1-RSI - 2628-01141 - Traffic Signal and Electrical Engineering Services Various Various.pdf

C O O K C O U N T Y G O V E R N M E N T Office of the Chief Procurement Officer

Request for Statement of Interest (RSI) Contract No. 2628-01141

Section No. 27-TSEES-00-ES

Traffic Signal and Electrical Engineering Services Various Various (Task Orders)

For

Department of Transportation and Highways

Advertisement Date: January 29, 2026

Statement of Interest (SOI) Due Date and Time: March 11, 2026, by 10:00 AM Chicago Time

Statement of Interest (SOI) must be uploaded to:

https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities

Instructions on how to submit the SOI can be found at the following link:

Bonfire Support (gobonfire.com)

Toni Preckwinkle Raffi Sarrafian Cook County Board President Chief Procurement Officer https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities https://support.gobonfire.com/hc/en-us/signin?return_to=https%3A%2F%2Fsupport.gobonfire.com%2Fhc%2Fen-us%2Farticles%2F360011034814-Creating-and-Uploading-a-Submission

RSI for Traffic Signal and Electrical Engineering Services Various Various (Task Orders)

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1. INSTRUCTIONS TO RESPONDENTS:

This Request for Statements of Interest (RSI) is step one of a two-step qualification selection process in determining the most qualified consultant (“Consultant”) for the award of the contract. For Step two, Cook County will issue a Request for Qualifications (RFQ) to the shortlisted firms that have responded to the RSI.

The Cook County Department of Transportation and Highways is requesting Statements of Interest (SOIs), in providing Consultant Services to perform Traffic Signal and Electrical Engineering Services on a task order basis for various projects. It is the County’s intent to award one (1) contract. The general scope of the project, prequalification requirements, and tentative schedule is described under Exhibit 1.

To be considered, firms must upload the Statement of Interest (SOI) to Bonfire in accordance with the SOI due date and time listed on the Cover Page of this RSI. SOI submittals received after that time will not be accepted or considered by the County. No oral representations made by the County shall be binding.

2. SELECTION PROCESS:

Upon receipt of the SOIs, the Office of the Chief Procurement Office will review for responsiveness and forward all responsive SOIs to the Evaluation Committee (EC). The EC will score, review, rank and develop a short list in the competitive range with a goal of a minimum of three (3) and a maximum of five (5) of the most qualified firms for the project. The final number of short-listed firms will be determined by the EC and the OCPO. Only those firms selected for the short list will receive the RFQ.

The EC will score the SOI based on the following criteria:

• Demonstration of understanding and approach of the project need (25%)

• Relevancy of experience (25% for scope / 25% for complexity)

• Key staff identified with noted availability (15%)

• Qualifications of support staff and subconsultants (10%)

No formal opening of the SOIs will take place. Each firm’s response must be in a document not to exceed five (5) single sided 8.5” x 11” pages (layout to be portrait, not landscape), including cover page, pictures, charts, graphs, tables, and text (font size shall be no smaller than 10) the firm deems appropriate to be part of the review of the firm’s SOI. The SOI will include the following at a minimum:

• Name of firm with address, email, and telephone number

• Name and Title of the Contact person for the firm

• Statement indicating the firm’s interest in the specific project

• Statement indicating the firm’s commitment in meeting the Minority and Women-owned Business

Enterprise (M/WBE) participation goals, with a preference for meaningful engagement. Historically, 30% is the typical M/WBE goal for Cook County’s professional engineering service contracts.

• Summary of the firm’s proposed approach to project

• A minimum of three (3) projects similar in scope, complexity and magnitude completed by the firm within the last five (5) years

• Listing of proposed key personnel who will be assigned to the project as well as a brief explanation of their professional experience/areas of expertise. Resumes are not required at this time.

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• Listing of proposed subconsultants

• Statement indicating team demonstrates required IDOT prequalification to perform work.

3. COOK COUNTY RIGHTS:

The County reserves the right to reject any and all submissions, to waive any informality in the submissions and, unless otherwise specified by the Submitter, to accept any item in the submissions. The County also reserves the right to accept or reject all or part of any submission, in any combination that is economically advantageous to Cook County. All costs associated with the preparation of the firm’s SOI will be solely the responsibility of the firm. Any response submitted in response to this RSI shall become the property of the County and will not be returned. The County is not obligated either to purchase the full services or the products proposed by the proposer, nor to enter into an agreement with any one proposer. Lastly, the County reserves the right to cancel this solicitation in part or in its entirety.

4. TENTATIVE SCHEDULE:

The County’s tentative schedule for award as follows:

Date Action

1/29/2026 Advertisement

3/11/2026 SOI due

5/13/2026 Notification letters sent to SOI respondents and Cook County proceeds with RFQ to shortlisted firms

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Exhibit 1

General Scope of Services, Prequalification Category Requirements, and Tentative Schedule for the Work

The Cook County Department of Transportation and Highways (CCDoTH) seeks a various-various professional services contract providing Traffic Signal and Electrical Engineering Services for a five-year term. The selected team of consulting firms will be asked to do various engineering tasks on projects and initiatives throughout the County on an as-needed basis via authorized work orders. A list of the type of tasks that will be requested from the selected team of firms is provided below.

