1-Sole Source HD Mainline Van 2026.docx

SANDY SUBURBAN IMPROVEMENT DISTRICT

NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT

THIS IS NOT AN INVITATION FOR QUOTES, COMPETITIVE BIDS OR PROPOSALS

The Utah Code and the Procurement Policy of the Sandy Suburban Improvement District (“Sandy Suburban” or “District”) provide that sole source procurements may be used under limited circumstances such as: (a) there is only one source for the procurement item; (b) transitional costs are a significant consideration and a cost-benefit analysis demonstrates that the award to a sole source is in the best interest of Sandy Suburban; or (c) circumstances render a standard procurement process impractical and not in the best interest of Sandy Suburban.

The Procurement Officer of the Sandy Suburban has received a request to make the following sole source procurement and gives public notice of the same. The purpose of this notice is to provide public notice as required by law and to determine whether there are other interested and qualified vendors that meet the requirements of Sandy Suburban for the proposed sole source procurement.

Product and/or Service To Be Purchased: One Closed Circuit Television Inspection Systems utilized for sanitary sewer system inspections including highly specialized proprietary digital inspection equipment, proprietary software, truck chassis, box, cameras, cables, tractors, reels, and all related equipment.

Notice Duration: July 14 through July 28 2026

Proposed Sole Source Supplier: Dawson Infrastructure Solutions

Estimated Total: Approximately $390,561.17 for one HD Mainline Inspection system complete with IBAK Inspection Equipment, E 450 Chassis, 16’ Inspection Van, Accessories and Appurtenances.

Sole Source Justification: For the following reasons, the District has determined this purchase will utilize the sole source procedures authorized by the Utah Procurement Code:

· The District’s current television inspection system is comprised solely of IBAK proprietary equipment, all of which is compatible with and can be utilized with the new systems.

· The District currently owns a significant amount of IBAK proprietary inventory, all of which is compatible with and can be utilized with the new equipment. This District does not have any other inventory.

· The IBAK proprietary software can be immediately installed on the existing District television inspection systems and used to operate the existing equipment pending acquisition of new systems.

· District staff (operators and maintenance personnel) is already trained and familiar with IBAK proprietary equipment and proprietary software and the transitional costs of training staff on another system is unreasonable and cost prohibitive.

· Equipment operation and training is an extensive part of the District’s investment in this equipment and has been ongoing for more than ten (10) years.

· Equipment repair training, extensive repair training and tooling for the IBAK inspection system is also a significant factor.

· Existing equipment and compatible rental equipment is readily available for use in the event of an emergency or is otherwise needed.

Dates and Deadlines: The following dates and deadlines shall be followed by Sandy Suburban and by any person responding to this Notice:

Notice Start Date: July 14, 2026

Notice End Date: July 28, 2026

Deadline for Comments and Contests: July 29, 2026 at 10:00 a.m. Earliest Date for Purchase on or after: July 30, 2026 Action to be Taken: No action is required if you agree this proposed purchase is a valid sole source procurement. If you wish to comment or request additional information, or if you wish to contest this proposed sole source procurement, you are required to deliver your written comments, requests or contests to: Kevin Mills, Fleet Manager/Procurement Officer as follows:

By Hand Delivery or Mail:

8855 South 700 West Sandy, UT 84070 United States

By E-mail: bids@ssidut.gov

Comments, requests for information and/or contests to this procurement shall be received by Sandy Suburban on or before the date and time identified as the “Deadline for Comments and Contests” listed above. Failure to contest this proposed sole source procurement on or before this deadline will preclude any challenge to this proposed procurement.

Instructions for Contests: If you contest this procurement, you are required to submit the following information: (a) your name and contact information, to include a mailing address and e-mail address; and (b) a detailed explanation of the reasons you contest the proposed sole source procurement, including a documentation showing that there are other competing sources for the systems required by Sandy Suburban. The detailed explanation may also provide written documentation that the alternative systems meet or exceed the performance requirements of the system required by Sandy Suburban, that an alternative system would result in savings that exceed the value of existing proprietary equipment and inventory, and any other information that is relevant to this matter.

Matters not addressed in writing in a contest to this procurement will not be considered by Sandy Suburban, and will not be considered in any appeal.

All comments will be evaluated before further action is taken on this proposed procurement. All contests will be duly investigated to determine the validity of the contest and a written determination will be made either supporting or denying the challenge.

Inasmuch as this is a notice of a sole source procurement, quotes, bids or proposals will not be considered by Sandy Suburban.

A copy of information related to this sole source procurement will be made available for public inspection, upon request, at the main office of Sandy Suburban at 8855 South 700 West, Sandy, UT 84070, United States