1.0-1717 Washington Precast Wall Room Repair.pdf

Quotations for Small Purchases (QSP) No. Q26010

1717 Washington St NE

Precast Wall Repair

Quotations for Small Purchases (QSP) No. Q26010, 1717 Washington St NE Precast Wall Repair

MINNEAPOLIS PUBLIC HOUSING AUTHORITY

QSP Document Table of Contents

Section Description Page

QSP Attachments 3 Index of Submittal Docs 4

Introduction 5

1.0 Scope of Work/Technical Specifications 6

1.1 General Description of Services 6

1.2 Contractor Responsibilities 6

2.0 Quote Submittal 10

2.1 Quote Submittal Procedures 10

2.2 Taxes 11

2.3 Additional Information Pertaining to the Pricing Items 11

2.4 Contact with the MPHA 12

2.5 Quote Submission 12

2.6 Equal Opportunity and Supplier Diversity 12

2.7 Pre-Quote Conference 13

3.0 Quote Evaluation 14

3.1 No Public Opening 14

3.2 Responsive Evaluation 14

3.3 Responsible Evaluation 14

3.4 Restrictions 14

4.0 Contract Award 14

4.1 Contract Award Procedure 14

4.2 Contract Conditions 14

4.3 Licensing and Insurance Requirements 15

4.4 Bonds 15

4.5 Contract Service Standards 16

4.6 Prompt Return of Contract Documents 16

5.0 The MPHA’s Reservation of Rights 16

QSP ATTACHMENTS. Each quoter shall verify that they have downloaded and reviewed the following attachments, which are included as part of this QSP:

Document No. Attachment Description

2.0 A Responsible Construction Contractor Verification Form

3.0 B Section 3 Business Self Certification Form

4.0 C W/MBE and Section 3 Subcontractor Certification Form

5.0 D Sample Contract

6.0 E Section 3 Compliance Report

7.0 F 1717 Washington Ave Specifications

7.1 F-1 1717 Washington Ave Drawings

8.0 G Davis-Bacon Wage Decision

MINNEAPOLIS PUBIC HOUSING AUTHORITY

QUOTATIONS FOR SMALL PURCHASES

FOR

1717 WASHINGTON ST NE PRECAST WALL REPAIR

QSP #26010

INDEX OF SUBMITTAL DOCUMENTS

The index of submittal documents is provided to assist in completing a responsive submittal. The index of documents contains a listing of all required submittal items.

Please review this table and submit with quote submittal, all the documents that are checked as “Required Submittal”.

Documents that are checked “Signature Required” must be properly executed.

INDEX OF SUBMITTAL DOCUMENTS

DOCUMENT REQUIRED

SUBMITTAL

SIGNATURE

REQUIRED

QUOTER

CHECKLIST

Responsible Construction Contractor Verification Form Section 3 Business Self Certification Form Optional W/MBE and Section 3 Subcontractor Certification Form

Quoters shall review MPHA’s insurance requirements prior to submitting their bid. The insurance requirements can be found in Section 4.3.

INTRODUCTION

The Minneapolis Public Housing Authority (MPHA) is a public entity that was formed in 1991 to provide federally subsidized housing and housing assistance to low-income families, within the City of Minneapolis, MN. The MPHA is headed by an Executive Director (ED) and is governed by a nine-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (CFR) and the MPHA’s procurement policy.

MPHA owns and/or manages: (a) 42 high-rise apartment complexes totaling approximately 5,000 units; (b) approximately 825 scattered site units throughout the City of Minneapolis; (c) 200 townhome units in the Glendale and Minnehaha family development; and (d) administers over 5,000 Section 8 Housing Choice Vouchers. MPHA has approximately 400 employees.

In keeping with its mandate to provide efficient and effective services, the MPHA is now soliciting bids from qualified, licensed and insured entities to provide the above noted services to the MPHA. All bids submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety.

QSP INFORMATION AT A GLANCE

MPHA CONTACT PERSON

Kate Tolle, Buyer Telephone: (612) 342-1474 E-Mail: ktolle@mplspha.org

TDD/TTY: (800) 627-3529

HOW TO OBTAIN THE QSP DOCUMENTS 1. Access ha.internationaleprocurement.com.

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the system, call customer support at 866-526-0160.

