SAFE STREETS AND ROADS FOR ALL

(SS4A) COMPREHENSIVE SAFETY

ACTION PLAN

PROJECT NO. MS266

Request for Proposal No. 2026-0022

August 20, 2026

TABLE OF CONTENTS

A. INTRODUCTION……………………………………………………………………………………………………………………………Page 3 A1. Overview A2. About the City A3. Proposed Schedule

B. INSTRUCTIONS TO PROPOSERS………………………………………………………………………………………………………Page 4 B1. Submission of RFP B2. Questions and Addenda B3. Proposal Conditions B4. Pre-Contractual Expenses B5. Contract Term and Termination B6. City Rights and Negotiations B7. Protest Procedures B8. Local Business Preference B9. Bid Bond Requirement

C. PROPOSAL REQUIREMENTS…………………………………………………………………………………………………….…...Page 6 Part 1. Professional Services Agreement (PSA) Exhibits

Exhibit A. Plan Methodology / Project Approach Exhibit B. Acknowledgement of Terms and Conditions of Sample PSA Exhibit C. Separate Fee Proposal Exhibit D. Schedule of Performance

Part2. Technical Experience C1. Cover Letter / Letter of Introduction C2. Experience and Qualification of the Firm C3. Project Team Qualifications/Key Personnel C4. References C5. Conflict of Interest Statement C6. Acknowledgement of Insurance Requirements C7. Appendices

D. EVALUATION CRITERIA…………………………………………………………………………………………………………………Page 8 D1. Experience / Qualifications D2. Plan Methodology / Project Approach D3. Past Performance / References D4. Quality / Responsiveness of Proposal D5. Competitive Pricing

E. SELECTION PROCESS……………………………………………………………………….……………….…………………………..Page 9 E1. Selection E2. Award E3. Implementation

F. SCOPE OF SERVICES……………………………………………………………………..…………………..…………………………Page 9

ATTACHMENTS

Attachment A – Attachment B – Attachment C – SS4A Action Plan Components Attachment D – LRSP Implementation Guide Attachment E – Chino Local Roadway Safety Plan

A. INTRODUCTION

A1. OVERVIEW

The City of Chino (“City”) is seeking proposals from qualified firms (“Proposers”) to establish a contract for Safe Streets and Roads for All (SS4A) Comprehensive Safety Action Plan (CSAP) as outlined in RFP No. 2026- 0022. All work provided shall be in accordance with the Scope of Service requirements herein. The City welcomes proposals from all qualified firms.

A2. ABOUT THE CITY

The City of Chino was incorporated as a general law City on February 28, 1910. Chino has a separately elected Mayor and four Council members, each elected to overlapping four-year terms. The Mayor and Council appoint the City Manager and City Attorney, with department directors appointed by the City Manager. The City provides a full range of services for its citizens, including police services, parks and recreation programs, planning and development, and street maintenance and lighting. It also operates water, sewer, and storm drain utilities and provides for refuse collection, and cable television through outside contracts. The City also provides its citizens with a wide range of recreational opportunities through activities at the Senior Citizens Center and youth activities at the Neighborhood Activity Center, as well as providing a unique balance of human services programs that assist youth and families with a comprehensive counseling program. In addition, the City's Public Works Department provides many street and infrastructure improvements.

A3. PROPOSED SCHEDULE

Timeline Dates

Release of Request for Proposal August 20, 2026

Non-Mandatory Pre-Proposal Meeting September 17, 2026, at 10:00 a.m.

Questions Due Date September 24, 2026 10:00 a.m.

Proposals Due Date October 1, 2026 10:00 a.m.

Electronic proposals are due on or before the date and time specified above.

City Council Award Date (Tentative) November 3, 2026

B. INSTRUCTIONS TO PROPOSERS

All proposals must be submitted online via PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=26384.

Proposals submitted by any other method will not be accepted.

B1. SUBMISSION OF RFP

To be considered, all proposals must be submitted through PlanetBids by the deadline stated in this RFP.

