1-Esperanza Electrical Subpanel RFQ Compressed 072026.pdf

2026-RFQ-AAHC-HD-004

ESPERANZA ELECTRICAL UPGRADE RENOVATION WORK

ISSUED: July 22, 2026

REQUEST FOR QUALIFICATIONS (RFQ)

FOR ESPERANZA ELECTRICAL UPGRADE

RENOVATION WORK

ISSUED: JULY 22, 2026

Alameda Affordable Housing Corporation 701 Atlantic Avenue Alameda, CA 94501

Docusign Envelope ID: F60C93B5-3981-8DEC-83C8-AE5A5DCC3105

Contents

1.0. AAHC’S RESERVATION OF RIGHTS

1.1. Right to Reject, Waive or Terminate the RFQ

1.2. Right Not to Award

1.3. Right to Terminate

1.4. Right to Determine Time and Location

1.5. Right to Determine Financial Responsibility and Viability

1.6. Right to Retain Written Qualification

1.7. Right to Negotiate Fees

1.8. No Obligation to Compensate

1.9. Right to Amend Prior to Award

1.10. Right to Reject Any Qualification

1.11. Right to Prohibit Further Participation

1.12. Public Disclosure of Qualification Documents

2.0 GENERAL/ TECHNICAL SPECIFICATIONS

2.1. Qualified Term

2.2. Number of Qualifiers to be Selected

2.3. Funding

2.4. Federal Requirements

2.5. Form of Contract

2.6. Submittal Deadline

2.7. Qualification Review

2.8. Award

3.0 SCOPE OF SERVICES

4.0 QUALIFICATION FORMAT

4.1. Qualification Submittal

Part 1 - Qualification Submittal Checklist:

Part 2 - Form of Qualification:

Part 3 - Profile of Qualifier:

Part 4 - Cover Letter:

Part 5 - Qualifications and Experience:

Part 6 – Qualifier’s Approach:

Part 7 - Customer Service:

Part 8 - Cost Analysis and Budget for Primary Services:

Part 9 - References:

Part 10 - Insert Optional Item/Information:

Part 11 – Confirmation of submission of Conflict-of-Interest Form

4.2. Organization of Submitted Materials

4.3. Submission Conditions

4.4. Submission Responsibilities

4.5. Supportive Documents

4.6. Proprietary Information

4.7. Eligible to Conduct Business in California

4.8. Qualifier's Responsibilities--Contact with the AAHC

4.9. Addenda

4.10. Recap of Attachments

5.0 QUALIFICATION EVALUATION

5.1. Evaluation Factors

5.2. Evaluation Method

6.0 Appeals……………………………………………………………………………………………16

7.0 CONTRACT AWARD

7.1. Contract Award Procedure

7.2. Contract Conditions

7.3. Right to Negotiate Final Fees

7.4. Attachments

INTRODUCTION

The Housing Authority of the City of Alameda (“AHA”) is a public body corporate and politic that was formed in 1940 to provide housing assistance to low-income families within the City of Alameda. The AHA is headed by an Executive Director (ED) and is governed by a seven-person Board of Commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (“CFR”), Housing Authorities Law (Part 2 of Division 24 of the California Health and Safety Code commencing with Section 34200 et seq.), other U.S. Department of Housing and Urban Development ("HUD") rules and regulations, and AHA's Procurement Policy.

The AHA has two affiliates, Alameda Affordable Housing Corporation (AAHC) and Island City Development (ICD) and several limited partnerships. This procurement is for the exclusive use of the Alameda Affordable Housing Corporation.

Currently, the AHA has an Annual Contributions Contract to administer 1885 tenant-based Housing Choice Vouchers, which includes 338 Project-Based Vouchers and allocations for the Family Unification Program (FUP), the Veterans Affairs Supportive Housing (VASH), the Non- Elderly Disabled (NED), and Family Self-Sufficiency (FSS) programs.

The AHA is also tasked with housing at least 14 Shelter-Plus Care Vouchers and 30 Moderate Rehabilitation households. The AHA does not operate any Public Housing units. The AHA currently owns units but is transitioning ownership of those approximately 570 units to the Alameda Affordable Housing Corporation (AAHC), an affiliate of the AHA. The AHA manages 251 units while the remainder of the portfolio with AHA and AAHC are managed by a 3rd-party management company. The AHA currently has approximately 55 employees.

The Housing Authority of the City of Alameda, in partnership with the entire community, advocates and provides quality, affordable, safe housing; encourages self-sufficiency; and strengthens community inclusiveness and diversity in housing.

The AHA is soliciting and accepting qualifications from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work. The term "Qualifier" used herein shall mean qualifiers, partnerships, corporations, associations, or professional organizations.

Details regarding this Request for Qualifications, specifications, and submittal requirements are set forth in this RFQ document and any attachments or amendments to it, which can also be accessed online at Housing Authority of the City of Alameda (bonfirehub.com). Qualifications made in response to this solicitation must conform to all of the required specifications outlined within this document and any designated attachments or amendments in their entirety.

