1.1.3 SOW - 10 Mobile Vaccination Units 90-Day Effort(occ).pdf

Statement of Work Federal Emergency Management Agency Vaccine Response

Mobile Vaccine Unit (MVU) Dated August 3-2021

1.0 Introduction/Background:

FEMA requires mobile vaccination unit (MVU) capability to provide vaccine distribution for Type V application in multiple locations throughout the United States in support of the nation’s response to the COVID -19 pandemic. A Type V community vaccination center is defined as a federally operated mobile site to include self-hauling capability, with outdoor sheltered vaccination stations. The medical personnel and vaccines will be provided by the SLTT or Region, not the contractor.

FEMA’s intent is to lease up to 10 rapidly deployable MVUs that can be utilized at the SLTT requests for the administration of vaccinations in remote and hard to reach populations.

CDC is determining the effectiveness of each vaccine against the Delta variant remains a challenge.

However, there have been promising results from multiple studies. This summer, the CDC announced that the new Delta variant of the coronavirus now accounts for one in four cases nationwide and has spread to almost every state across the U.S. Unpredictability of this virus, as evidenced by the multiple variants, and that therefore, this capability is required to continue to vaccinate the population to help limit the spread of COVID-19. Additionally, the CDC says infections from the Delta variant contributed to an 82 percent rise in daily COVID-19 cases to around 67,000 this month. The variant, which is more than 60 percent more contagious but not deadlier than the original COVID-19 strain.

2.0 Objective:

The objective of this contract is to resource contractor support to provide turn-key MVUs that will be self-contained facilities capable of providing a platform that shall provide the required logistics sustainment and wrap-around services required to effectively operate these MVU’s. These transportable mobile units are capable of use for a national level inventory that will be tasked to individual state, local, tribal, territorial SLTT partners, and FEMA Regional locations based on requests submitted through FEMA’s resource request process. Ten (10) units must be employable to support remote vaccine missions in rural areas across the country and too support FEMA Regional vaccines missions during hurricane season.

The contractor shall be able to simultaneously establish and sustain MVU support at multiple sites concurrently in accordance the state’s locational priorities. Needed locations will most likely be rural area communities. MVUs will be needed for various periods of time at each location before relocating. FEMA will provide the contractor with a schedule for MVU use that includes the location needed, the length of time MVU is needed, and where the MVU will relocate to, the schedule and length of time are subject to change due to state request, weather, low utilization, etc.. The contractor shall be responsible for staging/storing the units at its facilities when not required for use in accordance with the MVU schedule.

3.0 Contractor Requirements and Mobile Vaccination Unit (MVU) Moves:

The Contractor shall be able to provide services 24 hours per day, 7 days per week. The Contractor shall be present on site during operating hours and available on-call during non-operating hours, during 24 hour per day, 7 day per week period. The Government anticipates that the MVU’s will be utilized on a rotating 7-day schedule, which includes 4-hours for set-up and 4-hours for tear down at each site.

Each move between sites is approximately 30 driving miles. Each MVU shall not travel more than 480 miles per month and shall not exceed 16 total moves per month. The contractor shall be paid for mobilization and demobilization of each unit for each move.

It is anticipated that field deployed staff shall work up to 12-hour days, 7 days a week, depending on the operational hours of the MVU Schedule and local mission needs. Some MVUs may require 24-hour security. When 24-hour security is required, the state or FEMA will provide the 24-hour security. The Contractor may also be required to work all federal holidays. Specific hours of operation will be determined by the requesting state or Region.

