1-Solicitation document 250362.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Monday, November 25, 2025

REQUEST FOR BID NO. – 250362

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, DECEMBER 12, 2025.

“Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/FLEET DIVISION

Three (3) 58,000 GVWR Dump Trucks

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

BID SECURITY in the amount of five per cent (5%) of the bid MUST be submitted with each bid. Bid Security shall be by a Bid Bond ONLY, written by a Bonding Company approved by the United States Treasury Department and licensed to do business in the State of Kansas. Electronic Bids online (wichita.gov/procurementportal) must have the Bid Bond submitted to the City Purchasing Manager prior to bid opening. Bid Bond envelope or file attachment must be marked “BID BOND ENCLOSED”, reference the formal bid number and the due date.

Dated at Wichita, Kansas this 25th day of November 2025.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

The City of Wichita is a leading-edge organization serving a dynamic and inclusive community.

City of Wichita 2 RFB #250362

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR BID #250362

Three (3) 58,000 GVWR Dump Trucks

City of Wichita – Fleet Division

November 25, 2025

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for a Three (3) 58,000 GVWR Dump Trucks.

See Section II. Scope of Services; Meets/Not Meets Response Matrix for Three (3) 58,000 GVWR Dump Trucks specifications.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTIONS AS

SELECTED.

Any questions may be submitted in writing to Tracy Jordan (Tjordan@wichita.gov) no later than 3:00 p.m.

December 5, 2025. Questions must be submitted via email, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised November 24, 2025 Questions Due Via Email December 5, 2025, 3:00 p.m.

Questions Answered Via Addendum December 8, 2025

Bids Due December 12, 2025, 10:00 a.m.

City Council (tentative) December 16, 2025 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov mailto:Tjordan@wichita.gov

City of Wichita 3 RFB #250362

Table of Contents

I. OVERVIEW AND SUMMARY

II. SCOPE OF SERVICES

III. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities H. Challenges and Protests:

IV. GENERAL SPECIFICATIONS:

V. ATTACHMENT A - TITLE

City of Wichita 4 RFB #250362

I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of August 2020, the city’s total land area was approximately 165.58 square miles.

Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at https://www.wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting requests for bids from vendors and/or firms for Three (3) 58,000 GVWR Dump Trucks for the Fleet Division. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

II. SCOPE OF SERVICES

The Vehicle supplied to meet these specifications must be current standard production, new, and unused, substantiated by current published literature and price sheets.

The manufacturer must be prepared to prove satisfactory experience in the design and manufacture of the type of vehicle described herein. Service facilities are to be staffed by qualified employees with an adequate inventory of parts for repair and service of the unit must be located in the Wichita, Kansas area.

The unit bid must meet or exceed industry or SAE standards. Standards used by societies that are not members of the American National Standards Institute will not be accepted.

The Following Vehicles are Indicative of the Type Sought in this Bid Invitation:

Freightliner International Kenworth

Other vehicles by other manufacturers that meet the criterion of this specification are also eligible, but at the City’s discretion, other units must be demonstrated and approved by the City prior to award.

Bidders must return the following form below completed for every space requested in, Section II - Bidder’s Proposal column. Bidders shall indicate that the item being bid is exactly as requested or provide a description to indicate any deviation from the specifications of the item being bid meets or exceeds item specifications.

https://www.wichita.gov/

City of Wichita 5 RFB #250362

Meets/Not Meets Response Matrix Section I

City Specifications (Minimum) Section II

Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

TYPE:

Type: L9 Cummins Diesel (Wet Sleeve Only) Horsepower: 370 gross at rated RPM Minimum Engine output: 1,252 lb./ft at rated RPM Filter system: heavy-duty (dry type) with an air filter restriction gauge mounted so it is visible by the operator and a dash-mounted DPF switch Must meet 2025 EPA requirements (Unless a wet-sleeved engine is supplied, written documentation warranting the engine against cavitation (pitting in the cooling system) for 7 years or 150,000 miles will be required)

HOUR METER:

Dash-mounted hour meter that records engine operating time

EXHAUST SYSTEM:

Horizontal muffler with a vertical stack. A heat shield and a turnout shall be included. All components shall be aluminized steel or other corrosion-resistant materials

TRANSMISSION:

Heavy-duty 5-speed automatic, Allison 3000 RDS with fluid temp gauge mounted in the cab connect to the outlet port of the transmission. The controls shall be dash-mounted. The transmission shall be equipped with synthetic fluid

FRONT AXLE:

Heavy-duty with carrying capacity of not less than 18,000 lbs.

