1-TM-26-A1 RFP.pdf

Request for Proposals for

Pavement Marking Replacement – Tape

Project No. TM-26-A1

Proposals Due:

March 4, 2026

11:30 AM

Approved:

Jeremy Gorden, PE, PTOE

Division Engineer

Date

RFP – Pavement Marking Replacement

CITY OF FARGO – REQUEST FOR PROPOSALS

Pavement Marking Replacement

Purpose of Request

The City of Fargo is currently soliciting proposals from pavement marking contractors to replace our worn out 3M tape pavement markings around the City. We have 30 locations around the City that we want to focus on. Plan sheets of each location are attached for your use. Selection of contractor will be based primarily on cost, but also ability of contractor to get job completed in one summer, as well as previous work experience.

General Instructions

Proposals shall be submitted through Bonfire by 11:30 AM CDT, Wednesday, March 4, 2026. Any questions or comments regarding this solicitation should be submitted to Jeremy Gorden or Nick Askew at jgorden@fargond.gov or naskew@fargond.gov.

Scope of Work, Submittal & Other Responsibilities

Duties will include installing new 3M tape pavement markings as noted on attached plan sheets. The bid sheet is also attached, which lists each item needed for project, and its estimated quantities. Unit prices need to be rounded to nearest hundredth, not thousandth. Payments to contractor can be as frequent as every two weeks. There is no bid bond or contract bond necessary for this work. Liquidated damages per our City of

Fargo Standard Specifications will NOT apply to this project.

Please provide two points of contact from the company that will coordinate with City staff. The points of contact information shall include a work phone number and/or cell phone number, and an e-mail address.

Notice to Proceed

The Contractor that is selected having the best proposal will be awarded the project at the City Commission meeting to be held on Monday, March 16. A ‘Notice to Proceed’ will be sent out Tuesday, March 17.

Special Instruction to Bidders

1. General

These Special Instructions, along with Sections 4000 and 4100 of the current version of the City of

Fargo Standard Specifications for Construction, shall govern the construction of this project.

Specifications can be downloaded at www.fargond.gov. City of Fargo Contract will be signed between Contractor and City of Fargo. Contract is included with this RFP.

2. Completion

Completion Date: November 1, 2026. Completion shall include all work items in plans, punch list items, and cleanup.

3. Pre-Construction Meeting

There will be no preconstruction meeting for this work. Nick Askew, Engineering Tech II, will be the City’s representative for the project. His phone number is 701-241-1545, and e-mail is

NAskew@FargoND.gov.

4. Noise Restriction

No construction activities shall occur between the hours of 10:00 pm and 6:00 am.

mailto:jgorden@fargond.gov http://www.fargond.gov/

5. Traffic Control

The Contractor is responsible for providing and maintaining traffic control measures to maintain the safety of the general public. All devices and methods of traffic control shall conform to the

Manual of Uniform Traffic Control Devices, latest edition and shall conform to section 4100 of the

Standard Specifications. Traffic Control shall be considered Local Traffic Control and shall therefore be incidental to the project.

The Contractor will be required to install advanced warning signage as part of any traffic control plan that utilizes a reduced speed work zone. Signage will include (W3-5) “Reduced Speed Limit

Ahead” and (R2-6bP) “$160 Fine” signs. Signs must be installed in advance of the reduced speed work zone and in accordance with MUTCD standards.

6. Shop Drawings & Product Data

One set of shop drawings and product data, checked and stamped approved by the Contractor, shall be submitted to the Engineer for evaluation and approval of all materials and equipment required in the plans and specifications prior to installation and construction.

Shop drawings and product data shall include manufacturer’s or fabricator’s drawings, diagrams, schedules, operational curves, test reports, catalog cuts, or descriptive data showing model, size, type, weight, ratings, and other information as may be considered necessary to determine compliance with the contract documents and to enable proper installation of the material or equipment being proposed.

In submitting shop drawings, product data, and samples, the Contractor represents that they have determined and verified all materials, field measurements, and field construction criteria related thereto, or will do so, and that they have checked and coordinated the information contained within such submittals with the work and the contract documents.

Approval of shop drawings by the Engineer does not relieve the Contractor from their responsibility to comply with the requirements of the plans and specifications.

7. Final Inspection

After the Contractor has completed the installation of the public facility and any clean-up items, he shall reach out to Leroy Grant for a final inspection. Upon receipt of this request, Leroy Grant will set a date and time for the final inspection.

8. Guarantee

The one (1) year Contractor guarantee commences begins on November 1, 2026.

9. Locations

There are 30 different sites specified on the plan sheets for pavement marking replacement.

Quantities for each location will vary and will be determined by the project inspector in the field.

10. Rush Hour Lane Closures

The Contractor shall not have any driving lanes closed on any 6-lane arterial roads between the hours of 7am - 8:15am, and between the hours of 4pm - 6pm.

11. Pavement Marking Specification Change

Replace pages 1-30 of current City of Fargo Specification Section 4000 with the following:

PAVEMENT MARKINGS

PART 1

DESCRIPTION OF WORK

The work under this section consists of furnishing all labor, materials, equipment, and incidentals necessary to install permanent pavement markings at the locations shown on the plans and as directed by the Engineer.

Permanent pavement markings include, but are not limited to:

Water-based traffic paint

Preformed plastic pavement marking tape

Preformed thermoplastic pavement markings

Epoxy pavement marking paint

Durable methacrylate pavement markings

Glass beads and reflective media

All pavement markings shall be installed in accordance with these Specifications, the project plans, applicable standard drawings, and the manufacturer’s recommendations.

PART 2

MATERIAL

2.1 WATER-BASED TRAFFIC PAINT

A. Description

Provide fast-dry white and yellow acrylic latex traffic marking paint suitable for use with drop-on glass beads on asphalt and concrete pavements.