PRE-QUOTE CONFERENCE Thursday August 6th, 2026 1 PM CDT at 1717 Washington Street NE, Minneapolis, MN 55413

DEADLINE TO SUBMIT QUESTIONS Thursday August 13th, 2026 2:00 PM CDT Questions may be submitted online in the Housing Agency Marketplace or emailed directly to the Buyer

QUOTE SUBMITAL RETURN & DEADLINE Thursday August 27th, 2026 2:00 PM CDT Submit proposed fees and the required quote documents online in the Housing Agency Marketplace by the quote submittal deadline.

1.0 SCOPE OF WORK/TECHNICAL SPECIFICATIONS. The MPHA is seeking quotes from qualified and licensed entities to provide the MPHA with the following detailed services:

1.1 General Description of Services. The successful quoter (Contractor) shall furnish all mobilization, labor, materials, tools, equipment, and transportation for the concrete slab repair work per the specified scope of work in attachment F and F-1.

1.1.1 Scope of work: This will be a firm fixed bid for the work outlined in attachment F and F-1 and is to include all materials, labor, tools, equipment, permits, etc to complete the scope of work. Below are some additional guidelines to read before you submit a quote.

1.1.1.1 Wall Removal and Reinstallation: Remove and store section of precast wall under existing louver. Precast wall section is to be removed in a manner that does not disrupt or damage existing structural connections within the concrete such as embed plates.

Provide cost for reinstallation of the concrete precast panel in this work item.

Include all costs associated with installation including but not limited to; welding of connections, retrofitting existing embed plates for reconnection, and installation of grout. Cost of sealant installation is in “Sealant Installation” category.

1.1.1.2 Sealant Installation: Install sealant at perimeter of newly reinstalled pre-cast panel. Sealant to Sika NP1 or approved equal. All sealant to have closed cell backer rod and bond breaker within joint. All work to comply with manufacturer's installation instructions.

Sealant is to be tooled finished in a uniform profile.

1.1.1.3 Louver Removal and Reinstallation: Remove and store existing louver and ductwork as needed to facilitate pre-cast panel removal and reinstallation. Include code for all electrical items in and around the area of work that will require relocation.

1.1.1.4 Miscellaneous Labor: Provide man hours for unspecified work activity as directed and preapproved by the Engineer. This work item is to provide for any contingent activity unanticipated in the scope of the project. Price shall be the total charge assessed for actual labor hours required and shall include the total cost of labor, tools, scaffolding, plant, equipment, and all else required to perform the labor, including overhead and project. Any material required to be installed by this labor shall be provided by the owner, or per executed change order by the contractor. A secondary use of these hours would be contractor personnel time spent assisting with Engineering observation. Contractor shall itemize quantity and activity for miscellaneous labor hours used to receive payment.

1.1.1.5 Mobilization /Demobilization: Provide all labor, material, equipment, permits, temporary utilities and facilities, health and safety devices and procedures, waste storage and disposal facilities and all else required and necessary to complete the work. When the project is completed, remove all temporary equipment, facilities, and devices from the structure and site and restore the structure and site to its original condition to the satisfaction of the owner and engineer.

1.2 Contractor Responsibilities.

1.2.1 Have at least 3 years performing the services detailed herein.

1.2.2 Own or have access to all necessary equipment, materials, tools, including specialty tools, to perform any required work.

1.2.3 The Contractor must supply their own source of power and water, unless arrangements have been made with the MPHA Project Manager prior to any work starting.

1.2.4 Obtain any necessary permits as required.

1.2.5 Have proper identification for all Contractor personnel when on MPHA sites (i.e. wearing company logo, uniform, ID badge, etc.) and submit proper background information to obtain access to MPHA’s buildings.

1.2.6 Repair in a timely manner any damage to any MPHA property or any other property (i.e.

MPHA residents’, etc.) by the Contractor, his/her agents, whether such acts were intentional or not.

1.2.7 Ensure that all work performed by the Contractor is performed in a safe and professional manner, compliant with all codes, laws, regulations, statutes and commonly accepted industry standards.

1.2.8 Access for Emergency Vehicles. The Contractor shall ensure that any equipment and/or vehicles that he/she places on the work site shall not be placed in such a position to interfere with access by any emergency vehicles or traffic by the public at-large. The MPHA reserves the right to approve or reject the placement of any such equipment or vehicles at any time during the performance of the contracted work if, in the opinion of the MPHA, the placement of such equipment or vehicles interferes with such traffic.

1.2.9 Asbestos. If additional asbestos is discovered (outside the scope of this project), the

Contractor shall notify the MPHA Project Manager immediately for containment/abatement direction.

