1-Quote.pdf

This is a vendor quote document from Adsystech, Inc., located in Beltsville, Maryland, related to Hillsborough County's sole source procurement for the renewal of the Adsystech Case & Eligibility System (ACES) software and associated services for the Health Care Services Department. The procurement encompasses a five-year contract term for proprietary software renewal, maintenance support, program development, and consulting services. ACES is a specialized system that has been utilized by Hillsborough County for over ten years and performs critical functions including enrollment processing for the Hillsborough County Health Care Plan, applicant eligibility verification, document capture and data storage, healthcare card issuance and management (new, renewal, and replacement), and card status and validity tracking. This sole source award is justified under Section 3-208(1)(f) of the County's Procurement Policy due to the proprietary nature of the software and Adsystech's exclusive ownership and authorization to modify the codebase, deliver patches, and extend software modules.

The total cost for this five-year renewal procurement is $4,775,364.43. This procurement qualifies as a sole source award because Adsystech is the sole provider and owner of the ACES software, and no third-party vendors are authorized to modify the software code or provide equivalent support services. The County reserves the right to extend the contract term, adjust the scope of services in response to changing requirements, and increase the award value accordingly. Contractors who believe they can provide substantially and materially equivalent goods or services may submit challenges to the intended award, with challenges required by the Close Date through the EUNA Procurement system (formerly Bonfire).