3.1 Mobile Vaccination Unit:

The MVU’s shall meet the following requirements:

a. A minimum size of 32' x 8' mobile office trailer or an equivalent mobile vehicle, approx. 256 sq. ft. enclosed space with a wide-open floor plan based on a FEMA approved layout (see last page).

b. Heating/Cooling - Electric baseboard heat and thru-wall AC unit or combination heat/AC unit;

c. One (1) Horizontal slider window on each side of the MVU;

d. Appropriate-sized generator capable of powering the MVU and all its freezers and refrigerators with extended fuel storage capability >5 days. Generator shall include telematics to monitor generator operation and to remotely turn the unit on/off;

e. At least one (1) side access door that is securable and lockable;

f. All power generation, maintenance, and Heating, Ventilation, and Air Conditioning (HVAC) service for all systems, as required;

g. Exterior HVAC unit to warm/cool the vaccine administration area and observation area on the exterior of the unit;

h. Exterior awning per MVU to cover 75% of the passenger door side of the unit with attachable sides to create an inoculation area and observation area out of the elements.

Additionally, awnings must be provided on the driver side of each MVU. Awnings must be 8’ x 24’ with walls and zipper doors. These areas shall hold at least 3 and up to 6 stations that are socially distanced. The exterior awning covered inoculation area must have at least one Carbon Monoxide detector and at least one stand-alone standard battery powered CO2/Smoke Alarm installed at time of inoculation area set-up. The Carbon Monoxide detectors and CO2/Smoke Alarms must remain installed and operational until the inoculation area is dismantled for transportation to the next site. If exterior awnings are not staked, units shall be shut down for operations and temporarily packed up if wind speeds are 25 mph or greater. If the exterior awnings are staked, unit shall be shut down for operations and temporarily packed up if wind speeds are 50 mph or greater.

i. Capability to store all COVID-19 vaccines that received Emergency Use Authorization from the Federal Drug Administration for at least 7 days without returning to a home base.

This shall allow the MVU to arrive in a community and stay for an extended period with deep freezer capabilities. The MVU must always have battery backup, generator support, and telematics monitoring or equivalent to maintain freezer capabilities.

j. MVUs shall have WIFI capability. The wireless access point, utilizing local capabilities at the site or through plum case type device, must provide internet access for records management.

k. Electricity, consisting of LED ceiling lights and a breaker panel.

l. The Contractor shall ensure the observation and administration area are ADA Accessible.

m. Each MVU will require 30 each 5-gallon wide-mouth medical waste disposal mail back systems Each 5-gallon wide-mouth medical waste disposal mail back system must contain everything required to properly and safely package and dispose of soft regulated medical waste, including used cotton swabs, gauze and gloves, and sharps waste, including needles, injector pens, and syringes. When each medical waste disposal mail back system is full to capacity, the contractor shall mail the system for disposal in accordance with the requirements of the SLTT in which the unit is located; and

n. The contractor shall provide sixty (60) 1-gallon sharps disposal mail back systems per MVU. Each 1-gallon sharps disposal mail back system must contain everything required to properly, safely package, and dispose of sharps waste, including needles, injector pens, and syringes. When each sharp disposal mail back system is full to capacity, the contractor shall mail the system for disposal in accordance with the requirements of the SLTT in which the MVU is located.

3.2 Heavy Duty Drive-thru Screening Tent/Canopy:

a. The Contractor shall provide a FEMA approved site diagram for drive thru vaccinations and the following with each MVU: (Please review Diagram 1 below)

a. One (1) 60’ x 30’ Super Tent -or- One (1) 40’ x 30’ LT&A Super Tent for drive thru car vaccinations;

b. The tent or canopy shall have sidewalls with a minimum of 8’ in height;

c. The tent shall be weighted sufficiently and properly secured during set-up to mitigate any shift in position due to high winds;

d. This tent shall be separate from the attached awning utilized for walkup vaccinations.

3.3 Office Furniture/Miscellaneous:

a. The Contractor shall provide the following in each MVU:

a. Two (2) Standard Desks (attached to the wall for vaccine prep & workstation for paperwork processing):

b. Two (2) Lockable drawer file cabinets

c. Ten (10) Plastic Chairs

d. Four (4) Trash Cans, with trash bags

e. Two (2) Small Whiteboards

f. Two (2) Small Folding Tables that can fit up to 2 people

g. One (1) Mini-Refrigerator (not for vaccination use)

h. One (1) Microwave

i. One (1) Cabinet for PPE storage

j. Portable heating and cooling units for use within the enclosed inoculation area and observation area, the contractor shall regulate the temperatures in all outside areas.