1.2.10 Communication. The named MPHA Project Manager (PM) shall be the primary point of contact for the Contractor pertaining to this work. The Contractor shall be free to converse and communicate with the PM verbally; however, all requests for changes or decisions shall be submitted to the PM in writing. The MPHA anticipates that it will typically make a decision in such matters within 3 workdays of receipt, though such response time frame may be shorter or longer depending on the situation; accordingly, the Contractor shall submit such written requests in as timely a manner as reasonably possible.

1.2.11 Contract End Items. Upon completion of the project the Contractor must submit the following:

1.2.11.1 A separate payment request for the retainage;

1.2.11.2 Certificate of Substantial Completion (AIA G704);

1.2.11.3 Contractor’s Affidavit of Payments of Debts and Claims (AIA G706);

1.2.11.4 Contractor’s Affidavit of Release of Liens (AIA G706A); and

1.2.11.5 Consent of Surety to Final Payment (AIA G707).

1.2.12 Contractor’s Request for Payment. As detailed within Chapter 9, Procurement, and Contract Administration, of Handbook 7485.1.

1.2.12.1 The MPHA is responsible for making progress payments. Typically, progress payments for acceptable work and materials delivered and stored on the site will be made at 30-day intervals.

1.2.12.2 Payment will be based on the percentage of work completed during a one-month period.

1.2.12.3 A 5% retainage will be held on each payment request. A separate payment request for the return of the retainage will be required at the completion of the work.

1.2.12.4 Review and Approval. The MPHA will review each such Contractor request for payment and will approve the payment only if the following listed conditions are met. If the Contractor requests payment items which have not been completed in a satisfactory manner (“satisfactory,” as determined at the sole discretion of the MPHA), the MPHA shall hold payment for the unsatisfactory items, and pay the balance of the request (e.g. the undisputed portion). The MPHA shall ensure:

1.2.12.4.1 The request for payment is consistent with the MPHA-approved schedule of amounts for contract payments;

1.2.12.4.2 As further detailed within the preceding Section 1.2.5.3, the total of the request for payment does not include the amount to be retained by the MPHA under the contract (retention or retainage);

1.2.12.4.3 The work covered by the request for payment has been performed in accordance with the construction documents;

1.2.12.4.4 The Periodic Estimate for Partial Payment has been properly executed on all applicable supporting documentation submitted;

1.2.12.4.5 The Contractor has submitted all required reports such as payroll reports and ensure that all required documents are up to date within LCP Tracker; and

1.2.12.4.6 A materials sales tax form has been completed by the firm purchasing the materials used on the project.

1.2.12.5 Distribution of Documents. The Contractor shall submit the Periodic

Estimates for Partial Payments and all applicable supporting documentation electronically to the Project Manager.

1.2.13 Debris. The Contractor shall clean work areas daily, at the end of the workday, of all work-generated debris which may endanger the safety of others (the public; MPHA residents;

etc.).

1.2.13.1 All work areas must be kept sanitary and clean of any trash. Debris from work must be removed from living areas.

1.2.13.2 The Contractor must examine the work area and determine any unsuitable work condition.

1.2.13.3 Any required removal or replacement of this work caused by unsuitable conditions will be just cause for the Contractor to bear the expense. Notice of unsuitable conditions shall be brought to the MPHA’s representative in written form.

1.2.14 Liquidated Damages. The successful bidder shall agree to pay as Liquidated Damages the amount of $400.00 for each consecutive calendar day for which the work is not complete, beginning with the first day beyond the completion date stated on the “Notice to Proceed.”

The said sum in no event shall be construed to be a penalty, but only as damages fixed and agreed upon in advance.

1.2.15 Payroll Reports. The Contractor shall, during the term of the work, within 7 days of the end of any weekly payroll period, enter prevailing wages into LCP Tracker.

1.2.16 Permits. The Contractor shall obtain any and all required permits pertaining to any assigned work at his/her expense. Permits shall be obtained prior to starting any work.

1.2.17 Prior MPHA Approval Required. Please note that the Contractor shall not conduct any work without the prior written authorization of the MPHA representative. Failure to abide by this directive shall release the MPHA of any obligation to pay the Contractor for any work conducted without the noted prior written authorization. This authorization may take the form of an email.

1.2.18 Safety. It shall be the responsibility of the Contractor to ensure, at all times during the performance of the work, to the maximum extent feasible, to protect the safety of MPHA residents and staff, the Contractor's staff and subcontractors, and the public. This shall include, but not be limited to, compliance with all OSHA-related Federal and local laws, codes, and regulations. Screened safety barriers must be provided around work areas.