REAR AXLE:

Heavy-duty single speed, 40,000 lbs. capacity single reduction with power divider lockout, driver-controlled. Hendrickson RT 400-52 suspension with an axle ratio capable of maintaining normal highway speed (65 mph) fully loaded at a 2% grade

SPRINGS:

18,000 lbs. front and 40,000 lbs. rear

STEERING:

Full power or power assist

City of Wichita 6 RFB #250362

City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

COOLING SYSTEM:

Heavy-duty cooling system, increased capacity with permanent anti-freeze installed and tested to protect to -25 degrees Fahrenheit minimum. Factory-installed silicate-free extended life coolant

ELECTRICAL SYSTEM:

Heavy-duty alternator with 160 amp minimum Minimum two (2) batteries capable of producing 1900 CCA at zero degrees Fahrenheit

SERVICE BRAKE:

Heavy-duty, air-operated disc type, complete with ABS. Gauge, warning light, and buzzer mounted on instrument panel. Meritor WABCO 1200 Series or approved equal, heated air dryer and heated automatic tank drain valves. A quick connection (Milton Model 815 style L) shall be provided with easy access to allow for charging of the air tanks of downed trucks to release brakes for towing

PARKING BRAKE:

Air: MGM spring type

FRAME:

The frame shall have a rating of no less than 2,000,000 RBMs and shall be equipped with 24-inch frame extensions and any necessary hardware required to install a front crankshaft driven hydraulic pump

WHEEL BASE:

Cab to Trunnion 132 inches for 15-foot bed (supplement A). This is an approximate measurement.

The chassis supplier shall work with the equipment installer to ensure proper fit and finish

WHEELS:

Four (4) aluminum rims to match four (4) 445/65R22.5 tires (rear) Two (2) aluminum rims to match two (2) 315/80R 22.5 tires (front)

TIRES:

Four (4) 445/65R22.5 14-ply m/s tread radial (rear) Two (2) 315/80R22.5 18-ply conventional tread (front) Tires must meet the GVWR and speed rating of the vehicle and shall in no way reduce its carrying capacity

ADDITIONAL REQUIRED EQUIPMENT:

City of Wichita 7 RFB #250362

One (1) 12-volt accessory port located within the cab for hookup of a radio charger. The 12-volt port will be wired, allowing radio to charge with ignition shut off and will be protected by a 10-amp fuse (maximum)

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ADDITIONAL REQUIRED EQUIPMENT CONTINUED:

Directional signals, front and rear equipped with traffic hazard switch

Safety glass to be installed in all cab openings. Tinted for doors and windshield

Fender mounted convex on both fenders of the truck

Seats, air ride driver and passenger. Bostrom 910 or approved equal

Heavy-duty fresh air heater, defroster, and air conditioning

Dual electric, 2-speed windshield wiper with intermittent feature

Heated dual west coast type rearview mirrors 15-inch x 6-inch minimum

Backup warning system, electrical type, minimum 97 DBA

Exterior grab handles, one (1) on driver’s side and one (1) on exhaust stack

Pins for tailgate and shall be welded to truck using chain to prevent theft.

Oil pressure, fuel level, water temperature, and ampere gauges shall be mounted on the instrument panel. Lights in lieu of instruments are not acceptable. Alarm to sound if low oil pressure or excessive coolant temperature occurs

45-gallon aluminum fuel tank minimum Aluminum air tanks

City of Wichita 8 RFB #250362

Horn Front tow hooks

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ADDITIONAL REQUIRED EQUIPMENT CONTINUED:

Block heater (1,000-watt minimum) AM/FM stereo radio Heated windshield Wiring for two-way radio Fresh air filter for air conditioning 5 LBS Fire extinguisher mounted inside the cab

CAB and BODY:

Shall be equipped with a stationary grille, full forward tilt hood, and running boards

EXTERIOR PAINT:

White factory standard with clear cost or approved equal. The top of the hood shall be painted to match Ditzler stock # DQE 9000 with flattener

WIRING:

All wire splices shall be soldered with plastic or resin-type solder (acid not approved) and sealed with dual-wall heat-shrinkable tubing with an inner wall that melts into voids of wire or mechanical connections

KEYS:

Each unit supplied under this bid shall be delivered with a minimum of four (4) copies of each key required for the vehicle

AIRLINES AND VALVES:

The unit shall have all valves, airlines, and fittings required to tow a trailer equipped with air brakes.