APPENDIX I - Scope of Work

Individual work orders will be issued by the Department on a per-location or per-project basis for each assignment. The specific scope of work and person-hour requirements will be negotiated with the Department prior to starting any assignment. In addition, the Respondent shall be responsible for working with local communities to coordinate work efforts and to evaluate specific requests made by the communities.

All work shall conform to current issue of the following: CCDOTH Specifications, State Standard Specifications, MUTCD for Streets and Highways, NEC, NEMA, FHWA, IDOT District 1 Standards and Guidelines, and FHWA

(FCC, FAA, TIA, ATSC, SONET).

MUTCD: Manual on Uniform Traffic Control Devices NEC: National Electrical Code NEMA: National Electrical Manufacturers Association FHWA: Federal Highway Administration FCC: The Federal Communications Commission FAA: Federal Aviation Administration TIA: Traffic Impact Analysis ATSC: Adaptive Traffic Signal Control SONET: Synchronous Optical Network

DETAILED SCOPE OF SERVICES:

1. Signal Coordination and Timing (SCAT)

The purpose of this work is to improve system performance by optimizing traffic signal timings, developing a time-of-day program and a traffic responsive program. The Respondent will be required to assist in troubleshooting the optimized system for problems encountered with the system. Trouble shooting shall include (but not limited to) answering complaints, writing letters, making split adjustments, identifying and correcting oscillation problems, etc.

The respondent is responsible for establishing parameters for traffic-adjusted operation of closed-loop and centralized signal systems using both volume and occupancy settings, developing traffic signal coordination and timing (SCAT) plans, utilizing IDOT’s standard traffic controllers: Eagle/Siemens and Econolite, and recommending equipment enhancements, implementation of the optimization plans, fine-tuning adjustments and corrective action to address operational complaints.

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2. Closed Loop Interconnect and Centralized Signal System Monitoring

The Consultant must possess both Aries and Tactics traffic management software and be proficient in their use. The Consultant should possess proficiency in programing the Econolite and Siemens/Eagle traffic signal controllers. The consultant will perform the following tasks:

• Investigate and develop analysis with recommendations to resolve any operational issues/deficiencies that are identified.

• Coordinate with the Department’s Electrical Maintenance Contractor and provide any guidance and assistance in order to assure the issue has been resolved.

• Provide weekly reports to the Department to notify of any operational problems and determine if any corrections are required.

• Evaluate local and system operations. Evaluate and identify any system detector needs to be compiled and analyzed for the purpose of developing traffic responsive programs and provide any necessary parameters.

• Analyze and/or adjust existing traffic signal timing plans and coordination programming.

• Maintain tracking database of all issues, improvement, changes, and status.

• Monitor existing traffic signal systems during roadway construction and adjust the existing signal timings to accommodate the proposed stages of construction associated with roadway improvements.

Evaluate the construction stage phasing and determine if modifications should be made to existing timing plans or new construction timing plans should be developed. The roadway improvement projects may consist of roadway patching, reconstruction, or resurfacing.

3. Centralized Traffic Management:

The Consultant will perform the following tasks to assist the Department to establish and grow centralized traffic management capabilities:

• Review and/or prepare network plans, interconnect plans, fiber splicing plans and specifications.

• Review and/or prepare network configuration plans through fiber, ethernet, layer 2, layer 3, and wireless communication options such as cellular and radio.

• Assist in setting up the remote monitoring system of the Cook County network connected devices and a centralized system.

• Review and/or prepare fiber optic, switch and other ITS specifications, standards and guidelines.

• Review manufactures’ material submittal related to any network operation and provide recommendation.

• Review and/or prepare all necessary contract/bidding documents for the County as they pertain to centralized traffic management.

• Monitor Cook County network-connected devices and traffic signal systems, which can be communicating via internet through VPN (Virtual Personal Network) access or Cloud network to ensure all devices are online and operational. Assist in responding to network communication outages or network performance issues. This assistance includes remotely correcting issues or providing a diagnostic review of the network to pin-point locations to be further inspected in the field.

• Coordinate with the Department’s Electrical Maintenance Contractor and provide any guidance and assistance in order to assure the issue related to fiber optics, Ethernet/ITS equipment and any switch hardware has been resolved.

• Investigate and develop a resolution to any operational issues/deficiencies that are identified. Perform the analyses for critical faults/alarms for the traffic signal controllers, MMU, UPS systems, detector diagnostics, and video monitoring.

• Prepare and update as necessary a splice/termination, layer 2 and layer 3 inventory of the Department’s traffic signal communication network.

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• Generate, maintain, and update configuration files necessary to re-image any layer 2 or layer 3 switch on the network using same type of switch, to get the replacement working at the same configuration as the original switch.

• Analyze and adjust switch, router, or device network configurations or other system programming as directed by the Department.

• Maintain tracking report of all known network issues or outages and their status.

• Provide weekly report for the Department to notify of any operational problems and determine if any corrections are required.