1.2.19 Scheduling. The Contractor shall perform services during normal business hours from 8:00 a.m. until 4:30 p.m. Monday through Friday, excluding holidays. Project setup/staging may occur before 8:00 a.m. with prior approval if it generates no noise.

1.2.20 Security during Work. The Contractor shall take all means necessary to maintain the security of the area in which they are working. These security measures must be carried out on a twenty-four-hour basis, not just during the normal work hours.

1.2.21 Service Locations. The Contractor shall perform services at the addresses defined in the

1717 Washington Street NE, Minneapolis, MN 55413.

1.2.22 Temporary Facilities. It shall be the responsibility of the Contractor to provide any temporary facilities that may be required, including, but not limited to temporary toilets;

water; fencing; barricades; lighting; planking; signage; guardrails; etc. Accordingly, it shall be the responsibility of the Contractor to secure and maintain such items during the term of the work.

1.2.23 Time of Completion. The Contractor shall commence and complete the work under the ensuing contract on dates to be specified within the Notice to Proceed. MPHA anticipates a start date within one week of receipt of a fully executed contract.

1.2.24 Tools/Equipment/Materials. The Contractor shall ensure that at all times during the work, tools, equipment, and materials are handled, placed, and stored in a secure and safe manner so as to protect all parties, including but not limited to the Contractor's workers, MPHA tenants and staff, and the public at large. The Contractor shall ensure that during non-working hours such items are not left unattended on the job site when such safety may be compromised. As the building the Contractor will be working in is occupied by housing tenants, including a number of elderly/disabled or special needs persons, it will be especially important that the hallways are clear for ingress and egress.

1.2.25 Warranty/Guarantee. All work provided by any Contractor pursuant to any contract that ensues from this QSP shall be warranted or guaranteed by that Contractor for a period of time of not less than two calendar years from the date of substantial completion. The Contractor will provide all labor for warranty work for the length of the manufacturer’s warranty on a new system or part that the Contractor installs.

1.2.26 Weekends. Unless otherwise approved by the MPHA in writing, the Contractor shall not perform work on MPHA property during a holiday or weekend (Saturday or Sunday).

1.2.27 Work Standards. It is the responsibility of the Contractor to ensure that each worker provided by the Contractor shall be fully trained and qualified to provide any assigned work.

Accordingly, all work provided shall be guaranteed by the Contractor to be performed in a workmanlike manner and in accordance with all applicable laws, codes, and/or regulations, including those issued by, but not limited to the City of Minneapolis and/or the State of Minnesota, or any applicable Federal Agency.

1.2.28 Workmanlike Standard. The Contractor shall, without charge, replace or correct any work found by MPHA to (1) not conform to the contract requirements, or (2) not meet workmanlike standards as determined by MPHA, unless MPHA decides, in its sole discretion, it is in its interest to accept the work as is with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove any rejected materials from the premises.

If the Contractor does not replace or correct rejected work within five (5) business days of being notified, MPHA may (1) replace or correct the work and charge the cost to the Contractor, or (2) terminate for default the Contractor’s right to proceed with work.

1.2.29 Project Closeout. During project closeout, MPHA will visit the project site only twice for any corrective action that may be necessary. The first time will be to inspect completion and create a list of items that need to be corrected (punch list). Once MPHA is notified by the Contractor of successfully completing and correcting all of the items on the lunch list, MPHA will inspect a second time. At this point if there are still deficiencies in the workmanship or items that have not been corrected that would require further action on the Contractor and MPHA to inspect subsequent times, the Contractor will be charged $250.00 per site visit. This should not be construed as a penalty, but rather a means to ensure the project is completed in an efficient manner.

2.0 QUOTE SUBMITTAL.

2.1 Quote Submittal Procedures. As this is a Quotations for Small Purchases (QSP) competitive solicitation process, following are the requirements for a responsive submittal in response to this QSP:

2.1.1 Responsible Construction Contractor Verification Form. This form must be fully completed, signed, and submitted as part of the quote submittal.

2.1.2 Section 3 Business Self Certification Form (optional). As detailed within the QSP Attachment B, any quoter may claim a Section 3 business preference by completing the Self Certification Form. Prior to award, MPHA will request additional documentation from the quoter to confirm their Section 3 status.

2.1.3 W/MBE and Section 3 Subcontractor Certification Form. Quoters shall document their efforts to meet the W/MBE and Section 3 participation goals by completing this certification form and submitting it with their Step #1 quote submittal.