Firms must be registered in the City’s PlanetBids portal to access and respond to the solicitation. Please upload all required documents outlined in Section C, “Proposal Requirements,” including the sealed fee proposal. Proposals must remain valid for a minimum of 120 calendar days following the submission deadline.

B2. QUESTIONS AND ADDENDAS

All questions or requests for clarification must be submitted through PlanetBids. City staff are not authorized to respond to inquiries outside of the system. Proposers are responsible for reviewing and acknowledging any addenda issued through the portal. For technical assistance with PlanetBids, please contact their support team at (818) 992-1771.

B3. NON-MANDATORY PRE-PROPOSAL MEETING

Prior to submitting a proposal, Proposers are encouraged to attend a non-mandatory pre-proposal meeting where City staff will present the intent of this project, highlight key components, and expected outcomes and deliverables. Staff will leave limited time for formal questions which will be answered through the bid portal prior to the proposal deadline.

B4. PROPOSAL CONDITIONS

By submitting a proposal, Proposers acknowledge the following:

▪ Confidentiality: Proposals must not be marked confidential. Any proposals so marked may be rejected. Submitted proposals become the property of the City and may be subject to public disclosure. The City shall not be liable in any way for disclosure of any such records. Additionally, all proposals shall become the property of the City. Any portions of a proposal claimed to be exempt from disclosure must be clearly identified and accompanied by a justification under applicable provisions of the California Public Records Act. The City does not guarantee the non-disclosure of any information submitted.

▪ RFP Review: Proposers affirm that they have reviewed the full RFP and are capable of delivering the required services.

▪ Compliance: Proposals must comply in full with all RFP requirements. Any deviations or exceptions must be clearly identified and submitted separately for City review.

▪ Rejection Rights: The City reserves the right to reject any proposal deemed incomplete, conditional, or non-compliant, and may waive immaterial irregularities at its discretion.

B5. PRE-CONTRACTUAL EXPENSES

The City is not responsible for any costs incurred by Proposers in connection with this solicitation, including but not limited to preparation, submission, or contract negotiation expenses.

https://www.planetbids.com/portal/portal.cfm?CompanyID=26384

B6. CONTRACT TERM AND TERMINATION

If awarded, the initial contract term shall be from the official Notice to Proceed until June 30, 2029, with up to two (2) additional one-year renewal options, exercisable at the sole discretion of the City for completion of any related project or grant tasks.

B7. CITY RIGHTS AND NEGOTIATIONS

The City reserves the right to:

• Negotiate terms with one or more Proposers,

• Withdraw the RFP without making an award,

• Award a contract to a single or multiple firms, and

• Reject any or all proposals without cause.

B8. PROTEST PROCEDURES

Only Proposers who submitted a proposal may file a protest regarding the proposed contract award.

Written protests must be submitted within five (5) business days of the City’s issuance of a Notice of Intent to Award. Protests must:

▪ Be submitted on official letterhead,

▪ Clearly describe the grounds for protest with specific issues and legal citations, and

▪ Be signed by an authorized representative of the firm.

The City Manager or designee’s determination regarding any protest shall be final.

B9. LOCAL BUSINESS PREFERENCE

A local business preference will be applied in accordance with the City’s Purchasing Ordinance.

B10. BID BOND REQUIREMENT

A bid bond may be required for this solicitation, as specified in the Required Forms or Scope of Services.

If a bid bond is required, the original must be received or postmarked by the proposal due date and time stated in the solicitation and mailed to:

City of Chino – Finance Department Reference: RFP Number and Name

13220 Central Avenue, Chino, CA 91710

C. PROPOSAL REQUIREMENTS

Proposal Length: Part 1 of the proposal is limited to 10 pages. Part 2 of the proposal is limited to 20 pages. Each exhibit in Part 1 must begin on a new page. Be concise and avoid overly promotional content. The following must be included:

• File 1: Part 1 (10-page limit) and Part 2 (20-page limit)

• File 2: Exhibit C. Separate Fee Proposal

PART 1. PROFESSIONAL SERVICES AGREEMENT (PSA) EXHIBITS

EXHIBIT A. PLAN METHODOLOGY/PROJECT APPROACH

▪ Include Proposer’s Scope of Services to be provided

▪ Understanding of the City’s needs

▪ Technical approach and methods

▪ Benchmarks for performance

▪ Innovation suggestions (if any)

EXHIBIT B. ACKNOWLEDGEMENT OF TERMS AND CONDITIONS OF SAMPLE PSA

Include any exceptions to the RFP (Attachment A) or sample agreement (Attachment B). If no exceptions, state “none”.

