All information, including forms, awards, and protest procedures are posted on Community Transit’s procurement web portal, at https://www.communitytransit.org/about/procurement.

If you a

Architectural & Engineering Request For Qualifications

Point of Contact:

Rhonda Wahlgren, CPPB Sr Procurement Specialist rhonda.wahlgren@commtrans.org

RFQ # 2026-140

Smokey Point Transit Center Expansion (SPTCX)

Construction Managements Services

Qualified Architectural and Engineering (A&E) firms are invited to submit Statements of Qualifications (SOQ) based on the information provided in this RFQ. See the full Scope of Work in Section 3.

This RFQ will result in a Cost-Plus-Fixed-Fee (CPFF) contract beginning in approximately mid-February 2027. The term of the Agreement shall be through completion of project services.

TIMELINE

The following represents the tentative schedule for this solicitation. All times below are stated in Pacific Local Time. Dates preceded by an asterisk are estimates only and are subject to change. Any change in the scheduled dates will be issued in an Addendum to this RFQ. The award schedule may be adjusted without notice.

Event Date

Issue Date September 22, 2026

Pre-Proposal Conference September 29, 2026, at 11:00 – 11:30 am

Final Questions/Clarifications Deadline *October 9, 2026, at 3:00 pm

Statement of Qualifications Due *October 20, 2026, at 2:00 pm

Intent to Award Notice *November 6, 2026

Negotiations Completed by *November 30, 2026

Board Award February 4, 2027

Notice To Proceed *February 15, 2027

Pre-Proposal Conference:

Location: MS Teams

Join: https://teams.microsoft.com/meet/284861459670009?p=viLsZcNcgml9fAlIvW

Meeting ID: 284 861 459 670 009

Passcode: EU3kh2K4

Date/Time: Tuesday, September 29, 2026, at 11:00 – 11:30 am PDT

*All Vendors are strongly encouraged to attend the Pre-Proposal Conference. Refer to Section 1.02 for more details

Upload Proposals to: Community Transit’s web page: https://www.communitytransit.org/about/procurement https://www.communitytransit.org/about/procurement mailto:rhonda.wahlgren@commtrans.org https://teams.microsoft.com/meet/284861459670009?p=viLsZcNcgml9fAlIvW https://www.communitytransit.org/about/procurement

VENDOR CHECKLIST

RFQ 2026-140

Smokey Point Transit Center Expansion Construction Management Services

Technical Proposals must be uploaded to Community Transit’s Procurement webpage https://www.communitytransit.org/about/procurement under the above solicitation number and title no later than the proposal due date and time to be considered responsive. Community Transit will be the final authority in determining the responsiveness of a proposal.

Signed Vendor Commitment and Information Form – Form 7.01

Certification Regarding Conflict of Interest – Form 7.02

Questionnaire – Form 7.03

Cost Proposal Guidelines – Form 7.04

Certification Regarding Lobbying by Contractor – Form 7.05 (FTA)

Representation Regarding Unpaid Delinquent Federal Tax Liability or a Felony Conviction Under Any Federal Law – Form 7.06 (FTA)

Disadvantaged Business Enterprises (DBE) Bidders List – Form 7.07 (FTA)

Please ensure all required documents are properly completed and signed.

TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS

SECTION 2 – EVALUATION & AWARD

SECTION 3 – SCOPE OF WORK

SECTION 4 – SPECIAL TERMS & CONDITIONS

SECTION 5 – GENERAL TERMS & CONDITIONS

SECTION 5A – SUPPLEMENTAL TERMS & CONDITIONS

SECTION 6 – FEDERAL TERMS & CONDITIONS

SECTION 7 – FORMS

SECTION 8 – SAMPLE CONTRACT

SECTION 9 – ACRONYMS & DEFINITIONS

APPENDICES:

1. APPENDIX 1 – CT TERMINI SPTC 30 PCT PLANS 02-02-2026

2. APPENDIX 2 – SPTCX SITE RENDERINGS

3. APPENDIX 3 – SPTCX COMFORT STATION RENDERINGS 12-09-2025

Rev: 03/02/2026 SECTION 1 - INSTRUCTIONS 1

SECTION 1 – INSTRUCTIONS

1.01 PREPARATION OF PROPOSALS

A. Vendors must register at and utilize the Community Transit Procurement webpage https://www.communitytransit.org/about/procurement to participate in this procurement.

B. Vendors shall examine the solicitation’s Scope of Work, instructions, general/special/supplemental provisions, and any attachments (i.e., exhibits, appendices). Failure to do so shall be at Vendor's risk.

C. Vendors shall furnish the information required by the solicitation. Incomplete or missing forms may cause the proposal to be deemed non-responsive. Erasures or other changes shall be initialed by the person signing the proposal.

D. Price elements must not be provided or discussed at any time during the selection process for the “most qualified” Vendor, which is based on the evaluation of qualifications.

E. Proposals for goods and/or services other than those specified will not be considered unless authorized by the solicitation.

F. Community Transit is not responsible for any cost associated with the preparation of responses to this request or any other costs incurred by any Vendor prior to the execution of a contract. All materials submitted become the property of Community Transit.

G. Information will not be released by Community Transit prior to contract award to protect the integrity of the procurement process, unless otherwise required by law. All proposals will remain confidential until a contract is awarded and fully executed by all parties involved.