The airline glad hands shall be mounted in a way as to protect them from debris that may damage them while dumping the contents of the bed. City will verify location prior to installation

TRAILER LIGHT WIRING:

Trailer light wiring to be Pollak Model 11-720 7-pin heavy-duty plug with Pollack 11-761 protective wiring boot and a 11-607, 6-pin heavy-duty socket or approved equal at the rear of vehicle

Section I Section II

City of Wichita 9 RFB #250362

City Specifications (Minimum) Bidder’s Proposal Specification Meets Not

Meets Comments

(required if deviation listed)

LOW VOLTAGE PROTECTION:

The unit shall be equipped with a low-voltage protection system that will automatically turn off accessories in the event of low voltage. An aftermarket unit will be acceptable if it has an automatic function that disconnects the batteries and prevents the batteries from becoming discharged automatically. Manual battery disconnects are not acceptable

TOOL BOXES:

One (1) steel toolbox 24-inch x 18-inch x 18-inch in size, installed below the bed on each side of the frame rails in front of the rear wheels, painted with primer and black final coat

TRAILER HITCH:

The trailer hitch shall be connected to the frame rails in such a way as not to reduce the capacity of the frame rails in any way. The coupler shall be a pintle-style coupler with a trailer weight rating no less than 90,000 lbs. There shall be two d-rings mounted beside the coupler for trailer safety chains, which shall meet DOT regulations regarding safety breakaway chains. Location to be verified by the City prior to installation

OPTIONS:

Option 1 – Trade of City owned equipment. The bidder shall indicate the trade-in value for each individual item listed. It is the vendor’s responsibility to fully inspect and evaluate the units. The City of Wichita will make every effort to ensure that the units are in the same general condition as when they are inspected but the units will continue to be used in daily operations until their replacements are delivered. Normal wear and tear will occur and will not be addressed City ID # 001846 2008 International Work Star Serial # 1HTWPAZT39J082227 86,965 miles City ID # 001936 2009 International Work Star Serial # 1HTWPAZT69J143053 142,544 miles City ID # 001937 2009 International Work Star Serial # 1HTWPAZT89J143054 101,419 miles

Option 2 – Chalmers rear suspension system (NO LEAF SPRING TYPE SUSPENSION ALLOWED)

Option 3 – Haul max rear suspension system (NO LEAF SPRING TYPE SUSPENSION ALLOWED)

Option 4 – Wing panel type dash

SPARE PARTS:

The successful bidder must furnish one complete set of filters for each unit being delivered

City of Wichita 10 RFB #250362

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SPECIAL NOTES:

Advertising:

No dealer emblems, decals, or placards are to be on the vehicle Deletion:

No factory-installed standard equipment or optional package(s) to be deleted. All options and/or option packages that are factory standard on the model bid must be provided on the vehicle bid Mileage:

Odometer reading at F.O.B. destination must not exceed 50 miles

MANUALS:

The successful bidder shall deliver to the fleet maintenance supervisor for units furnished under this bid, one set of the following:

Current edition of the operator’s manual Current edition of the service/maintenance repair manual Current edition of the parts manual Current edition of the electrical diagrams Current edition of the emissions diagnoses manual (Where possible, it is preferred that manuals be electronic versions)

WARRANTY:

The successful bidder must furnish proof that they will and are capable of providing parts, service, and repair to all items herein specified. The vendor must list contact information and location of the facility providing the warranty work, both body and chassis. The location of the facility providing warranty work must be within 50 miles of the City of Wichita city limits. Bidder shall furnish in writing manufacturer’s standard warranty terms and conditions, which they agree to administer

OPERATOR TRAINING:

The vendor shall provide a minimum of four hours of on-site interactive operator training for City staff.

The training shall include all points covered in the operator’s manual. If needed, the vendor shall provide the necessary tools and teaching aids to conduct the on-site training. At the completion of the

City of Wichita 11 RFB #250362 training, each participant shall understand how the equipment operates and what is necessary to maintain the equipment to the manufacturer’s specifications.