EXHIBIT C. SEPARATE FEE PROPOSAL

Submit a separate sealed fee proposal in PlanetBids as a distinct file. Sealed fee proposals will be reviewed only after completion of the technical evaluation and scoring of non-price criteria.

▪ Itemize all fees by task, rate, hours, and role

▪ Include prevailing wage (if applicable)

EXHIBIT D. SCHEDULE OF PERFORMANCE

▪ Work plan and schedule

PART 2. TECHNICAL EXPERIENCE

C1. COVER LETTER / LETTER OF INTRODUCTION

This letter shall serve as an executive summary highlighting relevant experience with SS4A Comprehensive Safety Action Plan or similar project completed within the past (5) five years.

▪ Firm name, address, website

▪ Authorized representative’s name, title, phone, and email

▪ Office assigned to the project

▪ Sub-consultants (if applicable)

▪ Statement of 120-day proposal validity

▪ Attestation that all information is true and correct

C2. EXPERIENCE AND QUALIFICATION OF THE FIRM

▪ Years in business

▪ Past projects for municipalities

▪ Relevant expertise and capabilities

▪ Litigation or contract termination history in the past 3 years

▪ Disciplinary actions in the past 5 years (if any)

C3. PROJECT TEAM QUALIFICATIONS / KEY PERSONNEL

▪ Organizational chart

▪ Roles and responsibilities of key personnel

▪ Résumés of project leads

▪ Licensed Professional Civil/Traffic Engineer(s)

▪ Sub-consultants’ qualifications (if applicable)

C4. REFERENCES

Provide three (3) references for similar services within the last four (4) years. Include:

▪ Client name and contact

▪ Email, phone, and mailing address

▪ Brief project scope, timeline, and current status

C5. CONFLICT OF INTEREST STATEMENT

Complete and submit Attachment A.

C6. ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

Complete and submit Attachment A. Minimum insurance includes:

▪ General Liability: $1M per occurrence, $2M aggregate, with Additional Insured Endorsement

▪ Auto Liability: $1M per accident

▪ Workers’ Comp: $1M (if applicable)

▪ Umbrella/Excess policies must not diminish coverage

C7. APPENDICES

Appendix A shall include a sample work product completed by the proposer limited to 5 pages in total. Appendix B is reserved only for relevant, supplemental materials. Do not submit excess or promotional content.

D. EVALUATION CRITERIA

Proposals will be reviewed and scored by a Selection Committee. The City’s final decision will consider the overall value and not just pricing. A proposal may be disqualified for failure to meet any requirement of the RFP.

Criteria Weight

D1. EXPERIENCE / QUALIFICATIONS 20%

D2. PLAN METHODOLOGY /PROJECT APPROACH 25%

D3. PAST PERFORMANCE / REFERENCES 25%

D4. QUALITY / RESPONSIVENESS OF PROPOSAL 20%

D5. COMPETITIVE PRICING 10%

D1. EXPERIENCE / QUALIFICATIONS (20%)

Includes:

▪ Firm’s experience on similar projects

▪ Municipal project familiarity

▪ Training and credentials of key personnel

▪ Organizational stability and resources

D2. PLAN METHODOLOGY /PROJECT APPROACH (25%)

▪ Clarity and detail of work plan

▪ Ability to meet objectives and deadlines

▪ Understanding of the Scope of Services (do not restate RFP scope)

▪ Innovative solutions and efficiency

D3. PAST PERFORMANCE / REFERENCES (25%)

▪ Client feedback on similar work

▪ Contractor's reputation and professionalism

▪ Responsiveness, communication, and reliability

D4. QUALITY / RESPONSIVENESS OF PROPOSAL (20%)

▪ Completeness and accuracy of proposal

▪ Adherence to RFP instructions and format

▪ Attention to detail and responsiveness

D5. COMPETITIVE PRICING (10%)

▪ Fair and reasonable cost

▪ Alignment of price with scope and schedule

▪ Clarity and transparency in cost breakdown

E. SELECTION PROCESS

E1. Selection All proposals will be reviewed by the Selection Committee. Finalists may be invited for interviews. The City may select one or more firms or reject all proposals.

