1. Statement of Work.pdf

Attachment 1

Statement of Work Directorate of Public

Works – Lockout Tagout Program Services

14 June 2021

1.0 Scope:

The work to be performed under this contract consists of furnishing all plant, material, transportation, labor, equipment, and supervision necessary to perform the following:

• An annual audit on approximately 7200 existing lockout/tagout (LOTO) procedures. The audit shall include verification that each LOTO procedure is accurate and complete; and all energy isolation points are properly marked and consistent with the written procedure.

• A sample audit of authorized employees to confirm that they fully understand their LOTO responsibilities.

• Examine and create approximately 600 new LOTO procedures for equipment.

• Provide LOTO training for approximately 175-200 employees.

All audits of existing, new LOTO procedures, and training shall be in accordance with Occupational Safety and Health Administration (OSHA) 29 CFR 1910.147.

This contract is intended to be a Base plus 4 option years. All work is to be performed on Anniston Army Depot (ANAD).

LOTO program services are not limited to, but shall include duties and parameters as identified in the following sections:

Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

1.1 Responsibilities. It shall be the responsibility of the contractor to visit the site and become familiar with the job conditions at and surrounding the worksite(s) prior to mobilization. Additional items or materials which may be required for completion and finis of the work indicated, even though such items may not be explicitly defined in the Statement of Work shall be an integral part of this contract.

1.2 Work schedule. Work shall be performed during normal Anniston Army Depot working hours, 0700 to 1630, Monday thru Thursday and 0700 to 1530 on alternate Fridays, except on Federal Holidays. Working later in the day, off Fridays, or weekend work shall occur only with rare exception and through Government authorization and at no additional cost to the Government.

1.3 Protection of government property and security. During the performance of the contract, the contractor shall provide adequate protection of all government property from damages that might occur as a result of any work being performed. Protection of the buildings shall apply to any work that is being done in or around the existing structure. Some building or areas for which work is to be performed is a secure work site and will therefore require a government escort at all times.

1.4 Compliance with safety laws and regulations. The contractor shall be responsible for insuring that all employees conform to the safety guidelines set forth by the Occupational Safety and Health Act, and accompanying OSHA regulations (OSHA- 29CFR1936/1910), local depot safety rules and regulations, and other safety requirements as required by the specifications. This will include but not be limited to wearing eye and ear protection, safety shoes, and shirts with 4 inch minimum sleeves.

Any violation of the safety requirements by any contractor personnel shall be cause for removal of said personnel from the job site until violation is corrected.

1.5 Electrical and fire safety. Work near or around any electrically energized item shall only be performed after electricity to that item has been shut off. Disconnection and reconnection of electrical power to any electrically energized item shall be done at no additional cost to the Government. Contractor shall comply with all Occupational Safety and Health Act applicable requirements regarding electrical safety.

1.6 Service equipment. The contractor shall have immediate access to all service equipment, i.e. ladders, scaffold, power hand tools, or other equipment required to complete the contract. The contractor will not be allowed to use Government-owned equipment located at the worksite. 110-volt AC electrical convenience outlets are located throughout the buildings and will be available for use by the contractor provided they are not in use by Government personnel.

1.7 Statement of work changes. The contractor shall not proceed with any verbal or written change(s) to the statement of work from sources other than the Contracting Officer, who will provide changes in writing.

2.0 LOTO training for ANAD employees:

2.1 Contractor shall provide on-site OSHA compliant training on LOTO requirements for 175-200 ANAD employees as needed or requested (estimated quarterly) by the Contracting Officer Representative (COR). Authorized employee training shall include a hands-on demonstration of employee aptitude and awareness of the LOTO process and receive a training certificate upon completion. Contractor shall provide electronic copy of OSHA compliant training materials to COR for distribution.

Contractor shall provide COR with training roster signed by the trained employee which identifies each employee as Authorized or Affected according to OSHA standard identified below.

2.1.1 Authorized Employee. These employees shall receive training on the recognition of applicable hazardous energy sources, the type and magnitude of the energy available in the workplace, and the methods and means necessary for energy isolation and control [29 CFR 1910.147(c)(7)(i)(A)].