3.4 Traffic Control:

b. The Contractor shall provide the following with each MVU for traffic control:

a. Seventy-five (75) 28” minimum Reflective Traffic Cones

b. Ten (10) Orange or Lime ANSI Class II Reflective Economy Vests

c. Twenty (20) Plastic Crowd Control Barricades

d. Warning Signs mounted on traffic cones with slit on bottom of sign to clip onto cone:

i. Four (4) Stop Signs

ii. Ten (10) Right Turn Directional Arrow Signs

iii. Ten (10) Left turn Directional Arrow Signs

e. Portable LED light towers for nighttime operation

Portable LED Light towers may be towable light towers but must be served, moved, and maintained by the contractor

f. 360-degree LED scene lighting affixed to the exterior of the unit

3.5 Safety Equipment:

a. The Contractor shall provide the following safety equipment:

a. Two (2) 1092-Piece 3 Shelf Metal Industrial First Aid Kit Stations with Pocket

Liners

b. Two (2) 20lb. A-B-C, Dry Powder Fire Extinguishers

c. The Contractor shall have a portable carbon monoxide detector for each enclosed area, including tented areas, where individuals are located.

3.6 Sanitation:

a. The Contractor shall provide the following:

a. Toilet facility within each MVU for employee usage with necessary personal items to sustain a site for employees.

b. Cleaning supplies per CDC and OSHA guidelines for cleaning of COVID-19 areas.

3.7 Wrap-Around Services:

a. The Contractor shall provide the following wrap-around services

a. The contractor shall perform maintenance and service all restroom facilities onboard the MVU, including emptying gray and black tanks. Restroom facilities onboard each MVU require a daily supply of up to 200 gallons of fresh water and daily removal of up to 200 gallons of wastewater per MVU.

b. Fueling services for diesel generator and exterior heaters. Contractor shall always maintain a minimum of 3 days of supply (DOS) of diesel fuel per MVU.

c. Nightly cleaning of the MVUs and inoculation areas in accordance with CDC and

GSA guidelines.

d. Contractor shall be responsible for disposal of medical waste/Sharps in accordance with the regulations of the SLTT. The Contractor shall comply with HSAR 3052.223-70.

e. Contractor shall be responsible for the setup, breakdown, and transportation of all contractor provided equipment in addition to nightly deep cleaning, ablution, generator maintenance, refueling, and ancillary support.

f. Contractor shall be responsible for the consumable items necessary to ensure adequate day-to-day hygiene.

g. The contractor shall ensure that all equipment remains mission operational and be prepared to fix any malfunctions within a NLT 24 hours from initial malfunction.

h. The contractor shall be responsible for providing the generator spill kit.

i. Local SLTT partners, not the contractor, will be responsible for dumpster hauls.

3.8 Mobile Vaccination Units (MVU) Staging and Storage

a. When not deployed, the contractor shall be responsible for staging and storing the units at its facilities pending deployment notification from FEMA COR.

3.9 Security

a. Vendor shall provide upon request the full name, driver license information, and any additional identifiers required by locations requiring clearance to operate upon request to the COR to forward to Regional or HQ designee when required. Information will be provided to the appropriate law enforcement or security personnel to clear personnel to operate on secure properties.

3.10 Additional Requirements: The Contractor shall comply with the following:

OSHA 29 CFR 1910.36 Design and Construction Requirements for Exit Routes

i. 1910.36(b) - The number of exit routes must be adequate for single trailer design.

ii. 1910.36(g)(2) - An exit access must be at least 28 inches (71.1 cm) wide at all points. Where there is only one exit access leading to an exit or exit discharge, the width of the exit and exit discharge must be at least equal to the width of the exit access.

a. NFPA 101 Life Safety Code

i. 7.3 Capacity of Means of Egress. - 7.3.1 Occupant Load.