E2. Award The City will issue a Notice of Intent to Award through PlanetBids to notify all Proposers of the top-ranked firm(s).

E3. Implementation

▪ Kick-off Meeting: May be held post-award to review scope, team introductions, and project launch.

▪ Notice to Proceed: Issued after execution of agreement and submission of all insurance and other required documents.

▪ Performance Metrics: The City reserves the right to evaluate the contractor’s performance through metrics such as:

✓ Timeliness of services

✓ Responsiveness

✓ Engagement Performance

F. SCOPE OF SERVICES

F1. Overview The City reserves the right to refine or modify the final Scope of Services during contract negotiations with the selected firm(s). The City of Chino (City) requests proposals from qualified consultants to conduct and prepare a Comprehensive Safety Action Plan (CSAP) in compliance with the requirements of the Federal Highway Administration’s (FHWA) Safe Streets and Roads for All (SS4A) Grant Requirements (Attachment C). The selected consultant will identify significant roadway safety concerns and outline the implementation of projects and strategies to address the issues. Proposals will be evaluated based on experience/qualifications, plan methodology/project approach, past performance/references, quality/responsiveness of proposal, competitive value of effort, and as set forth in this RFP. The City reserves the right to select firm(s) based on criteria that best serves its interests.

Required services are outlined in the Scope of Work below. The City may elect to have an informal interview/discussion prior to awarding the work or award based on the proposals alone. This project is expected to be awarded a Professional Services Agreement (PSA) by October/November 2026.

F2. Background The City has been awarded $400,000 by the Federal Highway Administration (FHWA) with an additional local match of $100,000 for a total not-to-exceed project amount of $500,000. The successful Consultant will be the one whom demonstrates how to meet the requirements herein and provides the best overall value for the budget stated. The Consultant will conduct/prepare/manage the following major tasks/categories:

A. Project Management and Administration B. Leadership Commitment and Goal Setting C. Planning Structure D. Safety Analysis E. Engagement and Collaboration F. Citywide Considerations

G. Policy and Process Changes H. Strategy and Project Selections I. Progress and Transparency

These tasks/categories are further defined later in this solicitation. The City has an existing Local Roadway Safety Plan (LRSP) completed in 2023 with data from 2021 that complied with the California Highway Safety Improvement Program (HSIP) requirements. The City seeks a CSAP that serves both the requirements of a state LRSP and federal CSAP allowing the City to be eligible for future grant applications to both State HSIP and Federal SS4A and similar safety and transportation related grants for future implementation projects. The project is expected to take at least two years to complete as engagement, outreach, data collection, and analysis are intended to be thorough, systematic, and comprehensive.

FEDERAL AID FUNDED PROJECT REQUIREMENTS

This project is substantially funded by the Infrastructure Investment and Jobs Act: SS4A Discretionary Grant Program, which is administered by FHWA. The Consultant shall be knowledgeable and comply with all applicable federal funding requirements and assist the City with associated reporting requirements.

F3. Scope of Work The general scope of service will include, but not be limited to the following tasks:

A. Project Management & Administration:

This Project will require multi-jurisdictional cooperation, reaching out to City departments and divisions, contacting affected agencies, collaboration with local stakeholders and community members. The Consultant shall show a demonstrated ability to interface and coordinate with multiple representatives of both public and private communities.

The Consultant shall be expected to prepare a comprehensive outreach and engagement program, procure and provide project branded giveaways (swag) at neighborhood meetings, create content for a webpage, and demonstrate how they plan to meet these requirements. City community events, public meetings, neighborhood/HOA meetings, and public attended project meetings are expected to be included. All public facing materials will require City review and approval.