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RFQ INFORMATION AT A GLANCE

AAHC CONTACT PERSON

("RFQ MANAGER" OR "PM"):

Amy Matabuena-Lev E-MAIL: amatabuena@alamedahsg.org

PHONE: (510) 747-4395

HOW TO OBTAIN THE RFQ

DOCUMENTS:

ONLINE AT:

https://alamedahsg.bonfirehub.com/portal/?tab=openOpport unities

DATE/TIME/LOCATION OF

THE MANDATORY BID WALK

Tuesday, August 11, 2026, 1:00 PM 1903 3rd St. Alameda, CA 94501

DEADLINES FOR SUBMITTING

QUESTIONS AND REQUEST

FOR INTERPRETATIONS (RFI)

INCLUDING ANY

MODIFICATIONS TO AAHC

CONTRACT LANGUAGE OR

SCOPE OF SERVICE:

Thursday, August 20, 2026 AT 4:00 P.M.

PLEASE SUBMIT ALL QUESTIONS THROUGH THE

BONFIRE PROCUREMENT PORTAL ACCESSED AT:

https://alamedahsg.bonfirehub.com/portal/?tab=openOp portunities

RESPONSES TO QUESTIONS WILL BE POSTED ON

THE AAHC WEBSITE WITHIN THREE (3) BUSINESS

DAYS.

HOW TO FULLY RESPOND TO

THIS RFQ BY SUBMITTING A

QUALIFICATION:

PER INSTRUCTIONS WITHIN SECTION 4.0 OF THIS RFQ

DOCUMENT, SUBMIT THE QUALIFICATION THROUGH

THE BONFIRE PROCUREMENT PORTAL AS WELL AS

ANY

OTHER ASSOCIATED DOCUMENTS BY THE DUE DATE

QUALIFICATION SUBMITTAL

RETURN LOCATION AND

DEADLINE:

Thursday, September 10, 2026 AT 4:00 P.M.

QUALIFICATIONS SHALL BE SUBMITTED THROUGH THE

BONFIRE PROCUREMENT PORTAL ACCESSED AT THE

FOLLOWING LINK

https://alamedahsg.bonfirehub.com/portal/?tab=openOpport unities

NOTE: AAHC reserves the right to deviate from this timeline and/or modify the Scope of Service at any time.

NOTICES OF ANY SUCH DECISIONS OR

MODIFICATIONS WILL BE LOCATED AT:

WWW.ALAMEDAHSG.ORG/WORKING_WITH_US/BUSINE

SS_OPPORTUNITIES

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1.0 AAHC’S RESERVATION OF RIGHTS.

1.1. Right to Reject, Waive or Terminate the RFQ. The AAHC reserves the right to reject any or all qualifications, to waive any informality in the RFQ process, or to terminate the RFQ process at any time, in its sole and absolute discretion, if deemed by the AAHC to be in its best interests.

1.2. Right Not to Award. The AAHC reserves the right not to award a contract pursuant to this

RFQ.

1.3. Right to Terminate. The AAHC reserves the right to terminate a contract awarded pursuant to this RFQ, at any time for its convenience upon 5 business day’s written notice to the successful Qualifier(s).

1.4. Right to Determine Time and Location. The AAHC reserves the right to determine the days, hours and locations that the successful Qualifier shall provide services called for in this RFQ.

1.5. Right to Determine Financial Responsibility and Viability. The AAHC reserves the right to require of each Qualifier, information regarding financial responsibility and viability or such other information as the AAHC determines is necessary to ascertain whether a qualification is in fact the lowest responsive and responsible qualifier submitted.

1.6. Right to Retain Written Qualification. The AAHC reserves the right to retain all written qualifications submitted to AAHC by all Qualifiers in response to this RFQ, and not permit the withdrawal of same for a period of 60 calendar days subsequent to the deadline for receiving said qualifications. The AAHC may permit the withdrawal of qualifications if requested in writing by the Qualifier and such request is approved in writing by the RFQ Manager for this RFQ in his/her sole and absolute discretion.

1.7. Right to Negotiate Fees. The AAHC reserves the right to negotiate the fees proposed by the successful Qualifier.

1.8. No Obligation to Compensate. The AAHC shall have no obligation to compensate any Qualifier for any costs incurred in responding to this RFQ.

1.9. Right to Amend Prior to Award. The AAHC reserves the right to, prior to award, revise, change, alter or amend any of the instructions, terms, conditions, and/or specifications identified within the RFQ documents issued, within any attachment or drawing, or within any addenda issued. All addenda will be posted on the AAHC's procurement platform, Euna Procurement https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities

(“Bonfire”). Such changes that are issued before the bid submission deadline shall be binding upon all prospective bidders. AAHC also reserves the right to amend the form of standard AAHC contract any time prior to contract execution.

1.10. Right to Reject Any Qualification. The AAHC reserves the right, in its sole discretion, to reject and not consider any qualification that does not meet the requirements of this RFQ, including but not limited to untimely, or incomplete qualification or qualifications offering alternate or non-requested services.

