1.) DEMARC statement of Work v5c 24 JUL 2023.pdf

Statement of Work Camp Dawson

Demarcation Relocation

WVNG-JFHQ-DES

1. PURPOSE AND SCOPE

1.1. The purpose of this statement of work (SOW) is to define the requirements for the relocation of the network demarcation for building 1001 (Operations Building) Camp Dawson, WV. This is a non-personnel services contract to Engineer, Furnish, Install and Test (EFI&T) fiber optic cabling between room 2111and room 1220, installation of equipment cabinets in room 1220, and installation of electrical power to each cabinet.

The Contractor should furnish all necessary tools, labors, transportation, equipment’s, investigation, and supervision, etc. Work will performed within in fixed-price contract.

This document will also define requirements, equipment, and confidentiality

1.2. PLACE OF PERFORMANCE

Camp Dawson 1001A Army Road Kingwood, WV 26537 Rooms 2111 and 1220

1.3. Background

Commercial services providers’ demarcation point with the West Virginia National Guard (WVNG) is located in Building 1001a, RM 2111. The requirement is to move the demarcation location from room 2111 on the second floor to the first-floor room 1220, the current cable entrance room. However, WVNG does not have the required infrastructure or bandwidth in place to conduct the relocation.

1.4. Scope

As stated in paragraph 1 the WVNG will require installation of additional fiber optic cabling, cabinet installation and reconfiguration of room 1220 to serve as the new demarcation point.

1.5. General Information

1.5.1. Place and Performance of Services: Routine work efforts performed shall be performed during normal site operating hours. The normal site operating hours are 0730-1600 except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.5.2. The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.5.3. Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.5.3.1. New Year’s Day: January 1st

1.5.3.2. Martin Luther King, Jr.’s Birthday

1.5.3.3. President’s Day

1.5.3.4. Memorial Day

1.5.3.5. Juneteenth Day: June 19th

1.5.3.6. Independence Day: July 4th

1.5.3.7. Labor Day

1.5.3.8. Columbus Day

1.5.3.9. Veteran’s Day: November 11th

1.5.3.10. Thanksgiving Day

1.5.3.11. Christmas Day: December 25th

1.5.4. Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. All contractors and all associated subcontractor employees entering a restricted or classified area will always be escorted. Names, birth date, birth place and social security number will need to be submitted to the COR before personnel can access area.

1.5.4.1. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil

1.5.4.2. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. All contractors and all associated subcontractor employees entering a restricted or classified area will always be escorted. Names, birth date, birth place and social security number will need to be submitted to the COR before personnel can access area.

1.5.5. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR

42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.6. Protection of Personally Identifiable Information (PII): The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the a forementioned policies, the contractor http://jko.jten.mil/ shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

2. Project Execution

2.1. The Vendor shall coordinate with the government 5 days prior to arrival and the start of any on-site work. Prior to any on-site work, the PPO shall provide the Government Multi-Function Team (MFT) a project coordination call to review all planned efforts and data collection requirements in support of project implementation.

This shall be a turn-key installation the Contractor shall provide all management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to Engineer, Furnish, Install and Test (EFI&T) fiber optic cabling and copper cabling between room 2111and room 1220 to provide a serviceable and a reliable communication link. The Contractor shall propose an architecture that satisfies the Government operational requirements and meets applicable DoDIN APL certification requirements. The Contractor shall take the information and requirements outlined in the paragraphs below along with the pre-bid site visit to develop and present a solution.

2.2. Delays: Delays associated with working on an active military installation are at the Contractor's risk.

2.3. Timeline: The Vendor will include schedule/timeline for project completion in bid proposal.

2.4. Hours of Operation: Routine work efforts performed shall be performed during normal site operating hours. The normal site operating hours are Monday thru Friday, 0730-

2.5. Site Acceptance: Site acceptance is required prior to final invoice. Site acceptance shall be concluded upon receipt of all deliverables and successful completion of the hardware and equipment testing.

2.6. Maintenance Warranty: All contractor provided equipment must have a minimum 12-month warranty included with the Firm Fixed Price. This 12 months will start after the site acceptance is complete.

2.7. Service and Support: Contractor must provide 12 months of service support for trouble shooting of hardware.

2.8. Room 1220:

2.8.1. Install eight new equipment cabinets. The Cabinets will be APC NetShelter or equivalent. (Reference Attachment A)

2.8.1.1. Cabinets will be equipped with levelers, vertical management and PDUs.

2.8.2. Proposal must provide diagram location of new cabinets.

2.8.3. Realign existing runway in room to serve new cabinets add additional segments if needed. Proposal must provide location of runway.

2.8.4. Electrical Power: Install a power supply for each new equipment rack.

2.8.4.1. Two new 100AMP panels (separate circuits A&B) will be installed in the room 1220 on fire rated plywood, each fed from a UPS panel in the electrical room. Fire rated plywood backboard (3/4” X 4’ X 8’) is to be placed on the east wall of this room. The plywood will cover the area from the mid wall column to the southeast corner of this room.

2.8.4.1.1. The power will be sourced from the electrical room, room 1222, adjacent of the new Demarcation room.

2.8.4.1.2. The new panels will be “bolt in breaker” type.

2.8.4.2. Two circuits (A&B) with separate outlets will be placed in each new equipment cabinet. The new outlets will serve the Eaton PDU’s (two per cabinet). All runways, cabinets and termination hardware will be properly grounded and bound per national electrical code.

2.8.4.3. Each Runway will include bonding straps.

2.8.4.4. Must include drawing and locations in proposal.

2.9. Fiber Optic

2.9.1. Fiber optic cabling will be installed to extend from room 1220 to room 2111, the server room, through existing conduit, See attachment A.

2.9.1.1. 144 strands of single mode Fiber optic cable (OM3)

2.9.1.2. 144 strands of Multimode Cable fiber optic cable (OM3)

2.9.2. The cables will be tight buffer and OFNR fire rated.

2.9.3. New Light interface units (LIU) fiber termination panels will be installed in the equipment racks in the Room 1220 and the designated equipment rack in room 2111

2.9.3.1. The LIU will be at least 4 Rack unit (RU).

2.9.3.2. A Separate LIUs will be install for Single mode and Multimode.

2.9.3.3. Each LIU will be equipped with 12 fiber LC Duplex.

2.9.4. Each Fiber will be terminated with fusion spliced, LC Type Connectors.

2.9.5. Each Fiber will be tested with a level 4 tester. The results will be provided to government in digital and hard copy formats.

2.9.6. Each Cable will be labeled with machine generated labels. In accordance with the naming convention provided by the government

Applicable Forms: Forms applicable to the SOW are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense

Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001 -0499.htm

DD 250

Material Inspection and

Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/