METROPOLITAN AIRPORTS COMMISSION

Minneapolis – Saint Paul International Airport 6040 – 28th Avenue South ● Minneapolis, MN 55450-2799 Phone (612) 726-8100

REQUEST FOR BID

TITLE: Vehicle Movement Area Transponders (VMAT) Equipment

Date Issued: July 24, 2026

Questions/Request for Addendum must be received by: July 31, 2026, 2:00 p.m. MN Time

Final Addendum will be posted no later than: August 5, 2026

BIDS MUST BE RECEIVED BY: August 12, 2026, 2:00 p.m. MN Time

The Metropolitan Airports Commission is seeking pricing to purchase VMAT equipment as described further into this document. This purchase is expected to be partially funded with a Federal Grant (FAA).

The Metropolitan Airports Commission is an affirmative action employer.

Reliever Airports:

AIRLAKE * ANOKA COUNTY/BLAINE * CRYSTAL * FLYING CLOUD * LAKE ELMO * SAINT PAUL DOWNTOWN

TABLE OF CONTENTS

Specifications Page 3

General Terms and Conditions Page 4

Response Documents Checklist Page 18

ATTACHMENT 1 – Affidavit of Non-Collusion

ATTACHMENT 2 – Bid Response Form

ATTACHMENT 3 – Insurance Requirements

ATTACHMENT 4 – MAC Required Contract Provisions

ATTACHMENT 5 – Certification of Bidder Regarding Tax Delinquency and Felony Convictions

ATTACHMENT 6 – FAA Required Contract Provisions (Federal)

ATTACHMENT 7 - Certificate of Compliance for UAS

ATTACHMENT 8 - Certification of Lower Tier Contractors Regarding Debarment

ATTACHMENT 9 - Certification Regarding Lobbying

ATTACHMENT 10 - Trade Restriction Certification

SPECIFICATIONS

The Metropolitan Airports Commission is requesting pricing to purchase the following Vehicle Movement Area Transponders (VMAT) Equipment approved by the FAA. These are on the qualified list of VMAT units authorized to operate on the airport surface and broadcast ADS-B. The following VMAT units have met the requirements contained in FAA—3032 Vehicle ADS-B Specification.

DELIVERY:

Delivery of 130 VMAT’s will be to:

WCF Field Maintenance,

DESCRIPTION:

· Each VMAT must be a current FAA-qualified product identified in the latest addendum to AC 150/5220-26

· Provides a surface vehicle movement area tracking solution compatible with the FAA’s Next Generation surveillance technology — ADS-B.

· Vendor to install and include all necessary mounting hardware, antennas, cabling, controls, configuration, commissioning, documentation, and site acceptance testing.

Site Acceptance testing must occur in person

· On site support and compliance monitoring

INSTALLATION:

The Metropolitan Airports Commission will require the vendor to install this equipment on MAC property. MAC Will provide a bay in our mechanic shop to install the hardware. The software is connected to our ATCT system, outside of the Bay.

GENERAL TERMS AND CONDITIONS

1. SOLICITATION INQUIRIES:

Vendors shall promptly notify MAC’s Buyer, Andrea Bolstad, via https://metroairports.bonfirehub.com/portal/?tab=openOpportunities of any ambiguity, inconsistency or error which is discovered upon examination of the solicitation documents no less than seven (7) days prior to the bid due date. Telephone inquiries or unsolicited visitation by Vendors or their representatives will not be responded to.

2. COMPETITION IN RESPONDING:

MAC desires and encourages free and open competition among responsible Vendors. Whenever and wherever possible, MAC specifications, Solicitation terms and conditions are designed to accomplish such competition, consistent with the necessity to satisfy MAC’s needs and the accomplishment of a good economical operation. Any evidence of collusion among Vendors in any form designed to defeat competitive bidding will be reported to appropriate authorities for investigation and appropriate action. Suggestions from Vendors regarding requirements of Solicitation procedures are welcomed and will be given careful consideration.

3. COST OF RESPONSE PREPARATION:

MAC will not reimburse the cost of preparing, presenting, or providing any Response. Responses submitted for consideration should be prepared simply and economically providing adequate information in a straightforward and concise manner.