B. Approved Products

Water-based traffic paints shall be selected from the MnDOT Approved/Qualified Products List

(APL/QPL).

C. Submittals

The Contractor shall submit manufacturer certification for each batch of paint prior to placement.

2.2 PREFORMED PLASTIC PAVEMENT MARKING TAPE

Provide white, yellow, white-contrast, or yellow-contrast retroreflective pavement marking tape designed for recessed installation on asphalt or concrete pavements.

B. Approved Products

Tape shall be selected from the MnDOT Approved/Qualified Products List (APL/QPL).

The Contractor shall submit manufacturer certification for the tape prior to placement.

2.3 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS

Provide retroreflective preformed thermoplastic pavement marking material designed for recessed installation on asphalt or concrete pavements.

B. Approved Products

Thermoplastic materials shall be selected from the MnDOT Approved/Qualified Products List

(APL/QPL).

C. Submittals

The Contractor shall submit manufacturer certification for the thermoplastic material prior to placement.

2.4 EPOXY PAVEMENT MARKING PAINT

Provide reflectorized white and yellow, 100-percent solids, multi-component epoxy pavement marking material free of toxic heavy metals. Material shall be suitable for installation on asphalt and concrete pavements.

B. Approved Products

Epoxy pavement marking materials shall be selected from the MnDOT Approved/Qualified

Products List (APL/QPL).

The Contractor shall submit manufacturer certification for the epoxy material prior to placement.

2.5 DURABLE METHACRYLATE PAVEMENT MARKINGS

Provide reflectorized white, yellow, green, or blue plural-component, liquid-applied methacrylate pavement marking material capable of curing without external heat. Binder resins shall be:

100% reactive

Solvent-free

Highly elastic

Suitable for bonding to asphalt and concrete pavements

B. Approved Manufacturers

The following manufacturers are approved for durable methacrylate pavement markings:

PPG / Ennis-Flint

Aexcel Corporation

Transpo Industries

SWARCO

Hitex North America

C. Submittals

The Contractor shall submit manufacturer certification for the methacrylate material prior to placement.

2.6 GLASS BEADS

Provide two types of glass beads for retroreflective enhancement of liquid pavement markings:

Bead 1: Wet-reflective element

Bead 2: Treated glass bead meeting AASHTO M247

B. Approved Products

Glass beads shall be selected from the MnDOT Approved/Qualified Products List (APL/QPL).

The Contractor shall submit manufacturer certification for both bead types prior to placement.

PART 3

CONSTRUCTION

3.1 SUBMITTALS

The Contractor shall submit the following to the Engineer prior to installation:

1. Material Certifications o Water-based traffic paint o Preformed plastic pavement marking tape o Preformed thermoplastic pavement markings o Epoxy pavement marking paint o Durable methacrylate pavement markings o Glass beads (Bead 1 and Bead 2)

2. Manufacturer’s Installation Instructions For each pavement marking material type.

3. Equipment List Including spray equipment, grooving equipment, bead dispensers, and surface preparation equipment.

4. Proposed Installation Schedule Including sequencing, traffic control, and anticipated weather constraints.

No pavement marking installation shall begin until all required submittals have been reviewed and accepted by the Engineer.

3.2 INSTALLATION OF WATER-BASED TRAFFIC PAINT

A. Surface Preparation

1. Prior to applying any marking material, the pavement surface shall be free of all contaminants, including but not limited to oil, dirt, grease, curing compounds, laitance, and any material that may impair adhesion or durability.

2. The Contractor’s equipment shall remove loose dirt, sand, gravel, and debris using compressed air immediately ahead of the marking operation.

3. Areas with heavy contamination that cannot be removed with compressed air shall not be painted until properly cleaned. Markings shall be applied within 1 hour of the cleaning operation.

4. The Engineer will determine which pavement surfaces are too contaminated for painting.

5. Paint application shall immediately follow pavement cleaning.

6. Glass beads shall be applied within 3 seconds of paint placement.

B. Application Equipment

1. Apply pavement marking paint and glass beads using a self-propelled, pneumatic spray machine capable of applying up to three 4-inch to 8-inch lines simultaneously.

2. The spray mechanism shall use quick-opening and quick-closing valves to produce clean, sharply defined edges.

3. The applicator shall apply materials at the specified rate in a uniform film thickness.

4. Paint tanks or reservoirs shall be equipped with agitators to maintain a smooth, consistent mixture.

5. Hand-operated equipment shall be used in areas inaccessible to the main applicator.

C. Glass Bead Application

1. The machine shall include a glass bead dispenser synchronized with the paint applicator to uniformly distribute beads using air pressure.

2. The bead dispenser shall have an automatic cutoff synchronized with the paint cutoff.

3. Beads may be applied by hand only when automatic pressure dispensing is not available.

D. Weather and Surface Conditions

1. Water-based pavement marking paint shall be applied only when the air temperature is

50°F or higher.

2. Markings shall not be applied when wind or other conditions deposit dust on the pavement after cleaning and before application.

3. Markings shall not be applied if, in the opinion of the Engineer, the pavement surface is too wet.

E. Layout and Application Requirements

1. The Contractor shall lay out all markings in accordance with the plans and standard drawings.

2. Paint shall be applied to achieve a uniform film thickness across the entire coverage area.

3. Stripe ends shall be clean-cut and square, with minimal material beyond the cutoff.

4. All markings shall be straight, uniform, and free of overspray.

F. Material Application Rates

1. Minimum wet film thickness: 15 mils.

2. Paint shall not be diluted.

3. Glass beads shall be applied at a rate of at least 6 lb/gal within 3 seconds of paint application.

4. If application rates fall outside the specified requirements, work shall stop until corrections are made.

G. Acceptance

Markings that exhibit poor alignment, inadequate thickness, poor adhesion, uneven edges, overspray, discoloration, or insufficient reflectivity shall be removed and replaced at the

Contractor’s expense.