2.1.4 Bid Bond. As fully detailed within the following Section. The Bid Bond shall be uploaded to the Housing Agency Marketplace if bid exceeds $100,000.00. The original Bid Bond will be requested from the low bidder. The low bidder shall submit the original Bid Bond to the MPHA within 3 business days upon request.

2.1.5 Quote Submittal Process. The Responsible Construction Contractor Verification Form, the

Section 3 Business Self Certification Form and W/MBE and Section 3 Subcontractor Certification Form may be submitted in any one of the following methods:

2.1.5.1 By uploading to the Housing Agency Marketplace; or

2.1.5.2 By email to ktolle@mplspha.org.

2.1.6 Proposed Pricing. Each quoter must submit pricing on the Housing Agency Marketplace only.

Quotes shall include all related costs that the Contractor will incur to provide the noted services, including, but not limited to: employee wages and benefits; clerical support; overhead; profit;

licensing; insurance; materials; supplies; tools; equipment; long distance telephone calls; travel expenses; document copying not specifically agreed to by the MPHA; etc.

Item No.

Qty U/M Description

1 1 LS Wall Removal and Reinstallation 2 1 LS Sealant Installation 3 1 LS Louver Removal and Reinstallation 4 55 HR Miscellaneous Labor 5 1 LS Mobilization/Demobilization

2.2 Taxes. All persons doing business with the MPHA are hereby made aware that as of January 1, 2017, the

MPHA is exempt from paying Minnesota State Sales and Use Taxes and Federal Excise Taxes. A letter of Tax Exemption will be provided upon request. Contractors must pay sales or use tax on the cost of all materials, supplies, and equipment to complete the construction contract.

2.3 Additional Information pertaining to the Pricing Items.

2.3.1 Entry of the Fees. Quoters are required to enter where provided in the Housing Agency

Marketplace, a reasonable and realistic cost for each of the Pricing Items.

2.3.1.1 No Increase in Proposed Unit Fees. The MPHA will not, after the submittal deadline, negotiate an increase to any unit costs or fees proposed prior to the submittal deadline; accordingly, quoters are strongly cautioned to submit a realistic price for each Pricing Item identified within the preceding table.

2.3.1.2 Review the Entry of Proposed Fees. The MPHA strongly recommends that each quoter review their unit prices and extended prices entered to ensure that they have calculated correctly.

mailto:ktolle@mplspha.org

2.3.2 Applicable Wage Rates.

2.3.2.1 Davis Bacon Prevailing Wage Rates. As detailed within 24 CFR 85.36(h)(5), the Contractors required to pay Davis-Bacon wage rates (for all “construction contracts in excess of $2,000”). The applicable Wage Rates pertaining to the work detailed is attached and detailed within Attachment D and G. This work will be subject to all of the requirements pertaining to Davis-Bacon work, including the applicable Federal forms and procedures (e.g. on-site interviews;

certified payrolls; etc).

2.4 Contact with the MPHA. It is the quoter’s responsibility to address all communication and correspondence pertaining to this QSP process to the Buyer only. Quoters must not make inquiry or communicate with any other MPHA staff member or official (including members of the Board of Commissioners) pertaining to this QSP. Failure to abide by this requirement may be cause for the MPHA to not consider a quote submittal received from any quoter who may has not abided by this directive.

2.4.1 Addendums. All questions and requests for information must be addressed in writing to the Buyer. The Buyer will respond to all such inquiries in writing by addendum to all prospective quoters (i.e. firms or individuals that have obtained the QSP Documents).

During the QSP solicitation process, the Buyer will not conduct any substantive conversations between the MPHA and a prospective quoter when other prospective quoters are not present that may give one prospective quoter an advantage over other prospective quoters. This does not mean that prospective quoters may not call the Buyer—it simply means that, other than making replies to direct the prospective quoter where his/her answer has already been issued within the solicitation documents, the Buyer may not respond to the prospective quoter’s inquiries but will direct him/her to submit such inquiry in writing so that the Buyer may more fairly respond to all prospective quoters in writing by addendum.

2.5 Quote Submission. Pertaining to any documents issued or that will be submitted at any point in the QSP or ensuing contract process:

2.5.1 Submission Responsibilities. It shall be the responsibility of each quoter to be aware of and to abide by all dates, times, conditions, requirements, and specifications set forth within all applicable documents issued by the MPHA, including the QSP document, and any addenda and required attachments submitted by the quoter. By completing, signing, and submitting the completed documents, the quoter is stating his/her agreement to comply with all conditions and requirements set forth within those documents. Written notice from the quoter not authorized in writing by the Buyer to exclude any of the MPHA requirements contained within the documents may cause that quoter to not be considered for award.