4. SPECIFICATIONS:

Any deviation from these specifications must be clearly indicated by the Vendor, otherwise the Response will be considered to be in strict compliance, and the Vendor will be held responsible, therefore. When brand name or manufacturers’ numbers are stated in the specifications, they are intended to establish a standard only and are not restrictive unless the Solicitation states: “No substitute”. Responses will be considered on other makes, models, or brands having comparable quality, style, workmanship, and performance characteristics. Alternate Responses must meet or exceed the original specifications.

ADDENDUM:

5. If it is necessary to revise any part of the Solicitation, or if additional data is necessary to enable the exact interpretation of provisions of this Solicitation, an Addendum will be provided to all vendors. Only changes made in writing, via Addendum, will be valid. Questions must be submitted at:

https://metroairports.bonfirehub.com/portal/?tab=openOpportunities

All questions must be submitted on or July 31, 2026, 2:00 p.m. MN Time

6. ALTERATIONS OR ERASURES:

A Response containing an alteration or erasure of any price contained in the Response will be rejected unless the alteration or erasure is crossed out and the correction thereof printed or typewritten adjacent to the correction and initialed by the person signing the response. Responses made in pencil will be rejected.

7. IDENTIFICATION OF OFFER:

Vendors shall indicate brand name, trademark, catalog number, model, etc., as applicable, on the Response form covering the product they are offering and proposing to furnish. If not indicated, it will be considered that the make and model given as a reference will be supplied.

8. AUTHORIZED SIGNATURE:

The Response must be completed and must be fully and properly executed and signed by an officer or other authorized representative, who shall state his or her title and the name of the firm or business. All lines must be completed.

Proof of authority of the person signing the Response, as described in this paragraph, must be furnished upon request. If the Vendor is a corporation, a secretarial certificate of an excerpt of the corporate minutes showing that the signing officer has authority to contractually obligate the corporation shall be furnished. Where the corporation has designated an attorney-in-fact, the power of attorney shall be furnished. If the Vendor is a partnership, a letter of authorization shall be furnished, signed by one of the general partners. If the Vendor is a proprietor, and the person signing the Response is an individual other than the owner, a letter of authorization signed by the owner shall be furnished.

9. FACSIMILE, ORAL, OR E-MAIL:

Facsimile, oral, e-mail Responses will not be considered unless specifically authorized by MAC in the solicitation.

10. MODIFICATION OR WITHDRAWAL OF RESPONSES:

Responses resulting from this Solicitation may be modified or withdrawn prior to the time set for the opening. After the time set for the opening, no Response may be modified or withdrawn.

11. AWARD:

The award will be made to the lowest priced responsive, responsible Vendor, whose bid meets all Solicitation requirements. MAC reserves the right to award items separately, by grouping items, by total lot, or issue multiple awards for similar items to more than one Vendor if determined to be in the best interest of MAC.

MAC reserves the right to accept/reject any and all bids and parts of bids and to waive informalities therein. Bids made in pencil will be rejected.

12. CANCELLATION:

Unless otherwise stated in Project Specific Terms and Conditions, any Contract entered into as a result of this Solicitation may be canceled by MAC without cause upon 30 days written notice prior to the effective date of cancellation. Cancellation may be in whole or in part. MAC’s right to cancel hereunder shall be in addition to all other rights and remedies available to MAC under this order or otherwise.

13. CHANGE ORDERS:

MAC may at any time, by a written contract supplement, make changes within the general scope of the contract. If any such change causes an increase or decrease in the time required for the performance of any part of the work under the contract, an adjustment shall be made in the contract delivery schedule and cost, and the Vendor shall be notified in writing accordingly. Any claim by the vendor for adjustment under this clause must be asserted within thirty (30) days from the date of receipt of the notification of change. Either party may propose adjustments. If the vendor seeks an adjustment, the vendor must request such adjustment in writing.