3.3 PREFORMED PLASTIC PAVEMENT MARKING TAPE

A. General

Install preformed plastic pavement marking tape in recessed grooves on asphalt or concrete pavements. All work shall be performed in accordance with these Specifications, the manufacturer’s recommendations, and as directed by the Engineer.

B. Surface Grooving Requirements

1. Grooving Method o Grooves shall be cut in a single-pass dry cut using stacked diamond cutting heads mounted on a floating head assembly.

o Equipment shall maintain uniform depth and alignment.

o Equipment shall be self-vacuuming, capable of containing all dust and debris, and shall leave the groove ready for tape installation.

2. Groove Finish o The bottom of the groove shall have a fine corduroy texture.

o If a coarse tooth pattern is present, the Contractor shall increase the number of blades and decrease spacer thickness.

3. Groove Dimensions o Cutting head: Gang-stacked 1/8- to 1/2-inch diamond blades with spacers producing less than a 10-mil rise between blades.

o Groove width: Tape width + 1/2 inch (± 1/8 inch).

o Groove depth: 120 mils.

o Groove length: Full marking length + 3-inch transitions at each end.

o Groove position: Minimum 2 inches from the edge of any longitudinal pavement seam.

4. Groove Cleaning o Clean grooves using high-pressure compressed air (minimum 185 cfm at 80 psi).

o Leaf blowers are not acceptable.

C. Timing of Installation

1. Tape shall be installed the same day the groove is cut.

2. If installation does not occur immediately:

o Within 24 hours prior to placing primer and tape, the groove shall be sandblasted and free of residue and laitance.

o If tape is not installed within 24 hours of sandblasting, the groove shall be re-sandblasted.

D. Removal of Existing Markings

1. Any existing tape or epoxy to be replaced shall be removed prior to grooving or installing new tape.

2. Removal is incidental to the project; no additional compensation will be provided.

E. Tape Installation

1. Install tape in accordance with the manufacturer’s written instructions.

2. Tape shall be placed into the groove so that it lies flat, fully adhered, and without wrinkles or air pockets.

3. Tape shall be butt-spliced when joining two lengths.

4. At pavement joints or cracks, tape shall be cut on both sides of the joint and firmly tamped in place.

5. Application of tape, whether by contact adhesive or mechanical means, shall follow the manufacturer’s recommendations.

F. Acceptance

Markings will be rejected if they exhibit:

Poor adhesion

Incorrect placement

Movement or sliding due to improper adhesive use

Poor reflectance or color

Visible gaps, wrinkles, or improper embedment

Rejected markings shall be removed and replaced at the Contractor’s expense.

3.4 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS

Install preformed thermoplastic pavement markings in recessed grooves on asphalt or concrete pavements. All work shall comply with these Specifications, the manufacturer’s recommendations, and the direction of the Engineer.

B. Surface Grooving Requirements

1. Grooving Method

Grooves shall be cut in a single-pass dry cut using stacked diamond cutting heads mounted on a floating head assembly.

Equipment shall maintain uniform depth and alignment.

Equipment shall be self-vacuuming, capable of containing all dust and debris, and shall leave the groove ready for thermoplastic installation.

2. Groove Finish

The bottom of the groove shall have a fine corduroy texture.

If a coarse tooth pattern is present, the Contractor shall increase the number of blades and decrease spacer thickness.

3. Groove Dimensions

Cutting head: Gang-stacked 1/8- to 1/2-inch diamond blades with spacers producing less than a 10-mil rise between blades.

Groove width: Thermoplastic width + 1/2 inch (± 1/8 inch).

Groove depth: 75% of the thermoplastic thickness (± 15%).

o Example: For 125-mil material → groove depth = 95 mils (± 15%).

Groove length: Full marking length + 3-inch transitions at each end.

Groove position: Minimum 2 inches from the edge of any longitudinal pavement seam.

4. Groove Cleaning

Clean grooves using high-pressure compressed air (minimum 185 cfm at 80 psi).

Leaf blowers are not acceptable.

C. Timing of Installation

1. Thermoplastic shall be installed the same day the groove is cut.

2. If installation does not occur immediately:

o Within 24 hours prior to placing primer and thermoplastic, the groove shall be sandblasted and free of residue and laitance.

o If thermoplastic is not installed within 24 hours of sandblasting, the groove shall be re-sandblasted.

D. Installation Requirements

1. Asphalt Pavement

Apply thermoplastic using the propane torch method recommended by the manufacturer.

Material shall be capable of installation at ambient and pavement temperatures down to

32°F without preheating the pavement to a specific temperature.

Pavement shall be clean, dry, and free of debris.

2. Concrete Pavement

Apply thermoplastic using the same procedure as asphalt.

A compatible primer sealer shall be applied prior to installation to ensure proper adhesion.

E. Removal of Existing Markings

1. Any existing tape or epoxy to be replaced shall be removed prior to grooving or installing new thermoplastic.

2. Removal is incidental to the project; no additional compensation will be provided.

F. Acceptance

Thermoplastic markings will be rejected if they exhibit:

Poor adhesion

Incorrect placement

Movement or sliding

Poor reflectance or color

Improper embedment

Wrinkles, gaps, or improper seating in the groove

3.5 EPOXY PAVEMENT MARKING PAINT

Install epoxy pavement markings in accordance with these Specifications, the manufacturer’s recommendations, and as directed by the Engineer. Epoxy shall be applied only to properly prepared surfaces and at the widths, patterns, and locations shown on the plans.

B. Surface Preparation

1. Planing or Sandblasting

Pavement surfaces shall be surface-planed or sandblasted to the width of the epoxy marking plus 2 inches on all sides.

Preparation method must be approved by the Engineer prior to use.

Carbide or diamond-tip blades or wheels are not permitted for surface preparation.

On asphalt pavements with an existing seal coat/chip seal, sandblasting is required.

2. New Asphalt Pavements

No surface preparation is required on new asphalt less than 21 days old, unless contaminated.

If clean and uncontaminated, new asphalt shall be cleaned using compressed air at 100 psi minimum.

Newly placed asphalt must age a minimum of 10 days before epoxy installation.

3. Contaminated Surfaces

All surfaces must be free of oil, dirt, grease, curing compounds, laitance, and other contaminants.

Compressed air shall be used immediately ahead of the marking operation to remove loose debris.

C. Temporary Raised Pavement Markers (TRPMs)

1. Newly Placed Asphalt

Contractor shall install reflective TRPMs before the roadway is opened to traffic.

TRPMs shall be maintained until epoxy markings are installed, then removed by the

Contractor.

TRPM installation and removal are incidental to the epoxy bid item.

2. TRPM Placement Requirements

Skip lines: 1 marker at the beginning of each skip.

Solid longitudinal lines: 1 marker every 20 feet.

Solid white edge lines: 1 marker every 100 feet.

Tapers: 1 marker at the beginning of each taper.

Gores and cross-hatched areas: 1 marker at the beginning and end.

D. Chip Seal Epoxy Striping Installation

1. Before Chip Seal Application

Remove all existing markings that will not be masked by grooving.

Groove existing markings to 100 mils depth where new markings will be placed.

Removal shall follow the “Obliterate Pavement Marking” specification.

Contractor is responsible for cleanup of all removed material.

2. Temporary Markers

Install TRPMs immediately after removal and before opening to traffic.

Maintain TRPMs until epoxy installation.

3. Epoxy Installation After Chip Seal

Epoxy shall not be installed within 7 days of chip seal placement.

Roadway must be swept of excess aggregate prior to installation.

E. Application Requirements

1. Weather Conditions

Epoxy shall be applied only during dry weather and on dry pavement.

Pavement and ambient temperatures shall be above 50°F at the time of installation.

2. Material Application

Minimum uniform wet film thickness: 20 mils.

Epoxy shall be mixed and heated per manufacturer recommendations.

Using approved equipment, apply epoxy and reflective media as a simultaneous operation:

1. Air-blast surface to remove dirt, residue, and free water.

2. Hot-spray epoxy resin onto pavement.

3. Apply reflective media at manufacturer-specified rates.

3. Reflective Media Application Rates

Particle 1: 3 lb/gal

Particle 2: 16–25 lb/gal

Rates must be approved by the Engineer in the field.

F. Acceptance

Epoxy markings will be rejected if they exhibit any of the following:

Incorrect width, alignment, or pattern

Poor adhesion or uncured material

Insufficient thickness

Poor bead embedment

Overspray or ragged edges

Inconsistent color

Retroreflectivity below specified levels

3.6 DURABLE METHACRYLATE PAVEMENT MARKINGS

Install durable methacrylate pavement markings in accordance with these Specifications, the manufacturer’s recommendations, and as directed by the Engineer. Methacrylate materials shall be applied only to properly prepared, clean, and dry pavement surfaces.

B. Surface Preparation

1. Asphalt and Concrete Pavements

Pavement surfaces shall be cleaned using surface grinding equipment to remove contaminants and create a uniform bonding surface.

After grinding, the prepared area shall be blown clean using high-pressure compressed air (minimum 185 cfm at 80 psi).

Surfaces must be free of dust, laitance, curing compounds, oils, and other contaminants.

2. Existing Methacrylate Markings

Existing methacrylate markings shall be cleaned by sandblasting or scarifying the entire marking surface.

After preparation, the area shall be blown clean using high-pressure compressed air

(minimum 185 cfm at 80 psi).

3. Weather Restrictions

Installation shall cease immediately upon the onset of rain.

Pavement must remain dry for 24 hours prior to installation unless otherwise approved by the Engineer.

Work shall not resume until the pavement is dry to the satisfaction of the Engineer.

C. Grooved Methacrylate Installation

1. Grooving Requirements

Grooves shall be prepared as shown on the plans and shall meet the following requirements:

Grooving Method:

o Single-pass dry cut using stacked diamond cutting heads mounted on a floating head assembly.

o Equipment shall maintain uniform depth and alignment.

o Equipment shall be self-vacuuming, capable of containing all dust and debris.

Groove Finish:

o Bottom of groove shall have a fine corduroy texture.

o If a coarse tooth pattern is present, increase blade count and reduce spacer thickness.

Groove Cleaning:

o After grooving, the surface shall be roughened using a sandblaster to produce a rigid bonding surface.

o The groove shall then be blown clean using high-pressure compressed air

(minimum 185 cfm at 80 psi).

o Grooves must be clean and dry prior to marking installation.

2. Timing

Methacrylate markings shall be placed the same day the groove is cut.

If installation is delayed, the groove must be re-cleaned and re-approved by the Engineer.

3. Field Quality Control

The Contractor shall request inspection and acceptance of surface preparation and groove quality prior to application.

No material shall be applied until the Engineer has approved the prepared surface.

D. Application Requirements

1. Reflective Media Application

Glass bead application rates shall conform to both the marking manufacturer and bead supplier requirements.

Application rates shall be approved by the Engineer in the field.

Required rates:

o Particle 1: 3 lb/gal o Particle 2: 16–25 lb/gal

2. Installation Conditions

Markings shall be rejected if any of the following occur:

Groove not cut to specified depth

Groove not filled to specified depth

Missing or incorrectly shaped profiles

Markings not straight or incorrect width

Thickness not uniform or below specified minimum

Edges not clean-cut or overspray present

Material uncured or poorly adhered

Color inconsistent or darkened

Glass beads not properly embedded

Retroreflectivity below specified levels

Any Specification requirement not followed

Rejected work shall be corrected before final acceptance.

E. Installation Schedule

1. Markings shall be installed in accordance with the manufacturer’s recommendations and the project plans.

2. Marking thickness, height, width, pattern, skip length, and interval shall meet the requirements of the Engineer.

3. For unmarked pavements, a guideline shall be established and approved by the Engineer prior to installation.

4. A test marking shall be applied on roofing felt or other approved substrate prior to full installation.

o Test shall demonstrate mixing, application, bead embedment, and curing.

o Testing shall be repeated until the Engineer approves the process.

o Test sample shall be allowed to fully cure.

F. Project and Site Conditions

1. Air temperature during installation and cure shall be 35°F to 75°F unless otherwise approved by the Engineer and permitted by the manufacturer.

2. Pavement shall be dry and free of rain for 24 hours prior to installation.

3. Concrete surfaces must be fully cured for 28 days prior to installation.

4. Surface contaminants such as curing agents, membranes, bond breakers, or laitance shall not be present.

3.7 MISCELLANEOUS REMOVAL REQUIREMENTS

A. Obliterate Pavement Markings

1. General

This work consists of removing existing pavement markings in areas where the removed marking will not be replaced with a new marking.

2. Removal Method

The removal method must be approved by the Engineer prior to use.

Carbide or diamond-tip blades or wheels are not permitted on removal equipment.

The Contractor shall demonstrate the proposed removal method in the field for Engineer approval before full removal operations begin.

3. Cleanup

The Contractor shall remove all debris, residue, and loose material generated during removal operations.

Cleanup is incidental to the removal work.

B. Asphalt Overlay Striping Removal

1. General

On asphalt overlay projects where the surface will not be milled prior to overlay placement, all existing durable methacrylate markings shall be removed.

2. Requirements

Removal of existing methacrylate markings is incidental to the bid items for installing epoxy and durable methacrylate markings.

All removed material shall be collected and disposed of properly.

The Contractor is responsible for ensuring the roadway is clean and free of loose marking material prior to overlay.

C. Existing Tape and Epoxy Removal

1. Tape Replaced by Tape

Any existing tape or epoxy that is to be replaced with new tape shall be removed prior to grooving or installing new tape.

No additional compensation will be provided; removal is incidental to the “Grooved

Plastic Marking Film” bid item.

2. Tape Replaced by Epoxy

Any existing tape that is to be replaced by epoxy shall be removed prior to epoxy installation.

Removal is incidental to the epoxy pavement marking bid item.

D. Contractor Responsibilities

The Contractor shall ensure that all removal operations do not damage the pavement surface beyond what is necessary for proper marking installation.

Any pavement damage caused by improper removal methods shall be repaired at the

Contractor’s expense.

Removal operations shall be coordinated with traffic control requirements to maintain safe conditions for workers and the traveling public.

3.8 GENERAL INSTALLATION NOTES

A. Arrow Placement

1. All arrows shall be installed 15 feet from the beginning of the turn lane furthest from the intersection.

2. Turn lanes 75 feet or longer:

o Two arrows are required.

o One arrow shall be placed 15 feet from the beginning of the turn lane.

o The second arrow shall be placed at the midpoint of the turn lane.

3. Turn lanes less than 75 feet:

o One arrow shall be installed 15 feet from the beginning of the turn lane.

4. If the required arrow location falls on a manhole, poor pavement, or other unsuitable surface, the arrow may be shifted slightly to the nearest acceptable location with Engineer approval.

B. Pavement Marking Application Workmanship

1. All pavement markings shall be placed in a workmanlike manner, resulting in:

o Clearly defined edges o Uniform thickness o Proper bead embedment o Straight alignment o No overspray or tracking

2. Markings shall be installed only when conditions allow proper adhesion and curing.

3. The Contractor shall protect all uncured markings from traffic until they can be crossed without damage.

C. Work Hours and Restrictions

1. No pavement marking work shall be performed on Sundays or City Holidays unless the

Contractor provides two working days’ notice and receives Engineer approval.

2. Work may be suspended by the Engineer during peak traffic periods:

o 7:00–8:30 AM o 11:00 AM–1:00 PM o 4:00–6:00 PM

3. Work may also be suspended at any time if traffic is being unduly hampered or delayed.

4. No striping operations shall occur between sundown and sunrise without written permission from the Engineer.

D. Striping Mark out

1. The Contractor is responsible for marking out all striping to be installed.

2. Mark out shall be performed under the direction of the Engineer in the field.

3. Mark out must be approved prior to installation of any permanent markings.

3.9 TRAFFIC CONTROL

A. General Traffic Control Requirements

1. The Contractor shall furnish, install, and maintain all traffic control devices necessary to safely conduct pavement marking operations.

2. All traffic control shall conform to the MUTCD and City requirements.

3. Traffic control is incidental to the pavement marking work; no additional compensation will be provided.

4. The Contractor shall protect uncured markings from traffic until they can be crossed without tracking, smearing, or discoloration.

B. Intersection Markings (Stop Bars, Crosswalks, Symbols)

1. The Contractor shall provide advance warning signs ahead of the work zone when installing stop bars, crosswalks, or other transverse markings.

2. The work area shall be coned off to protect workers and newly applied markings.

3. Only a portion of each intersection approach may be painted at one time to maintain traffic flow.

4. At least one lane of traffic in each direction shall be maintained at all times.

5. All signs and cones shall remain in place until markings have cured sufficiently to prevent tracking.

C. Diagonal Parking Markings

1. When installing diagonal parking lines, the Contractor shall place appropriate traffic control signs and barricades far enough in advance to ensure vehicles are not parked in the work area.

2. The Contractor may prohibit parking for no more than two blocks at a time.

D. Work Suspension for Traffic Conditions

1. The Engineer may suspend work at any time if traffic is being unduly hampered or delayed.

2. Work may also be suspended during peak traffic hours, including but not limited to:

o 7:00–8:30 AM o 11:00 AM–1:00 PM o 4:00–6:00 PM

E. Long-Line Striping Traffic Control

1. The Contractor shall furnish and place all necessary warning and direction signs to maintain traffic during long-line striping operations.

2. The Contractor shall protect uncured markings from traffic until they can be crossed without damage.

3. When necessary, pilot cars and flaggers shall be used to maintain safe and continuous traffic flow.

4. Striping equipment shall be operated so that traffic never crosses uncured markings.

5. Cones or protective devices used shall be of a type that will not damage vehicles if struck.

F. MUTCD Compliance

1. All traffic control devices, signs, barricades, pilot car operations, and flagging procedures shall comply with the Manual on Uniform Traffic Control Devices (MUTCD).

2. The Contractor is responsible for ensuring that all devices are properly placed, maintained, and removed when no longer needed.

3.10 ACCEPTANCE CRITERIA

All pavement markings shall be inspected by the Engineer for compliance with these

Specifications, the project plans, and manufacturer requirements. Any marking that fails to meet the acceptance criteria shall be removed and replaced at the Contractor’s expense.

B. Water-Based Traffic Paint and Epoxy Pavement Markings

1. Conditions for Rejection

Water-based and epoxy markings will be rejected if they exhibit any of the following:

Discoloration or contamination from wind-blown dirt

Ineffective nighttime visibility

Uneven or ragged edge lines

Overspray or paint tracking

Poor longitudinal alignment

Uneven adherence or missing portions

Insufficient thickness

Improper bead embedment

Any other objectionable faults affecting performance or appearance

2. Corrective Action

Rejected markings shall be repaired or replaced at the Contractor’s expense.

Removal of unacceptable work shall be performed using suitable blasting or grinding equipment, unless otherwise approved by the Engineer.

Replacement markings shall meet all requirements of these Specifications.

C. Preformed Plastic Pavement Marking Tape and Preformed Thermoplastic Markings

1. Conditions for Rejection

Preformed tape and thermoplastic markings will be rejected if they exhibit:

Damage due to improper placement

Incorrect location or misalignment

Poor adhesion when tested per manufacturer recommendations

Movement or sliding caused by improper adhesive use

Poor reflectance or color

Wrinkles, gaps, or improper seating in the groove

Incomplete bonding or lifting edges

2. Corrective Action

Replacement materials shall be installed in accordance with the manufacturer’s recommendations and these Specifications.

D. Durable Methacrylate Pavement Markings

1. Conditions for Rejection

Methacrylate markings will be rejected if any of the following conditions exist:

Groove not cut to specified depth

Groove not filled to specified depth

Missing or incorrectly shaped profiles

Markings not straight or incorrect width

Thickness not uniform or below specified minimum

Edges not clean-cut or overspray present

Material uncured, soft, or poorly adhered

Color inconsistent, darkened, or incorrect

Glass beads not properly embedded

Retroreflectivity below specified levels

Any Specification requirement not followed

2. Corrective Action

All unacceptable work shall be corrected before final acceptance.

Removal and replacement shall be performed at the Contractor’s expense.

Replacement markings shall meet all requirements of these Specifications and the manufacturer’s recommendations.

E. Final Acceptance

Final acceptance will be granted only after:

1. All pavement markings have been installed in accordance with the Specifications.

2. All rejected markings have been removed and replaced.

3. All debris and temporary markings have been removed.

4. All traffic control devices have been removed.

5. The Engineer has completed a final inspection and determined that all work meets project requirements.

PART 4

WARRANTY, MEASUREMENT AND PAYMENT

4.1 WARRANTY

A. The Contractor shall be fully responsible for enforcing all manufacturer warranties associated with pavement marking materials furnished and installed under this Contract.

B. Any pavement marking that fails within the manufacturer’s warranty period shall be repaired or replaced by the Contractor at no additional cost to the City.

C. All warranty claims shall be coordinated directly with the manufacturer by the Contractor, and all corrective actions shall be subject to approval by the Engineer.

4.2 MEASUREMENT AND PAYMENT

Pavement markings will be measured and paid for at the contract unit prices and in accordance with the units listed on the Bid Sheet. Payment shall include all labor, materials, equipment, surface preparation, traffic control, and incidentals necessary to complete the work.

B. Measurement

1. Broken (Skip) Lines o Measured by the linear foot, based only on the painted portion of the skip pattern.

2. Messages, Arrows, and Island Tip Painting o Measured by the square foot.

3. Obliterate Pavement Markings o Measured by the square foot.

4. Pavement Marking Masking o Measured by the square foot.

5. Solid Line Markings (4", 6", 8", 16", and 24") o Measured by the linear foot.

6. All Other Markings o Measured according to the units specified on the Bid Sheet.

C. Payment Adjustments for Long-Line Striping

1. Basis for Adjustment

A reduction in payment will be applied when long-line striping does not meet the specified width and/or material thickness requirements.

2. Width Verification

Stripe width shall be verified by random field measurements.

3. Thickness Calculation

Material thickness shall be calculated using the following formula:

Mils Thickness = (Gallons×231)/(Linear Length × Striping Width)

Where:

Gallons = total gallons of material used

231 = cubic inches per gallon

Linear Length = total length of line installed (in inches)

Striping Width = width of stripe (in inches)

D. Deficiency and Corrective Action

1. Deficiency of 10% or Less o The City may either: a. Require the Contractor to perform satisfactory repairs, or

b. Accept the work at a reduced unit price, proportional to the percent deficiency.

2. Deficiency Greater Than 10% o The City may require the Contractor to restripe the affected areas at no additional cost, to the satisfaction of the Engineer.

PAVEMENT MARKING REPLACEMENT

SERVICE AGREEMENT

1. Agreement

This agreement is between the City of Fargo (City) and _________________________________

(Contractor) to provide pavement marking services for the City. This agreement shall commence upon signing by both parties and expire on November 1, 2026. The term of this agreement may be extended, if accepted and signed by the Contractor and City, for additional time if needed.

2. Scope of Services

The contractor will perform the pavement marking services as set forth within this agreement. It will be up to the individual contractor’s discretion to perform the services as weather conditions permit.

The Contractor agrees to undertake and execute all work in a good, substantial, and workmanlike manner, and to furnish all materials, tools, labor, and equipment necessary to properly perform and complete the work, ready for use, in strict accordance with the Special Instructions to Bidders and the plans and specifications referenced therein.

3. Responsibility of the City

City shall oversee the execution of this agreement and disbursing of funds.

4. Contract Price – What it Includes

The price stated in the Proposal represents full compensation for the completed work and includes:

All materials, labor, tools, equipment, and appliances;

All direct and indirect costs connected with proper execution of the work.

5. Extra Work

When directed in writing by the City Engineer or an authorized representative (collectively, the

“City Engineer”), the Contractor shall furnish materials and perform extra work necessary for proper completion of the Project. Prices for extra work shall be agreed upon by the City Engineer and the Contractor prior to performance.

6. Inspection of Work and Materials

All materials and work are subject to inspection and approval by the City Engineer at all times during construction and until final completion. The Contractor shall:

Allow sufficient time for inspections and testing;

Immediately remove all rejected materials at the Contractor’s expense;

Not use any materials prior to inspection and approval.

Failure by the City Engineer to reject defective work or materials shall not constitute acceptance.

The Contractor shall furnish all labor necessary to enable proper inspection and testing at no additional cost.

7. Traffic Control

The Contractor shall comply with Section 4100 of the Standard Specifications for Construction and shall maintain safe passageways at all road crossings, crosswalks, and street intersections. The

Contractor shall indemnify and hold the City harmless from all damages, costs, and expenses arising from the Contractor’s failure to properly protect the public or employees.

8. Time of Commencement and Completion

The Contractor shall commence work within sixty (60) days after written notice from the City and shall complete the Contract on or before the final completion date specified in the Special

Instructions to Bidders. The Contract will expire on November 1, 2026.

8.1 Liquidated Damages

There are no liquated damages associated with this agreement.

8.2 Definitions

Substantial Completion: The improvement is operational and/or functional.

Final Completion: Completion of all remaining work, punch list items, and cleanup.

8.3 Time Extensions

Requests for additional time must be submitted in writing with supporting documentation before contract completion date.

9. Claims for Delay

Delays caused by the City or by conditions beyond the Contractor’s control may entitle the

Contractor to a time extension. Written notice of such delay must be submitted to the City

Commission within thirty (30) days, and in no case after the expiration of the Contract time.

10. Subletting

The Contractor shall not assign or sublet any portion of the work without prior written consent from the City Engineer. Consent does not relieve the Contractor of responsibility for the work.

11. Plans and Specifications

All work shall be performed in conformity with the plans and specifications as determined by the

City Engineer.

12. Defective Work

The Contractor shall promptly correct, reconstruct, or remove defective work at no cost when directed by the City Engineer.

13. Supervision and Workforce

The Contractor shall provide a competent Project Manager with authority to manage all aspects of the Project and who shall be available on-site within 24 hours’ notice. A qualified supervisory individual shall be present at the site at all times during active work and shall be authorized to receive and execute instructions. Incompetent or disorderly employees shall be removed immediately upon request.

14. Laws, Ordinances, and Indemnification

The Contractor shall comply with all applicable laws and shall indemnify the City against all claims, damages, losses, and expenses arising from negligence, injury, property damage, or use of patented materials. The City may withhold final payment pending resolution of such claims.

15. Payments and Retainage

The City will reimburse Contractor for services rendered as the project proceeds. There will be a

5% retainage until work is completed.

16. Warranty

The Contractor warrants the work for one (1) year from the date of acceptance by the City and shall be financially responsible for all repairs during that period.

17. Termination of the Agreement

This contract may be terminable at will by either party after giving ten (10) days written notice to the other party.

18. Hold Harmless and Insurance

Contractor agrees to indemnify and hold City harmless from any and all claims, demands or causes of action resulting from the provision of services as described in this contract. All insurance

(Worker’s Compensation, Comprehensive General Liability, and/or Automobile) shall be maintained at the expense of the contractor during the term of this contract.

19. Monitoring and Evaluation

City may monitor and evaluate Contractor progress and performance to assure that the terms of this agreement are being satisfactorily met. Contractor shall cooperate with City relating to such monitoring and evaluation.

20. Independence of Recipient

Contractor is not the agent or employee of City. Contractor is solely responsible for its acts and the acts of its agents, employees and subcontractors.

21. Conflict of Interest

Contractor agrees that it does not have any undisclosed influence or relationship with City staff regarding the award or performance of this contract.

22. Entire Agreement

The provisions as set forth in Items 1, and all attachments of this agreement constitute the entire agreement between the parties.

23. Miscellaneous

No work shall be performed on Sundays except in emergencies or when authorized in advance by the City Engineer.

IN WITNESS WHEREOF, the undersigned enter into this agreement.

Date:_____________________

(Contractor)

By:

Its:

Date:_____________________

CITY OF FARGO, North Dakota, a North

Dakota Municipal Corporation

Dr. Timothy J. Mahoney, Mayor

ATTEST:

Angie Bear, Deputy City Auditor on behalf of City Auditor

CERTIFICATE OF INSURANCE

This is to certify that the following policies, subject to their terms, conditions and exclusions have been issued by the named companies:

Project ______________________________________________________________________________

Location _____________________________________________________________________________

Owner _______________________________________________________________________________

Contractor ____________________________________________________________________________

Architect/Engineer _____________________________________________________________________

Insured ______________________________________________________________________________

Address ______________________________________________________________________________

The following named policies meet the minimum requirements of the specifications:

Yes No ____________

PUBLIC LIABILITY:

Policy Number Inception Date ____________________________

Expiration Date _________________________

Insuring Company _____________________________________________________________________

Address ______________________________________________________________________________

Agent _______________________________________________________________________________

Address ______________________________________________________________________________

TYPE OF POLICY: Combination comprehensive general automobile

Liability ___________________________________________________

Other ______________________________________________________

LIMITS:

Bodily Injury $ Each Person

$ Each Occurrence

$ Aggregate

$ Each Person

$ Each Occurrence

COVERAGE PROVIDED:

YES NO

Operations of Contractor __________ __________

Operations of Sub-Contractor (contingent) __________ __________

Completed Operations __________ __________

Contractual Liability (broad form) __________ __________

LIMITS:

Property Damage $ Each Occurrence

$ Aggregate

Property Damage Auto $ Each Occurrence

-or-

Combined Single Limit $ Each Occurrence

COVERAGE PROVIDED:

Property Damage Liability Includes:

YES NO

Damage due to blasting __________ __________

Damage due to collapse __________ __________

Damage to underground facilities __________ __________

Broad Form Property Damage:

premises and operations __________ __________ contractual __________ __________

AUTOMOBILE LIABILITY:

Policy Number Inception Date _________________________

Expiration Date _________________________

Insuring Company _____________________________________________________________________

Address ______________________________________________________________________________

Agent _______________________________________________________________________________

Address______________________________________________________________________________

LIMITS OF LIABILITY:

Bodily Injury Liability $ Each Person

$ Each Occurrence

Property Damage Liability $ Each Occurrence

Combined Single Limit $ Each Occurrence

Coverage is provided for operation of all owned vehicles Yes No __________

Coverage is provided for operation of all hired and Yes No __________ non-owned vehicles

Are any deductibles to Bodily Injury or Property Damage Yes No __________

If yes, list_____________________________________________________________________________

AGENT CARRIES ERRORS AND OMISSIONS INSURANCE Yes No __________

In the event of cancellation, non-renewal or any material change in the above policies, fifteen days prior notice will be given to the parties to whom this certificate is issued.

DATE AT ON _______________________________

BY

Authorized Insurance Representative

02/18/2026 10:12 am Page 1 of 6 Bid Sheet: TM-26-A1

Note: Unit prices will govern and shall be in whole cents.

Base Bid

Line Name Quantity Unit Unit Value $ Extended Value $

Site 1

1 F&I Contrast Tape Messages 64 SF

2 F&I Grooved Plastic Film 4" Wide 300 LF

3 F&I Grooved Plastic Film 8" Wide 90 LF

Site 1 Total

Site 2

4 F&I Grooved Plastic Film 4" Wide 734 LF

5 F&I Grooved Plastic Film 8" Wide 956 LF

6 F&I Contrast Tape Messages 372 SF

Site 2 Total

Site 3

7 F&I Grooved Plastic Film 8" Wide 840 LF

8 F&I Contrast Tape Messages 32 SF

9 F&I Grooved Contrast Film 7" Wide 95 LF

Site 3 Total

Site 4

10 F&I Grooved Plastic Film 4" Wide 1420 LF

11 F&I Grooved Plastic Film 8" Wide 332 LF

12 F&I Contrast Tape Messages 64 SF

13 F&I Grooved Contrast Film 7" Wide 60 LF

Site 4 Total

Site 5

BID SHEET

PAVEMENT MARKINGS

PROJECT NO. TM-26-A1

VARIOUS LOCATIONS CITYWIDE

02/18/2026 10:12 am Page 2 of 6 Bid Sheet: TM-26-A1

14 F&I Grooved Plastic Film 4" Wide 196 LF

15 F&I Grooved Plastic Film 8" Wide 88 LF

16 F&I Contrast Tape Messages 96 SF

Site 5 Total

Site 6

17 F&I Grooved Plastic Film 4" Wide 3622 LF

18 F&I Grooved Plastic Film 8" Wide 1123 LF

19 F&I Contrast Tape Messages 245 SF

Site 6 Total

Site 7

20 F&I Grooved Plastic Film 8" Wide 154 LF

21 F&I Grooved Plastic Film 4" Wide 180 LF

Site 7 Total

Site 8

22 F&I Grooved Plastic Film 4" Wide 40 LF

23 F&I Grooved Plastic Film 8" Wide 20 LF

Site 8 Total

Site 9

24 F&I Grooved Plastic Film 8" Wide 863 LF

25 F&I Contrast Tape Messages 128 SF

Site 9 Total

Site 10

26 F&I Grooved Plastic Film 8" Wide 74 LF

27 F&I Contrast Tape Messages 16 SF

28 F&I Grooved Plastic Film 4" Wide 210 LF

Site 10 Total

Site 11

02/18/2026 10:12 am Page 3 of 6 Bid Sheet: TM-26-A1

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