1.9_PWS_F7E3SV0206AW01.pdf

PERFORMANCE WORK STATEMENT

For

3D Video Production Services

FY 2020

122nd Fighter Wing 3005 Ferguson Road

Fort Wayne IAP, IN 46809‐3158 27 May 20

Scope of work: Non‐personal services to provide all plant, labor, tools, equipment, parts, supplies, and transportation necessary to perform 3D video recording, editing, and production required to provide a virtual reality recruiting product to the 122nd Fighter Wing (122FW), Indiana Air National Guard, Fort Wayne, Indiana for fiscal year 2020 as per this Performance Work Statement (PWS).

1.0 Observe all safety in accordance with, but not limited to, the following:

1.1 OSHA safety rules and regulations

1.2 Applicable federal, state, and local government and military regulations

1.3 Any specific standards used in the commercial video production industry

2.0 Location: Performance falls within the 122FW base parameters.

3.0 Site Visit: The offeror shall perform the following at the time of the site visit:

3.1 Accomplish the necessary surveys and investigations as required to consider existing conditions, work area, etc.

3.2 Visually inspect the facility/amenities available where the performance will take place.

4.0 Period of Performance: 60 days after award of contract. Ideally filming will be performed during scheduled military training weekends, which are currently planned for 15‐16 Aug 2020, 12‐13 Sep 2020, and 19‐20 Sep 2020, or any other time during which sufficient military personnel are available and able to perform the functions to be filmed. The scheduled dates are subject to change as mission needs change. If the contractor is unable to complete the required filming due to unfavorable weather conditions or scheduling delays caused by the Government, additional time may be permitted by contract modification.

5.0 Description of Services: The contractor shall produce 360° virtual reality (VR) videos showcasing various roles in the Air National Guard for the purpose of recruitment. The project will require conceiving engaging visual content for each role, a carefully planned shot list and shoot schedule, and a final product with a high production value.

The videos will be utilized at events and will act as a way for people to imagine themselves serving in the Air National Guard. The intent of the VR videos is to increase engagement with potential recruits resulting in a greater number joining the 122FW.

6.0 General: Team will location scout and meet with members in each of five (5) roles in the preproduction phase. During the shoot contractors will work closely with members of the 122FW to ensure all uniforms, safety equipment, etc. are in perfect order. They will also assist in the direction/coordination of various shots making sure the actions are realistic and compelling.

6.1 The required services shall include but are not limited to:

6.1.1 Six videos

6.1.2 Editing

6.1.3 Color grading

6.1.4 Audio mixing

6.2 Overview Film – 60 seconds

6.2.1 Acts as an overarching marketing piece. This can be used as an introductory video that shows all sorts of roles and visuals across the base and will explore roles that may not be included in the 5 films.

6.3 Five Roles

6.3.1 2‐3 minutes each (exact roles/content TBD)

6.3.2 Security Forces

6.3.3 Crew Chief

6.3.4 Ammo

6.3.5 Armament

6.3.6 Firefighter

Additional Requirements:

7.0 Contractor Furnished Gear

7.1 Audio Equipment

7.1.1 Recorders, microphones, wireless transmitter, gear carts, monitors

8.0 Contractor Furnished Staff

8.1 Director, Producer, Script Supervisor, Production Supervisor, Audio

Engineer, Production Assistant

9.0 Designation of Technical Representative: The Contracting Officer shall designate a qualified technical representative(s) for the purposes of technical surveillance of the work being performed under this contract. However, all matters concerning the contract, or any work ordered against this contract must be first approved by the Contracting Officer. The Contracting Officer is the only person on this base able to commit the Government to changes in terms of the contract. Any changes made without the consent of the Contracting Officer will be the responsibility of the contractor.

The technical representatives assigned to this task order are:

9.1.1 2d Lt Alisha Furlong, alisha.s.furlong.mil@mail.mil, (260)478‐3131

9.1.2 TSgt Rana Franklin, rana.b.franklin.mil@mail.mil, (260)478‐3247.

10.0 Service Contract Act: This contract is subject to Service Contract Labor Standards, per

FAR 22.1006, and shall include the clause 52.222‐41, Service Contract Labor Standards, for adherence by the contractor.

11.0 Safety/Accident Prevention:

11.1 OSHA Requirements: Contractor is required to follow all OSHA requirements while performing work under this contract including the wear of required Personal Protective Equipment, etc. when applicable.

11.2 Cell/mobile phones: Hands‐free devices are the only devices allowed while driving on base.

11.3 Smoking in Designated Areas Only: Smoking will be permitted in designated areas only. Contractor is responsible to verify designated areas with the technical representative(s). Contractor will not throw cigarette butts on the ground but will use provided disposal containers in designated smoking area.

11.4 Damages: Any damage to facilities or equipment made unserviceable by willful intent or negligence of the contractor/subcontractors will be corrected by the contractor and will not be given additional consideration for related costs.

12.0 Security Issues: The following security items are the responsibility of the Contractor.

Please note that these are subject to change as security levels change.

12.1 Permission for Contractor personnel and vehicles to enter the Air National

Guard installation is subject to the approval of local Base Security.

12.2 A list of personnel with full name, DOB, and Driver’s License # must be emailed to the Contracting Officer, no later than 72 hours prior to scheduled arrival.

12.3 All vehicles entering the base are subject to search by Security Forces.

13.0 Operational Security:

13.1 Access and General Protection/Security Policy and Procedures.

13.1.1 The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the technical representative. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

13.1.2 Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

End Performance Work Statement