14. PRICES:

Prices shall be submitted in United States currency. Responses shall be irrevocable for 120 days following submission deadline date unless otherwise stated in the Solicitation. This will allow time for MAC to review the Responses and initiate a purchase order or contract accepting the terms and conditions in the Response of the selected Vendor. For each product or service, a unit price and a total price for the quantity must be stated. In case of error in the extension, the unit price prevails. No more than one unit price may be indicated on any one item. Price reductions/rebates shall be granted whenever they become available. Responses containing an “escalation clause” will not be considered unless specifically authorized by MAC in the solicitation. An escalation clause is a provision which permits the adjustment of contract prices by a given amount or percentage if certain specified contingencies occur, such as changes in the Vendor’s raw material or labor costs.

15. LOW TIED BID POLICY:

Items/services more than $175,000 – MAC’s Purchasing Manager will recommend to the Commission a resolution of low tied Bids in a manner deemed to be in the best interest of MAC. Items/services $175,000 or less – MAC’s Purchasing Manager will resolve low tied Responses in a manner deemed to be in the best interest of MAC. Generally, but not necessarily, one of the following practices will be followed: draw lots; favor a Minnesota firm over an out-of-state firm, all other things being equal; favor a Minnesota produced product over an out-of-state produced product, all other things being equal; negotiate among the tied low Vendors.

16. CONTRACT PROCESS:

A Response to any Solicitation is an offer to Contract with MAC based upon the terms, conditions, and specifications contained in MAC’s Solicitation. Solicitations or Responses do not become Contracts unless and until MAC’s Purchasing Department executes a purchase order. The purchase order/contract will contain the terms and conditions of the Solicitation unless modified by written agreement between MAC’s Purchasing Manager and the Vendor.

17. PAYMENT TERMS:

A prompt pay discount offered by the Vendor for less than 30 days will not be considered in making the award. MAC’s standard payment terms are net 30 days from completion of the job or service, the date merchandise is received or date of invoice, whichever is later. However, Vendor may offer a discount for early payment on the Response form. Also, MAC prefers to make payments via Automated Clearing House (ACH) – electronic payments.

18. SALES/USE TAX:

The MAC is exempt from state sales and use taxes on purchases of goods received or services performed on or after January 1, 2017.

For more details regarding state sales and use taxes see the Sales and Use Tax portion of the Minnesota Department of Revenue’s website:

http://www.revenue.state.mn.us/businesses/sut/Pages/File-and-Pay.aspx

19. DELIVERY COST AND TIME:

The cost of delivery (freight, shipping, etc.) shall be listed separately from the cost of the merchandise or product. Delivery time offered is to be stated by the vendor in the space provided on the response form.

When delivery time is an important factor, the Solicitation will so specify, and in such cases, delivery may be a factor in the award. MAC reserves the right to reject a lower bid price offering delayed or protracted delivery in favor of a higher bid price offering more timely delivery.

20. F.O.B:

Prices shall be F.O.B. destination to the delivery location designated herein. Vendor shall retain title and control of all items until they are delivered. All related charges shall be filed by the vendor.

21. PACKAGING AND PACKING:

If not specifically stated in the Solicitation or specifications, packaging and packing shall conform to the best commercial practices and shall be adequate to insure delivery in good condition at the lowest applicable transportation rate. Item(s) shall be marked and packing slips included permitting checking of shipments against purchase orders and invoices.

22. TITLE AND RISK OF LOSS:

The title and risk of loss shall not pass to MAC until MAC actually receives, inspects and accepts the item(s) at the point of delivery, unless otherwise provided within this Solicitation.

23. INSPECTION:

The Item(s) shall be subject to final inspection and acceptance by MAC. Any item(s) failing to conform to the specifications shall be held at Vendor’s risk and may be returned to the Vendor. If so returned, all costs are the responsibility of the Vendor.

24. DEVIATIONS:

Vendors must identify any deviations from scope of work or specifications when submitting a response. The deviation must be explained and/or described on a separate page when submitting the bid. Failure to identify deviations may be a basis to declare the response non-responsive. MAC reserves the right to accept/reject any/all deviations.

25. GUARANTEE:

Vendor shall guarantee their material as to quality, capacity, and performance, and to be free of defects in design, material, and workmanship. The standard manufacturer’s warranty shall apply unless specified differently in the Solicitation.

26. LIENS:

The item(s) and other deliverables supplied to MAC under the Contract shall be free of all liens other than the security interest held by the Vendor until payment in full is made by MAC. Upon MAC’s request, the Vendor shall provide a formal release of all liens.