1.02 SUBMITTAL

A. Statement of Qualifications (SOQ): Follow the instructions on Form 7.03, Questionnaire to provide a written SOQ proposal for relevant qualifications and experience. SOQs should be no longer than fifteen (15) pages, excluding any cover pages, letter of interest, and appendix for resumes per Form 7.03 Questionnaire, Part B.2.

B. Complete the forms identified in the ‘Vendor Checklist’ and upload electronic copies on Community Transit’s procurement portal at:

https://commtrans.procureware.com/home to be considered responsive. Instructions for uploading all submittals are as follows:

1. Log in, navigate to ‘BIDS’ and select the solicitation number (found on the cover sheet of this solicitation)

2. Download documents from ‘DOCUMENTS’ tab

3. Questions can be submitted in the ‘CLARIFYING QUESTIONS’ tab by deadline specified.

https://commtrans.procureware.com/home

Rev: 03/02/2026 SECTION 1 - INSTRUCTIONS 2

4. Upload completed documents to ‘RESPONSE’ tab.

1.03 VENDOR PROPOSED EXCEPTIONS

By submitting a proposal, the Vendor has accepted without reservation the whole of the general requirements, the legal requirements, and contract provisions contained in this solicitation document. If no exceptions are noted in the Vendor's proposal, Community Transit expects complete conformance by the Vendor.

Vendor shall document any exceptions or additional provisions that it wishes Community Transit to consider. Vendor shall clearly identify any proposed deviations from the language contained herein. Each exception must be clearly defined and cross-referenced to the proper paragraph in this solicitation. The exception shall include, at a minimum, the Vendor's proposed substitute language and opinion as to why the suggested substitution will provide equivalent or better service and performance.

Note: Community Transit reserves the right to reject any or all Vendor-proposed exceptions or additional provisions to terms and conditions, and other requirements without comment. An excessive number of exceptions may cause the proposal to be viewed as non-responsive. Federal Transit Administration (FTA) terms are non-negotiable.

1.04 COMMUNICATIONS WITH COMMUNITY TRANSIT

This section only applies to communications regarding this solicitation. All other communications remain unrestricted.

A blackout period is established between the time a solicitation is issued by Community Transit and the time the Agency awards the Contract. After the issuance of any solicitation, all Vendors or individuals acting on their behalf are hereby prohibited from contacting any Community Transit employee, official, or representative at any time during the blackout period. Communications concerning this solicitation with other than the listed Procurement Staff may cause the Vendor to be disqualified.

All communications during the blackout period shall be e-mailed to the following address: procurement@commtrans.org

1.05 REVISIONS OF PROPOSALS

All revisions shall be made in writing, executed, and submitted in the same form and manner as the original proposal.

1.06 WITHDRAWAL OF PROPOSALS

Proposals may be officially withdrawn from consideration only by submitting a written request to Community Transit’s point-of-contact identified on the cover sheet prior to the proposal due date.

1.07 REQUEST FOR DUE DATE EXTENSION

Prior to the deadline for questions due, Vendors may request an extension of the proposal due date. Such requests must be accompanied by documentation to justify an extension. Vendor also agrees to supply any additional information that may be required by Community Transit to make a decision on any request for extension. Community mailto:procurement@commtrans.org

Rev: 03/02/2026 SECTION 1 - INSTRUCTIONS 3

Transit shall examine the request and any documents and shall determine if the Contractor is entitled to an extension and the duration of such extension. Any approved extension will be issued as an Addendum.

1.08 LATE PROPOSALS

The time of receipt at Community Transit is the date-time stamp of the offer upload per Community Transit’s solicitation portal. Submittals will not be accepted by the portal after the due time of the solicitation.

1.09 REJECTION OF PROPOSALS

Community Transit may waive informalities and minor irregularities in proposals received.

Community Transit reserves the right to reject any or all proposals.

1.10 JOINT VENTURE

Joint venture proposals will not be accepted by Community Transit. Vendors shall structure submitted proposals, so the Vendor is the Primary Vendor. Firms associated with the Primary Vendor providing goods and/or services to Community Transit under this Contract shall be as a subcontractor to the primary Vendor and not to Community Transit.

1.11 SINGLE PROPOSER

If only one proposal is received, Community Transit may request an extension of the proposal due date or evaluate the single proposal (See Section 2.02).

1.12 ADDENDA

If at any time Community Transit changes, revises, deletes, clarifies, increases, or otherwise modifies the solicitation, a written Addendum to the solicitation will be issued.

Some routine or non-critical clarifications (items that don’t change the Scope) may be provided under “Clarifying Questions” on our website for this solicitation without issuance of Addenda. Vendors must register for this solicitation to be notified of any Addenda and/or new documents. It is the Vendor’s responsibility to check for addenda and other new documents on-line.

No oral interpretations of the solicitation will be made to any Vendor. All questions and any explanations must be requested in writing and directed to the Point of Contact no later than the deadline specified on the cover sheet or as extended per addendum. Oral explanations or instructions are not binding. Any information modifying a solicitation will be furnished to all Vendors by addendum.

1.13 ACKNOWLEDGMENT OF ADDENDA

By submitting a proposal on our web portal, Vendor acknowledges receipt and understanding of any and all Addenda issued for this solicitation.