The Consultant is expected to interface both locally with City staff and with other affected agencies as necessary, as well as participate in discussions and presentations with the City team on a routine basis. To ensure a timely progression of the Project from inception to final deliverable, the following activities should be anticipated once the Notice to Proceed (NTP) is authorized and as the Project progresses:

1) Project Kick-off Meeting

The Consultant shall schedule and conduct a Project kick-off meeting in-person within three (3) weeks of NTP and contract approval to discuss Project details, establish goals, review the project schedule, and coordinate efforts. City staff will work in conjunction with the Consultant to develop a list of key stakeholders that will make up the Project Development Team (PDT) prior to the project kick-off meeting.

Once the stakeholders are identified, the Consultant shall contact all members of the PDT to coordinate the scheduled meeting date, location, and time. A meeting notice, agenda, and meeting minutes (noting all action items) shall be prepared by the Consultant for the kick-off meeting. The City of Chino has established a tentative 24-month schedule to complete the CSAP work described in this RFP. As part of the response to this RFP, the Consultant shall propose a realistic and justifiable schedule to complete the scope of work herein in a reliable and cost-effective manner.

Deliverables: Meeting agenda (Electronic file in Adobe PDF or Word) 24 hours prior to the meeting and a hardcopy for each of the meeting attendees. Meeting minutes (Electronic file in Adobe PDF or Word) with action item list 24 hours after the meeting.

2) PDT Meetings (Reoccurring-30 in Total)

The Consultant shall coordinate and attend monthly virtual PDT meetings (30 total) with City staff and stakeholder representatives and at interim periodic Project milestones, as necessary. Meeting agendas for the planned meeting and summary notes from the previous meetings shall be prepared by the Consultant at each meeting and distributed to the Project Manager and other attendees. An action-item list and the status of project deliverables shall be updated on an ongoing basis (monthly) and be made available for each PDT meeting.

Deliverables: Proposed meeting schedule, meeting agendas and meeting notes with action item list for each monthly PDT Meeting and each periodic milestone meeting – Electronic file (Adobe PDF or Word) copy for each meeting for the Project duration.

3) Project Schedule (Updated Monthly)

The Consultant shall, within four (4) weeks of NTP, provide a detailed project baseline schedule (Project Schedule), indicating milestones, major activities, and deliverables, to the City for review and comments.

The Consultant shall update the Project Schedule as required and include with each PDT meeting package and monthly progress report.

Project Milestones 2026 2027 2028

J A S O N D J F M A M J J A S O N D J F M A M J J A

Award Project

Kickoff

"Vision Zero"

Initial Analysis

Engagement

Draft CSAP

Final CSAP

Deliverables: Electronic file (Adobe PDF or Word) copy of each month’s updated Project Schedule for the Project duration.

4) Monthly Progress Reports (Reoccuring-30 in Total)

The Consultant shall prepare monthly progress reports to record ongoing progress on the Project and to support monthly invoices submitted to the City for payment. Reports shall include an explanation of tasks accomplished for the month, deliverables of finished/submitted, anticipated tasks/progress for the next month, pending concerns and schedule completion target dates (updated Project schedule).

Deliverables: Electronic file (Adobe PDF or Word) copy of each month’s Progress Report including a monthly, updated Project schedule for the Project duration.

5) Cost Accounting (Reoccuring-30 in Total)

The Consultant shall submit monthly invoices that indicate: 1) the total contract amount, 2) all costs incurred for specific tasks performed for the period (actual and percentage), 3) costs incurred to date (actual and percentage), and 4) estimates percentage of completion for each task. Invoices shall include the Purchase Order (PO), Project, and invoice numbers on a form provided by the City (or in a format acceptable to the City). Charges for each of the individual tasks shall be listed separately, including reimbursable expenses, and shall be broken down by the grant and local match amounts in compliance with SS4A grant procedures.

Deliverables: Electronic file (Adobe PDF or Excel) copy of each month’s invoice.