27. PROFESSIONAL LICENSES:

Vendor shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the Vendor as applicable to the Contract.

28. ASSIGNMENT-DELEGATION:

No right or interest in the Contract shall be assigned by the Vendor, and no delegation of any duty of the Vendor shall be made without prior written permission of MAC’s Purchasing Manager or designee. MAC shall not unreasonably withhold approval and shall notify the Vendor of MAC’s position within 15 days of receipt of written request by the Vendor.

29. SUBCONTRACTS:

No subcontract shall be entered into by the successful Vendor after a Contract has been executed without advance written notice given to either the MAC Project Manager or the Purchasing Manager for review and approval. As part of Vendor Responses to the Solicitation, Vendors are asked to list any sub-contractors to the project. All subcontracts shall comply with Federal, State, MAC ordinance, and local laws and regulations which are applicable to the services covered by the subcontract and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the sub-contractors were the Vendor referred to herein. The Vendor is responsible for Contract performance whether or not sub-contractors are used. MAC shall not unreasonably withhold approval and shall notify the vendor of MAC’s position within 15 days of receipt of written request by the Vendor.

30. NON-COLLUSION:

In responding to the Solicitation, the vendor affirms, under penalty of perjury, that their Response has been arrived at independently and has been submitted without collusion, and without any agreement, understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services as described in Solicitation, designed to limit independent quoting or competition. The contents of the Solicitation have not been communicated by the responder or its employees or agents to any person not an employee or agent of the responder or its surety or any bond furnished with their Response and will not be communicated to any such person prior to the official opening of the Request for Response.

31. INDEMNIFCATION:

To the fullest extent permitted by law, Vendor does hereby covenant and agree to indemnify, defend and hold harmless MAC and its Commissioners, officers, agents and employees (collectively “Indemnitees”) from and against any and all liabilities, losses, damages, suits, actions, claims, charges, judgments, settlements, fines or demands of any person arising by reason of injury or death of any person, or damage to any property, including all reasonable costs for investigation and defense thereof (including, but not limited to, investigative fees, attorney’s fees, court costs and expert fees) of any nature whatsoever arising out of or as a result of Vendor’s operation at or about the Premises and the Airport, or the acts or omissions of Vendor’s officers, agents, employees, contractors, subcontractors, licensees or invitees, regardless of where the injury, death or damage may occur.

MAC shall give Vendor reasonable notice of any such claim or action. In indemnifying or defending an Indemnitee, Vendor shall use legal counsel reasonably acceptable to MAC. MAC, at its option, shall have the right to select its own counsel or to approve joint counsel as appropriate (considering potential conflicts of interest) and any experts for the defense of claims. Vendor, at their expense, shall provide to MAC all information records, statements, photographs, video, or other documents reasonably necessary to defend the parties on any claims.

This provision shall survive expiration or earlier termination of the Agreement. The furnishing of the required insurance hereunder shall not be deemed to limit Vendor’s obligations under this Agreement.

As a distinct and separate indemnification obligation, Vendor shall defend, indemnify and hold MAC harmless from any claims or liabilities as a result of Vendor’s failure to procure and to keep in force the insurance required as part of this Agreement.

Vendor shall not use or permit the Premises to be used in any manner that would void Vendor or MAC’s insurance or increase the insurance risk. Vendor shall comply with all requirements imposed by the insurers for MAC and Vendor.

This indemnification is intended for the indemnified parties and their legal representatives. The provided indemnification is not intended to relieve a primary insurer of its coverage obligations.

32. PATENTS, COPYRIGHTS, ETC:

The successful Vendor shall hold and save MAC, its officers, agents, servants, and employees, harmless from liability of any kind of nature, for or on account of, the use of any copyrighted composition, secret process, patented or non-patented invention, article or appliance furnished or used in the performance of this Contract. The successful Vendor shall agree with MAC in the event of suit or suits against MAC asserting patent infringement or infringements with respect to said item/material or any part thereof, to defray all costs, disbursements, and expenses, including reasonable attorney fees, incurred by MAC in connection with such suit or suits, and to indemnify and save MAC harmless in all such suits. In all above matters, Vendor shall be required to use counsel acceptable to MAC.