--END SECTION 1--

SECTION 2 – EVALUATION & AWARD 1

SECTION 2 – EVALUATION & AWARD

2.01 METHOD OF PROCURMENT

Following the Qualifications Based Selection (QBS) process of the federal Brooks Act or RCW 39.80, as applicable, Community Transit will identify the most qualified Vendor based on demonstrated competence and qualifications for the type of engineering and design services being procured, and at a fair and reasonable price. After the evaluation of Statements of Qualifications or Technical Proposals to select the “most qualified” Vendor, Community Transit and the selected Vendor will enter negotiations of scope and cost.

If the Parties are unable to negotiate a satisfactory agreement, or Vendor does not execute an agreement within 30 days after the final award notice, negotiations with the Vendor will terminate and Community Transit will enter negotiations with the second highest ranking firm. This process will repeat until a contract has been fully executed.

No work will be undertaken by any Vendor without a mutually agreed upon Scope of Work, Schedule, and price contract executed by the Parties.

2.02 EVALUATION PROCESS

A Community Transit evaluation team will review and score each response in accordance with the requirements stated in this solicitation.

A. Selection Criteria

1. Evaluations for the “most qualified” Vendor will be based on the following weighted criteria regarding the firm and the individuals assigned to perform the work.

Community Transit may obtain relevant information through other means (i.e., references, past performance, etc.)

B. The purpose of interviews, if held, will be to further review the finalists in specific areas to determine the best fit for Community Transit. Finalists shall have key employees available for these interviews. Community Transit will notify finalists as to the time, date, and location for an interview.

C. Final Selection: Will be based on the total of the scores achieved for each Criterion.

Community Transit may enter negotiations with the highest ranked Vendor for purposes of awarding a contract to the “most qualified” Vendor.

# Criteria Points Description

1. Firm Qualifications & Relevant Experience

40 Evaluate responses from Questionnaire.

2. Key Personnel Qualifications, Experience & Availability

45 Evaluate responses from Questionnaire.

3.

Subconsultants, Small Business & Equity Commitment

15 Evaluate responses from Questionnaire.

Total 100

SECTION 2 – EVALUATION & AWARD 2

D. Contract Negotiations: A cost or price proposal will be requested of the “most qualified” Vendor prior to negotiations, which shall account for all costs necessary to perform the services to completion and shall form the basis for payment. Vendor’s detailed cost or firm-fixed price proposal submittal shall follow the instructions outlined in Form 7.04, Cost Proposal Guidelines or Price Sheet, as applicable, and shall be inclusive of Washington State Sales Tax and any other applicable governmental charges, unless otherwise specified.

2.03 AWARD

A. Community Transit will award to the Vendor whose response conforms to the solicitation instructions and proposed team is deemed “most qualified” to perform the work. Award will depend on successful negotiations with the selected Vendor.

B. Intent to Award: The intent to award notification will be posted on Community Transit’s website as shown on the cover sheet. Only the selected Vendor will be sent an Intent to Award letter and a Contract.

C. Notice to Proceed: Upon submission of all required documents, Community Transit will execute the Contract and issue a Notice To Proceed (NTP). A Purchase Order (PO) will be issued for invoicing purposes and may also serve as the official NTP.

--END SECTION 2--

SECTION 3 – SCOPE OF WORK 1

SECTION 3 – SCOPE OF WORK

3.01 PURPOSE

Community Transit (CT) intends to retain a Construction Management Consultant Team (CMT or Consultant) to provide construction management, field inspection, special testing and inspection, and document control services for the Smokey Point Transit Center Expansion Project (Project). The Consultant shall administer the construction contract on CT's behalf within the authority expressly delegated by CT; identify and support resolution of defects, deficiencies, and nonconforming work; and help verify that the General Contractor (GC) performs the work in accordance with the Contract Documents, permits, and applicable requirements.

The anticipated CMT shall include a Construction Manager (CM), Resident Engineer (RE), construction management support staff, site inspectors, special testing, inspection subconsultants, a Project Assistant, and a Document Control System and support. The CM may also serve as RE only when the proposed individual meets the contract qualifications and CT approves the combined role in writing. Actual staffing and level of effort shall be established in the approved staffing plan and fee.

3.02 BACKGROUND

The Project is located at 3326 Smokey Point Drive, Arlington, WA, in Snohomish County.

CT plans to modernize and reconfigure the existing Smokey Point Transit Center to improve operational efficiency, accommodate current service needs, enhance customer amenities, and support future transit services, including future Swift Gold Line service and layover.

The facility is anticipated to expand from five (5) bus bays to 13 bus bays, consisting of:

• Three 60-foot bus bays

• Nine 40-foot bus bays

• One dedicated Paratransit/DART space

The Project also includes a dedicated Zip Shuttle space on Smokey Point Boulevard and a general passenger pickup and drop-off area. The revised bus-bay configuration will include infrastructure to support CT fleet-transition initiatives. Nine (9) of the 13 proposed bays are planned to support future opportunity charging of 40-foot and 60-foot battery electric buses.

Other improvements include a new or replacement approximately 740-square-foot comfort station and breakroom building, an approximately 400-square-foot security office, roadway reconfiguration, pedestrian improvements, enhanced stormwater facilities, and landscaping meeting current standards and guidelines. CT is coordinating with the City of Arlington to align the Project with the City's 174th Place Roundabout Project.