1.11. Right to Prohibit Further Participation. The AAHC shall reserve the right, at any time during the RFQ or contract process, to prohibit any further participation by a Qualifier or reject any qualifications submitted that does not conform to any of the requirements detailed herein. By accessing the System and downloading this document, each Qualifier is thereby agreeing to abide by all terms and conditions listed within this document and within the System; provided however, in the event a Qualifier disagrees with any of the terms contained in this RFQ, a Qualifier shall have the right to notify the RM in writing within 5 business days of the discovery of any item listed herein or of any item that is issued thereafter by the AAHC and ask for clarification or revision. If the RM agrees, the clarification or revision can be addressed in an addendum. Failure to abide by this time frame shall relieve the AAHC, but not the Qualifier, of any responsibility pertaining to such issue.

1.12. Public Disclosure of Qualification Documents. To the extent applicable, documents submitted in connection with this RFQ may be subject to disclosure pursuant to the California Public Records Act (California Government Code Section 6250 et seq.).

2.0 GENERAL/ TECHNICAL SPECIFICATIONS.

Alameda Affordable Housing Corporation (AAHC) is seeking qualifications from qualified Qualifiers to provide the services listed in the scope of work set forth in Exhibit “D”, attached hereto.

2.1. Proposed Term. AAHC anticipates that the proposed term for the proposed service will be for a period of three (3) years with the option, at the AAHC’s discretion, of two (2) additional one-year option periods, for a maximum total of five (5) years. HUD mandates that an individual service contract may not exceed a five (5) year term with a Public Housing Authority.

(Exception: Audit services cannot exceed three (3) year terms.) AAHC may elect to initially contract for a shorter period of time, with or without extensions, not to exceed five (5) years total.

2.2. Number of Qualifier to be Selected. The AAHC will choose one (1) or more successful Qualifier to provide the services contemplated in this RFQ.

2.3. Funding. The work to be performed upon successful award of this RFQ will be funded:

☐ in part with [example Community Development Block Grant (CDBG) funds, HOME Investment Partnerships Program (HOME) funds, and administration funds funded under Section 8 of the Housing Act of 1937 (42 U.S.C. 1437) ("Section 8")].

☒ without direct federal funding

2.4. Federal Requirements. The scope of work to be performed shall be subject to the Federal requirements set forth in Exhibit “F”, attached hereto.

2.5. Form of Contract. By responding to this RFQ and submitting a qualification, the Qualifier acknowledges and agrees that in connection with this RFQ, AAHC may only execute a contract prepared by AAHC, which is substantially approved as to form and substance by AAHC. As provided further within Section 6.0 herein, the AAHC WILL NOT normally execute the successful Qualifier's contract form; the contract will normally be executed on the AAHC's form only (please see Attachment B), and all specifications listed within the subject AAHC contract will generally be the same specifications listed within the Scope of Services in Section

3.0. Any Qualifier that does not feel that these listed specifications are reasonable or complete shall address such with the AAHC in writing at the time Qualifier submits its qualification in accordance with the posted submittal deadline. Once the qualification deadline has passed, the qualifier cannot request additional changes. AAHC may consider, in its sole discretion, all or a portion a Qualifier's alternative contract form, provided such qualification alternative contract form is submitted to AAHC as part of Qualifier's timely qualification response.

2.6. Submittal Deadline. The AAHC must receive qualifications by 4:00 PM Thursday, September

10, 2026. Qualifications must be submitted via Bonfire Procurement Portal accessed at https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities. Qualifications submitted after the deadline indicated above and/or via an alternative delivery method will not be accepted.

2.7. Qualification Review. The Evaluation Committee, appointed by AAHC's Executive Director or designee, will review, evaluate, rank, and select the qualifier according to the scoring criteria outlined in the RFQ, AAHC's Procurement Policy, and HUD regulations.

2.8. Award. Qualifications that meet the requirements outlined in this RFQ will be evaluated and ranked according to the rating and selection factors described in Section 5 below. A ranking list will be prepared according to points awarded to each qualification. The qualifier scoring the highest points will be conditionally awarded the contract, pending AAHC Board of Commissioners approval, if required. AAHC may, in its sole and absolute discretion, select none of the qualifiers submitted. AAHC reserves the right to postpone or cancel the final award of the qualifications at its convenience.

3.0 SCOPE OF SERVICES.

All Qualifiers are asked to describe the tasks required to successfully carry out the Scope of Services outlined in Exhibit “D”, attached hereto. However, Qualifier’s may include additional services that the Qualifier is capable of providing and which, in the Qualifier’s opinion, would enhance the implementation of the proposed Scope of Services. Qualifier must provide pricing for any additional services presented in the qualification. Pricing for all three (3) years must be included in the qualification, including any increases, broken down by year.

4.0 QUALIFICATION FORMAT.

4.1. Qualification Submittal. All qualifiers submitted in response to this RFQ must be formatted in accordance with the numbered sequence noted below. None of the proposed services may conflict with any requirement the AAHC has published herein or has issued by addendum.