6) Quality Assurance / Quality Control

The Consultant shall plan for and ensure Quality Assurance and Quality Control (QA/QC) during the entire

Project. The Consultant shall also ensure that all analysis, deliverables, and other works are independently verified to ensure accuracy. Report submittals will be reviewed to ensure that appropriate background information, study methodology, interpretation of data, format and content are completed in accordance with current standards. Exhibits and plans should be checked, corrected, and backchecked for accuracy and completeness.

Deliverables: Electronic file (Adobe PDF) copy of final QA/QC Plan.

7) Submittal of Project Deliverables and Formats

The Project deliverables shall be submitted for review to the City staff. All work products shall be delivered in file or data formats compatible with City systems. The City shall be copied on all correspondence.

Submittal milestones for each bid package shall be as described below:

· [CSAP Deliverables]

Initial submittals shall include all preliminary information needed for the appropriate agencies to accept a package for review. Underlying data should be provided in ESRI shapefile format, and/or AutoCAD (latest version) format geo-referenced to appropriate projection and datum to allow import into a GIS system.

Submittals of plans shall be electronic file (Adobe PDF) copy.

Final submittals shall incorporate responses to all stakeholders’ agency comments. Electronic files shall be provided for the submittals of a preliminary draft CSAP, final draft CSAP, and a final CSAP ready for adoption by the City Council in Adobe PDF and Word format. The Final CASP submittal shall also include the original native electronic files, geo-referenced to allow import into a GIS system where appropriate. The City’s preferred data projection and datum is the National Geodetic Vertical Datum of 1929 (NGVD29). Electronic files of all documents shall also be made available on a dedicated FTP site or Cloud Storage created for this Project and provided by the Consultant. Electronic files for reports and summaries shall be submitted in their original format, i.e., Microsoft Word/Excel and in Adobe PDF formats.

All final surveys, studies, calculations, designs, databases, memorandums, maps, studies, analysis, plans, and reports shall include all original documents with appropriate seals and signatures by registered professionals licensed in the State of California.

All data, information, documents, calculations, reports, plans, specifications, quantity take-offs, estimates, or any other item collected or prepared in either hard copy or electronic format as part of the design of this Project are the property of the City. The Consultant shall submit all these items to the City at the completion of the Project. All original documents and electronic files shall become the sole property of the City and may be used by the City and/or its assignees without written permission from or additional compensation to the Consultant.

8. Accessibility Requirements

All public facing digital documents, materials and deliverables prepared but the Consultant shaggy comply with applicable accessibility requirements and conform to Web Accessibility Guidelines (WCAG) 2.1 Level AA Standards. This includes but is not limited to, PDF and Microsoft Office documents, presentations, webpages, surveys, maps, graphics, and other digital materials intended for public use.

Any third-party digital platform, interactive map, GIS application, StoryMap, survey tool, or other web-based product developed or procured by the Consultant for this project shall meet applicable accessibility requirements. Where a feature cannot be made fully accessible, the Consultant shall provide an equivalent accessible method for members of the public to obtain the same information or participate in the same activity.

B. CSAP Task 1: Leadership Commitment and Goal Setting

1) Leadership Commitment

As part of the requirements for a SS4A CSAP, the Consultant will assist the City staff with the development, presentation, and acceptance of a “Vision Zero” Ordinance or Resolution that meets the requirements of the grant and the requirements of the City. The consultant will be required to present for approval, the required legislative action to the City Council. The final presentation should include an ambitious percentage reduction of roadway fatalities and serious injuries by a specific date with an eventual goal of eliminating roadway fatalities and serious injuries.

2) Goal Setting

The consultant will review an extended history (at least 10-years) of fatal and sever-injury collisions to help develop a practical timeline to meet the results of the “Vision Zero” requirements.

C. CSAP Task 2: Planning Structure

1) Development of an oversight body

The Consultant will assist City Staff with the development of a committee, task force, group, or body to be charged with the development, implementation, and monitoring of the Action Plan. Possible groups to meet this requirement may include:

• The Chino City Council

• The Chino Infrastructure and Streets Committee (2 – Appointed Council Members)

• The Chino Traffic Advisory Committee (City Staff from Public Works and Police Departments)

• A new body of community members or a mix of representatives from any of the above.