1. 7.3.1.1 Sufficient Capacity.

2. 7.3.1.1.1 The total capacity of the means of egress for any story, balcony, tier, or other occupied space shall be sufficient for the occupant load thereof unless one of the following conditions exists:

3. The authority having jurisdiction shall be permitted to establish the occupant load as the number of persons for which existing means of egress is adequate, provided that measures are established to prevent occupancy by a greater number of persons. The egress capacity shall have been previously approved as being adequate.

ii. 7.3.4 Minimum Width.

iii. 7.3.4.1 The width of any means of egress, unless otherwise provided in 7.3.4.1.1 through 7.3.4.1.3, shall be as follows:

1. Not less than that required for a given egress component

2. As required in this chapter or Chapters 11 through 43

3. Not less than 36 in. (915 mm) where another part of this chapter and Chapters 11 through 43 do not specify a minimum width.

b. 05.02. Facilities Management

i. TM 5-610, Contracts – Preventive Maintenance Facilities Engineering Buildings and Structure, 1 November 1979

c. 05.08. Power Generation

i. TM 3-34.45 Engineer Prime Power Operations, 13 August 2013

ii. National Fire Protection Association 110 (NFPA 110), 2013 Edition

iii. National Fire Protection Association 111 (NFPA 111), 2013 Edition

iv. National Fire Protection Association 70 (NFPA 70) National Electrical

Code (NEC), 2014 Edition

v. International Fire Code IFC, 2012 Edition

d. 05.09. Water Production

i. UFC3-230-10A, Water Supply, Water Distribution, 16 January 2004

ii. UFC 3-230-09A, Water Supply, Water Storage, 16 January 2004

iii. UFC 3-230-8A, Water Supply, Water Treatment, 16 January 2004

iv. UFC 3-230-07A, Water Supply: Sources and General Considerations, 16 January

e. 05.11. Waste and Sewage Management

i. UFC 3-240-01 Wastewater Collection and Treatment, with Change 1, 1 August 2020

f. 05.17. Fire Fighting Services and Fire Protection

i. AFI 32-2001, Fire Emergency Service Program, 9 September 2008

ii. NFPA 10, Standard for Portable Fire Extinguishers, 2013 Edition.

g. The Contractor shall provide verification of refrigeration requirements in accordance with HHS guidelines.

h. As applicable, the Contractor shall comply with energy efficient products in accordance with FAR 23.

4.0 Period of Performance:

FEMA anticipates a three (3) month firm contract.

5.0 Place of Performance:

Place of performance will be according to schedule provided within CONUS. Schedules will come from State or FEMA Regions, who will give to HQ planners and COR. They will email the schedules to the vendor.

6.0 Deliverables:

Ten (10) units and all wraparound services must be ready and deliverable on 14 August 2021.

7.0 Reporting:

The contractor must provide reports to the FEMA COR including but not limited to:

a. A weekly report, summarizing the prior week’s activities, submitted by 8:00 AM every Monday.

b. A daily report forecasting MVU deployment by 10:00 am.

c. A daily report of the number and location of all deployed MVUs by 1:00 pm.

d. A daily report of the number of MVUs not in use by 5:00 pm.

e. A daily report of any factors that are limiting the contractor from completing mission.

f. A daily report of Equipment and Operational Status by 8:00 am.

The COR may, at their discretion, reduce the daily reports to weekly reports. All deliverables shall be submitted to the COR unless otherwise directed.

8.0 For Official Use Only (FOUO) Information

In accordance with DHS Management Directive 11042.1 contractors, consultants, and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor shall:

1. Be aware of and comply with the safeguarding requirements for “For Official Use Only” (FOUO) information as outlined in this directive.

2. Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

3. Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non-Disclosure Agreement (NDA), as a condition of access to such information.

Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon date of the DHS Policy and not applied retroactively.