2.1.2 Affected Employee. These employees must receive training on the purpose and use of the energy control procedure [29 CFR 1910.147(c)(7)(i)(B)].

3.0 Annual audits for existing and new LOTO qualified equipment:

3.1 All procedures shall provide name and description of all OSHA compliant parts needed to isolate all energy sources such as:

3.1.1 Locks and tags

3.1.2 Hasps and lock boxes for group lockout

3.1.3 Specialized valve devices for non‐lockable valves

3.1.4 Plug devices to lock out electrical plug disconnects

3.1.5 Breaker devices

3.1.6 Fuse devices

3.1.7 LOTO tags to use with the locks

3.1.8 Specialized locks that are exclusively used for LOTO

3.2 Perform a comprehensive audit for OSHA compliance on each piece of equipment in each building at ANAD as execution of contractor generated monthly plan. Audits are required on an estimated 7,200 pieces of equipment. ANAD has equipment with energy sources that range from potential kinetic, electrical, mechanical, hydraulic, pneumatic, chemical, gas, or thermal. Additionally, ANAD requires LOTO energy control procedures be required for equipment that is new, relocated and lacking procedures, or equipment that requires updated or revised procedures. Each piece of equipment shall be categorized as Facility or Production related. Each piece of equipment requires machine-specific graphical “LOTO Procedures” (hereafter Procedure(s)) and an Equipment Hazardous Energy Survey. Price per procedure shall be provided.

3.2.1 Annual audit is to identify and correct any deviations or inadequacies in the current Procedure.

3.2.2 Audits must contain at least two components:

3.2.2.1 An inspection of each energy control Procedure;

3.2.2.2 A review of each employee's responsibilities under the energy control Procedure being inspected.

3.2.3 Each LOTO audit will assess the following:

3.2.3.1 Is the LOTO procedure readable and not damaged in any way?

3.2.3.2 Are the pictures and picture directions in the LOTO

procedure still an accurate representation of the equipment?

3.2.3.3 Does the LOTO procedure confirm all energy sources are accounted for?

3.2.3.4 Does the LOTO procedure confirm that the methods and steps are accurate for equipment to be completely at a zero energy state?

3.2.3.5 Does the equipment’s current location match the LOTO

procedures’ location?

3.2.3.6 Are all the energy source identifying tags located in the correct area?

3.2.4 Following the LOTO audit, the contractor shall:

3.2.4.1 Review each employee's responsibilities under the

Procedure that was inspected.

3.2.4.2 Physically attach an outdoor rated completion sticker on all

Procedure placards indicating audited year.

3.2.4.3 Provide ANAD a digital copy of all audited Procedures.

3.2.4.4 Provide authorized training at all locations pertaining to audit.

3.2.5 The LOTO auditor must be an Authorized Employee, according to CFR

1910.147, and able to determine whether:

3.2.5.1 The audited Procedures are adequate to effectively

isolate all energy sources.

3.2.5.2 The Procedures are understood.

3.2.5.3 The Procedures are being followed by employees.

3.3 Establish up to 600 new Procedures to meet 29 CFR 1910.147 for each piece of non-compliant equipment as identified during audit, or identified by COR as new/relocated. All new procedures shall follow the government format shown in template at Attachment A and include guidelines provided at Attachment B as written. All new procedures shall be approved by the COR prior to creation.

Contractor shall provide a price per procedure written. The government reserves the right to adjust the amount of new procedures.

3.3.1 New or revised Procedures shall:

3.3.1.1 Be physically attached to each machine, isolation point, and circuit breaker as required in a readily accessible location.

3.3.1.2 Identify any circuit breaker box listed on the Procedure.

3.3.1.3 Be sized 8.5 x 11 inches unless otherwise approved by the government.

3.3.1.4 Use multiple pages as required.

3.3.1.5 Be printed on bright white GP Card Stock or equivalent.

3.3.1.6 Contain photographs which are subject to government

review and approval. Camera pass is required.

3.3.1.7 Contain a general photograph of the machine with

geographic (N, S, E, or W) directional reference.

3.3.1.8 Contain photographs which clearly show LOTO

isolation points.

3.3.1.9 Utilize photographs of high enough resolution to not

pixelate.