• Provide GIS mapping of Department fiber optic network. This includes GPS locating sizing and surveying of interconnect handholes, conduit paths, fiber cable fiber counts, signal cabinet locations, photos of cabinets and handholes, and a detailed fiber termination and splicing diagram at every splice and termination point.

• Team with Department network monitoring software vendor to provide software updates and ongoing support as requested by the Department.

• Wireless/broadband radio interconnect analysis and integration are needed for new wireless links to the TMC.

• Monitor existing traffic signal systems during roadway construction and adjust the existing signal system timings and intersection phasing to accommodate the proposed stages of construction associated with roadway improvements. The Respondent will evaluate the construction stage phasing and determine if modifications should be made to existing timing plans or new construction timing plans should be developed.

4. Preparation of traffic signal studies and traffic signal design plans:

This task will include the preparation and review of traffic signal warrant studies and traffic signal installation/modifications plans and signal system interconnect plans to the extent requested by the DEPARTMENT. This task may consist of conducting survey(s) at existing locations involving traffic signal and/or roadway design projects. Prepare traffic signal plans, ITS plans, traffic signal specifications and other traffic related standards and guidelines. Review and/or preparation of all necessary contract/bidding documents for the Department project.

5. Preparation of roadway lighting and miscellaneous electrical systems (pump stations and maintenance yards) plans:

The Respondent will develop plans for roadway lighting and miscellaneous electrical system projects. It is mutually understood that plans may be requested in English or Metric units by the Department. This task may include any of the following items:

• Schedule of Quantities Sheet and Estimated Cost

• Roadway Lighting Details

• Roadway Lighting Plan

• Roadway Illumination Calculations

• Roadway Lighting Special Provisions

• Pump Station Design Details

• Pump Station Plan and Calculations

• Pump Station Special Provision

• Maintenance Facility Plans

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6. Review of traffic signal and roadway lighting plans for conformity with electrical maintenance requirements:

The Respondent will review traffic signal plans, roadway lighting plans, pump station plans and specifications submitted to the Department for conformity with electrical maintenance requirements. The plans and specifications will be reviewed, and recommendations made concerning the acceptance of the plans and specifications-based maintenance requirements for traffic signal, roadway lighting, pump stations and electrical installations under the jurisdiction of the DEPARTMENT. The Respondent will prepare a written memorandum to the Department noting any discrepancies and/or approval of the plans and specifications.

7. Assistance with the Department’s Electrical and Mechanical Item Maintenance Contract (EMIM):

The Department’s electrical maintenance contract includes the maintenance of (1) Traffic Signal Systems, (2) Street and Roadway Lighting Systems, (3) Navigation Lighting Systems, Bridge Cathodic Protection Systems, (4) Storm Water Pumping Station Systems, and (5) Maintenance Facilities Electrical Systems and their appurtenances, located in Cook County. This task will consist of assisting the Department with the preparation of the EMIM contract, reviewing EMIM work orders, and assisting with the EMIM with construction activities including loop detector layout, traffic signal turn on, quantity verification, electrical inspections and final acceptance.

The task of preparing EMIM contract may include any of the following items:

1. Creation and review of technical special provisions and pay items of traffic signal installations, street lighting, navigation lighting, bridge cathodic protection, pump station and maintenance facility electrical systems.

2. Routine and non-routine maintenance descriptions, maintenance facility, maintenance responsibility, maintenance staff qualifications, methods, schedules, tools, equipment, materials and details.

3. Schedule of quantities Sheet and estimated cost.

4. Contract/Bidding documents.

8. Data Collection

The consultant’s services and tasks include traffic data collection which need to be able to collect traffic volume and speed data on multi-lane roadways. The data collection efforts need to be able to distinguish between all modes of roadway travel, including passenger cars, trucks

9. Other services and tasks:

The consultant’s services and tasks may also include, but are not limited to: land surveying, intersection design studies; public outreach, meetings, hearings, and trainings; field visits; identification of land acquisition needs;

pump station evaluations; review of the Department standard details and specifications, and all other related work necessary to complete various projects.

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A. IDOT Prequalification Category Requirements / Licensure Requirements The prime consulting firm is required to be IDOT prequalified in all of the following categories:

• Special Studies – Signal Coordination & Timing (SCAT)

• Special Plans – Traffic Signals

At least one firm on the team – prime or subconsultant – is required to be IDOT prequalified in each of the following categories:

• Highways – Roads and Streets

• Special Plans – Lighting: Typical

• Special Plans – Pumping Stations

• Special Services – Electrical Engineering

• Special Services – Surveying

• Special Studies – Traffic Studies

At least one firm on the team – prime or subconsultant – is required to possess proficiency in the following services:

• Traffic data collection services such as traffic/bicycle/pedestrian volume counts and traffic speed counts. Traffic speed data must be able to be collected on single-lane roadways as well as on roadways with more than one lane in each direction.

The Project Manager needs to be licensed as a Professional Engineer (P.E.) in the State of Illinois.

All firms/Key Personnel must be IDOT-prequalified in the area of expertise for which they will be utilized.

B. Tentative Schedule for the Work

This contract will have a base term of five years with no renewal options. Work will be assigned on an as-needed basis via task orders.

END OF EXHIBIT 1