The Consultant will lead an exploration of potential options, include a review of other near-by agency appointed groups, provide guidance to City Staff, and recommend a final decision based on feedback provided by City Council and City Staff.

D. CSAP Task 3: Safety Analysis

Analysis of existing conditions and 10 years of historical trends that provide a baseline level of crashes involving fatalities and serious injuries across the City. Includes an analysis of locations where there are crashes and the severity of the crashes, as well as contributing factors and crash types by relevant road users (motorists, pedestrians, transit users, etc.). The safety analysis shall be performed by or under the direction of a Professional Civil or Traffic Engineer.

1) Comprehensive data gathering effort

Review data collected from the LRSP and update data to the current year.

2) Chino Areas of Interest

As the Consultant reviews the collision history and performs the safety analysis, Chino desires to include targeted areas of interest to ensure local concerns are adequately addressed. These areas include the following:

• Pedestrians

• Bicycles

• E-Bikes and E-scooters

• School Areas

• Commercial Truck Traffic

• Railroad Crossings

3) Development of High Incident Network

The Consultant will develop a High Incident Network identifying historic incident locations in a GIS format compatible with the City’s GIS system (ESRI). Additionally, the system will be developed to be easily updated in the future by City staff. The High Incident Network shall comply with relevant state and federal requirements meeting project funding needs for future project considerations.

E. CSAP Task 4: Engagement and Collaboration

Engagement and Collaboration for this project shall be significant and robust exceeding SS4A grant requirements by including actions and tasks included below. A Public Outreach Plan shall be developed to document these efforts and be included as a deliverable early in the project timeline.

1) Engagement

The Consultant will develop and manage an engagement and collaboration effort with City Staff direction.

Several agencies and community groups are to be engaged throughout the development of the CSAP. A non-exhaustive list of probable stakeholders and collaborators is as follows:

• Chino City Council

• Chino Police Department

• Chino Valley Unified School District

• Chino Valley Independent Fire District

• Chino Valley Chamber of Commerce

• San Bernardino County Transportation Authority (SBCTA) / San Bernardino County Council of Governments (SBCOG)

• OmniTrans Transit Agency

• County of San Bernardino

• City of Pomona

• City of Montclair

• City of Ontario

• City of Eastvale

• City of Chino Hills

• Chino Planning Commission

• Chino Infrastructure & Streets Committee

• Chino Community Services Committee

• Southern California Association of Governments (SCAG)

• California Highway Patrol

• San Bernardino County Sheriffs

• Religion-based Community Groups

• Biking / Recreation Community Groups

• The Preserve Master HOA

• The College Park HOA

• The SB County Health Department

• Chino Valley Medical Center

• Union Pacific Railroad

• Kiwanis, Lions Club, and local volunteer/community groups

2) Public Outreach

The Consultant shall coordinate all Public Outreach efforts, which include developing and implementing a Public Outreach Plan. Public input will be an integral part of the project, and the Consultant should be prepared to oversee and direct outreach efforts and communications with a variety of audiences during this process, including residents, business owners, interest groups, neighborhood groups, and other stakeholders. Efforts may include developing and maintaining a project website, hosting community meetings, resident meetings, conducting community assessments, hosting design charrettes, and other related public outreach efforts. The Public Outreach Plan shall include at minimum:

• Communications Objectives

• Key Messages and project description

• Community meeting strategy and assets

• Neighborhood meetings

• Booths at community events with project exhibits and project-branded giveaways procured and provided by the consultant

• Possible Community Task Force with multiple meetings

• Attend as needed official City Meetings including Traffic Advisory Committee, Infrastructure & Streets Committee, Planning Commission, Community Services, Parks & Recreation Commission, and City Council meetings . The proposal should assume at least eight meetings.

• Coordination and tracking of all stakeholders

• Communications toolkit-Fact sheet, presentation deck, meeting notices, graphics etc.

