1-PC26-25 Corrugated Steel Culvert Pipe.pdf

PC26-25 Corrugated Steel Culvert Pipe Parker County

Kim Rivas

Purchasing Agent

1112 Santa Fe Drive

Weatherford · Texas 76086 kim.rivas@parkercountytx.com Bid Due

February 3, 2026

3:00 PM

PC26-25

Corrugated Steel Culvert Pipe

SPECIFICATIONS & INVITATION TO BID ON ANNUAL CONTRACT

FOR CORRUGATED STEEL CULVERT PIPE

FOR PARKER COUNTY

Formal Bid #PC26-25

1. Scope

No public official shall have interest in this contract, in accordance with Vernon’s Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. The offerer shall not accept or offer gifts or anything of value nor enter into any business arrangement with any employee, official or agent of Parker County. All vendors must disclose any relationships personal or business to the Parker County Commissioners Court. Failure to do so will result in immediate cancellation of the contract.

1.1 Parker County Texas is now accepting formal bids on a one-year purchase contract for Corrugated Steel Culvert Pipe. Tenure of this contract shall be from April 1, 2026 through March 31, 2027. Parker County proposes to enter into a one (1) year Fixed Price Contract with option for three (3) one (1) year contract renewals for

First Renewal: April 1, 2027 through March 31, 2028 Second Renewal: April 1, 2028 through March 31, 2029 Third Renewal: April 1, 2029 through March 31, 2030

1.2 Parker County hereby expressly reserves the right to accept or reject in part or in whole any or all bids or proposals submitted and/or to make a formal contract award on the basis of total bid price or unit bid pricing, whichever is deemed most practical by Parker County. Parker County also hereby expressly reserves the right to take up to 90 days after the formal bid opening to render a decision and to waive any technicalities or formalities considered to be in the best interest of the County.

1.3 This invitation and accompanying bid form, when completed by vendor, constitutes a legally binding offer and becomes the governing contract document between Parker County and the successful bidder upon formal award of the bid. Parker County expressly reserves the right to reject any incomplete bid.

1.4 Bid proposals will be received until 3:00 PM, February 3, 2026, in the office of the County Purchasing Department or electronically via Bonfire software. The official time clock for receiving and stamping in bids is the electronic date and time stamp in the purchasing office.

Bids will be opened in the conference room of the Purchasing Department, Parker County Annex, 1112 Santa Fe Drive, Weatherford, Texas immediately following the above closing time.

However if Parker County offices are closed due to bad weather or an emergency, bids will be held and opened the following business day. The anticipated award of this contract will be executed by the Honorable Commissioners Court, in an open meeting presently scheduled for 9:00 AM February 23, 2026.

In compliance with Texas Local Government Code 262.026, opened bids shall be kept on file and available for inspection by anyone desiring to see them until the first anniversary of the date of opening.

Opened bids are subject to disclosure under Chapter 552, Government Code. By signing and submitting a response to this Invitation for Bids, the bidder acknowledges that all submitted material will be subject to disclosure under Chapter 552, Government Code and the bidder waives all rights to protest the release of any submitted materials. Copyrighted or otherwise restricted material shall not be accepted as a response to this invitation for bids.

Please note: The official time clock for receiving and stamping in bids is the electronic date and time stamp in the Purchasing Department. No protest will be recognized, as this is the official time.

1.3 Parker County hereby expressly reserves the right to accept or reject in part or in whole any or all bids or proposals submitted and/or to make a formal contract award on the basis of total bid price or unit bid pricing, whichever is deemed most practical by Parker County. Parker County also hereby expressly reserves the right to take up to 90 days after the formal bid opening to render a decision and to waive any technicalities or formalities considered to be in the best interest of the County.

1.4 This contract may be cancelled by Parker County with 30 days written notice.

1.5 This invitation and accompanying bid form, when completed by vendor, constitutes a legally binding offer and becomes the governing contract document between Parker County and the successful bidder upon formal award of the bid. Parker County hereby expressly reserves the right to reject any incomplete bid.

1.6 The bid award shall be based on, but not limited to the following factors:

1) Material price.

2) Parker County's evaluation of vendor to supply and perform.

3) Vendor reputation.

4) Vendor's past performance record with Parker County or other County's.

5) Best bid price (not necessarily low bid).

6) Price must be guaranteed for a minimum of (180) one-hundred eighty days.

7) Vendor proximity to Parker County

1.7 Any bid which Parker County PICKS UP at the U.S. Post Office with postage due will be refused and sent back to the vendor unopened. Should this occur and vendor misses bid opening, Parker County will not honor or recognize any protest.