33. COMMISSION RESERVATIONS:

Notwithstanding any other provision of the Solicitation, MAC reserves the right to:

a. waive any immaterial defects or informality; or

b. reject any or all Responses or portions thereof; or

c. reissue the Solicitation.

34. ENVIRONMENTAL PREFERABLE PRODUCTS:

The MAC is committed to purchasing goods and services that have a lesser or reduced effect on human health and the environment when compared with other goods and services that serve the same purpose.

35. CURE:

It is understood and agreed by the parties that MAC has the right to inspect the goods and services ordered within a reasonable time after they are delivered, or services provided, and Vendor will be notified by MAC after completion of inspection if the goods or services are found to be in defect. The Vendor will then have not more than 10 days to cure such defect.

36. RELATIONSHIP OF PARTIES:

It is understood and agreed that nothing in this specification or the contract is intended or should be construed as in any way creating or establishing the relationship of co-partners between the parties hereto or as constituting Vendor as the agent, representative or employee of the MAC for any purpose or in any manner whatsoever. Vendor is to be and shall remain an independent vendor with respect to all services performed under this specification and contract. The Vendor shall agree that all labor provided by individuals to perform the services under this agreement is under the direction and control of the Vendor and such individuals are not considered Common Law Employees of the MAC.

37. SEVERABILITY:

The provisions of the Contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the Contract which may remain in effect without the valid provision or application.

38. DEFAULT:

A MAC purchase order constitutes a binding Contract. The terms and conditions of the Solicitation shall become a part of the Contract. Any failure, delay or non-occurrence of a term by the Vendor will be considered a default. MAC, at its sole discretion, may elect to resolve the default by enacting any or all the following options:

a. Cancel the Contract or any portion thereof; or

b. Purchase item(s) elsewhere and collect the difference from the defaulting Vendor.

For consistent failure to comply with the terms and conditions, MAC may suspend the Vendor from future MAC business or awards. For failure to reimburse MAC for any costs incurred while resolving a default, MAC may suspend the Vendor from future MAC business or awards.

39. AUDIT:

Vendor shall keep at their principal office, in a system acceptable to MAC, accurate books, accounts, records and documents relevant to the work conducted under the contract and shall keep such information for a period of six calendar years. MAC and the legislative auditor shall have the right at all reasonable times during the business hours of Vendor to inspect the books, accounts, records, documents and accounting procedures and practices relative to work conducted under the contract.

40. FORCE MAJEURE:

a. Except for payment of sums due, neither party shall be liable to the other nor deemed in default under the Contract if and to the extent that such party’s performance of the Contract is prevented by reason of Force Majeure. The term “Force Majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Force Majeure shall not include late performance by a sub-contractor unless the delay arises out of Force Majeure occurrence in accordance with the Force Majeure term and condition.

b. If either party is delayed at any time in the progress of the work by Force Majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practical, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be hand-delivered or mailed certified-return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by contract modification for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with the Contract.

41. ORDINANCE REQUIREMENTS:

The Vendor shall comply with all applicable federal, state and local laws, including MAC ordinances. Ordinances can be found at Documents & Resources | Metropolitan Airports Commission (metroairports.org)

42. GOVERNING LAW:

This Solicitation and any ensuing Contract or purchase order shall be governed by the Laws of the State of Minnesota.

43. JURISDICTION AND VENUE:

This Solicitation and any ensuing Contract, and the Laws of the State of Minnesota, USA, thereto, shall govern amendments and supplements. Venue for all legal proceedings arising out of this Contract or breach thereof shall be in the State or Federal Court with competent jurisdiction in Ramsey or Hennepin County, Minnesota.

44. NON-EXCLUSIVE:

This contract is non-exclusive unless otherwise stated in the following specifications. If MAC’s need is better met outside of this contract, MAC may proceed in an appropriate manner.

45. EMERGENCY PURCHASES:

MAC reserves the right to purchase from other sources those services which are required on an emergency basis and cannot be supplied immediately by the Vendor.