Each qualification should include sections addressing the following information in the order shown. The Qualifier should be sure to include all information that it feels will enable the Evaluation Committee to make a decision. Failure of the Qualifier to provide specific, detailed information may result in its qualification being rejected in favor of a sufficiently detailed qualification. Any necessary exhibits or other information, including information not specifically requested by this RFQ but that the Qualifier believes would be helpful, should be attached at the end of the qualification. The party submitting the materials should keep in mind the limitations on confidential information described in Subsection 1.12.

Part 1 - Qualification Submittal Checklist:

The Form of Qualification Submittal Checklist is attached as Attachment A to this RFQ and incorporated herein by this reference. This one-page form must be fully completed, executed where provided thereon and submitted under this section as a part of the qualifier’s submittal.

Part 2 – Form of Qualification:

The Form of Qualification is attached as Attachment B to this RFQ and incorporated herein by this reference. This one-page form must be fully completed, executed where provided thereon and submitted under this section as a part of the qualification submittal.

Part 3 – Profile of Qualifier:

The Form of Profile of Qualifier is attached as Attachment C to this RFQ and incorporated herein by this reference. This 3-page form must be fully completed, executed, and submitted under this section as a part of the qualification submittal.

Part 4 – Cover Letter:

Provide a one-page cover letter on your letterhead that includes the address, telephone numbers, and e-mail address of the Qualifier's contact person or persons. List the name and title of each person authorized to represent the Qualifier in negotiations.

Part 5 – Qualifications and Experience:

Provide a statement of qualifications for your organization, a statement of the size of Qualifier, a description of services provided by your organization, and a statement of the extent of experience/history providing the services requested by this RFQ.

1. How many full-time employees (FTEs) do you plan to assign to this project if you are selected?

2. How many people in total are employed by your company? Delineate between employees and consultants.

3. If applicable, submit a resume or curriculum vitae for each such individual if the resume/CV includes all the requested information.

Part 6 – Proposed Approach:

This section describes your proposed approach for meeting the Scope of Services required, as listed above. Relevant considerations include the quality and feasibility of your approach to meeting these needs, the manner in which you plan to provide adequate staffing (if applicable), and equipment or other resources provided by you (if applicable). Keep these considerations in mind as you respond to the following:

1. Describe how you will fulfill the needs described in this RFQ. Attach a project plan, if appropriate.

2. Identify how you will meet all other aspects of the Scope of Services and related requirements stated above. List any items that you cannot provide.

Part 7 – Customer Service:

1. In the event of a problem, who is to be contacted within your organization?

2. In the event of the identification of a problem by the AAHC, describe how you will address such problems and the timeframe for addressing them.

Part 8 – Cost Analysis and Budget for Primary Services:

1. Provide an itemized budget and a detailed explanation for all costs associated with providing the requested services, including but not limited to:

A. Itemize and provide a qualification of costs detailed in Attachment D the Scope of Services.

B. Is travel time to other required locations expected to be billable? If so, how will travel time invoices be calculated? Generally, qualifications that do not include travel time or expenses are preferred unless the services requested require travel as part of the service. Travel must be in compliance with AAHC's Travel procedures, included as Attachment F.

C. Include start-up costs, if any.

Part 9 – References:

List at least three (3) business references for which you have recently provided similar services. Include contact names, titles, phone numbers and e-mail addresses for all references provided.

Part 10 – Other Company Information (Optional):

Qualifier may include hereunder any other general information that it believes is appropriate to assist the AAHC in its evaluation. Additional information is limited to [4] pages.

Part 11 – Conflict of Interest Information

Qualifier must include confirmation of submission of online form. Form can be found at:

https://form.alamedahsg.org/Forms/A4Gpo.

If no information is to be placed under any of the above noted Sections (especially the "Optional" section), please place thereunder a statement such as "NO INFORMATION IS BEING PLACED UNDER THIS SECTION" or "THIS SECTION LEFT INTENTIONALLY BLANK." DO NOT eliminate any of the sections.

Unless the qualifier is an individual, all qualifiers must be signed with a qualifier/company/partnership/entity name and by a responsible officer or employee indicating that officer or employee’s authorization to commit the Qualifier to the terms of the qualification.

Obligations assumed by such signature must be fulfilled.

4.2. Organization of Submitted Materials. All qualifications must be submitted electronically through the Bonfire Procurement Portal found at following link:

https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities. Qualifications received after the published deadline will not be accepted. For technical difficulties, Qualifier is responsible for contacting the RFQ Manager to coordinate submission via Bonfire prior to the deadline.

4.3. Submission Conditions. Qualifier are not allowed to change any requirements or forms contained herein, either by making or entering onto these documents or the documents submitted any revisions or additions; and if any such additional marks, notations or requirements are entered on any of the document that are submitted to the AAHC by the Qualifier, such may invalidate that qualification. If, after accepting such a qualification, the AAHC decides that any such entry has not changed the intent of the qualification that the AAHC intended to receive, the AAHC may accept the qualification and the qualification shall be considered by the AAHC as if those additional marks, notations or requirements were not entered on such.

