1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2026000408

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposals context or exclude any relevant or essential data

2. SCOPE OF WORK/SPECIFICATIONS:

The CDOC is seeking trash removal services at our Arkansas Valley Correctional Facility (AVCF).

AVCF houses about 1,030 inmates in a self-sufficient environment which includes a kitchen, warehouse, vocational and industry shops, as well as personnel to operate the facility. Proper and timely trash removal is essential to the management of the facility The awarded Bidder will provide all equipment and services as necessary to provide periodic trash removal at AVCF.

These containers will be emptied as listed. Bidder will be responsible for all service repairs, parts replacement costs, and maintenance of equipment, including any damages caused by contractor personnel.

The Bidder's equipment, including compactor and containers will meet the Colorado State Board of Health Department regulations, which includes tight fitting lids, doors, and covers which will be kept covered when not in actual use. Equipment provided by the Bidder at AVCF will be clean, painted and in good mechanical working condition, with no hydraulic leaks.

The State is not liable for any deficiency or liability that the Bidder may incur through the Bidder’s actions in providing the services herein. The Bidder will be responsible for obtaining written approval from any landfill operators if required, and a copy of this approval must be sent to the CDOC Purchasing Office upon request.

3. CDOC RESPONSIBILITIES:

CDOC will provide the concrete pad, the electrical power and the fence to enclose the Bidder’s compactor equipment.

CDOC reserves the right to setup recycling centers to recycle such products as paper, plastic or aluminum to be collected, stored and sold or otherwise disposed of by cdoc independently of the trash pickup and disposal services solicited in this DQ.

4. EQUIPMENT & SERVICES AS FOLLOWS:

A. One (1) each, 30 cubic yard roll-off compactor & Swap Box

i. To include: multi-cycle timer, oil filled pressure gauge to indicate PSI rating on compaction, advance warning light, thermostatically controlled heater. All trash around the container will be picked up by the Bidder as part of each pick-up service. Three (3) scheduled hauls every two (2) weeks as follows: Week one (1), haul Wednesdays only,

ii. Week two (2), haul Monday and Friday,

iii. Each time the Bidder picks up one 30-yard container to haul away for dumping, a “swap box‟ container is provided to take its place.

B. One (1) each, 40-yard open-top roll-off container - For construction materials and miscellaneous dry waste, to be picked up on an as-requested basis only, non-compactor use, with no swap box needed

C. All trash materials will be disposed of in accordance with all applicable Federal, State and local governmental laws and regulations.

D. The Bidder will provide written evidence of proper disposal of all waste materials to AVCF upon request.

E. Trash will include food waste.

5. PRICING

The CDOC requests itemized pricing as shown on Exhibit D-price quote. It is preferred that the Bidder provide an all-inclusive monthly service price for the items listed in Exhibit D.

A. The Bidder must present a price per yard for any adjustments in container size requested for permanent modifications to the service throughout the duration of the Purchase Order.

B. Although the specific dimensions of any waste container, the service frequency, and/or the placement of any waste container may vary at the beginning of the Purchase order or may be altered during the four (4) year period, the overall scope outlined here is considered to be reasonably precise and up-to-date.

C. There may be instances of specific projects or unique situations that necessitate the temporary placement of a container, along with one or pickups. The pricing for these temporary services is anticipated to align with the standard per yard increase or decrease rates. However, the Bidder may also suggest an additional one-time fee for the drop-off and return of the container.

Requests for these temporary services will likely be processed through a separate credit card transaction instead of an amendment to the State Purchase Order, although the pricing established in the State Purchase order will take precedence.

D. All pricing shall remain firm during the initial term of the Purchase Order.

E. The CDOC may at its sole discretion elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

6. STATE PROPERTY

A. Approved individuals shall be subject to search of person or vehicle at any time while in any

CDOC facility or on CDOC grounds.

i. Only the individual who has been approved and provided consent for the search form will be permitted on State property.

ii. Pets are not permitted in vehicles on State property.

iii. Alcohol and drugs are prohibited in vehicles on State property.

iv. Firearms are not allowed in vehicles while on State property.

7. INVOICING

A. All invoices will need to be submitted via email to:

i. AVCF person and email: Bob Bucholz, Robert.bucholz@state.co.us

ii. Business Manager person and email, Deborah Perry, deborah.perry@state.co.us

iii. A/P email address: doc_accountpayable@state.co.us

B. All invoices will be sent by the 15th of each month to the above referenced departments/staff via email.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK.

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit G.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 13.C Accessibility Requirement of the RFP or Section 1.A.i of this Statement of Work. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.R.v of the RFP (Exhibit F). Any changes must be provided with Bidder’s Bid. Please confirm YES or NO

Have you spoken with anyone other than the Sole Point of Contact listed in this RFP? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Exhibit G?

Did Bidder Return Attachment 1 with changes?