3.03 ESTIMATED SCHEDULE

• Notice To Proceed (NTP) February 15, 2027

• Design Drawing Review First Quarter 2027

• Construction Begins First Quarter 2028

• Substantial Completion Third Quarter 2029

SECTION 3 – SCOPE OF WORK 2

• Final Acceptance/Closeout Second Quarter 2030

3.04 DELIVERABLE STANDARDS

A. Unless a task states otherwise, Consultant shall comply with the following requirements for all Deliverables:

1. Deliverables shall be complete, internally coordinated, and reviewed through the Consultant's quality assurance and quality control process before submittal. Each submittal shall identify the responsible preparer and reviewer and include evidence of the completed review when requested.

2. Unless otherwise specified, apply CT standards and the applicable laws, codes, regulations, design criteria, manuals, and industry standards in effect on the date of Notice to Proceed. Promptly identify conflicts or proposed deviations for CT direction.

3. Clearly identify assumptions, unresolved issues, deviations from prior direction, and decisions needed from CT in each draft Deliverable.

4. Provide draft and final versions of plans, reports, technical memoranda, drawings, specifications, estimates, and other Deliverables identified in this Scope of Work.

With each revised or final submittal, provide a comment-response matrix or redlined copy that identifies each review comment, the Consultant response, and where the comment was addressed. Clearly identify comments that were not incorporated and the reason.

5. Provide electronic copies of all Deliverables in searchable PDF and in the native, editable format used to develop the Deliverable, unless otherwise specified. Provide supporting calculations, models, data files, linked files, and other source materials necessary for CT to use and update the Deliverable.

6. Provide draft meeting and workshop agendas, including objectives and required decisions, at least two (2) business days before the scheduled event.

7. Provide draft meeting or workshop notes, including decisions, action items, responsible parties, and due dates, within two (2) business days after the event.

8. Update action-item and decision logs within five (5) business days after each project team meeting, or more frequently when needed to support timely decisions.

9. Incorporate review periods into the Project Schedule. Unless otherwise specified, allow three (3) business days for CT review of meeting notes and routine administrative documents and 10 business days for review of technical Deliverables. Consultant shall not assume approval due to the passage of time and shall coordinate any schedule impacts associated with consolidated comments or additional review cycles.

3.05 SCOPE OF WORK SUMMARY

Task 1 Project Management & Administration

Task 2 Preconstruction & Mobilization

Task 3 Construction Administration

Task 4 Schedule, Cost, Change, Risk & Contract Compliance

SECTION 3 – SCOPE OF WORK 3

Task 5 Field Inspection & Construction Quality Documentation

Task 6 Special Testing & Inspection

Task 7 Project Closeout

A. TASK 1 – PROJECT MANAGEMENT AND ADMINISTRATION

1. Activities

a. Plan, coordinate, and manage the Consultant team, including subconsultants, to complete the Services in accordance with the approved scope, schedule, budget, and quality requirements.

b. Prepare and maintain a Quality Management Plan describing quality assurance, quality control, interdisciplinary coordination, document control, and review-comment resolution procedures. Submit the plan before the first substantive technical Deliverable.

c. Prepare a work breakdown structure (WBS) and responsibility assignment (RACI) matrix identifying responsible, accountable, consulted, and informed parties for key activities and Deliverables. Review the proposed approach with CT and revise it as directed.

d. Prepare, baseline, update, and maintain a resource-loaded project schedule at a level of detail appropriate to the Services. Identify task dependencies, review periods, critical and near-critical activities, milestones, and the contractual completion date. Provide schedule to CT in Microsoft Project format.

e. Prepare and maintain a basis-of-schedule narrative documenting calendars, constraints, assumptions, sequencing, dependencies, review durations, and other information used to develop the Project Schedule.

f. Prepare and maintain a decision log documenting significant technical and project decisions, the date and basis for each decision, responsible decision-makers, and resulting actions.

g. Prepare and maintain a project risk register appropriate to the Services. Identify each risk, potential effects, probability, impact, owner, response strategy, mitigation action, and status. Review the risk register with CT at agreed intervals.

h. Organize and facilitate weekly meetings with CT staff using a virtual collaboration tool (e.g., Microsoft Teams) with recording and AI transcription summary;

prepare agendas, maintain meeting notes, and relevant action items.

i. Provide monthly contract administration reporting with invoices including, but not limited to, individual hours worked, labor rates, overhead and profit calculations for staff and consultants, tasks accomplished, budget status, and explanation of comparison between percent complete and actual hours spent versus percent proposed and hours scheduled for the past month, 3-month billable outlook, etc.

1) Submit invoices monthly for services performed during the prior month, along with monthly status reports (contract budget, contract schedule, project schedule, project risk register). Notify CT in writing before including charges for work performed more than 60 days before the invoice date.

SECTION 3 – SCOPE OF WORK 4

2) Submit year-end invoices to CT by a mutually agreed upon date in January of the following year. In no case should work performed in the prior year be invoiced after this date.

3) Submit a monthly schedule update showing actual progress through the data date, forecast start and finish dates, changes to the critical path and available float, activities or milestones at risk, corrective actions, and the current forecast completion date.

j. Use the CT-designated document management and collaboration system to store, transmit, and control project records and Deliverables. Comply with CT file naming, version control, access, retention, and information-security requirements. Do not establish a separate system without prior written approval from CT.