• Create and maintain a web contente and update as needed

• Survey Strategy

• Digital Engagement

• Multilingual outreach

• Accessibility Requirements

• Event Strategy

• Outreach Calendar

• Roles and approval process

• Methods for documenting participation

• Process for reporting back to the community

• Metrics for measuring Engagement

Additionally, a list of potential community events is included below. This list is neither exhaustive nor intended to suggest these events include public outreach for the CSAP. Rather, the Consultant will work with City Staff to determine which community events are likely to have significant community reach and therefore likely to include as part of the engagement requirements of the SS4A CSAP.

• Bark Around Ayala Park – November 2026

• Chino Youth Christmas Parade and Fair – December 2026

• Chino Valley YMCA Reindeer Romp 5K – December 2026

• Chilly Chino Snow Day – January 2027

• Run for Russ 5K – February 2027

• Annual Chino Youth Museum DairyAire 5K and Fun Run – March 2027

• Healthy Family Day – March 2027

• CHINO Days – April 2027

• Chino Bike Day – May 2027

• Chino Summer Movie Nights – June and July 2027

• Chino Fireworks Spectacular – June 2027

• Halloween Spooktacular – October 2027

3) Collaboration

Development of a collaboration plan to schedule and encourage participation into the City’s CSAP. The Public Outreach Plan shall coordinate with City project management and public information staff. The Public Outreach Plan shall identify the meetings, events, and outreach activities to meet and exceed the requirements of the SS4A Action Plan Components and as outlined herein.

F. CSAP Task 5: Citywide Considerations

The CSAP will be developed to ensure all residents, businesses, and visitors of Chino have been considered in the CSAP. Chino includes underserved neighborhoods, the CSAP shall ensure that identified countermeasures address through Chino in a fair and consistent matter and based of each specific area’s concerns. The analysis in the CSAP shall include population demographic characteristics and impact assessments by specific regions for the proposed projects and strategies. This task builds on the completed analysis and will allow socio-demographic data to be overlayed with technical transportation system data and will help inform and identify intersections and road segments of need. In doing so, the consultant will include efforts to remove barriers to and provide equal opportunities and benefits proposed and increase investment in all communities and individuals within the City.

G. CSAP Task 6: Policy and Process Changes

1) Analyze existing guidelines and create a proactive plan ensuring safety for all road users.

Assessment of current policies, plans, guidelines, standard plans to identify opportunities to improve how processes prioritize transportation safety. The Action Plan discusses implementation through the adoption of revised or new policies, guidelines, and/or standards, as appropriate. The Action Plan will discuss implementation steps for each of the selected policies or processes through the proposed adoption of revised or new policies, guidelines, and/or standards, as appropriate. The consultant will work with City Staff to develop actionable recommended policy, guidelines, or standards updates for the Chino City Council to consider adopting.

H. CSAP Task 7: Strategy and Project Selections

1) Identify the optimal projects for the City roadways with an extensive set of strategies that align with the Safe System Approach.

Identification of a comprehensive set of projects and strategies shaped by data, evidence, noteworthy practices, and stakeholder input and equity considerations that will address the safety problems described in the Safety Action Plan. These strategies and countermeasures focus on a Safe System Approach and effective interventions and consider multidisciplinary activities. To the extent practical, data limitations are identified and mitigated. Once identified, the projects and strategies should be prioritized in a recommendation list that provides time ranges for when the strategies and countermeasures should be deployed. The list of projects and the system for identifying these projects shall be contained in a GIS-style format that can be easily updated by staff as future projects implement the identified projects and strategies.

I. CSAP Task 8: Progress and Transparency

1) Develop Measurable Targets, Timelines, and Milestone Tracking

2) Develop an online Web Portal with a GIS-Map or Story Map

The Consultant shall develop a method to measure progress over time after the CSAP is developed or updated, including outcome data. Including a means to ensure ongoing transparency with residents and other relevant stakeholders can be easily updated by City Staff. The approach must include, at a minimum, annual public accessible reporting on progress toward reducing roadway fatalities and serious injuries and public posting of the Action Plan online. The following items shall be developed and present to the City for approval:

• Key Performance Indicators that track fatal and serious injury collisions

• Timeline for reviewing effect of corrective measures after implementation

• GIS Map/Story Map indicating progress towards goals with indications of completed efforts, and the ability to add new areas of interest