By accessing the noted system, Bonfire, registering and downloading these documents, each prospective Qualifier that does so is thereby agreeing to confirm all notices that the AAHC delivers to them as instructed, and by submitting a qualification, the Qualifier is thereby agreeing to abide by all terms and conditions published herein and by addendum pertaining to this RFQ.

4.4. Submission Responsibilities. It shall be the responsibility of each Qualifier to be aware of and to abide by all dates, times, conditions, requirements, and specifications set forth within all applicable documents issued by the AAHC, including but not limited to this RFQ. By virtue of completing, signing, and submitting the completed documents, the Qualifier is stating their agreement to comply with all conditions and requirements set forth within the aforementioned documents.

4.5. Supportive Documents. By signing the Qualification Submittal Checklist form attached hereto as Attachment A, the Qualifier is affirming that they agree to provide any documentation requested by the AAHC upon notification of award under this RFQ to ensure compliance with applicable requirements. Qualifiers may be asked to submit additional information to help facilitate the qualification review. If the AAHC finds that a qua l i f i ca t ion is non-responsive or non-compliant with this RFQ, written selection criteria and/or procedures, or applicable regulations, it will be rejected and returned to the Qualifier with notification stating the reason for rejection. The AAHC reserves the right to reject qualifications at any time for misinformation, errors, or omissions of any kind, no matter how far they have been processed, in its sole and absolute discretion.

4.6. Proprietary Information. To the extent not prohibited by applicable law, if a Qualifier does not desire certain proprietary information in their qualification disclosed, the Qualifier is required to identify all proprietary information in the qualification, which identification shall be submitted concurrently with the qualification. If the Qualifier fails to identify its proprietary information, it agrees by submission of its qualification that those sections shall be deemed non-proprietary and may be made available upon public request after a contract award.

Notwithstanding anything to the contrary contained herein, any qualifications and documents received in connection with this RFQ may be subject to disclosure pursuant to the California Public Records Act (Government Code Section 6250 et seq.)

4.7. Eligible to Conduct Business in California.: All qualifiers shall be eligible to conduct business in the State of California and City of Alameda.

4.8. Qualifier’s Responsibilities--Contact with the AAHC: It is the responsibility of the Qualifier to address all communication and correspondence pertaining to this RFQ process must be made with the RFQ Manager (RM) only through the procurement system, Bonfire. Qualifiers must not make inquiry or communicate with any other AAHC staff member or official (including members of the Board of Commissioners) pertaining to this RFQ. Failure to abide by this requirement may be cause for the AAHC to not consider a qualification submittal received from any Qualifier who may has not abided by this directive.

4.9. Addenda: All questions and requests for information must be addressed in writing to the RM.

The RM will respond to all such inquiries in writing by addendum to all prospective Qualifiers (i.e. qualifiers or individuals that have obtained the RFQ Documents). During the RFQ solicitation process, AAHC staff will NOT conduct any ex parte (a substantive conversation, “substantive” meaning, when decisions pertaining to the RFQ are made, between the AAHC and a prospective Qualifier when other prospective Qualifiers are not present) conversations that may give one prospective Qualifier an advantage over other prospective Qualifiers.

4.10. Recap of Attachments and Exhibits. It is the responsibility of each Qualifier to verify that they have downloaded the following attachments and exhibits pertaining to this RFQ, each of which are hereby incorporated herein by this reference:

Attachment

/Exhibit

Description

A Qualification Submittal Checklist

B Form of Qualification

C Form of Profile of Qualifier

D Scope of Services

E

Sample AAHC Contract (Note: This contract is being given as a sample only. AAHC reserves the right to revise any clause herein and/or to include within the ensuing contract any additional clauses that are in its best interests)

F Travel Accommodations Expense Requirements-Consultants

G Additional Federal Requirements

H

If HUD funded, the HUD Forms 5369-A (Certification and Representation of Offerors Non-Construction), 5369-B (Instructions to Offerors Non-Construction) / [5370 Instructions for Bidders for Contracts (Construction)}

I Conflict of Interest Information

5.0 QUALIFICATION EVALUATION.

5.1. Evaluation Factors. The following factors will be utilized by the AAHC to evaluate each qualification received; award of points for each listed factor will be based upon the documentation that the Qualifier submits within their qualification:

A. Qualifications and Experience:

Maximum Points: 30

As indicated under Part 5, the qualifier’s qualifications and prior experience, including capability and experience of its key personnel, including their resumes and history of successfully performing similar services for public or private agencies.

B. Proposed Approach:

Maximum Points: 20

As indicated under Part 6, the Qualifier’s proposed approach to conducting the Scope of Work as noted in Attachment D, including clarity of understanding of the scope of services to be provided and appropriateness of the proposed solution/services, as well as the ability to meet any required timelines or other requirements.

C. Customer Service:

Maximum Points: 10

As indicated under Part 7, the Qualifier’s approach to customer service and coordination with the AAHC.