2. Deliverables

a. Quality Management Plan and quality-control records, upon request

b. WBS and RACI Matrix

c. Basis of Schedule

d. Project Schedule

e. Risk Register

f. Kick-Off Meeting agenda, presentation, and notes

g. Project Team meeting agendas and notes

h. Monthly invoices and progress reports

i. Monthly project schedule updates

j. Project correspondence, transmittals, agendas, meeting notes, and action-item logs

3. Assumptions

a. The Project Management and Administration budget shall be based on a 40-month period of performance, beginning at Notice To Proceed and ending at completion of the Services.

b. Attendance at weekly scheduled project team meetings during the period of performance.

B. TASK 2 – PRECONSTRUCTION AND MOBILIZATION

1. Activities

a. Review the 90% and final Issued for Bid design documents at the identified design milestones for constructability, completeness, consistency, coordination, sequencing, access, and potential construction risks.

1) Review anticipated construction phasing, staging, site access, temporary facilities, traffic control, temporary transit operations, passenger access, contractor work areas, material storage, equipment access, utility outages, shutdowns, and maintenance of existing operations.

SECTION 3 – SCOPE OF WORK 5

2) Evaluate potential interfaces with the City of Arlington’s 174th Place Roundabout Project and identify schedule, access, traffic-control, utility, staging, and construction-sequencing conflicts requiring coordination.

3) Participate in interdisciplinary constructability-review meetings with CT, Engineer of Record, and other stakeholders.

4) Meet with CT and Engineer of Record to review significant findings and resolve comments. Engineer of Record to retain responsibility for evaluating and incorporating design revisions.

5) Back-check design documents to determine whether accepted constructability comments have been incorporated or resolved. Document unresolved and/or partially resolved items.

b. Attend Pre-Bid Meeting/Site Visit when requested by CT.

c. Compile Bidder questions and draft recommended responses for review by CT and the Engineer of Record. CT retains sole authority to issue procurement communications and Addenda.

d. Assist the CT Procurement Specialist with Bid Schedule reviews, as necessary.

e. Plan, facilitate, and document formal Preconstruction Meeting with the GC, design team, environmental consultant, CTPM, CT Internal Stakeholders as directed by CT, and other participants. Address roles and authority, schedule constraints, notices to proceed, permits, review procedures, temporary erosion and sediment control (TESC), concrete cleanup, cultural-resource and inadvertent-discovery procedures, contaminated-soil procedures, payment processing, Schedule of Values and cost codes, public and worker safety interfaces, and protection of transit operations.

f. Screen required startup submittals for contractual completeness and readiness.

Confirm receipt and contractual completeness of the GC's safety plan without approving its adequacy. Route technical questions and design matters to the authorized reviewer. Task 4 shall perform substantive analysis of the GC baseline schedule.

g. Maintain a permit-condition matrix and open-issue list and coordinate clarifications through CT and the design team. Consultant shall not prepare permit applications, redesign the Project, or commit CT to agency requirements without written authority.

h. Observe and document installation of initial TESC measures before construction begins at each authorized work location and coordinate observed deficiencies through the established process. Ongoing construction phase TESC observation is included in Task 5.

i. Coordinate readiness of the CM field office and verify that the facilities, utilities, communications, equipment, access, security, and records-management provisions assigned in the field-office responsibility matrix are operational before field staffing begins.

2. Deliverables

SECTION 3 – SCOPE OF WORK 6

a. Constructability Review Plan identifying the approach, disciplines, reviewers, design milestones, focus areas, schedule, and comment-resolution process.

1) Constructability Review Comment Log to include but not limited to drawing, document reference, description, potential cost, schedule, quality, construction impact, recommended action, and updates to document final resolution.

b. Procurement question-and-recommended-response log, as requested.

c. Pre-solicitation and pre-construction meeting agendas, attendance records, minutes, and action items.

d. Startup submittal completeness comments and disposition tracking.

e. Permit-condition matrix and open-issue list.

f. Initial TESC installation observation record.

g. Completed field-office readiness checklist and responsibility matrix.

3. Assumptions

a. Constructability reviews to be 10 business days for each milestone unless otherwise agreed to in writing.

b. Engineer of Record retains responsibility for design adequacy, design coordination, code compliance, calculations, and revisions to the Contract Documents. CT retains authority for changes to the Contract Documents, and communications with CT Procurement.

c. The GC will provide timely and complete startup submissions and install required temporary controls before beginning work.

d. Field-office responsibility shall be allocated to the GC as follows before fee negotiation: trailer, utilities, internet, furniture, IT equipment, printers, physical security, maintenance, relocation, and demobilization.

C. TASK 3 – CONSTRUCTION ADMINISTRATION

1. Activities

a. Facilitate weekly construction progress meetings with the GC, design team, CTPM, CT Operations when applicable, and other participants. Apply the agenda, minutes, action-item, and decision-log standards.

b. Facilitate pre-installation meetings when required by the Contract Documents or when material coordination decisions are needed and document decisions and action items.

c. Provide routine Construction Administration coordination among CT, the GC, design team, environmental consultant, authorities having jurisdiction, testing agencies, and other Project participants.

d. Administer the CT-designated DCS. Coordinate authorized access and licenses, configure standard workflows, and provide user guidance and training. Do not establish a separate DCS without written CT approval.

SECTION 3 – SCOPE OF WORK 7

e. Administer RFI and submittal workflows, including completeness screening, routing to the authorized reviewer, due-date monitoring, consolidation of reviewer input, distribution of CT authorized responses, status logging, and escalation of overdue items. Consultant shall not issue design interpretations unless expressly delegated by CT and the Engineer of Record.

f. Maintain current electronic logs for correspondence, RFIs, Submittals, review status, responses, inspections, photographs, meetings, changes, tests, deficiencies, and other Project records. Task-specific personnel shall create their records and file them in the DCS in accordance with this task.

g. Maintain a field set of Contract Documents marked to show reported construction progress. Maintain only the hard-copy records expressly identified by CT;

otherwise, the electronic DCS is the official working record.