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

MAINTENANCE TRAINING:

The vendor shall provide at no additional cost to the City a minimum of four (4) hours on-site interactive operation and maintenance training to fleet division personnel. Training to take place no later than 90 days from delivery of vehicle/equipment. If needed, the vendor shall provide the necessary tools and teaching aids to conduct the on-site training. At the completion of the training, each participant shall understand how the equipment operates and what is necessary to maintain the equipment to the manufacturer’s specifications. At the completion of the training, each participant shall be awarded a certification of completion

F.O.B. DESTINATION:

The successful bidder shall deliver each item F.O.B. destination to the City of Wichita, 1801 South McLean Blvd., Wichita, KS

The successful bidder must order the truck chassis within ten (10) days after receiving the purchase order. The successful bidder must provide the City of Wichita purchasing division and fleet maintenance division with a signed and dated order receipt showing that the chassis has been ordered withing the ten day time period. The successful bidder must provide the body builder with the chassis with 120 days after being ordered. The body builder will have 150 days to complete the installation of the dump body as outlined withing the specifications. The truck shall be delivered to the City of Wichita completed and ready to go in less than 270 days. Liquidated damages of $100.00 per calendar day shall be deducted from the total of the invoice payment to the successful bidder for each day in excess of the required 270 day delivery time frame.

CORRECTION OF DEFICIENCIES:

Should it be determined that upon delivery, the vehicle(s) fail to meet these bid specifications in any respect, the bidder shall, at no expense to the City, correct such deficiencies without delay

City of Wichita 12 RFB #250362

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SUPPLEMENT A:

New Current eighteen (18) cubic yard dump with eighteen (18) cubic yard ends to be installed complete General:

Bed, hoist, and sub-frames must be new standard production models of the latest design in current production

BED:

Fifteen (15) foot crossmemberless type dump body with 18 cubic yard struck capacity. Inside length to be 180 inches, inside width 86 inches minimum to accommodate spreader. Tailgate height to be 52 inches, bedside height to be 45 inches maximum, head sheet height to be 60 inches. Overall be width 96 inches maximum. Dump body shall be 100% completely welded (no skip welding shall be allowed).

Body must be of dirt-shedding design. Cab to trunnion shall be 132 inches. Welding a beam on the perimeter of the main dump body to achieve this height will not be allowed; bedside height will not exceed 45 inches.

SIDES:

The side walls shall be constructed of ¼ AR400 steel (one piece, no seams). The sides shall be braced with a top rail, lower rail, and two (2) horizontal intermediate side braces. The top rail shall be dirt-shedding design, approximately 8.75 inches in height and 4 inches in depth. The top side of the top rail shall be sloped 52 degrees and the bottom side sloped 55 degrees. The lower rub rail shall be of dirt-shedding design with the top side sloped 56 degrees. The vertical face shall be 3 3/8 inches wide.

The lower edge of the rub rail shall extend back approximately 10.75 inches to mate with the dump body floor. The intermediate side braces shall be a double-sloped dirt-shedding design. Each brace shall be approximately 8 inches in height and 3.5 inches in depth. The upper and lower side of the rails shall be sloped 60 degrees. The vertical face of the side braces shall be approximately 4 inches.

The braces shall be constructed of minimum 10-gauge grade 50 steel. The front bolsters shall be constructed of 10-gauge grade 50 steel and extend between the lower rub rail and top rail. The front bolster shall be 9 inches in depth, dirt-shedding design with 60-degree slope on the forward face. The rear bolsters shall be 4 ¾ inches x 12 inches full depth constructed of ¼ inch grade 50 steel. The top portion of the bolster shall be tapered for the flush upper tailgate hardware. The rear bolsters shall have upper and lower chain attachments. They shall be 5/16-inch formed channel with slot for 3/8-

City of Wichita 13 RFB #250362 inch chain. Attachments shall be 3 ¼ inches wide x 3 ¼ inches tall x 2 inches deep. Chain attachments shall be positioned as to allow clearance for Whelen boxes

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

FLOOR:

The body floor shall be one piece constructed of ¼ inch AR400 steel with an integral 5-inch radius floor.

Weld-in knee braces will not be accepted. The body long sills shall be constructed of 8-inch I-beam.

The body rear apron shall be a formed channel design. A ¼-inch overlay reinforcement shall tie the rear bolsters into the rear apron to give it structural integrity at the tailgate latch points and prevent flexing

TAILGATE:

The tailgate shall be constructed of ¼-inch AR400 sheet panel and include 10-gauge grade 50 perimeter bracing and two (2) intermediate horizontal braces. The horizontal braces shall be dirt-shedding design sloped on the top and bottom edges of the brace. The braces shall measure approximately 6.75 inches in height. The tailgate perimeter bracing shall be formed channel design with the upper and lower horizontal braces sloped on their top edge to shed debris. The lower tailgate latching pins shall be integral to the tailgate. The pins shall be 1 ¼ inches in diameter. The upper pivot ears shall be 1 inch thick and cut to accept 1 ¼ inches upper hinge pins. The tailgate shall be air operated via an air pancake release chamber. The tailgate latch fingers shall be ¾-inch flame cut.