D. Cost Analysis and Budget for Primary Services:

Maximum Points: 10

As indicated under Part 8, the Qualifier’s itemized budget and a detailed explanation for all costs associated with providing the requested services and an itemized qualification of costs.

E. References:

Maximum Points: 10

As indicated under Part 9, a comprehensive list of the Qualifier’s references for other public and private entities that it has provided these same or similar services, and that AAHC may contact, the result of which will be verified and scored accordingly by the

AAHC.

F. Lowest Overall Price:

Maximum Points: 20

The Qualifier with the lowest overall cost for the primary services described by this RFQ will receive the maximum amount of points and the next highest s will each receive a percentage thereafter.

5.2. Evaluation Method.

A. Initial Evaluation for Responsiveness. Each qualification received will first be evaluated for responsiveness (e.g., meets the minimum of the published requirements). The AAHC reserves the right to reject any qualifications deemed by the AAHC not minimally responsive (the AAHC will notify such qualifiers in writing of any such rejection).

B. Evaluation Packet for Qualifications Deemed Responsive: Internally, an evaluation packet will be prepared for each evaluator within Bonfire, including the following documents: Score Sheet for each Qualifier and a copy of all pertinent RFQ documents.

C. Evaluation Committee: The AAHC anticipates that the AAHC's Executive Director or designee will select a minimum of a three-person committee to evaluate each of the responsive qualifications submitted in response to this RFQ ("Evaluation Committee").

PLEASE NOTE: No Qualifier shall be informed at any time during or after the RFQ process as to the identity of any Evaluation Committee member. If, by chance, a Qualifier does become aware of the identity of such person(s), he/she SHALL NOT make any attempt to contact or discuss with such person anything related to this RFQ.

As detailed within this RFQ, the designated RM is the only person at the AAHC that the Qualifiers shall contact pertaining to this RFQ. Failure to abide by this requirement may cause such Qualifier(s) to be eliminated from consideration for award.

D. Evaluation: The selection criteria set forth in Section 5.1 herein will be used by AAHC to rank and select qualifications for this RFQ. Each criterion is comprised of several components with an associated point value. The total points awarded to a qualification will be the aggregate of the component subtotals for each factor. This selection provides both a summary and details of the factors and point values.

E. Potential "Competitive Range" or “Best and Finals” Negotiations: The AAHC reserves the right to, as detailed within Section 7.2.N through Section 7.2.R of HUD Procurement Handbook 7460.8 REV 2 ("HUD Procurement Handbook"), conduct a “Best and Finals” Negotiation, which may include oral interviews, with all qualifiers deemed to be in the competitive range. Any qualifier deemed not to be in the competitive range shall be notified of such in writing by the AAHC in a timely manner as possible, but in any case, no longer than 5 days after the beginning of such negotiations with the qualifiers deemed to be in the competitive range. The HUD Procurement Handbook can be accessed at https://www.hud.gov/program_offices/administration/hudclips/handbooks/pihh/74608.

F. Ties/Equal Bids: In the case of a tie in points awarded, the award shall be decided as detailed within Section 6.12.C of HUD Procurement Handbook 7460.8 REV 2, by “drawing lots or other random means of selection.”

G. Results of Evaluation: Once an award is made, qualifiers may request via e-mail additional information regarding the results. Requests for records are limited to those that are not privileged or confidential (i.e., no successful bidder trade secrets, financials, etcetera.)

H. Qualification Protest: Any prospective or actual Qualifier, who is allegedly aggrieved in connection with the solicitation of a qualification or award of a contract, shall have the right to protest. To be eligible to file a protest with the AAHC pertaining to an RFQ or contract, the alleged aggrieved protestant must have been involved in the RFQ process in some manner as a prospective qualifier (e.g. submitted an interest form, qualification, or questions, or attended a pre-bid meeting) when the alleged situation occurred. The alleged aggrieved protestant must file, in writing, to AAHC the exact reason for the protest, attaching any supportive data. The protestant must state within the written protest document specifically (not by inference) what action by the AAHC or condition is being protested as inequitable, making where appropriate specific reference to the RFQ documents issued and including the specific citation of law, rule, regulation, or procedure upon which the protest is based. The protest document must also state the corrective action requested. Failure by the alleged aggrieved protestant to fully submit such information shall relieve AAHC from any responsibility to take any corrective action, and as a result of noncompliance, the appeal will be dismissed without further review. The AAHC has no obligation to consider a protest filed by any party that does not meet these criteria. Any protest against a solicitation must be received before the due date for the receipt of qualifications, and any protest against the award of a contract must be received within ten (10) calendar days after the successful Qualifier receives notice of the contract award, or the protest will not be considered. All qualification protests shall be in writing, submitted to the RFQ Manager or designee. The AAHC's Executive Director, or designee, shall issue a written decision on the matter. The AAHC's Executive Director, or designee, may, at his/her sole discretion, suspend the

6.0 APPEALS

procurement pending resolution of the protest if the facts presented so warrant. All appeals shall be submitted as outlined in Section 6.0.