2. Deliverables

a. Weekly construction meeting agendas, minutes, action items, and project status summary.

b. Weekly RFI, Submittal, change order log, testing, inspection, deficiency, and permit tracking logs.

c. Current electronic project filing system and marked field set of Contract Documents.

3. Assumptions

a. The DCS will be SharePoint. The fee assumes no additional user licenses will be required and one training/overview session.

b. CT will provide DCS standards for naming, workflow, information security, grant compliance, retention, public records, and final archiving.

c. The GC, design team, testing agencies, and other reviewers will use the DCS and follow the established routing and response procedures.

4. Exclusions and Optional Services

a. Enterprise software purchase, custom software development, integrations beyond standard configuration, cybersecurity certification, migration of unrelated legacy records, and long-term records hosting are excluded.

D. TASK 4 – SCHEDULE, COST, CHANGE, RISK, AND CONTRACT COMPLIANCE

1. Activities

a. Review the GC baseline schedule and monthly GC CPM updates for compliance with the Contract Documents, logic, sequencing, constraints, calendars, progress, percent complete, milestones, float, critical and near-critical paths, and forecast completion.

b. Compare each GC CPM update with the accepted baseline and prior update and identify variance, delayed or driving activities, potential milestone impacts, and proposed corrective actions. Review GC three-week look-ahead schedules against actual progress and observed field conditions.

SECTION 3 – SCOPE OF WORK 8

c. Prepare schedule-review comments and recommendations. Acceptance of a schedule, time extension, recovery plan, or contractual interpretation remains with CT.

d. Review Project cost and budget status and document material concerns. Weekly status information may be incorporated into Task 3 construction-meeting records rather than issued as a duplicate standalone report.

e. Review monthly Pay Applications, supporting quantities, Schedule of Values, cost codes, materials documentation, stored-material documentation, certified payroll and prevailing wage Intents & Affidavits status, and the current GC schedule. Conduct completeness conferences when useful, but do not prepare or certify the GC's pay application. Use Task 5 quantity records and provide a payment recommendation to CT.

f. Administer the change management process, including field authorizations, change requests and proposals, entitlement review, coordination with the design team regarding design intent, independent review of cost and schedule impacts, maintenance of the change log, negotiation support within stated assumptions, and recommendations to CT.

g. Provide construction-contract risk and issue information for inclusion in the master Project Risk and Issue Register maintained under Task 1. Do not maintain a duplicate risk register.

h. Receive and review GC certified payrolls for apparent compliance with applicable federal prevailing wage requirements; conduct field wage interviews;

review required Disadvantaged Business Enterprise (DBE) documentation; track deficiencies; and report exceptions to CT. This service is not a financial statement or fraud audit.

i. Collect and review L&I approved prevailing wage Intents and Affidavits (I&A) from the GC and every subcontractor and send to CT’s Procurement Specialist with a log identifying outstanding I&A and subcontractor status. The log shall include, as applicable to the subcontractors, their UBI number, license/registration number, Industrial Insurance account number, Intent ID, Intent Approved Date, Affidavit ID, Affidavit Approved Date, and DBE number.

j. Provide day-to-day oversight of Apprenticeship Utilization Requirements (AUR), including but not limited to, collecting and auditing monthly utilization reports from the GC with the payroll data to verify and track apprentice hours, monitoring the GC’s utilization percentage, reporting metrics to the CTPM, flagging any shortfalls early so the project team can make corrections before penalties accrue, and maintaining compliance records for the project files. CT has sole authority to approve or deny the GC’s request to reduce AUR percentages.

k. Coordinate and monitor measures intended to avoid or minimize impacts to transit service, including advance notice, temporary stops or reroutes, shutdowns, traffic-control measures, and adjacent City of Arlington 174th Place Roundabout project construction activities. CT Operations retains decision authority for transit-service changes.

SECTION 3 – SCOPE OF WORK 9

a. GC baseline-schedule review memorandum and comment log.

b. Monthly GC CPM schedule analyses and three-week look-ahead review comments.

c. Cost, budget, schedule, quality, safety-reporting, and issue summaries incorporated into meeting records or monthly reports.

d. Provide bi-weekly budget review and analysis for overall project costs.

e. Reviewed pay applications with quantity support and payment recommendations.

f. Current change log, change analyses, independent cost or schedule reviews within stated assumptions, negotiation records, and Change Order recommendations.

g. Construction risk and issue updates for the master register.

h. Buy America review records, Certified Payroll review records, field wage interview records, Intents and Affidavits review records, DBE documentation review records, deficiency tracking, and exception reports, and AUR records.

i. Coordination with Transit operations with a 14-calendar day advance notice to Operations and monthly coordination during active construction.