3.3.1.10 Utilize graphics on the photographs to identify each

LOTO location, such as arrows and circles.

3.3.1.11 Use non-fading inks or dyes.

3.3.1.12 Be laminated with Apache 10 Mil letter sized 8 x 11

inches, 10 Mil or equivalent, for indoors. For outdoors, be laminated with Apache 30 Mil with UV protection or equivalent.

3.3.1.13 Utilize a metal grommet to affix procedure immediately adjacent to equipment. Prior approval required if using industrial adhesive as alternative attachment method.

3.3.1.14 Identify each LOTO device required to de-energize each isolation point.

3.3.2 Have the following capabilities:

3.3.2.1 Be able to trace power sources from equipment to isolation without government assistance.Utilize an Equipment Energy Survey. Follow government provided template or approved equivalent. (see Attachment B)

3.3.2.2 Provide all resources and equipment required to identify isolation points.

3.3.3 Remove obsolete Procedures when new/updated Procedure

installed.

3.3.4 Affix the waterproof identifier to the hazardous energy sources.

4.0 The Contractor shall provide the following deliverables:

4.1 Fully editable electronic files of modified or new LOTO Procedures utilizing DOD Secure Access File Exchange (SAFE) for data transfer. ANAD shall have unlimited edit rights to for all procedures. Files shall be compatible with Microsoft Office and Adobe software suites (without proprietary software or annual fees). Files must include the following information:

4.1.1 Machine nomenclature/description

4.1.2 Unique Procedure Identification (ID)

4.1.3 Equipment ID

4.1.4 Cost Center

4.1.5 Location inside building

4.2 A government approved audit plan, within 30 days after date of award, to audit approximately 7200 procedures distributed among 1500 buildings. Plan must address the following:

4.2.1 Contractor shall evenly distribute annual audit over period of performance, allowing for limited access during ANAD holidays and normal work schedule.

4.2.1.1 Subsequent Audits of New or Revised Procedures must be completed in the respective calendar year.

4.2.1.2 Contractor shall submit a request (audit plan) for access to each building 30 days prior to arrival for audit execution.

4.2.1.3 Acceptance of work completed shall be done by the

assigned COR.

4.2.1.4 All work shall be performed during the normal ANAD work schedule unless otherwise approved by the COR.

4.2.2 Contractor shall provide ANAD with a monthly report in Adobe (.pdf) format reflecting audit status and results for each building to include:

4.2.2.1.1 Contractor’s company introduction.

4.2.2.1.2 Contractor’s business purpose.

4.2.2.1.3 Contractor’s business address.

4.2.2.1.4 Contractor’s employees participating in the audit

along with their respective job position.

4.2.2.1.5 List of which ANAD buildings included in the

submission.

4.2.2.1.6 List of OSHA guidelines referenced in the

submission.

4.2.2.1.7 Explanation of any acronyms or terminology used in

the submission.

4.2.2.1.8 Summary of results from the submission.

5.0 Contractor Manpower Reporting (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of services provided under this contract via secure data collection site.

The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil.

5.1 The required information includes:

5.1.1 Contracting Office, Contracting Officer, and COR ;

5.1.2 Contract number, including task and delivery order number;

5.1.3 Beginning and ending dates covered by reporting period;

https://contractormanpower.army.pentagon.mil/

5.1.4 Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

5.1.5 Direct labor hours (including sub-contractors);

5.1.6 Direct labor dollars paid this reporting period (including sub-contractors);

5.1.7 Total payments (including sub-contractors);

5.1.8 Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

5.1.9 Data collection cost;

5.1.10 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

5.1.11 Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

5.1.12 Presence of deployment or contingency contract language; and

5.1.13 Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

5.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the help desk at:

https://www.ecmra.mil/Default.aspx.

6.0 Environmental requirements:

6.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of- Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local http://www.ecmra.mil/Default.aspx environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the COR.

6.2 Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

6.3 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR.

7.0 Elevated surfaces Contractor shall supply their own aerial lifts to gain access to elevated surfaces such as roof top mounted equipment. Contractor shall comply with OSHA

1926.453 concerning aerial lift usage.

Attachment A – Hazardous energy identification with pictures

Attachment B – Written procedure steps

Attachment C – Hazardous energy survey