Cast fingers will not be accepted. The tailgate latching mechanism shall utilize stainless bushings to minimize maintenance. The tailgate shall have 4 formed chain attachments with slots for 3/8-inch chain welded to tailgate at upper and lower positions on inside of outer braces. Attachments shall be formed out of 5/16-inch steel with 3-inch legs and approximately 3 ¼ inches tall. The two upper tailgate pins must have 3/16-inch chains welded to pin and then to rear corner post. Chains shall be long enough for removal of pin. Two (2) 3/8 chains, 88 inches long, shall be supplied. The chains shall be running through a protective sheathing to keep them from chipping the body

CAB SHIELD:

A weld-on cab shield shall be provided with the body. It shall measure approximately 40 inches in depth and 86 inches in width. The main panel shall be constructed of 10-gauge grade 50 steel with the endplates constructed from 7-gauge grade 50 steel. The top panel shall be tapered from front-to-rear. There shall be approximately 2.5 inches drop from front to rear over the 40-inch span to keep

City of Wichita 14 RFB #250362 water and debris from settling. The cab shield shall be reinforced with 2 inches x 3 inches x ¼-inch rectangular tubing on the underside and down the front face to give it structural integrity. The steel tubing shall be cleaned and primed prior to installing them.

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

CAB SHIELD CONTINUED:

The left and right front corners of the cab shield shall be angled at approximately 45 degrees in order to accept an oval-type LED strobe light. There shall be four (4) Whelen SYS404D type strobe lights mounted on the front of the cab shield, one on each 45-degree front end and two spaced evenly on the front. The wiring for the strobe lights shall run through steel conduit under the cab shield, down the front side of the bed, and under the bed to the back of the chassis frame, then back to the cab and wired to a switch in the cab.

FRONT HEAD and DOGHOUSE:

The head sheet shall be fabricated out of ¼-inch AR400 steel. The top of the sheet shall be welded to a 10-gauge formed C-Channel, full width and fully welded. The doghouse shall be constructed of ¼-inch AR400 steel. The doghouse shall be 12 inches wide and 12 inches deep. The doghouse shall not protrude any more than 13 inches into the bed area for spreader clearance

HOIST:

The dump body hoist shall be Trunnion mounted hoist with internal doghouse. Hoist cylinder shall be single-acting with 140 inches of stroke. Must meet class 90 specifications for NTEA hoist classification.

Cylinder must be of a bore seal design and be equipped with nitride cylinder tubes. Cylinder must be equipped with greaseless composite brushings on both upper and lower pins. Hoist shall have a one-piece modular cradle that incorporates the body props, body guides, and blocks for the hoist composite bushings. Cylinder must be installed straight up and down to relieve the stress on the cylinder tubes and on the packing. Cylinder shall have a 2-year warranty

HINGE:

Rear hinge shall be constructed out of a 6 inches x 8 inches x ½-inch formed angle with hinge ears constructed out of 5 inches x 8 inches x ¼-inch steel. The angle shall be cut below the hinge block area to provide an escape path for debris that might enter the area. The hinge blocks shall be 2.5 inches wide and 7 inches long at the body mounting surface. Hinge blocks shall have greaseless composite bushings. Hinge pins shall be 2-inch stainless steel with a teardrop outer plate that is bolted to hinge ear with a 5/8-inch grade 8 bolt

City of Wichita 15 RFB #250362

WALK RAILS:

A 1 ½ inches x ¼-inch walk rail shall be installed on each side just above the lower rub rails of the dump body. The rails shall run full length between the front and rear bolsters, with the curbside stopping approximately 12 inches in front of the rear bolster, allowing room for the spreader quick couplers

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

LADDERS:

One (1) fold-down ladders shall be installed, on the front of the passenger side. The lower portion of the ladder shall fold against the upper portion when stored and shall be held in place by a rubber ball and socket-style latch. The ladder shall hinge at the bottom of the bedside and shall be designed to lock into place when down. The ladder uprights shall be constructed of 1 ½ inches x 3/8-inch steel and shall have rubber end caps at the top of the ladder. The ladder rungs shall be 16 inches wide and constructed of 1 ½ inches wide rung material with button-style traction tread and evenly spaced. The ladders are to be painted to match the dump body.