E. TASK 5 – FIELD INSPECTION AND CONSTRUCTION QUALITY

DOCUMENTATION

1. Activities

a. Provide on-site inspection during active GC work using competent personnel and coordinate coverage with the accepted GC schedule and approved CMT staffing plan.

b. Observe work for conformance with the Contract Documents and permits and promptly communicate observed deficiencies or nonconforming work through the established process.

c. Document observed deficiencies; notify the CM/RE and GC; track corrective action; and verify documented correction or disposition approved by the authorized party. Consultant shall not independently accept a nonconforming condition unless expressly authorized.

d. Prepare daily inspection reports and photographs. Organize source photographs by date, work location, and activity for efficient retrieval and CT review.

e. Collect, measure, and document materials and quantities needed to support payment review. Provide the records to Task 4. Task 4 remains responsible for the payment recommendation.

f. Maintain material acceptance logs and field construction records documenting labor, equipment, work in progress and completed, working and nonworking days, discrepancies, discussions, test results, weather, and other pertinent conditions.

SECTION 3 – SCOPE OF WORK 10

g. Observe and document ongoing TESC compliance during construction and escalate observed deficiencies through the contract-administration process.

Initial TESC installation observation is included in Task 2.

h. Coordinate field questions and technical issues with the CM, RE, design team, testing personnel, CTPM, and GC.

2. Deliverables

a. Daily inspection reports for each active workday and assigned inspector. Daily reports to be provided to CT within seven (7) business days from field work occurring.

b. Dated and indexed inspection photographs.

c. Field construction reports and quantity records supporting Task 4 payment review.

d. Current material acceptance log and supporting documentation.

e. Deficiency and nonconformance records with corrective action and disposition tracking.

f. Construction-phase TESC observation and escalation records.

3. Assumptions

a. Inspection does not relieve the GC of responsibility for quality control, Contract Document compliance, safety, or correction of defective work.

b. TESC services are limited to routine observation and escalation unless the fee identifies required certifications, monitoring frequencies, sampling, or agency reporting.

F. TASK 6 – SPECIAL TESTING AND INSPECTION

1. Activities

a. Retain and manage qualified testing agencies to perform the special inspections, materials testing, geotechnical testing, and other field or laboratory testing identified in the Contract Documents and the approved testing matrix.

b. Prepare and maintain a testing and special-inspection matrix identifying discipline, specification or code reference, responsible agency, estimated quantity, notice requirement, reporting requirement, and certification requirement. Coordinate the matrix with the GC work plan.

c. Coordinate testing requests, notice, site access, sampling, laboratory services, reporting, and communication among the testing agency, GC, design team, CM/RE, and CTPM.

d. Review reports for completeness and apparent Contract Document compliance;

promptly communicate failed tests, deficiencies, required retesting, and unresolved results; and track resolution. Routine professional interpretation necessary to report results is included.

e. Maintain testing and special inspection logs and file reports and certifications in the DCS administered under Task 3.

SECTION 3 – SCOPE OF WORK 11

a. Draft and final testing and special inspection matrix.

b. Testing requests, field reports, laboratory reports, special-inspection reports, and required certifications.

c. Current testing and special inspection log, including failed tests, retesting, and resolution status.

d. Final compiled testing and special inspection record for Task 7 closeout.

3. Assumptions

a. The GC will provide required notice, safe access, sample locations, and assistance required by the Contract Documents.

G. TASK 7 – PROJECT CLOSEOUT

1. Activities

a. Plan and administer phased and final closeout in accordance with the Contract Documents and CT procedures.

b. Coordinate and facilitate phased and final punch-list walks; document deficiencies; identify responsible parties; track completion; and verify documented corrective work.

c. Coordinate, track, and confirm all open permits have been closed with Authorities Jurisdiction.

d. Coordinate the Substantial Completion and Final (Physical) Completion inspections with CT, the design team, permitting agencies, and other required participants.

e. When the GC has completed the required elements, prepare a recommendation regarding Substantial Completion and, if requested, assist the CTPM in preparing the draft Certificate of Substantial Completion using a CT-provided form. CT retains authority to determine and certify Substantial Completion.

f. Coordinate receipt and review of GC redline drawings, operation and maintenance manuals, warranties, training records, test records, permits, releases, and other required closeout submittals. Consultant shall review for completeness and coordinate corrections but shall not create missing GC records.

g. Perform a final completeness audit of the DCS record maintained under Task 3.

Reconcile document, submittal, RFI, change, testing, inspection, deficiency, decision, action, and correspondence logs. Confirm that Task 6 testing records and Task 5 field records are complete.

h. Deliver the accepted electronic project record through the DCS in searchable PDF and available transferable native formats, organized in the CT-required folder structure. Scan only the hard-copy records included in the Task 3 allowance. Provide physical media only when expressly included or authorized.

SECTION 3 – SCOPE OF WORK 12

a. Punch-list and corrective-action records for each required phase.

b. Substantial Completion and Final (Physical) Completion inspection records and recommendations.

c. Reviewed GC redline drawing set and closeout-submittal tracking log.

d. Closeout document completeness memorandum.

e. Compiled operation and maintenance manuals, warranties, training records, testing records, and other accepted closeout documents.

f. Complete indexed electronic Project record and final reconciled logs.

g. Final closeout transmittal and recommendation regarding Final Acceptance.

3. Assumptions

a. The GC is responsible for accurate redline drawings and complete closeout submissions.

b. CT will provide the certificates for Substantial Completion, Final (Physical) Completion, and Final Acceptance, retention requirements, folder structure, archive acceptance criteria, and final-acceptance procedures.

4. Exclusions and Optional Services

a. Preparing record drawings from GC redlines, correcting or reconstructing incomplete GC records, post-acceptance warranty administration, long-term records hosting, and claims support are excluded.