6.1 Submission. All appeals shall be marked as follows and sent via e-mail the address listed below.

SUBJECT LINE: APPEAL OF RFQ 2026-RFQ-AAHC-HD-004

EMAIL TO: amatabuena@alamedahsg.org with a copy to rnanavati@alamedahsg.org

6.2 Conflict of Interest. All persons having familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a Qualifier entity will be excluded from participation on the AAHC Evaluation Committee. Similarly, all persons having ownership interest in and/or who contract with a Qualifier entity will be excluded from participation on the AAHC Evaluation Committee.

7.0 CONTRACT AWARD.

7.1. Contract Award Procedure. If a contract is awarded pursuant to this RFQ, the following detailed procedures will be followed:

By completing, executing and submitting the Form of Qualification (Attachment B), the Qualifier is thereby agreeing to abide by all terms and conditions pertaining to this RFQ as issued by the AAHC, in hard copy, including an agreement to execute the standard AAHC contract form.

Accordingly, the AAHC has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses contained therein. In addition, the AAHC shall not negotiate any clauses contained within any applicable HUD documents.

Depending on the amount of the award, the AAHC will forward the contract or a summary to AAHC's Board of Commissioners for review and approval/disapproval, in their sole and absolute discretion, prior to signing the contract with the selected Qualifier.

The contract shall be awarded subject to a resolution or minute order to that effect duly adopted by the Board of Commissioners, in their sole and absolute discretion, if approval is needed.

Execution of the contract documents shall constitute a written memorial thereof.

If the amount of award does not require review or approval by the AAHC’s Board of Commissioners, then the contract will be executed by the Executive Director or Designee.

7.2. Contract Conditions. The following provisions are considered mandatory conditions of any contract award made by the AAHC pursuant to this RFQ:

A. Contract Form: The AAHC will not normally execute a contract on the successful Qualifier's form (see Section 2.5). Contracts will only be executed on the AAHC’s form (please see the Sample Contract under Attachment E), and by submitting a qualification the successful Qualifier agrees to do so (please note that the AAHC reserves the right to amend the AAHC Sample Contract form as the AAHC deems necessary). Please note that the AAHC has no legal right or ability to (and will not) at any time negotiate any clauses contained within ANY of the HUD forms included as a part of this RFQ.

B. Assignment of Personnel: The AAHC shall retain the right to demand and receive a change in personnel assigned to the work performed pursuant to this RFQ and the contract if the AAHC believes that such change is in the best interest of the AAHC and the completion of the contracted work.

C. Unauthorized Sub-Contracting Prohibited: The successful Qualifier shall not assign any right, nor delegate any duty for the work proposed pursuant to this RFQ (including, but not limited to, selling or transferring the contract) without the prior written consent of AAHC's Executive Director or designee, in his/her sole and absolute discretion. Any purported assignment of interest or delegation of duty, without the prior written consent of AAHC's Executive Director or designee, shall be void and may result in the cancellation of the contract with the AAHC, or may result in the full or partial forfeiture of funds paid to the successful Qualifier as a result of the proposed contract; as determined by AAHC's Executive Director or designee, in his/her sole and absolute discretion.

D. Contract Period: The AAHC anticipates that it will initially award a contract for the period of three (3) years with the option, at the AAHC’s discretion, of two (2) additional one-year option periods, for a maximum total of five (5) years.

E. Insurance Requirements: Prior to any individual contract award (but not as a part of the qualification submission) the successful Qualifier will be required to provide the following during the term of the contract:

(1) Insurance: Consultant shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees, or subcontractors.

• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury, and personal and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

• Automobile Liability: ISO Form Number CA 00 01 coverage any auto (Code 1), or if Consultant has no owned autos, hired (Code 8) and non-owned autos (code 9) with limit no less than $1,000,000 for bodily injury and property damage. This requirement does not apply if no motor vehicles are used in providing services under the Agreement.

• Workers’ Compensation: As required by the State of California, with Statutory Limits and Employers' Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. This requirement does not apply to sole proprietors.

• Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 in the aggregate. If coverage is provided on a claims-made basis, the retroactive date must be shown and must be before the date of the contract or the beginning of the contract work.

insurance must be maintained, and evidence of coverage must be provided for at least five (5) years after completion of the contract of work.

If coverage is cancelled or non-renewed and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after the completion of work.

• IF APPLICABLE: Cyber Liability Insurance: Coverage is required if the Consultant is accessing, collecting, storing, or transferring Personally Identifiable Information (PII), Personal Health Information (PHI), Payment Card Information (PCI), or medical information on staff, tenant, applicants etc.

• Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information.

• The policy shall provide coverage for breach response costs, regulatory fines, and penalties as well as credit monitoring expenses with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

• IF APPLICABLE: Technology Professional Liability: Coverage is required if the vendor/consultant is providing software or a technology services (data storage, website design, etc.).

• Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving media liability and infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, security and privacy liability that include invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic. information, extortion and network security.