CENTRAL HYDRAULIC SYSTEM:

The truck shall be equipped with a complete central hydraulic system that will supply a maximum working pressure of 2500PSI. The system shall be used to operate the dump body hoist, hydraulic powered material spreader, and a hydraulically operated snow plow with power up and down functions with a pressure sensing switch. The system shall have electrically actuated valves for the hoist and plow functions and closed loop automatic ground speed oriented valves for the spreader functions.

The system shall consist of an engine crankshaft driven variable displacement piston pump. Hydraulic oil supply reservoir, hydraulic filter, and direction control valve system.

HYDRAULIC PUMP:

The variable displacement piston pump (load sensing type) must be capable of 48 GPM and 3000 PSI at 2500 RPM. The pump shall be a Sauer-Danfoss Model JR075 or Approved Equal. The pump shall be crankshaft driven using Spicer 1280/1300 driveline components. The pump must have an internal bleed down compensator. The case drain must be positioned as high as possible and be directed back to the reservoir without passing through the return line filter. The pump shall have a 1-1/4-inch keyed shaft drilled and tapped. A 1-inch split flanged pressure port and a 2-inch split flanged suction port.

The pump must have a pressure gauge port integral to the rear cover of the pump. A 1-inch high pressure electric solenoid shall be connected to the output line as close to the pump as possible to allow shutting down the hydraulic system in the event of a catastrophic failure

City of Wichita 16 RFB #250362

HYDRAULIC RESERVOIR/VALVE ENCLOSURE:

The hydraulic valve shall be mounted in a weather tight enclosure. Enclosure shall be 3-pieces. The enclosure body/tank, valve mounting plate, and the lid. Reservoir shall be a minimum of 30 gallon capacity. Reservoir shall have a screened filler neck with breather cap installed on 1-inch riser.

Reservoir shall have a sight/temp gauge with guard, and in-tank style filter and head assembly, a ¾-inch magnetic drain plug, and a 2-inch suction strainer.

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

HYDRAULIC RESERVOIR/VALVE ENCLOSURE CONTINUED:

A 2-inch full flow brass ball valve shall be installed on the strainer. The reservoir shall come with a low oil sending unit, a temp sensor, and a pressure switch for the filter condition. The valve shall be bulkhead fitting mounted to valve plate with ports coming out the bottom, outside lip of enclosure shall have a gasket all the way around to seal from weather when lid is installed. Lid shall be held on with two spring tension latches on each side an it shall have two lifting handles. The tank and valve enclosure shall be of one unit. Separate units will not be accepted.

HYDRAULIC STACK VALVE:

Hydraulic valve must be capable of a nominal 35 GPM and the valve must be pressure compensated, load sensing type with individual flow control compensators on each section. All sections shall have LED indicators on each solenoid. Valve to be arranged as follows:

Single acting cylinder spool for hoist 0-39 GPM, proportional 12 VDC operated, with spring return to neutral. Section shall have manual handle override with stroke limiters.

Single acting cylinder spool for plow lift, proportional 12 VDC operated with spring return to neutral.

Pressure compensated 0-1.5 GPM main spool. Section shall have manual handle overrides and stroke limiters.

Double acting cylinder spool for plow angle, proportional 12 VDC operated with spring return to neutral.

Pressure compensated 0-15 GPM main spool section shall have manual overrides and stroke limiters.

Single acting 0-15 GPM spool for auger, proportional 12 VDC spring to center with manual override.

City of Wichita 17 RFB #250362

Single acting 0-7 GPM spool for spinner, proportional 12 VDC spring to center with manual override.

Auger and spinner sections shall be a part of a manifold assembly that has a pressure reducing valve and solenoid drain, manifold has the ability to add pre-wet and or anti-ice applications.

SPREADER CONTROL PANEL:

Pedestal mounted style Freedom MDC two joystick controller with six function switches. One joystick for plow up/down and left/right functions and one for bed hoist up/down functions.

