1-RFP Transit Boilers 2026.pdf

Request for Proposal for

Boiler Replacement

(RFP26183)

RFP Close: Tuesday June 2nd, 2026 at 2:00 p.m. CST

Issued By:

Metro Transit Garage 650 23 Street North

Fargo, ND 58102

Proposals must be submitted to: www.fargond.bonfirehub.com

Please contract Bonfire Support@GoBonfire.com for technical questions related to your submission.

http://www.fargond.bonfirehub.com/ mailto:Support@GoBonfire.com

City of Fargo

Request for Proposal Metro Transit Garage Boiler Replacement

The City of Fargo Transit department is seeking proposals from interested and qualified mechanical contractors to remove and replace two (2) existing Thermal Solutions EVA- 750 gas boilers located at 650 23rd St N. Fargo.

Proposal will be uploaded to https://fargond.bonfirehub.com/ for the purpose of evaluating costs and operating parameters.

Proposals will be received via Bonfire no later than 2:00 P.M. Central Standard Time on Tuesday, June 2, 2026 under the project named “Boiler Replacement – Metro Transit Garage”.

All questions regarding this RFP shall be submitted through the Bonfire portal.

Responses to questions will be posted as an Addendum titled “Questions and Answers”, with public view to all Vendors. Vendors are invited and encouraged to ask as many questions as are necessary to reach a thorough understanding of any of the requirements.

The City reserves the right to reject any or all submittals or accept what is, in its judgment, the submittal(s) which is/are in the City's best interest. The City further reserves the right, in the best interests of the City, to waive any technical defects or irregularities in any/all submittals.

A pre-bid site visit will be required to be considered for this work. The pre-bid visit will be held at the Metro Transit Garage, 650 23rd St North Fargo at 2:00 p.m.

Tuesday, May 19th, 2026.

Qualified bidders must hold a North Dakota Contractor’s License and carry North Dakota workers Compensation Insurance as required by law.

The City of Fargo reserves the right to hold all bids for a period of thirty (30) days after May 19th, and the right to reject any or all bids and to waive any informalities.

This project is partially funded through grants from the Federal Transit Administration (FTA). All applicable federal requirements and contract clauses are incorporated into this bid solicitation. Davis-Bacon prevailing wage requirements shall apply to all work performed under this project.

Project Contact

Tyler Ulven Maintenance Technician III Metro Transit Garage

(701) 730-0637 TUlven@FargoND.gov https://fargond.bonfirehub.com/ mailto:TUlven@FargoND.gov

Tentative Schedule

Schedule Item Date

RFP Posted April 29, 2026

Mandatory Pre-proposal Meeting May 19, 2026 at 2:00 pm Metro Transit Garage located at 650 23rd Street North, Fargo ND

Questions Due May 25, 2026 at 4:00pm

Proposals Due June 2, 2026 at 2:00 pm

City Commission Approval of Award July, 2026

Scope of Work, Guarantee

• All materials and workmanship shall be guaranteed for a period of one year after completion of the work described.

• Contractor shall provide all new items, articles and materials, including all labor, equipment, and incidentals required for their completion. “Provide” shall mean furnish, install and connect up, complete in operative condition and use.

• One bid only will be required for the following work and shall cover all general, mechanical, electrical and automatic temperature control work.

• Disconnect, remove and dispose of existing boilers.

➢ Two (2) Thermal Solutions Evolution model EVA0750BN1-UABM

• Provide and install two (2) new Thermal Solutions EVS-750 (or approved equivalent) modulating gas boiler.

• Reconnect, reinsulate and reroute, if necessary, supply and return boiler piping. Reconnect the gas piping and condensate treatment tank and drain.

• Install new stainless-steel exhaust ducts to new boilers.

• Reconnect, reinsulated and reroute if necessary combustion air duct.

• Replace existing Tekmar Boiler Control 265 with a new Tekmar 294 Smart Boiler Control (or approved equivalent).

• New boilers to be integrated for control and monitoring into the BAS system

(JCI METASYS)

• Remove, refurbish and install two (2) existing boiler return pumps and electric motors.

• Remove, refurbish, and install two (2) existing hot water supply pumps and electric motors.

• Remove, refurbish, and install three (3) existing circulating pumps and electric motors.

➢ Shop Floor Heat

➢ Bus Wash

➢ Floor Heat Ice Melt

• Provide all low voltage and line voltage electrical connections and wiring.

• Provide the boiler circuit is refilled with treated water.

• Provide factory startup of the new boilers.

Examination of Existing Site

Before submitting a proposal on the work contemplated, each bidder shall examine the site and familiarize themselves with all the existing conditions and limitations.

No extras will be allowed because of the Contractor’s misunderstandings as to the amount of work involved or their lack of knowledge of any condition in the connection with the project.

Operations, Time of Work, Public Convenience

All operations of the contractor, including storage of materials upon the premises, shall be confined to areas approved by the Owner. The contractor shall hold and save the Owner, and his agents, free and harmless from liability of any nature occasioned by his operations.

To complete the work in the stipulated time the contractor may elect to work longer than eight (8) hours in one day or forty (40) hours in one week. However, he must notify the owner of his intentions to do so.

The Contractor shall always conduct his work as to insure the least possible obstruction to traffic and inconvenience to the public. No road or street shall be closed to the public without permission of the proper authorities.

Evaluation and Award

The City of Fargo reserves the right to not consider any proposal which is determined to be incomplete, deficient or unresponsive of any of the information requested for evaluation. Please submit the following in your proposal.

A. PREIVOIS WORK EXPERIENCE --- 35 POINTS

Include contractor’s qualifications; years in business and experience providing similar services listed in the above Request for Proposal, please also list some recent examples of like projects completed by your company.

B. PROPOSED WORK PLAN --- 35 POINTS

Please provide a detailed work plan and schedule including both material and labor for the completion of the work described above.

C. FEE SCHEDULE --- 30 POINTS

The proposal will include all fees required to complete the project described in the RFP This total may be adjusted after negotiations with the City prior to signing a formal agreement, if justified.

City of Fargo Transit Management team will evaluate each proposal by the above-described criteria and point system. After evaluation of the proposals, further negotiation with the selected contractor may be pursued. The city may reject all proposals if they are determined to be unsuitable by the Transit Management team. The selected Contractors proposal will then be sent to the Fargo City Commission, who will make the final determination of the award of the contact.

The selected Contractors proposal will then be sent to the Fargo City Commission, who will make the final determination of the award of the contact.

The successful bidder is required at the time the contract is executed to provide a valid North Dakota Contractor’s License, Workers Compensation Certificate, Certificate of Insurance and a Waiver of Subrogation.