• The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. Limits must be no less than $2,000,000 per occurrence or claim, $4,000,000 in the aggregate.

• If coverage is provided on a claims-made basis, the retroactive date must be shown and must be before the date of the Agreement or the beginning of the contract work; insurance must be maintained, and evidence of coverage must be provided for at least five (5) years after completion of the Agreement of work. If coverage is cancelled or non-renewed and not replaced with another claims made policy form with a retroactive date prior to the Agreement effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

• The Policy shall include or be endorsed to include property damage liability coverage for damage to, alteration of, loss of, or destruction of the electronic data and/or information "property" of the AAHC in the care, custody, or control of the Consultant. If not covered under the Consultant's Professional Liability policy, such property coverage of the AAHC may be endorsed onto the Consultant’s Cyber Liability Policy as follows:

• Cyber Liability coverage in an amount sufficient to cover the full replacement value of damage to, alteration of, loss of, destruction of electronic data and/or information "property" of the AAHC that will be in the Care, custody, or control of Consultant.

(2) Additional Insured Status: The Housing Authority of the City of Alameda and its affiliates, Alameda Affordable Housing Corporation and Island City Development and its Subsidiaries, and their departments, their respective directors, officers, Boards of Commissioners, employees, designated volunteers, elected or appointed officials, (Additional Insureds), are to be covered as additional insured on the CGL policy and, if applicable, the Cyber Liability policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

o General liability coverage can be provided in the form of an endorsement to the Consultant's insurance at least as broad as ISO Form CG 20 10 11

85. If CG 20 10 11 85 is not available, endorsement must be at least as broad as the addition of both CG 20 10 and CG 20 37; or CG 20 38 and

CG 20 40.

(3) Primary Coverage: For any claims related to this contract, the Consultant's insurance coverage shall be primary and non-contributory with coverage at least as broad as ISO CG 20 01 04 13 as respects Additional Insureds.

o Any insurance or self-insurance maintained by Additional Insureds shall be excess of the Consultant’s insurance and shall not contribute to it.

(4) Waiver of Subrogation: Consultant hereby grants to AAHC a waiver of any right to subrogation which any insurer of said Consultant may acquire against AAHC by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether AAHC has received a waiver of subrogation endorsement from the Insurer.

(5) Failure to Secure: If Consultant, at any time during the term hereof, fail to secure or maintain the foregoing insurance, AAHC shall be permitted to immediately terminate this Agreement.

(6) Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to AAHC

(7) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ notice to AAHC.

(8) Self-Insured Retentions: Self-insured retentions must be declared and approved by AAHC. AAHC may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or AAHC.

(9) Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to AAHC.

(10) Verification of Coverage: Consultant shall furnish AAHC with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause, and a copy of the Declarations and Endorsement page of the CGL policy listing all policy endorsements before work begins.

o Consultant shall furnish AAHC with a complete copy of any Excess/Umbrella policies, with all endorsements, maintained by Consultant before work begins.

o Failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them.

o AAHC reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

(11) Subcontractors: Consultant shall pass down the insurance obligations contained herein to all tiers of subcontractors working under the contract.

(12) Notification of claims: The Qualifier agrees to notify AAHC in writing of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of the contract as soon as practicable, but no later than three (3) business days after their first knowledge of such claim or event.

(13) Special Risks or Circumstance: AAHC reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstance.

F. If applicable, a copy of the Qualifier's license issued by the State of California licensing authority allowing the Qualifier to provide the services detailed herein.

G. All Qualifiers shall be eligible to conduct business in the State of California and the City of Alameda and shall provide evidence of such eligibility if requested by AAHC.

7.3. Right to Negotiate Final Fees. The AAHC shall retain the right to negotiate the amount of fees that are paid to the successful Qualifier, meaning the fees proposed by the top-rated Qualifier may, at the AAHC’s discretion, be the basis for the beginning of negotiations. Such negotiations shall begin after the AAHC has chosen a top-rated Qualifier. If such negotiations are not, in the opinion of the RM successfully concluded within 5 business days, the AAHC shall retain the right to end such negotiations and begin negotiations with the next-rated Qualifier. The AAHC shall also retain the right to negotiate with and make an award to more than one Qualifier, as long as such negotiation(s) and/or award(s) are addressed in the above manner (i.e. top-rated first, then next-rated following until a successful negotiation is reached).

7.4 Contract Service Standards. All work performed pursuant to this RFQ must conform and comply with all applicable local, state and federal codes, statutes, laws and regulations.

7.5. Attachments. Each of the attachments and exhibits attached hereto are incorporated herein by this reference.

Authorization to Distribute:

Vanessa Cooper, Executive Director Date

Sylvia Martinez, Director of Development Date

Amy Matabuena-Lev, Date Construction Project Manager

7/20/2026

7/21/2026

7/21/2026

7/23/2026

ATTACHMENT A

“Qualification Submittal Checklist”

(This Form must be fully completed and placed under Part No. 1 of the qualification)

Instructions: Unless otherwise specifically required, the items listed below must be completed and…