIN MUST BE REVIEWED AND

APPROVED BY CONTRACT COMPLIANCE SERVICES

DECEMBER 2024

mailto:%20505@milwaukee.k12.wi.us https://wislgbtchamber.com/certification/ mailto:nick@wislgbtchamber.com mailto:info@wislgbtchamber.com https://supplierdiversity.wi.gov/Pages/MBE/MBEProgramDescription.aspx https://supplierdiversity.wi.gov/Pages/WBE/WBE_ProgramDescription.aspx mailto:SupplierDiversity@wi.gov https://www.northcentralmsdc.org/mbeservices/ mailto:ltaylor@northcentralmsdc.net https://city.milwaukee.gov/Equity-and-Inclusion/Certification mailto:oei@milwaukee.gov https://business.defense.gov/Socioeconomic-Programs/SDVOSB/ mailto:osd.business.defense@mail.mil https://www.wbenc.org/certification/certification-eligibility/ https://www.wbenc.org/certification/wosb-certification/#eligibility mailto:support@wbenc.org