1-RFQ- Bag Pen.xlsx

This is a Request for Quotation (RFQ) issued by Ipas Nepal for the procurement of branded promotional items. The organization seeks qualified vendors to supply 600 pens with gel refills featuring the Ipas Nepal brand and logo, and 350 backpacks, both to be provided as per sample specifications. Interested vendors must submit sealed quotations by the deadline of 14 October 2026. Vendors are encouraged to visit the Ipas Nepal office in Naxal during official business hours to inspect sample products prior to submitting their bids. The RFQ requires vendors to provide signed and stamped quotations along with supporting documentation including copies of PAN/VAT registration certificates, company registration certificates, and the latest tax clearance certificates.

All pricing must be quoted in Nepalese Rupees (NPR) excluding Value Added Tax (VAT), with quotations valid through 31 December 2026. The selected vendor bears responsibility for insuring goods in transit to the delivery location and must replace any items that do not meet the specified quality standards at their own cost. Payment terms are on credit, with payment due within 30 days following final delivery and invoice submission. Vendors must specify the delivery period for each item, and Ipas Nepal reserves the right to adjust the quantities ordered. The organization retains the right to inspect all delivered materials and reject items that fail to conform to the detailed specifications and provided samples.