1.8 Bids may be withdrawn at any time prior to the official bid opening. Alterations made before opening time must be initialed by bidder guaranteeing authenticity.

1.9 Please note that Parker County is exempt from Federal Excise and State Sales Tax, therefore tax for goods or services rendered must not be included in your bid. Vendor will be responsible for taxes on vendor's purchases.

1.10 COOPERATIVE PURCHASING: Other governmental entities may wish to also participate under this contract (piggyback). Each entity wishing to piggyback must have prior authorization from Parker

County and successful bidder. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring materials. Parker County shall not be held responsible for any orders placed, deliveries made or payment for materials ordered by these entities. Bidder is requested to state whether they will be willing to allow other governmental entities to piggyback off this contract, if awarded, under the same terms and conditions in the space provided.

1.11 Parker County will consider price re-determination adjustments on corrugated steel culvert pipe after the initial 180 days of the contract period. The vendor must notify the Parker County Purchasing Department at least thirty days prior to the requested effective date of the price change, and must furnish a price list detailing from the manufacturer stating all increases and the percentage above cost that will be charged to Parker County by the vendor on each product; as well as guarantee the price for a minimum of 60 days or until the end of the contract term whichever is less. All price adjustment requests are subject to the approval of commissioner’s court.

1.12 Termination of Contract: This contract shall remain in effect until contract expires or delivery and or performance of services ordered terminated by either party with a thirty (30) day written notice.

The successful bidder must state therein the reasons for such cancellation. Parker County reserves the right to award cancelled contract to next lowest and best bidder as it deems to be in the best interest of the county.

2. SPECIFICATIONS / REQUIREMENTS

2.1 All corrugated steel culvert pipe provided under this contract must conform to any applicable standards for the building or repair of Roads and Bridges, specifically those items regarding design and method of manufacture.

2.2 Please note that culvert ends must be ground and painted.

2.3 Parker County requests corrugations of 2 2/3 x ½” on 12” – 48” diameter steel pipe and 3x1 on 48” and larger diameter steel pipe.

2.4 Parker County requests pricing for safety and culvert ends.

2.5 Delivery of all corrugated steel culvert pipe (including oversized and long lengths) will be included in price per foot bids. No additional charges will be allowed including but not limited to fuel surcharges.

2.6 Delivery will be within 5 working days from order, or next day for emergency orders.

2.7 Delivery locations will be specified by the ordering department at time of order.

3. QUANTITIES; SIZES

3.1 Estimated Quantities: Please note that Parker County will not be bound by contract to purchase any predetermined amount(s) of goods/services. All purchases will be made on the basis of actual need. Diameters of corrugated steel culvert pipe most commonly used by Parker County are:

Size Est. Qty.

- Twelve inch (12"); 60 +

- Fifteen inch (15"); 60 +

- Eighteen inch (18"); 60 +

- Twenty-four inch (24"); 60 +

- Thirty-inch (30"); 60+

- Thirty-six inch (36"); 60+

- Forty-two inch (42"); 60+

- Forty-eight inch (48"). 60+

SPECIAL NOTE: These must be inside measurements, not outside measurements.

3.2 Bidders are welcome to include additional diameters of pipe in their response.

4. Precinct Headquarter Locations and Hours of Operation:

Pct.#1, 3000 Veal Station Road, Springtown, Texas George Conley 8:00 am – 4:00 pm Monday - Friday

Pct.#2, 3033 FM 1885, Weatherford, Texas Jacob Holt 6:00 am – 4:30 pm Monday - Thursday

Pct.#3, 1111 FM RD. 1185, Brock, Texas Larry Walden 6:30 am – 5:00 pm Monday - Thursday

Pct.#4, 1320 Airport Rd. Aledo, Texas Mike Hale 6:30 am – 5:00 pm Monday - Thursday

5. Information:

5.1 Should you have any questions or require more information in preparing your bid, please contact Kim Rivas, Purchasing Agent, Parker County Annex, 1112 Santa Fe Drive, Weatherford, Texas, 76086 (817) 598-6080.

5.2 All programs and services of Parker County are offered on a nondiscriminatory basis without regard for race, color, national origin, age, sex, religion, marital status, handicap, or disability.

6. Funding:

Funds for payment have been provided through the Parker County budget approved by Commissioners Court for this fiscal year only. The State of Texas statutes prohibit the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that may arise past the end of the current Parker County fiscal year shall be subject to budget approval.

