REQUEST FOR BID/ STATEMENT

OF QUALIFICATION

MOWING SERVICES

BIDS DUE 3:00 p.m. Monday, February 6, 2026

STATEMENT OF QUALIFICATIONS AND BIDS FOR

LAWN CARE SERVICES

January, 2026

Sealed Statements of Qualifications and Bids are due by: Friday, February 6, 2026

3:00 p.m. Mountain Standard Time

SEND OR DELIVER TWO (2) COPIES OF THE SEALED STATEMENT OF

QUALIFICATIONS AND BID DOCUMENTS TO:

Purchasing Agent Paul Guymon

101 West Center Street Logan, Utah 84321

Phone: 435-755-2300 Email: paul.guymon@loganschools.org

SEND TECHNICAL INQUIRIES TO:

Don Bell Facilities Manager

101 West Center Street Logan, UT 84321

Phone: 435-755-2300 Email: don.bell@loganschools.org

IMPORTANT NOTICE TO ALL RESPONDENTS: Logan City School District reserves the right to: disqualify incomplete Statement of Qualifications and Bid Documents, waive minor defects as it deems applicable in the submitted Documents, request additional information from any Respondent, change or modify the scope of the project at any time without penalty, negotiate terms with one or more of the Respondents, reject any or all Bids, without penalty, and take any steps necessary to act in the districts best interest. The district also reserves the unilateral right to order, in writing, changes in the work within the scope of work and changes in the time of performance of the services. Bid Documents shall not be considered for award if received by Logan City School District after the official closing date and time.

PART I – SERVICES.

INTRODUCTION

Logan City School District (also referred to as The District) is seeking a qualified Contractor (also referred to sometimes as Company) to provide lawn care services for Logan City School properties.

Contained herein are details and instructions for submitting a Statement of Qualifications and Bids to provide lawn care services until November 30, 2027. Award of any contract shall be solely at the Logan City School District discretion.

REQUEST FOR STATEMENT OF QUALIFICATIONS AND BIDS

Logan City School District is requesting Contractors to submit Statements of Qualifications and Bids to provide Lawn Care Services. It is the School District's intention to select a Contractor to perform work for the District through this Statement of Qualifications and Bids process.

SCOPE OF SERVICES

The property, services, and frequency of services for the Contractor to provide are set forth in Exhibit "A" which is attached to this Request for Statement of Qualifications and Bids.

TERM

The term of Contractor’s services hereunder shall commence on or about April 1, 2026 and shall continue for an initial period of two (2) seasons, ending on or about November 30, 2027. At the Districts option, the District and Contractor can renew for additional terms in two (2) year increments.

COMPENSATION

Compensation for provided services contained in Exhibit “A” and “B” shall be based upon Contractor’s qualifications and based upon a final negotiated amount. The Contractor’s submitted bid (Exhibit “B”) will be the basis of negotiating the final amount for the Contractor providing the services.

LABOR AND SAFETY LAWS

Contractor shall follow all federal, state, and City laws in connection with this providing lawn care services to the School District, which includes, but is not limited to labor laws and federal and occupational safety laws. Federal child labor laws prohibit youth under the age of 16 from operating lawnmowers, lawn trimmers, and weed cutters.

PART II – RESPONDING TO REQUEST FOR STATEMENT OF QUALIFICATIONS & BIDS.

STATEMENT OF QUALIFICATIONS & BIDS DEADLINE

Please send or deliver two (2) copies of Statement of Qualifications and Bids in a sealed envelope properly addressed to Logan City School District, care of Paul Guymon and clearly marked with 1) “Sealed Statement of Qualifications and Bid for Lawn Care Services” and 2) Company’s name and address on the envelope. Logan City School District will not be responsible for the late delivery of improperly addressed envelopes. All Statement of Qualifications must be completed in ink or typewritten. Fax and email copies will not be accepted. Responses must be received in Logan City School Districts Reseption Desk for consideration no later than 3:00 p.m. Mountain Standard Time, Friday, February 6, 2026. All submitted materials by a Contractor become the property of Logan City School District.

Incomplete submissions of Statement of Qualifications and Bids may be rejected. L o g a n City School District reserves the right to accept or reject any or all response(s) to this Request for Qualifications and Bids even if all of the stated requirements are met. Send or deliver two (2) copies of the sealed statement of qualifications and bids documents to:

Purchasing Agent Paul Guymon 101 W Center Street Logan, UT 84321 Phone: 435-755-2300 Email:

paul.guymon@loganschools.org

STATEMENT OF QUALIFICATIONS & BIDS OPENINGS

Statement of Qualifications and Bids shall be opened in private by two or more School District representatives. Qualifications and Bids shall be kept confidential so as to avoid disclosure of contents to competing Contractors during the selection and negotiation process.

INSTRUCTION FOR RESPONDING TO THIS REQUEST FOR STATEMENTS OF QUALIFICATIONS

It is incumbent upon each Contractor to carefully examine these specifications, terms, and conditions contained in this document. Any clarification or additional information shall be made in writing to the appropriate person called out on the cover page. When appropriate, the School District will respond through written means.

If it becomes necessary to revise or amend any part of this Request for Statement of Qualifications and Bids, notice will be given to all Contractors who are registered. To register, please send an email to paul.guymon@loganschools.org with contact information sufficient for the District to forward any amendments. Contractors must acknowledge receipt of the amendment in their Statement of Qualifications & Bids. Each Contractor should ensure that they have received all amendments to this Request for Statement of Qualifications and Bids before submitting their Statement of Qualifications and Bids.

mailto:lnessen@tremontoncity.com mailto:lnessen@tremontoncity.com

STATEMENT OF QUALIFICATIONS

The Statement of Qualifications shall be limited to 10 printed pages, single or double-spaced, one side of the printed sheet only. The Contractor may add additional information (printed pages) in an appendix for which there is no page limit; however, the District emphasis in reviewing the Statement of Qualifications and Bids will generally be on the first 10 pages.

This request for Statement of Qualifications and Bids for lawn care services is a qualification-based procurement. It is recommended that Respondents provide as much information to the requests below in a detailed, clear, and concise manner. Respondents that provide responses and information to the request below about their qualifications, will likely be more competitive in this procurement process. The best Statement of Qualifications will include the following contents:

o Company’s Profile which shall include but is not limited to the following:

• Description of the Company’s ownership and organizational structure.

• Location of Company’s offices.

• Length of time that the Company has been in business.

• Description of the size of the Company both in terms of current volume and number of employees.

• Description of personnel assigned to Logan City School District account, their experience, and qualifications.

• Number of acres of lawn mowed each week by the Company.

• Description of the Company’s experience in maintaining properties that are similar to scale and complexity of Logan City School District scope of work (See Exhibit A).

• Professional references of current or past clients that the Company has provided services that are similar to scale and complexity of Logan City School District scope of work. References shall include the names, addresses, and phone numbers of individuals that the District may contact.

o Describe Company’s ability to meet scope of work and specifications and clearly identify any requirements or work that the Company cannot complete.

o Describe Company’s procedure for processing and resolving customer questions, issues and complaints in a timely manner.

o Describe Company’s service warranties or service guarantees.

o List and describe equipment that will be used to complete work on Logan City School District properties.

o Describe the Company’s approach and procedures associated with ensuring the safety of employees and public while performing scope of services.

o Describe any material litigation concerning the Company over the last five (5) years.

o Describe any potential conflict of interest that may exist or arise between the Company, Company’s ownership, and Logan City School District and any plans for avoiding or mitigating the conflicts.

o Describe elements or characteristics that distinguishes Company from competitors.

o Include here any additional information Company wishes to submit concerning qualifications.

o Submit any applicable licenses and insurance which shall include but not limited to the following:

o Copy of Insurance with Logan City School District listed as additional insured in accordance with specifications under Grounds Maintenance contained herein.

o Proof of Unemployment Insurance Federal ID number.

o Any subcontractors proposed for providing services must also submit the same information requested within this section. Failure to do so may disqualify the Contractor's bid.

ACKNOWLEDGMENT

By the Contractor’s submission of a Statement of Qualifications and Bids to Logan City School District, the Contractor is acknowledging that they understand and accept the terms contained in this Request for Statements of Qualifications and Bid and agree to be bound by the terms, conditions, and pricing of Company’s bid.

o Demonstrated ability of Contractor to perform the scope of work, and compensation associated with the Contractor performing the scope of work.

o Demonstrated ability of Contractor to establish an effective working relationship with clients and satisfaction of client(s) in providing services for comparable scope or services. Demonstrated abilities of personnel assigned to Logan City School District account, their experience, and qualifications.

o Demonstrated attention to detail and compliance to the requests contained in this document and determination of meeting all the requirements contained in this document.

o Demonstrated understanding of Logan City School District's lawn care services, needs and anticipated needs.

o Demonstrated ability for resolving customer questions, issues and complaints in a timely manner.

o Contractor’s service warranties or service guarantees.

o Submitted equipment list with explanations as to which pieces of equipment will be used for each of Logan City School District properties.

o Demonstrated safety standards of employees and public while performing the scope of services.

o Demonstrated licensing and insurance certificates associated with performing the scope of services.

o All other criteria deemed pertinent by the selection Committee in review of the Statement of

Qualifications and Bids

FORM 1 PUBLIC RECORDS LAW

THIS FORM MUST BE COMPLETED AND RETURNED WITH STATEMENT OF QUALIFICATIONS

Upon selection of the Lawn Care Service Contractor, submittals become “public records” and shall be subject to public disclosure consistent with the Governmental Records Access Management Act. Those who submit must invoke the exemptions to disclosure provided by law in the response to the solicitation, must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary.

If Company submits information exempt from public disclosure, Company must identify with specificity which page(s)/paragraph(s) of the submitted Statement of Qualifications package is (are) exempt from the Governmental Records Access Management Act and identify the specific exemption section that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting an offer in response to this solicitation, Company specifically agrees to defend and indemnify Tremonton City, City Council and its officers, employees and agents, and hold them harmless from any claim or liability and defend any action brought against them for their refusal to disclose copyrighted material, trade secrets, or other proprietary information to any person making a request therefore.

Company Name: _______________________________________________________

Authorized representative (printed): ________________________________________

Authorized representative (signature): ______________________________________

Date: ______________________________

BIDS

Requests for Bids shall include the following contents:

Failure to submit the required information in this Bid section will disqualify a Company from further consideration.

Exhibit B:

Bid price per week per facility

Adams Elementary: price per week_____________________________________

Bridger Elementary: price per week_____________________________________

Ellis Elementary: price per week________________________________________

Hillcrest Elementary: price per week____________________________________

Mount Logan Middle: price per week____________________________________

Riverside Preschool: price per week_____________________________________

Wilson Elementary: price per week_____________________________________

Woodruff Elementary: price per week___________________________________

DISCLAIMER

Though not likely, Logan City School District reserves the right to award items in the scope of work to various Contractors or not at all.

Logan City School District shall not provide any reimbursement for the cost of developing or presenting materials in response to this Request for Statement of Qualifications and Bids.

EXHIBIT "A" - LAWN CARE- GENERAL TERMS & SCOPE OF SERVICES

RESPONSIBILITY OF DISTRICT. The District shall provide for the irrigation of the District properties contained in Exhibit “A,” and shall provide for pruning services related to the trees and shrubs on District properties. The District shall also be responsible for removing the resulting debris after pruning is completed.

RESPONSIBILITY OF CONTRACTOR. Outlined within this Agreement and below is a description of responsibilities and Scope of Services to be performed by the Mowing Contractor who shall furnish all necessary labor, equipment, and materials required to perform the work set forth herein. Mowing Contractor shall perform the duties in an efficient, timely, and professional manner and in a way so as to conform with established and commonly accepted standards, practices, and procedures related to the Scope of Services to be rendered.

In addition, Mowing Contractor shall be required to provide all labor relating to accounting services, employment management, job management, safety, scheduling, etc. Mowing Contractor shall also comply with all applicable laws and regulations in the performance of this Scope of Service.

• Contract Dates. Lawn care service begins April 1 and ends November 30.

All services shall be performed outside of school hours.

District Property Acreage1 Day of Week for Work to be

Performed Adams Elementary - 450 E. 500 N. Logan, UT 1.27 Monday

Bridger Elementary -1261 N. 400 W. Logan, UT 6.55 Thursday

Ellis Elementary - 348 W. 300 N. Logan, UT 1.63 Wednesday

Hillcrest Elementary - 1475 E. 900 N. Logan, UT 3.51 Monday

Mount Logan Middle School 875 N. 200 E. Logan, UT 11.75 Monday and/or Tuesday

Riverside Preschool - 1075 Sumac Logan, UT 3.83 Tuesday

Wilson Elementary - 89 S. 500 E. Logan, UT. 1.47 Tuesday Woodruff Elementary - 950 W. 600 S. Logan, UT. 4.65 Wednesday

* The acreage information is deemed reliable but not guaranteed. Contractor is resposible for varification of green space acreage iincluded in the agreement.

• Lawn Mowing. All lawns shall be mowed one time per week, after school hours, on a day specified in Exibit A. Unless inclement weather prohibits mowing on the scheduled day, in which event, mowing will be caught up on the next available day. The lawns shall be mowed at the height of 3-inches. Grass shall not be mowed when wet. The height requirements may be changed at any time by the District, as the need may arise.

• Fence Lines. All fence lines shall have a 8-inch strip (4 inches on each side) sterilized, with a non-migrating sterilant, applied by the Mowing Contractor, to prevent weed and grass growth in the fence line.

• Mower Blades. All shall be sharpened weekly prior to performance of services, so turf shall be cut with minimal bruising or tearing.

• Soccer Goals. All soccer goals shall be string trimmed around on a weekly basis, nets shall be lifted and mowed or string trimmed around, any net damaged because of mowing shall be replaced by the Mowing Contractor at a rate of $200 per damaged net. Mowing Contractor’s payment for damaged nets shall be accomplished by the District deducting the said amount from payment otherwise due to Mowing Contractor.

• Tree Damage. Any tree that is damaged by a lawn mower, string trimmer, or any other equipment operated by the Mowing Contractor shall be replaced at a rate of $500 per damaged tree at the Mowing Contractor’s expense. Mowing Contractor’s payment for damaged trees shall be accomplished by the District deducting the said amount from payment otherwise due to Mowing Contractor.

• Leaf Cleanup. All leaves shall be picked up and removed from the site by the Mowing Contractor throughout the said service dates.

• Litter. Litter shall be removed by the Mowing Contractor prior to the mowing of all District properties. Excessive litter shall be removed by District employees.

• Other Facilities. As other Facilities are added to District inventory Mowing Contractor shall provide service to these facilities at the same service rate as with existing District-owned facilities.

for items contained herein in Exhibit "B". The annual sum of compensation in this section contemplates that the services required shall be rendered as noted in Exhibit "A", in the event that any additional services are required in any or all Properties of the District, then additional compensation shall be paid by the District to Mowing Contractor on a prorated basis for the area involved, based on the unit rates as outlined in Exhibit "B", which may be modified during the term of this Agreement, as mutually agreed upon in writing by both Parties. The Mowing Contractor may include monthly fuel surcharge to the monthly invoice if fuel prices are averaging above $3.20 per gallon for the month. Below is a table of how much the Mowing Contractor can add to the monthly invoice. Contractor must submit a letter with the monthly invoice requesting the Fuel Surcharge. Take the average fuel price from this website: https:// fuelinsights.gasbuddy.com/Home/US/Utah

Monthly Fuel Average Surcharge $3.21-$3.99 $150.00 per month $4.00-$4.99 $250.00 per month $5.00-$5.99 $350.00 per month

5. RESPONSIBILITY OF School District. It is agreed that the District shall provide for the irrigation of the District Properties contained in Exhibit "A", any planting required in or around the properties, provide for pruning of trees and shrubs on District properties.

The District shall also be responsible for removing the resulting debris after pruning is completed.

6. RESPONSIBILITY OF MOWING CONTRACTOR. It is agreed that in addition to all other obligations assumed hereunder by Mowing Contractor, Mowing Contractor shall also be required to provide all equipment necessary to fulfill the obligations undertaken in this Agreement and shall be responsible to maintain the equipment in good working order so as to provide quality services which shall include, but not be limited to, the requirements to sharpen blades, provide regular maintenance to the machines as well as all gas, oil, parts, tires, making all repairs and providing the necessary transportations for the equipment. In addition, Mowing Contractor shall be required to provide all labor relating to accounting services, employment management, job management, safety, scheduling, etc. Mowing Contractor shall also comply with all applicable laws and regulations in the performance of this Agreement.

7. SERVICE STANDARDS. Mowing Contractor shall perform the duties, as set forth in this Agreement in an efficient, timely and professional manner and in a way so as to conform with established and commonly accepted standards, practices and procedures related to the type of lawn care services to be rendered.

8. CONTRACTOR’S DAMAGE TO DISTRICT PROPERTY. Contractor shall pay the District for any damage that they cause to District property. Commonly damaged District property may include soccer nets, batting cage nets and trees. Contractor shall pay the District the following amounts for the aforementioned property:

https://fuelinsights.gasbuddy.com/Home/US/Utah

Soccer goal nets $200 per damaged net Batting cage net $800 per damaged net Trees $500 per damaged tree

The Contractor shall pay the City the actual replacement cost, including labor for property that they damage that is not listed herein. Contractor’s payment for damaged to these items and other items not listed shall be accomplished by the District deducting said amount from payment to services to Contractor.

9. INDEPENDENT CONTRACTOR STATUS. It is understood and agreed that Mowing Contractor is an independent contractor in the performance of this Agreement, and shall perform hereunder as an independent contractor. Nothing herein contained shall be construed to be inconsistent with this relationship or status. Pursuant to this understanding, it is agreed as follows:

A. Mowing Contractor shall procure and maintain its own fire, hazard and comprehensive general, public liability insurance coverage (relating to motor vehicles, the services performed and otherwise), for themselves and all employees, representatives and agents, separate and independent of that held by the City with minimum liability limits of one million and no /100 dollars ($1,000,000.00). The coverage obtained shall be consistent with that ordinarily and customarily carried by companies similar in size and services offered to that of Mowing Contractor. The City shall be listed as an additional insured party on any policy or policies obtained by Mowing Contractor in fulfillment of the requirements of this subparagraph. Mowing Contractor shall also obtain and maintain any workers compensation, unemployment and other types of insurance coverage required by law. The Mowing Contractor shall provide the City with proof of the fire, hazard and comprehensive general and public insurance policy, workers compensation, unemployment and other types of insurance coverage required by law, which shall be located in Exhibit "C" in this Agreement.

B. Mowing Contractor shall indemnify and hold the District harmless from and against, and shall assume full responsibility for payment of, all salaries and benefits and all payroll taxes, including, but not limited to, all federal, state and local taxes or contributions imposed and required under employment insurance, workers compensation, social security and income tax laws with respect to Mowing Contractor's employees performing hereunder. Mowing Contractor agrees to fully indemnify and hold the District harmless from and against all liability, claims or actions, and all expenses and attorney’s fees incidental to the defense of any such claims and actions, based upon or arising out of damages or injury (including death) to persons or property caused by or sustained in connection with the performance of this Agreement by the Mowing Contractor or its agents, representatives and employees;

Reimbursement for damage to District property

10. NOTICES. Any notice to either Party as required hereunder, or which may be required in pursuing any remedy given by the laws of the state of Utah, shall be deemed sufficient if, given personally or by certified mail, postage prepaid, and addressed as follows:

TO: Logan City School District ATTENTION: Facilities Manager 101 W. Center Street Logan, UT 84321

TO MOWING CONTRACTOR:

TO BE DETERMINED

Each of the Parties agrees to notify the other in the event there is a change of address and until such notification, the notice shall be deemed to have been given when deposited with the postal service as herein required, addressed to the last known address.

11. NON-ASSIGNABILITY OF AGREEMENT. This Agreement provides for services which are deemed to be personal in nature and Mowing Contractor shall not transfer or otherwise assign the same without the prior, express, written consent of the District. Any attempted assignment by Mowing Contractor shall be void and shall be grounds for terminations of this Agreement.

12. CONTRACT RENEWAL. Logan City School District hereby grants to the Mowing Contractor the right to request renewal of this Agreement at the end of the term Agreement. If the Mowing Contractor desires to renew this Agreement, unless waived by the District the Mowing Contractor, shall provide written notice of its desire to renew the term of this Agreement within sixty (60) days prior to the expiration date of this Agreement. After the District receives the Mowing Contractor's written notice of its desire to renew this Agreement, and if the District is desirous to continue to have services provided by the Mowing Contractor, then District and Mowing Contractor will review the terms and conditions of this Agreement and make any adjustments to the terms and conditions of this Agreement as are deemed necessary. If mutual agreement to terms of this Agreement for a renewal term cannot be reached, then the term of this Agreement shall end at the conclusion of the initial term.

13. WAIVER. A waiver by either Party of any provision here of, whether in writing or by course of conduct or otherwise, shall be valid only in the instance for which it is given, and shall not be deemed a continuing waiver of said provision, nor shall it be construed as a waiver of any other provision hereof

13. AMENDMENTS. This Agreement may be amended at anytime when the mutual consent of both Parties is given and any amendment shall be reduced to writing and signed by both Parties in order for it to become effective.

14. ENTIRE AGREEMENT. This Agreement constitutes and represents the entire agreement of the Parties hereto and all other prior agreements, covenants, promises and conditions, verbal or written, between these Parties are incorporated herein.

15. ATTORNEYS FEES. Should either of the Parties default in any of the covenants or agreements contained herein, the defaulting Party shall pay all costs and expenses, including a reasonable attorney's fee which may arise or accrue from enforcing this Agreement or in pursuing any remedy provided herein or by the laws of the State of Utah, whether such remedy is pursued by filing suit or otherwise.

16. SEVERABILITY. Should any portion of this Agreement be deemed invalid or unenforceable by rule of law or otherwise, all other aspects of the Agreement shall remain enforceable and in full effect.

17. COUNTERPARTS, DUPLICATE COPIES, AND FACSIMILE COPIES. This Agreement may be executed in counterparts such that an Agreement with a complete set of signatures, whether or not on different copies of the page on which the signatures appear, shall constitute a fully-executed agreement; all executed copies of this Agreement shall constitute duplicate originals; and a copy or facsimile signature shall be treated for all purposes as an original signature.

18. INCORPORATION OF RECITALS AND EXHIBITS. The above Recitals and all Exhibits attached hereto are incorporated herein by this reference and expressly made a part of this Agreement.

19. PREPARATION OF AGREEMENT. The Parties hereto acknowledge that they have both participated in the preparation of this Agreement and, in the event that any question arises regarding its interpretation, no presumption shall be drawn in favor of or against any Party hereto with respect to the drafting hereof.

20. "ARM LENGTH" TRANSACTION. The Parties hereto expressly disclaim and disavow any partnership, joint venture or fiduciary status, or relationship between them and expressly affirm that they have entered into this Agreement as independent Parties and that the same is in all respects an "arms-length" transaction.

21. WORD MEANING. When used in this Agreement, words of the masculine gender shall include the feminine and neutral gender, and when the sentence so indicates, words of the neutral gender shall refer to any gender; and words in the singular shall include the plural and vice versa. This Agreement shall be construed according to its fair meaning and as if prepared by all Parties hereto, and shall be deemed to be and contain the entire understanding and agreement between the Parties hereto pertaining to the matters addressed in this Agreement.

22. COMPLIANCE WITH LAWS. Mowing Contractor agrees to follow all federal, state, and City laws in connection with this Agreement which includes, but is not limited to labor laws and federal and occupational safety laws. Federal child labor laws prohibit youth under the age of 16 from operating lawn mowers, lawn trimmers and weed cutters.

23. APPLICABLE LAWS. It is expressly understood and agreed by and between the Parties hereto that this Agreement shall be governed by and its terms construed under the laws of the State of Utah and the City of Logan, Utah.

LOGAN CITY SCHOOL

DISTRICT

JEFF BARBEN, BUSINESS

ADMINISTRATOR

ATTEST:

PAUL GUYMON, PURCHASING

AGENT

MOWING CONTRACTOR

TO BE DETERMINED