1. Netsmart emergency-purchase-statement-v-26-1-5-21-26.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

This emergency procurement is necessary to maintain continued licensing, maintenance and operational support services for the existing proprietary system following expiration of the prior contract and while a replacement solicitation and competitive procurement process are completed. Without these services, the State risks interruption to the electronic filing, processing, reporting, and retrieval of vital records, resulting in significant delays to public health reporting, issuance of certified records, newborn registration activities, death reporting, benefits processing, legal proceedings, and other essential State and public functions dependent upon timely access to vital records information.

Continued operation of the system is also necessary to support disease surveillance, cause of death reporting, public health monitoring activities, and statewide access to vital records data relied upon by governmental entities and authorized stakeholders.

• Birth and Universal Newborn Screening (UNS)

• Death Registration

• Fetal Death Registration

• Death Customization Services

• OVS

• Security Application

• GIS Application Framework

• Adverse Pregnancy Outcomes Reporting System (APORS)

• Corresponding Accounting System (CAS)

• Fax Attestation Development and Production Support

• Third Party Maintenance

• CareConnect FHIR Interface SaaS services associated with Birth and Fetal Death Reporting

• CareConnect FHIR Interface SaaS services associated with Medical Death Investigation (MDI) Case Management

These services support the continued electronic registration, processing, reporting, maintenance, and retrieval of vital records and associated public health reporting functions utilized by State staff, hospitals, funeral directors, physicians, coroners, medical examiners, local registrars, and other authorized stakeholders throughout the State of Illinois.