2.6 Equal Employment Opportunity and Supplier Diversity. Both the Contractor and the MPHA have, pursuant to HUD regulation, certain responsibilities pertaining to the hiring and retention of personnel and subcontractors.

2.6.1 Within 2 CFR § 200.321 it states:

2.6.1.1 Contracting with small and minority businesses, women’s business enterprise and labor surplus area firms.

2.6.1.2 (a) The non-federal entity must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible.

2.6.1.3 (b) Affirmative steps shall include:

2.6.1.3.1 (1) Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

2.6.1.3.2 (2) Assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are potential sources;

2.6.1.3.3 (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women’s business enterprises;

2.6.1.3.4 (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women’s business enterprises;

2.6.1.3.5 (5) Using the services and assistance of the Small Business

Administration, and the Minority Business Development Agency of the Department of Commerce; and

2.6.1.3.6 (6) Requiring the prime Contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section.

2.6.2 Within HUD Procurement Handbook 7460.8 REV 2 it states:

2.6.2.1 Section 15.5.A, Required Efforts. Consistent with Presidential Orders 11625, 12138, and 12432, the MPHA shall make every effort to ensure that small businesses, MBEs, WBEs, and labor surplus area businesses participate in MPHA contracting.

2.6.2.1.1 MPHA values resident participation and employment in its contracting. MPHA has a participation goal of 20% minority-owned business enterprises (MBE), 7% woman-owned enterprises (WBE), and 10% for Section 3 businesses. The selected Proposer agrees to comply, in writing, with all applicable equal opportunity and affirmative action laws, directives, and regulations of the federal, state, and local governing bodies or agencies thereof.

2.7 Pre-quote Conference. A pre-quote conference will be held on Friday August 2, 2024 beginning at 1:30 pm CDT at 1717 Washington Street NE, Minneapolis, MN 55413.

3.0 QUOTE EVALUATION.

3.1 No Public Opening. As this is an informal QSP competitive solicitation process, a public opening of quotes submitted will not be conducted. Instead, the MPHA will receive Quote Submittal Documentation in confidence or private (without a public opening), and will evaluate the quotes submitted, and will in a timely manner inform all quoters of the results of such evaluation.

3.1.1 Ties. In the case of tie quotes, the award shall be decided as detailed within Section 6.12.C of HUD Procurement Handbook 7460.8 REV 2, by “drawing lots or other random means of selection.”

3.2 Responsive Evaluation. Quote submittals received will first be evaluated in private for responsiveness

(i.e. meets the minimum of the requirements). Firms not meeting the minimum that are deemed to be non-responsive will be notified of such in writing by the MPHA.

3.3 Responsible Evaluation. The MPHA will evaluate each quoter as to responsibility (e.g. a firm that is qualified, responsible and able to provide to the MPHA the required services). If the MPHA ascertains that such firm has the required ability, capability, experience, knowledge, licensing, insurance and resources to provide the required services, the MPHA may proceed with award as detailed. If the MPHA determines that such firm is deemed to be not responsible, such firm will be notified of such in writing by the MPHA.

3.4 Restrictions. Any and all persons having ownership interest in a quoter entity or familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a quoter entity will be excluded from participation in the evaluation of the quote.

4.0 CONTRACT AWARD.

4.1 Contract Award Procedure. If a contract is awarded pursuant to this QSP, the following detailed procedures will be followed:

4.1.1 By completing, executing, and submitting a quote, the “quoter is thereby agreeing to abide by all terms and conditions pertaining to this QSP as issued by the MPHA, including the contract clauses already attached as Attachments D, each attached. Accordingly, the MPHA has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published.

4.2 Contract Conditions. The following provisions are considered mandatory conditions of any contract award made by the MPHA pursuant to this QSP:

4.2.1 Contract Form. The MPHA will not execute a contract on the Contractor’s form— contracts will only be executed on the MPHA form (please see Sample Contract, Attachments D, each attached), and by submitting a quote the Contractor agrees to do so (please note that the MPHA reserves the right to amend this form as the MPHA deems necessary). However, the MPHA will during the QSP process (prior to the posted question deadline) consider any contract clauses that the quoter wishes to include and submits in writing a request for the MPHA to do so; but the failure of the MPHA to include such clauses does not give the Contractor the right to refuse to execute the MPHA’s contract form. It is the responsibility of each prospective quoter to notify the MPHA, in writing, prior to submitting a quote, of any contract clause that he/she is not willing to include in the final executed contract and abide by. The MPHA will consider and respond to such written correspondence, and if the prospective quoter is not willing to abide by the MPHA’s response (decision), then that prospective quoter shall be deemed ineligible to submit a quote.