By his signature on this bid form, the successful contractor shall indemnify and save harmless Parker County, its agents and employees from and against all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance of the work;

provided that any such claim, damage loss or expense (a) is attributable to bodily injury to or destruction of tangible property including the loss of use resulting there from, and (b) is caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless whether or not it is caused in part by a party indemnified hereunder.

Any and all such claims against any party indemnified hereunder by any employee of the contractor, any subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation herein provided shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts of other employee benefit acts.

7. Special Considerations, Terms and Conditions:

7.1 Please see Exhibit A & B for additional terms.

8. Insurance:

See Exhibit A for Worker's Compensation Statement.

A certificate of insurance shall be filed with Parker County prior to commencement of any work under this contract, naming Parker County as an additional insured with regard to this contract and evidencing insurance coverage of limits not less than the following:

A) Worker's Compensation - Providing for payment for benefits as specified by the Worker's Compensation Law of the State of Texas.

B) General Liability - $100,000 each person

- $300,000 each accident Personal Damage - $100,000 each person

- $100,000 each accident

By his signature on this bid form, the successful contractor shall indemnify and save harmless Parker County, its agents and employees from and against all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance of the work;

provided that any such claim, damage loss or expense (a) is attributable to bodily injury to or destruction of tangible property including the loss of use resulting there from, and (b) is caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless whether or not it is caused in part by a party indemnified hereunder.

Any and all such claims against any party indemnified hereunder by any employee of the contractor, any subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation herein provided shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts of other employee benefit acts.

FORMAL BID ON: PC26-25 CORRUGATED STEEL CULVERT PIPE

Scheduled Opening Date and Time: February 3, 2026 3:00 PM

Anticipated Award Date: February 23, 2026 9:00 AM

Opening Location: Purchasing Department, Parker County Courthouse Annex, 1112 Santa Fe Drive, Weatherford, TX Please Note:

If Parker County offices are closed due to bad weather or an emergency, bids will be held and opened the following business day.

INSTRUCTIONS TO BIDDERS

Bids are solicited for furnishing merchandise, supplies, services and/or equipment set forth above. Completed bid proposals MUST be in the hands of the Parker County Purchasing Department, 1112 Santa Fe Drive, Weatherford, Texas; no later than 11 a.m. on the above prescribed "Scheduled Opening Date", unless another time is specifically prescribed. Late bids will be returned to the bidder unopened.

In order to assure your bid is fairly considered, it must be submitted in a properly sealed envelope, clearly marked on its outside surface with the words: “SEALED BID PC26-25 CORRUGATED STEEL CULVERT PIPE ". Bids marked otherwise may be opened by mistake.

It is extremely important that you return the Bid Page of this form, with the appropriate information inserted in the spaces provided, so that your bid may be considered valid.

Bids may be withdrawn at any time prior to the official opening by the Parker County Commissioners Court. Parker County is exempt from Federal Excise and State Sales Tax.

Therefore, tax must not be included in the bid.

The undersigned agrees, if this bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications and these instructions. The period for acceptance of this bid will be 30 calendar days unless a different period is specified by Parker County. Processing for payment will commence only after delivery and formal acceptance of merchandise, and upon receipt of a proper invoice and any titles or other transfer of ownership certificates or documents, pending final approval by the Commissioners Court of Parker County.

The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, and that the content of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other bidder or to any other persons engaged in this type of business prior to the official opening of this bid. And further, that the manager, secretary or other agent or officer signing this bid is not and has not been for the past six months directly nor indirectly concerned in any pool or agreement or combination to control the price of supplies, services or equipment bid on, or to influence any person to bid or not to bid thereon.

Having read and understood the instructions, terms, conditions, specifications and invitation to bid, we submit the following bid:

PC26-25 CORRUGATED STEEL CULVERT PIPE / Bid Page

(Prices including delivery)

Corrugated Steel Pipe

Gauge Diameter Price Per Foot 12 12-inch $_________ 14 12-inch $_________ 16 12-inch $_________

12 15-inch $_________ 14 15-inch $_________ 16 15-inch $_________

12 18-inch $_________ 14 18-inch $_________ 16 18-inch $_________

12 24-inch $_________ 14 24-inch $_________ 16 24-inch $_________

12 30-inch $_________ 14 30-inch $_________ 16 30-inch $_________

12 36-inch $_________ 14 36-inch $_________ 16 36-inch $_________

12 48-inch $_________ 14 48-inch $_________ 16 48-inch $_________

12 60-inch $_________ 14 60-inch $_________ 16 60-inch $_________

12 72-inch $_________ 14 72-inch $_________ 16 72-inch $_________

Other Corrugated Steel Pipe:

Gauge Diameter Corrugation Price Per Foot

Hugger & Dimple Bands (18 gauge):

Band Diameter Price Hugger 12-inch $_________ Dimple 12-inch $_________

Hugger 15-inch $_________ Dimple 15-inch $_________

Hugger 18-inch $_________ Dimple 18-inch $_________

Hugger 24-inch $_________ Dimple 24-inch $_________

Hugger 30-inch $_________ Dimple 30-inch $_________

Hugger 36-inch $_________ Dimple 36-inch $_________

Hugger 48-inch $_________ Dimple 48-inch $_________

_________ Other $_________

_________ Other $_________

_________ Other $_________

Ends:

Diameter Price

Safety Ends Pre-Cast Concrete Stub-out 6:1 Slope 12-inch $_________ Pre-Cast Concrete 6:1 Slope 12-inch $_________ Corrugated 6:1 Slope 12-inch $_________

Pre-Cast Concrete Stub-out 6:1 Slope 15-inch $_________ Pre-Cast Concrete 6:1 Slope 15-inch $_________ Corrugated 6:1 Slope 15-inch $_________

Pre-Cast Concrete Stub-out 6:1 Slope 18-inch $_________ Pre-Cast Concrete 6:1 Slope 18-inch $_________ Corrugated 6:1 Slope 18-inch $_________

Pre-Cast Concrete Stub-out 6:1 Slope 24-inch $_________ Pre-Cast Concrete 6:1 Slope 24-inch $_________ Corrugated 6:1 Slope 24-inch $_________

Pre-Cast Concrete Stub-out 6:1 Slope 30-inch $_________ Pre-Cast Concrete 6:1 Slope 30-inch $_________ Corrugated 6:1 Slope 30-inch $_________

Pre-Cast Concrete Stub-out 6:1 Slope 36-inch $_________ Pre-Cast Concrete 6:1 Slope 36-inch $_________ Corrugated 6:1 Slope 36-inch $_________

Culvert Ends

Spiral $_________ Re-corrugated $_________

Cutting Fee: $____________ Edge Guard: $_____________

Guaranteed Delivery (in days): ____________

Fee (if any) for next day delivery (emergency orders): $_____________

Any and all deviations from specifications:

In signing this bid page for formal bid #PC26-25, the undersigned is obligated to all the instructions, terms, conditions and specifications set forth in the pages of this document. The undersigned further agrees to provide Parker County any and all invoices it may require for pricing verification under this contract.

WOULD BIDDER BE WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO PIGGYBACK OFF

THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND CONDITIONS?:

_______YES _______NO

Bidder's Name and Address:________________________________________________

Name: ___________________________________________

Phone: ___________________________________________

Email: ___________________________________________

Signature: ___________________________________________

Date: ___________________________________________

NOTICE TO ALL BIDDERS

The Texas Workers’ Compensation Commission has adopted Rule 110.110 effective with all bids advertised after September 01, 1994 and this does affect your bid on this project.

The TWCC has stated that it is aware that statutory requirements for workers’ Compensation insurance coverage is not being met. Rule 110.110 is designed to achieve compliance from both contractors and governmental entities. This affects both of us on this contract.

Providing false or misleading certificates of coverage, failing to provide or maintain Required coverage, or failing to report any change that materially affects the coverage may subject the contractor(s) or other persons providing services on this project to legal penalties. This affects your subcontractors.

Therefore, the attached is provided in accordance with the requirements on governmental entities. Please read carefully and prepare your bid in full compliance to TWCC Rule

110.110. Failure to provide the required certificates upon submission of a bid could result in your bid being declared non-responsive.

According to TWCC, “This rule does not create any duty or burden on anyone which the Law does not establish”.

Therefore, the County should not experience any increase in cost because of the Need to comply with the Texas Workers’ Compensation laws.

Kim Rivas Purchasing Agent Parker County

Additional questions may be addressed to the Texas Workers’ Compensation Commission, Southfield Building, 4000 S. IH-35, Austin, Texas, 78704, 512-440-3618.

TWCC RULE 110.110 WORKERS’ COMPENSATION INSURANCE COVERAGE

Exhibit A

A. Definitions:

Certificate of coverage (“certificate”) – A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission or a coverage agreement (TWCC-81, TWCC-82, TWCC-83 or TWCC-84), showing statutory worker’s compensation insurance coverage for the person’s or entities employees providing services on a project for the duration of the project.

Duration of the project – includes the time from the beginning of the work on the project until the contractor’s/person’s work on the project has been completed and accepted by Parker County.

Persons providing services on the project (“subcontractor” in Section 406.096) – includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity or employees of any entity, which furnishes persons to provide services on the project. “Services” does not include activities unrelated to the project such as food/beverage vendors, office supply deliveries and delivery of portable toilets.

B. The contractor shall provide coverage based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section

401.011 (44) for all employees of the contractor providing services on the project for the duration of the project.

C. The contractor must provide a certificate of coverage to Parker County prior to being awarded the contract.

D. If the coverage period shown on the contractor’s current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with Parker County showing that coverage has been extended.

E. The contractor shall obtain from each person providing services on a project, and provide to Parker County:

(1) a certificate of coverage, prior to that person beginning work on a project, so Parker County will have on file certificates of coverage showing coverage for all persons providing services on the project; and

(2) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the certificate of coverage ends during the duration of the project

F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter.

G. The contractor shall notify Parker County in writing by certified mail or personal delivery within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project.

H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers Compensation Commission, informing all persons providing services on the project that they are required to be covered and stating how a person may verify coverage and report lack of coverage.

I. The contractor shall contractually require each person with whom it contracts to provide services on a project to:

(1) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011

(44) for all of its employees providing services on the project, for the duration of the project.

(2) provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project.

(3) Provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

(4) obtain from each other person with whom it contracts, and provide to the contractor:

a. a certificate of coverage, prior to the other person beginning work on the project; and

b. A new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the

(5) Retain all required certificates of coverage on file for the duration of the project and for one year

(6) notify Parker County in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and

(7) contractually require each person with whom it contracts to perform as required by paragraphs (1) through (7), with the certificates of coverage to be provided to the person for whom they are providing services

J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to Parker County that all employees of the contractor who will provide services on the project will be covered by worker’s compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier, or in the case of a self-insured, with the commission’s Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties or other civil actions.

K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles Parker County to declare void if the contractor does not remedy the breach within ten days after the receipt of notice of breach from Parker County.

L. Definitions:

Certificate of coverage (“certificate”) – A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission or a coverage agreement (TWCC-81, TWCC-82, TWCC-83 or TWCC-84), showing statutory worker’s compensation insurance coverage for the person’s or entities employees providing services on a project for the duration of the project.

Duration of the project – includes the time from the beginning of the work on the project until the contractor’s/person’s work on the project has been completed and accepted by Parker County.

Persons providing services on the project (“subcontractor” in Section 406.096) – includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity or employees of any entity, which furnishes persons to provide services on the project. “Services” does not include activities unrelated to the project such as food/beverage vendors, office supply deliveries and delivery of portable toilets.

M. The contractor shall provide coverage based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section

401.011 (44) for all employees of the contractor providing services on the project for the duration of the

N. The contractor must provide a certificate of coverage to Parker County prior to being awarded the contract.

O. If the coverage period shown on the contractor’s current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with Parker County showing that coverage has been extended.

P. The contractor shall obtain from each person providing services on a project, and provide to Parker County:

(3) a certificate of coverage, prior to that person beginning work on a project, so Parker County will have on file certificates of coverage showing coverage for all persons providing services on the project; and

(4) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the certificate of coverage ends during the duration of the project

Q. The contractor shall retain all required certificates of coverage for the duration of the project and for one year

R. The contractor shall notify Parker County in writing by certified mail or personal delivery within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project.

S. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas

Workers Compensation Commission, informing all persons providing services on the project that they are required to be covered and stating how a person may verify coverage and report lack of coverage.

T. The contractor shall contractually require each person with whom it contracts to provide services on a project to:

(8) Provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section

401.011 (44) for all of its employees providing services on the project, for the duration of the project.

(9) Provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project.

(10) Provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

(11) Obtain from each other person with whom it contracts, and provide to the contractor:

a. certificate of coverage, prior to the other person beginning work on the project; and

b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

(12) Retain all required certificates of coverage on file for the duration of the project and for one year

(13) Notify Parker County in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and

(14) Contractually require each person with whom it contracts to perform as required by paragraphs (1) through (7), with the certificates of coverage to be provided to the person for whom they are providing services.

U. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to Parker County that all employees of the contractor who will provide services on the project will be covered by worker’s compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier, or in the case of a self-insured, with the commission’s Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties or other civil actions.

V. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles Parker County to declare void if the contractor does not remedy the breach within ten days after the receipt of notice of breach from Parker County.