--END SECTION 3--

SECTION 4 – SPECIAL TERMS & CONDITIONS 1

SECTION 4 – SPECIAL TERMS & CONDITIONS

4.01 SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION

A. Definitions

1. Definitions and information regarding SBEs currently certified with the State of Washington is available at:

Office of Minority and Women’s Business Enterprises (OMWBE) PO Box 41160 Olympia, WA 98504-1160

Main: (360) 664-9750; Toll Free: (866) 208-1064; Fax: (360) 586-7079; TTY: (800) 833-6384 or visit their website at www.omwbe.wa.gov

2. Community Transit has adopted a DBE-neutral and DBE-conscious policy to support and encourage Small and Disadvantaged Business Enterprises (SBE/DBE) per 49 C.F.R. Part 26. The Policy is available at:

http://www.communitytransit.org/SDBE. If a project is federally funded, Section 6 will be provided in the solicitation with requirements in part 6.11 DBE.

3. Community Transit is committed to equitable participation for SBEs and have taken the pledge to support “Equity in Infrastructure Projects” https://equityininfrastructure.org. We encourage Vendors to partner with SBEs in their contract awards for our projects. Vendor may be requested by Procurement to report SBE participation.

B. Affirmative Efforts to Solicit SBE Participation

Vendor is encouraged to:

1. Advertise opportunities for subcontractors or suppliers in a manner reasonably designed to provide SBEs capable of performing the work with timely notice of such opportunities. All advertisements should include a provision encouraging participation by SBE firms and may be done through general advertisements (e.g., internet, newspapers, journals, etc.) or by soliciting bids directly from SBEs.

2. Utilize the services of available community-based organizations, contractor groups, local assistance offices, and organizations assisting in the recruitment and placement of SBEs, such as the OMWBE.

3. Establish delivery schedules, where requirements of the Contract allow, that encourage participation by SBEs.

C. SBE Reports and Related Items

If requested, Vendor shall timely submit records, reports, and documents regarding SBE participation in a manner required by Community Transit (e.g. award of subcontracts, value of work, etc.).

http://www.omwbe.wa.gov/ http://www.communitytransit.org/SDBE https://equityininfrastructure.org/

SECTION 4 – SPECIAL TERMS & CONDITIONS 1

4.02 WORKS MADE FOR HIRE

All Deliverables, in whole and in part, shall be deemed works made for hire of Community Transit for all purposes of copyright law, and copyright shall belong solely to Community Transit. To the extent that any such Deliverable does not qualify as a work for hire under applicable law, and to the extent that the Deliverable includes materials subject to copyright, patent, trade secret, or other proprietary right protection, awarded Vendor agrees to assign, and hereby assigns, all right, title and interest in and to Deliverables, including without limitation all copyrights, inventions, patents, trade secrets, and other proprietary rights therein (including renewals thereof) to Community Transit.

4.03 SUSTAINABLE PROCUREMENT PROGRAM

Community Transit is committed to sustainable procurement practices including the consideration of economic, environmental, and social impacts of the Agency’s spending.

In accordance with the Sustainable Procurement Program and Agency Policy Resolution 01-25, we encourage Contractors to follow sustainable business practices in their own organization and to offer Community Transit, products and/ or services that prioritize sustainability. Additional information about Community Transit’s Sustainability Program can be found on our website https://www.communitytransit.org/sustainability.

https://www.communitytransit.org/sustainability

Rev 03/04/26 SECTION 5 – GENERAL TERMS & CONDITIONS 1

SECTION 5 – GENERAL TERMS & CONDITIONS

5.01 CHANGES AND VARIANCES

No alterations or variances of any of the terms, conditions, delivery, price, quantities, or specifications of this order shall be effective without written consent of Community Transit.

5.02 NON-WAIVER BY ACCEPTANCE OF VARIATION

Waiver of any default shall not be deemed to be a waiver of any subsequent default.

Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing, signed by authorized Parties, and attached to the original Agreement.

5.03 ORDER OF PRECEDENCE OF CONTRACT (Not Used)

5.04 CONFLICT OF INTEREST STATEMENT

No employee, officer or agent of Community Transit shall participate in selection or in the award or administration of a contract if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when:

A. The employee, officer, or agent;

B. Any member of the employee’s immediate family;

C. His or her partner; or, D. An organization that employs or is about to employ, has a financial or other interest in the firm selected for award.

Community Transit’s officers, employees or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors or parties of sub-agreements.

5.05 INDEPENDENT CONTRACTOR

The Contractor at all times shall be an independent contractor. The Contractor shall be fully responsible for all acts and omissions of its employees, subcontractors, and their suppliers, and shall be specifically responsible for sufficient supervision and inspection to ensure compliance in every respect with the contract requirements. There shall be no contractual relationship between any subcontractor or supplier of the Contractor and Community Transit by virtue of this contract. No provision of this contract shall be for the benefit of any party other than Community Transit and the Contractor.

5.06 RESPONSIBILITY OF CONTRACTOR – See 5A Supplemental T&Cs

5.07 COMPOSITION OF CONTRACTOR

If the Contractor hereunder is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

Rev 03/04/26 SECTION 5 – GENERAL TERMS & CONDITIONS 2

5.08 APPROVAL OF SUBCONTRACTS

The Contractor shall obtain Community Transit’s written consent prior to entering each…