4.2.1.1 Mandatory HUD Forms. Please note that the MPHA has no legal right or ability to (and will not) at any time negotiate any clauses contained within any of the HUD forms included as a part of this QSP.

4.2.2 Assignment of Personnel. The MPHA shall retain the right to demand and receive a change in personnel assigned to the work if the MPHA believes that such change is in the best interest of the MPHA and the completion of the contracted work.

4.2.3 Unauthorized Sub-Contracting Prohibited. The Contractor shall not assign any right, nor delegate any duty for the work proposed pursuant to this QSP (including, but not limited to, selling, or transferring the contract) without the prior written consent of the Buyer. Any purported assignment of interest or delegation of duty, without the prior written consent of the Buyer shall be void and may result in the cancellation of the contract with the MPHA or may result in the full or partial forfeiture of funds paid to the Contractor as a result of the proposed contract; either as determined by the Buyer.

4.3 Licensing and Insurance Requirements. Prior to award (but not as a part of the quote submission) the

Contractor will be required to provide:

4.3.1 Workers Compensation Insurance. An original certificate evidencing the quoter’s current industrial (worker’s compensation) insurance carrier and coverage amount. Insurance coverage shall include Statutory Workers’ Compensation, including Employers Liability with a minimum limit of $500,000 each accident, $500,000 Disease-Policy Limit, $500,000 Disease Each employee;

4.3.2 General Liability Insurance. An original certificate evidencing General Liability coverage, naming the MPHA as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the MPHA as an additional insured under said policy (minimum of $1,500,000 each occurrence, general aggregate minimum limit of $1,500,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a maximum deductible amount of $5,000;

4.3.3 Automobile Insurance. An original certificate showing the quoter’s automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $100,000/$300,000 and medical pay of $5,000.

4.3.4 City/County/State Business License. If applicable, a copy of the quoter’s business license allowing that entity to provide such services within the City of Minneapolis, Hennepin County, and/or the State of Minnesota.

4.3.5 Certificates/Profile of Firm Form. Pertaining to the aforementioned (within Sections

4.3.1 through 4.3.4) insurance certificates and licenses, each quoter is required to enter related information where provided for on the Profile of Firm Form (do not attach or submit copies of the insurance certificates or licenses within the quote submittal—we will garner the necessary documents from the successful quoter prior to contract execution).

4.4 Bonds. As this solicitation pertains to public works or construction, the bonds that may be required include:

4.4.1 Bonding Requirements. Contract guarantees apply to all construction projects greater than $100,000 (though, at the Agency’s discretion, may apply to smaller projects), whether development or modernization, funded pursuant to the U.S. Housing Act of 1937, as amended. As a result, the contractors for all construction projects shall be required to submit the following bid and contract guarantees. Please note that only the bid bond is required at time of bid; however, one of the purposes of the bid bond is to provide the MPHA with assurance that the Contractor will indeed obtain the necessary performance and payment bonds. Required bonds include a bid guarantee from each bidder, equivalent to 5% of the bid price, and the following from the Contractor:

4.4.1.1 A performance bond for 100% of the contract price; and

4.4.1.2 A payment bond for 100% of the contract price.

4.4.2 Bid Bond. A bid bond or guarantee shall be included in the bid package submitted by each bidder or uploaded to the Housing Agency Marketplace. This bond ensures that if awarded the contract, the bidder will accept and perform the work under the contract. It also ensures that the bidder will not attempt to withdraw or otherwise not fulfill the contract. Finally, the bid bond ensures that the bidder will execute the contractual documents that are required within the time specified in the solicitation or forfeit all or part of the guarantee. A certified check, bank draft, U.S. Government Bonds at par value, bid bond secured by an acceptable surety company, or another negotiable instrument may be accepted as a bid guarantee. The listing of acceptable sureties can be found on the most recently published U.S. Treasury Circular 570. If the Contractor refuses to sign the contract after award, the bid bond is forfeited, and award will go to the next lowest responsive and responsible bidder. If a bid bond or guarantee is not submitted with the bid, the MPHA will reject the bid as non-responsive. The MPHA anticipates that it will not return any bid bonds until the contract has been awarded and the required performance and payments bonds have been furnished; until all bids have been rejected; or the time specified for acceptance of bids has expired. In fairness to the other bidders, the MPHA may also choose to return the bid bonds if the MPHA has a firm and reasonable assurance that the responsive and responsible bidder who submitted the lowest cost will execute the contract.

4.4.3 Bonding Companies. An acceptable surety (bonding) company is one that is authorized to do business in the State of Minnesota and is acceptable to HUD and the MPHA. The surety must be listed on the most recently published U.S. Treasury Circular 570 (often referred to as the T-List). Individual sureties are not permitted. Circular 570 is available from the U.S.

Department of the Treasury, Financial Management Service, Surety Bond Branch, Room #262C, 401 14th Street, S.W., Washington, D.C. 20227. The T-List may also be accessed on the Internet at: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

4.4.4 Inadequate Surety. If the low bidder fails to provide an acceptable assurance of completion (payment and performance bonds) after award of the contract, the MPHA may consider the bid guarantee forfeited and notify the surety company. The contract is then terminated for default. The amount to be recovered from the bid bond or guarantee will typically equal at least the difference between the defaulted bid and the next higher acceptable bid or the amount by which the bid accepted by re-soliciting exceeds the defaulted contract.

4.5 Contract Service Standards. All work performed pursuant to this QSP must conform and comply with all applicable local, state, and federal codes, statutes, laws, and regulations.

4.6 Prompt Return of Contract Documents. All documents required to complete the contract, including contract signature by the successful proposers, shall be provided to the MPHA within 5 working days of notification by the MPHA.

5.0 THE MPHA’S RESERVATION OF RIGHTS. The MPHA reserves the right to:

5.1 Right to Reject, Waive, or Terminate the QSP. Reject any or all quotes, to waive any informality in the QSP process, or to terminate the QSP process at any time, if deemed by the MPHA to be in its best interests.

5.2 Right to Not Award. Not award a contract pursuant to this QSP.

5.3 Right to Terminate. Terminate a contract awarded pursuant to this QSP, at any time for its convenience upon 10 day’s written notice to the successful quoter(s).

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fiscal.treasury.gov%2Fsurety-bonds%2Flist-certified-companies.html&data=05%7C01%7Cglewis%40mplspha.org%7Cd76e1fb4b61c4abe3d8f08db73e0109f%7Cfb94ea166cb843b98dc1f8aa664abf52%7C0%7C0%7C638231178425865604%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v%2BlLkM%2B70GLIv8a%2FKlkG%2Bmj2CKwVCgZDEXCJeviET9M%3D&reserved=0

5.4 Right to Determine Time and Location. Determine the days, hours and locations that the successful quoter(s) shall provide the services called for in this QSP.

5.5 Right to Retain Quotes. Retain all quotes submitted and not permit withdrawal for a period of 60 days after the deadline for receiving quotes without the written consent of CO.

5.6 Right to Reject Any Quote. Reject and not consider any quote that does not meet the requirements of this QSP, including but not necessarily limited to incomplete quotes and/or quotes offering alternate or non-requested services.

5.7 No Obligation to Compensate. Have no obligation to compensate any quoter for any costs incurred in responding to this QSP.

5.8 Right to Prohibit. At any time during the QSP or contract process to prohibit any further participation by a quoter or reject any quote submitted that does not conform to any of the requirements detailed. By accessing the ha.economicengine.com eProcurement Marketplace (the “eProcurement Marketplace” or the “Marketplace”) and by downloading this document, each prospective quoter is thereby agreeing to abide by all terms and conditions listed within this document and within the Marketplace, and further agrees that he/she will inform the CO in writing within 5 days of the discovery of any item listed or of any item that is issued by the MPHA that he/she feels needs to be addressed. Failure to abide by this timeframe shall relieve the MPHA, but not the prospective quoter, of any responsibility pertaining to such issue.

5.9 Right to Reject – Obtaining Competitive Solicitation Documents. The eProcurement Marketplace is the only official and appropriate venue to obtain the competitive solicitation documents (and any other information pertaining to the competitive solicitation such as addenda). Accordingly, by submitting a response to this competitive solicitation the respondent thereby affirms that he/she obtained all information on the Marketplace. Any other group such as a quote depository that informs potential respondents of the availability of such competitive solicitations are hereby instructed to not distribute these documents to any such potential respondents, but to instruct the potential respondents to visit the Marketplace to obtain the documents. The MPHA will reject without consideration any response submitted from a firm that has not obtained the documents from the Marketplace.