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SPREADER CONTROL PANEL CONTINUED:

Both joysticks shall be capable of variable speed control (feathering control) meaning the plow shall raise/lower and move left/right at variable speeds depending on the position of the joystick. The bed hoist joystick shall have the same features. The switches shall operate plow lights, PTO, pre-wet, truck strobe lights, spreader strobe lights, spreader spot light (switches shall be confirmed prior to build), the spreader and pre-wet operation shall be controlled by Freedom 2.2 touch screen controller mounted to the Freedom MDS joystick controller. Pedestal shall be capable of swinging out of the way and locked in place when necessary

PLUMBING:

Hydraulic hose minimum dimensions as follows:

1) Hi-pressure 1-inch diameter from pump to valve

2) Hi-pressure ¾-inch hoist cylinder hose

3) Hi-pressure 3/8-inch plow hoses and load sense hose

4) Hi-pressure ½-inch spinner hose

5) Hi-pressure 5/8-inch auger hose

6) Medium pressure ½-inch case drain hose

7) Medium pressure ¾-inch spreader return hose

8) Medium pressure 1-inch main return hose

9) Low-pressure 2-inch suction hose

Note: The spreader hoses shall pass through connectors mounted in the right rear rub rail of the dump body. All hoses shall be secured with rubber hose clamps and ties as needed. All hoses shall be

City of Wichita 18 RFB #250362 protected if ran through or next to any sharp areas. JIC and O-Ring connections shall be used as much as possible.

ACCESSORIES:

Roll-up electrically operated tarp, Rollrite Brand or approved equal, with a steel tarp roller protector, 18

oz. vinyl mesh tarp fabric, and shall have aluminum tarp arms with a minimum four-spring system that will lift the tarp over heaped loads. The units shall be equipped with an aluminum tension bow to help prevent billowing. The tarp assembly shall be mounted behind the cab shield and above the internal dog house and be supported by mounting brackets on the ends and one in the center. Location of brackets and cab shield shall be confirmed prior to mounting the tarp assembly arms shall be I shaped as much as possible so that they are not protruding past the front of the bed area when in rolled-up position.

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ACESSORIES CONTINUED:

All aftermarket hoses and wiring shall be ran along the top center of the frame and secured with clamps to a minimum of ¼-inch by 2-inch metal strap. All hydraulic hoses shall run in conjunction with tank side and wiring will not be ran in a single bundle and running aftermarket hoses and wiring through the frame rail shall be avoided whenever possible.

The control for the tarp shall be momentary switch factory-mounted in the dash and clearly marked tarp retract/cover. The dual 6-gauge cable shall be running through EMT conduit in the following areas: on the underside of the cab shield, down the front face, and on underside of dump body. Any exposed wiring shall be encased in automotive split loom. Mud flaps to be behind the rear wheels and in front of the intermediate axle

WIRING AND SAFETY CONSTRAINTS:

The indicators are as follows:

Low hydraulic oil light, Hydraulic oil temperature light, Hydraulic oil filter condition light, body-up light, and low liquid light

The wiring for the warning light system shall be wired to a battery feed source and protected by a circuit breaker of the appropriate rating. All wiring that passes through any metal bulkhead shall use a pass-through connector or be protected by a grommet

City of Wichita 19 RFB #250362

The low hydraulic oil temp., bed up indicator, and filter restriction sensors shall have some type of weather pack end to add in replacement of sensor.

A pre-wet harness shall be installed and wired complete. The spreader work light circuit and spreader strobe light circuit shall be included in the harness. The harness shall be sealed, no exposed wiring will be allowed except where it plugs into the chassis module.

A six prong water proof military plug-in shall be recessed into the front side of the rear corner post above the quick couplers. The spreader work light, spreader strobe lights, pre-wet low liquid, pre-wet ground, and accessory ground shall be wired into the plug-in thru a sealed wiring harness. The harness shall be wired into the OEM supplied wiring. The military plug-in shall come with a sealed plug with chain connector and wiring must match up to existing City of Wichita pre-wet systems.