46. NON-DISCRIMINATION:

MAC hereby notifies all Vendors that it does not discriminate in the selection of Vendors on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The successful Vendor must agree to comply with all applicable federal, state and local equal opportunity and affirmative action laws, directives and regulations.

47. DATA PRACTICES LANGUAGE:

Data Practices Act

A. Treatment of Bid Data

All data submitted to MAC by bidders are governed by the Minnesota Government Data Practices Act (MGDPA). Under Minn. Stat. § 13.591, once a bid is opened, the name of the bidder and the dollar amount specified in the bid become public information. All other information in the bid does not become public until MAC has completed its evaluation and ranked the responses, which typically occurs when the staff memo recommending award is mailed to the appropriate committee.

After MAC has completed its evaluation and ranked the responses, the evaluative data (data created or maintained by MAC as part of the evaluation process) and all of the information in the bids become public, with the exception of trade secret data.

A statement by a bidder that his or her data is copyrighted or otherwise protected does not necessarily prevent public access to the data in the bid at such time that the data would otherwise become public by law.

Prior to the mailing of the staff memo recommending award, bidders are not entitled to inspect bids submitted by other bidders or evaluative data created by MAC as part of the selection process. During that process, MAC staff, its consultants, and MAC Commissioners may be informed of the data in the bids and may view the bids. Also, prior to the mailing of the staff memo, bidders may discuss the bids with MAC Commissioners, but MAC Commissioners are not able to reveal the contents of the other bids.

In MAC’s public committee and commission meetings, Commissioners may discuss any trade secret information submitted in the bids to the extent reasonably necessary to conduct the business at hand. The discussed data, however, retain their classification as private or nonpublic.

If all responses to a bid solicitation are rejected by the Commission prior to completion of the evaluation process, all bid data, other than that which was made public at the time of bid opening, remains private or nonpublic until a re-solicitation of the bid results in completion of the evaluation process or a determination is made to abandon the process. If the rejection occurs after completion of the evaluation process, the data remain public. If a re-solicitation of bids does not occur within one year of the bid opening date, the remaining data then become public.

All of the abovementioned provisions in this section are governed by Minn. Stat. § 13.591.

Bidders who believe their proposals may contain data that qualify as trade secret information are directed to the following paragraphs.

In order to qualify for classification as trade secret information, the data must meet all of the provisions set forth in Minn. Stat. § 13.37, subd. 1(b). Trade secret information is defined as:

government data, including a formula, pattern, compilation, program, devise, method, a technique or process (1) that was supplied by the affected individual or organization, (2) that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

Bidders who wish to maintain a classification of trade secret information with respect to any data contained in their bids must submit two versions of their bid. Each version of the bid must be conspicuously marked either “PUBLIC” or “NOT PUBLIC” on the cover page. In the not public version, bidder should redact all data claimed to be trade secret information under Minnesota law. In addition, because the MGDPA requires MAC to justify each redaction made to a document prior to its release to the public, MAC requires that bidder provide a redaction-by-redaction justification for the information’s classification as trade secret information. See Minn. Stat. § 13.03, subd. 3(f).

Trade secrets lose their protected status “if they are [not] the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain [their] secrecy … .” Minn. Stat. § 13.37, subd. 1(b). Thus, each trade secret justification should include a description of the internal controls used by bidder to regulate the possession, use, and dissemination of the alleged trade secret. These controls could include: employee non-disclosure agreements, “need to know” access policies, data segregation techniques, etc.

In addition, because trade secret information must “derive[] independent economic value” from its secrecy, each justification should include evidence of the financial value of the alleged trade secret. Evidence of this sort could include: development budgets for the secret, performance benchmarks pertaining to the secret, the secret’s place in bidder’s intellectual property management program, expenses incurred protecting the secret, etc.

Further, MAC requests that redactions of trade secret information be made at the most granular level possible. It will generally not be sufficient for bidder to redact entire pages, paragraphs, or even, in some cases, sentences. The MAC has created several instructions, with examples, for redacting information, which are available upon request.

Finally, because trade secret information must be the subject of reasonable efforts to maintain its secrecy, if MAC does not receive a not public version of the bid with sufficient justifications for the redactions, MAC may conclude that all data contained in the bid are public based upon the lack of efforts to maintain secrecy.

B. Acknowledgement

By submitting a bid, the bidder acknowledges that all information is subject to potential disclosure and agrees that MAC will have no liability for any such disclosure.

In addition, the bidder acknowledges that an executed agreement with MAC is public data in its entirety, unless otherwise noted in the agreement.

C. Data on Individuals Persons who supply data about themselves in response to this request for bids are entitled to know the following information under the Minnesota Government Data Practices Act:

48. SMALL BUSINESSES:

In accordance with MAC’s policy, MAC acts affirmatively to promote and enter into Contracts with Small Businesses (SBs). “Small Business” means: Certified businesses designated by the Commissioner of Administration (TGBs, EDs, VOs); certified business in the federal Disadvantaged Business Enterprise (DBE) program; certified business in the CERT program; or businesses determined to be a “small business” by MAC. The successful Vendor will cooperate with MAC in meeting MAC’s commitments and goals with regard to the maximum utilization of SBs whenever possible in the performance of this Solicitation.

For questions concerning small business certifications, contact Jeffrey Weinhagen, Small Business Program Manager at (612)726-8193 or jeffrey.weinhagen@mspmac.org.

49. EQUAL PAY CERTIFICATE:

The Women’s Economic Security ACT (WESA) provides that certain large vendors must secure an equal pay certificate prior to executing a contract for a solicitation. The Department of Human Rights (MDHR) has an equal pay certificate form to be utilized by administrative agencies in evaluating solicitation proposals. All vendors that have more than 40 full-time employees for a single day in Minnesota or in their primary place of business must be listed on the MDHR State Contractor Status Report as either Certified, Exempt or Pending. Any pending certificates must be issued before award of the contract. General questions and application forms are available on the MDHR website at http://mn.gov/mdhr/compliance/pay_equity.html. Vendor must meet this requirement for Responses totaling more than $500,000.

50. TITLE VI SOLICITATION NOTICE:

MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

51. COMMISSION APPROVAL

a. Staff Recommendation: The Evaluation Team will make its recommendation for award to the Management & Operations (M&O) Committee. The recommendation memo is mailed to the M&O Committee members approximately one week before the meeting at which the recommendation will be considered. The Commission is not bound by the Evaluation Team or Staff recommendation.

b. Commission Decision: The Commission’s M&O Committee will consider the Evaluation Team’s and MAC Staff’s recommendation and will make their recommendation to the Full Commission. The Full Commission makes the final selection decision. Commission approval allows staff to negotiate a contract with the selected vendor. Any proposer may request to speak at either the M&O Committee meeting or at the Full Commission meeting.

c. Award of Contract: MAC will notify the successful bidder the results of the Commission approval and recommendations. Contract language will be reviewed and agreed upon by both parties.

RESPONSE DOCUMENTS

The Metropolitan Airports Commission’s solicitations process is moving to a new platform, which provides improved functionality for users. The new platform streamlines bid submissions and communications between the MAC and bidders. Vendors will need to register at: https://metroairports.bonfirehub.com/portal/?tab=openOpportunities.

ESTIMATED TIME-LINE

CHECK LIST OF DOCUMENTS THAT MUST BE SUBMITTED:

It is to our mutual advantage for the vendor’s bid to be as thorough and detailed as possible so the MAC may properly evaluate capabilities to provide the required item(s). All required forms and documentation shall be furnished.

ATTACHMENT 1 – Affidavit of Non-Collusion

ATTACHMENT 2 – Bid Response Form

ATTACHMENT 3 – Insurance Requirements

ATTACHMENT 4 – MAC Required Contract Provisions

ATTACHMENT 5 – Certification of Bidder Regarding Tax Delinquency and Felony Convictions

ATTACHMENT 6 – FAA Required Contract Provisions (Federal) (Check Buy America Boxes)

ATTACHMENT 7 - Certificate of Compliance for UAS

ATTACHMENT 8 - Certification of Lower Tier Contractors Regarding Debarment

ATTACHMENT 9 - Certification Regarding Lobbying

ATTACHMENT 10 - Trade Restriction Certification

Workforce and Equal Pay Declaration Page (as described #49 GTC)

Items shall be submitted when the award has been issued.

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