1-ITB-SWE-26-34 Advertisement.pdf

ITB-SWE-26-34 INVITATION TO BID 00001-1

CITY OF PALM COAST

INVITATION TO BID

ITB-SWE-26-34

19 CENTRAL PLACE – PIPE REPLACEMENT

SCOPE OF SERVICES: The City of Palm Coast requires a qualified Contractor to furnish all labor, materials, equipment, supervision, permitting, traffic control, and incidentals necessary for the completion of the 19 Central Place – Pipe Replacement (S-149-1 & S-149-2) project for the City of Palm Coast. The Contractor shall perform all activities in accordance with the construction plans (Sheets C-1 through C-4), General Notes, and Utility Notes included in the project documents.

The project involves the removal of the existing stormwater culvert pipes and the installation of a new 15-inch HDPE drainage system as shown in the plans. This includes pipe installation at the invert elevations indicated in the drawings, proper bedding, backfilling, compaction, and all connections or transitions required to tie the system into existing infrastructure. The Contractor shall also perform any necessary dewatering and temporary cofferdam operations to complete the retaining-wall and pipe-related work in the areas adjacent to the waterway. Utility coordination, including Sunshine 811 notifications and compliance with utility separation requirements, must be maintained throughout the project.

The scope additionally includes the construction of a new retaining wall as detailed in the plans, consisting of concrete footing, masonry units with grout and rebar, concrete lintel, finishing components, and temporary bracing against the existing seawall during installation.

The Contractor must furnish and place coquina rock rip-rap and any required stone base in the locations indicated in the drawings. Roadway restoration shall be completed by installing a new asphalt patch over the disturbed section of pavement following the pavement section and structural requirements shown in the documents. All disturbed swales, shoulders, and landscaped areas must be regraded and restored with sod to match existing conditions.

Throughout construction, the Contractor shall install and maintain all MOT devices required for safe pedestrian and vehicular access, including signs, barricades, markings, and traffic sequencing following FDOT and MUTCD standards. Erosion and sediment control measures such as silt fence, turbidity barriers, temporary stabilization, and maintenance activities must be implemented for the duration of the project. All compaction, density testing, and quality-control requirements shown in the notes must be satisfied before acceptance. Upon completion, the Contractor shall prepare and submit a full set of as-built drawings sealed by a Florida-licensed surveyor, documenting all final elevations, invert data, pipeline locations, and any deviations from the approved plans. Final cleanup, restoration, and punch-list completion are required prior to project closeout.

CONTRACT TIME: Total construction time to achieve Substantial Completion is thirty (30) consecutive calendar days from the date of the “Notice to Proceed,” with an additional fifteen (15) consecutive calendar days to achieve Final Completion.

DOCUMENT, AVAILABILITY, SUBMISSION, OTHER INFORMATION: Bid documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal). Bid submittals shall be received electronically through the City’s Procurement Portal by the specified time and date. No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).

CONTACT: All prospective Bidders are hereby instructed not to contact any member of the City of Palm Coast City Council, City Manager, or City of Palm Coast staff members other than the noted contact person(s) regarding this bid/request at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal.

QUESTIONS: Any questions concerning the intent, meaning and interpretations of the bid documents including the draft agreement, shall be requested in writing through the City’s Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal) at least seven (7) calendar days prior to the due date.

ADDENDA: Should revisions to the bid documents become necessary; the City shall post addenda information on the City’s Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal). All Bidders should check the City’s Procurement Portal Web Page at least https://palmcoastgov.bonfirehub.com/portal https://palmcoastgov.bonfirehub.com/portal https://palmcoastgov.bonfirehub.com/portal

ITB-SWE-26-34 INVITATION TO BID 00001-2

three (3) calendar days before the date fixed to verify information regarding Addenda. Bidder shall sign, date, and return all addenda with their bid submittal. Failure to do so shall result in rejection of the bid submittal as unresponsive.

BID SECURITY/BID BOND: A Bid Bond shall accompany each Bid if the Bid amount is one-hundred thousand dollars ($100,000) or greater.

The Bid Bond shall be for an amount not less than five percent (5%) of the Bid price and shall be made payable to the City as a guarantee that the Bidder will not withdraw his/her Bid for a period of one hundred twenty (120) days after the Bid closing time.

PERFORMANCE, PAYMENT, & MATERIAL AND WORKMANSHIP BONDS: In the event the Contract is awarded to the Successful Bidder and will enter into a written Agreement with the City and furnish a Payment Bond and Performance Bond in an amount equal to the Contract Price. The Material and Workmanship Bond shall be in an amount equal to ten percent (10%) of the Contract Price as adjusted on the Final Application for Payment. The Bidder will forfeit their Bid Security if they fail to do so. All Bonds shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

AWARD OF CONTRACT: All submittals will be evaluated by City staff in accordance with the criteria set forth in the bid documents. The City reserves the right to reject all bids/submittals, and to solicit and re-advertise for new bids, or to abandon the project in its entirety at any time during the process including, but not limited to, after the Notice of Intent to Award. Pursuant to Florida Statutes § 287.05701, the City will not will not give preference to or request documentation of or consider a vendor’s social, political, or ideological interests when determining the vendor’s qualifications.

NON-MANDATORY PRE-BID MEETING: April 30, 2026 at 10:00 AM

QUESTION DEADLINE: May 4, 2026 at 2:00 PM

QUALIFICATIONS AND BID DEADLINE: May 14, 2026 at 2:00 PM

PUBLIC OPENING: The public opening shall take place May 14, 2026 at 2:00 PM, or shortly thereafter, at the City of Palm Coast City Hall, located at 160 Lake Avenue, Palm Coast, FL 32164.

ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the Human Resources Office ADA Coordinator at 386-986-2570 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid.

FOR PUBLICATION ON WEDNESDAY, April 22, 2026

CITY OF PALM COAST

BUDGET AND PROCUREMENT OFFICE

160 LAKE AVENUE, PALM COAST, FL 32164

www.palmcoastgov.com

(386) 986-3730 http://www.palmcoastgov.com/