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SAFETY CONSTRAINTS:

If the hydraulic oil falls below approximately 50% of capacity, the indicator light which will be marked low hydraulic oil, will illuminate. An audible alarm will sound, and the pump will shut down

If the hydraulic oil temperature exceeds 170 degrees, the indicator light which will be marked hydraulic oil temperature will illuminate. An audible alarm will sound, and the pump will shut down

If the filter becomes restricted beyond an acceptable level, an indicator light will illuminate

A bed-up switch shall be installed at the rear of the bed and there shall be an indicator light marked bed-up that will illuminate

If the pre-wet tanks get too low, there shall be a light that will be marked (low liquid) that will illuminate

There shall be an over-side switch which will allow the operator to override the pump switch to momentarily operate the unit (lower bed) so as to get it back to the shop

City of Wichita 20 RFB #250362

The wiring for the bed lift solenoid shall be configured in such a way that it will not function if the unit is moving faster than 5 mph

WARNING LIGHT SYSTEM:

A DOT340D Whelen light system shall be furnished and include:

400 Series LED stop/turn/tail, LED back-up, and strobe lights will be installed in stainless steel light boxes, recessed into the rear corner posts of the dump body

Two (2) PN: 2EAOOZCR 4-inch Whelen strobes shall be installed as low as possible in the front corner posts of the dump body

All wiring and wiring connections exposed to the weather shall be in waterproof connectors and/or convoluted tubing. All lighting components shall carry a 5-year manufacturer’s warranty. There will be no exceptions

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

PLOW LIGHTS:

Plow lights shall be mounted on the fender section of the hood using appropriate pedestal mounting so light housing is a minimum of 75-inches from the ground. Plow lights shall be mounted in a way that they tilt forward with hood of vehicle without unplugging the wiring harness (mounting brackets shall be stainless steel).

Plow lights shall be Truck-Lite Model DRI snow plow ATL lights part number 80900 or approved equal.

Can be purchased at www.truck-lite.com There shall be a two position rocker switch mounted in dash which shall be marked plow lights. When the plow light switch is activated, the factory headlights will become disabled and the factory installed dimmer switch shall control the low/high beam functions of the plow lights.

All wiring for the plow lights including marker lights, turn signals, and headlights shall be ran to the drivers side of the front bumper ending with a sealed connector. The add-on plow light harness shall plug into the factory connector.

http://www.truck-lite.com/

City of Wichita 21 RFB #250362

PLOW FRAME:

Plow frame shall be Flink brand, model number PF 91-QL2 or approved equal and shall be mounted on truck in accordance with Flink specifications to include special heavy duty bumper made with channel iron 12 x 30.9; Samples can be seen at 1801 S. McLean Blvd, Wichita KS.

All pins on the plow shall have a 3/16-inch chain welded to it. The chains will be long enough so pins can be removed. The chains shall be welded to the plow frame.

PAINTING:

After dump body is factory assembled it must be completely sandblasted. Dump body shall be cleaned with Neutra Care 5175 or approved equal and completely rinsed. Dump body must then have a phosphate solution applied and rinsed again. Unit must then be placed in dry oven for 30 minutes at 200 degrees. Unit must be primed complete with a Tritech high solids gray (PN: 924-201) or approved equal. Underside of dump body must be painted black. After all accessories such as ladders. Cab shield, light boxes, etc. have been welded on, the entire unit must be sanded. All welded areas must be feathered out and sealed. Dump body must be painted with acrylic urethane with hardeners. Body shall be painted a medium gray.

City of Wichita 22 RFB #250362

III. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via email to Jason Brogden, jbrogden@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (https://wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636

B. Bid Submission:

Sealed Request for Bid will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, DECEMBER 12, 2025.

Bids are to be submitted through the City’s Procurement Portal (https://wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit https://www.wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City

C. Evaluation Criteria:

Bid Award will be based on Lowest and Best Total Net Bid with Options as Selected from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part or parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request for Formal Bid" table. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

https://wichita.bonfirehub.com/ mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

City of Wichita 23 RFB #250362

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Bonfire portal at https://wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at https://wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, https://www.wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised November 25, 2025 Last Day for Written Questions December 5, 2025, 3:00 p.m.

Addendum Posting December 8, 2025 Bid Due December 12, 2025, 10:00 a.m.

City Council Approval December 16, 2025

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Understanding of industry standards and best practices.

2. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

3. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

4. Registration with the Kanas Secretary of State’s Office before contract execution.

5. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

10. Wear company uniform or ID badge for identification purposes.

11. Meet local, state, and federal guidelines as applicable.

https://wichita.bonfirehub.com/ https://wichita.gov/procurementportal https://www.wichita.gov/purchasing

City of Wichita 24 RFB #250362

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties, federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid with Options as Selected when requested will be calculated by aggregate total. No other pricing or miscellaneous charges will be submitted.

4. Timeline of substantial (habitable; usable as intended), and final completion (all work 100% completed; no additional work).

5. Exceptions to any part of this document clearly delineated and detailed.

6. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation…