1-BPM006379_Solicitation_Attachment_10_-_Experience_and_Capacity_Response.pdf

Request for Proposal

Solicitation No. BPM006379 Capacity Development/Technical Assistance to Small Public

Drinking Water Systems

Arizona Department of Environmental Quality (ADEQ)

1110 W. Washington Street Phoenix, AZ 85007

Solicitation Attachment – Experience and Capacity Response | Revision No. 1 | Revised 11-22

Attachment 10 – Experience and Capacity Response

THE STATE MAY DETERMINE YOUR PROPOSAL NON-RESPONSIVE IF YOU DO NOT FULLY RESPOND.

The Offeror shall provide a narrative response to each section that demonstrates their understanding of the Scope of Work requirements and describes the company’s overall experience and capacity in providing the Services stated in this Solicitation. If there is a section that is not applicable to the Services required by the Scope of Work, you may mark it “N/A”.

Offeror shall provide a response either after each section or in a separate document entitled: “Attachment 10 - Experience and Capacity Response.” If a separate document is used, please clearly designate each section and double-check to ensure that each question has been answered. If any information provided is considered CONFIDENTIAL by Offeror, the information must be specifically included in the Confidential Information Designation Attachment and related documentation to be assessed for confidential treatment under A.A.C. R2-7-103.

1.0 Company Profile. The Offeror must include a narrative description of its organization. The narrative must include the following:

1.1 Date Established and ownership (public, partnership, subsidiary, etc.);

1.2 Is the Offeror a national or local company;

1.3 Address of “Main Office” (e.g. Corporate Headquarters and any satellite offices responsible for performance of proposed tasks;

1.4 Brief overview of business operations, with an emphasis on experience in regards to the Scope of Work (limit the response to this question to one page, font size 10 pt or greater);

1.5 Offeror's organizational chart relevant to the Contract, specifically identifying the key point of contact for all questions related to the submitted Offer. In addition, identify key point of contact for Task Order Offer Requests.

1.6 Full disclosure of any potential conflict of interest between the Offeror and any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract;

1.7 A Statement of whether, in the last five (5) years, the Offeror has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an explanation providing relevant details and current status;

1.8 A Statement of whether there are any pending Securities Exchange Commission investigations involving the Offeror, and if such are pending or in progress, an explanation providing relevant details and an attached opinion of counsel as to whether the pending investigation(s) may impair the Offeror’s performance in a Contract under this Solicitation;

1.9 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation that may have a material impact on Offeror’s ability to deliver the contracted Services;

1.10 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation with a public sector client;

1.11 Full disclosure of any public sector contracts terminated for cause or convenience in the past five (5) years;

1.12 Full disclosure of any criminal or civil offense.

Offeror Response:

1.1 Date established and ownership:

KUV Consultants, LLC., was formed in May 2003. It has been in business for over 21 years. It is privately owned.

Kal Raman, P.E., is the sole proprietor of KUV Consultants. The company has no full-time employees but works with a team of experienced associates consultants.

1.2 Local Company

KUV Consultants, LLC., is located in Glendale, Arizona. This is the company’s only office. KUV primarily serves municipal and state clients in Arizona, although on occasions, it has extended its services outside of the state.

1.3 Address:

PO Box 10790, Glendale, AZ 85318-0790

1.4 Business Operations:

Company’s philosophy is to partner with its clients (water/wastewater utilities) to find solutions for their business and operational readiness and resilience.

Since 2004, KUV has provided its technical services to over 75 water systems in Arizona through its contract with ADEQ. These water systems typically serve less than 10,000 people. Most of the projects have been through ADEQ’s Capacity Development Program. Projects included:

• System evaluation

• Asset management plan

• Security vulnerability assessment (to comply with Bioterrorism Act)

• Risk and resilience assessment (to comply with America’s Water Infrastructure Act)

• Emergency response plan

• Operation & maintenance plan

• Treatability and water quality studies

• Tool developments, such as TMF Assessment Tool, Lead and Copper Inventory Predictive Tool, etc.

• Training for operators and utility managers

1.5 Organizational Chart:

1.6 Full Disclosure:

KUV Consultants does not have any potential conflict of interest between it and any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract.

1.7 Bankruptcy:

KUV Consultants has not, in the last five (5) years, filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors.

1.8 Security Exchange Commission:

Not applicable. KUV Consultants is a private company and is not governed by the Securities Exchange Commission.

1.9 Litigation:

KUV Consultants does not have any open or pending litigation initiated by it or as a defendant or party in any litigation that may have a material impact on its’s ability to deliver the contracted Services.

1.10 Litigation – Public Sector:

KUV Consultants does not have any open or pending litigation initiated by it or where it is a defendant or party in any litigation with a public sector client.

1.11 Contract Termination:

KUV Consultants does not have any public sector contracts terminated for cause or convenience in the past five

(5) years.

1.12 Criminal or Civil Offense:

KUV Consultants does not have any criminal or civil offense charges against it.

2.0 Company Experience

2.1 If Offeror is proposing to provide services for Item #3 - Capacity Development Training (technical, managerial, financial), from Table 1, on page 3, Offeror shall respond to the following question #1:

Question 1:

ADEQ offers technical, managerial and financial training through its Capacity Development program. Does your company have experience providing training, in person and/or virtual, on topics of water system operations and management? What subject matter are you offering to train on and what is the level of expertise of the proposed trainer(s)?

Offeror Response:

KUV Consultants has been providing its training services to ADEQ’s Capacity Development for the past 10+ years. We have designed and delivered one-day and two-day in-person workshops for ADEQ at various locations around the state. We have also conducted ½-day webinars. In accordance to ADEQ’s needs, we our training targets operators, managers and other stakeholders related to the water sector. Training topics have included:

• Operator certification training (Water Treatment Grades 1-4; Water Distribution Grades 1-4; Math)

• Treatment processes and water quality issues

• Operation and management of water utilities, including asset management planning

• Security, resilience and emergency preparedness and response

All our trainers (Kal Raman, Joe Corneo, Paul Cornejo and Kwrry Leib are subject matter experts in some or all of the above topics).

2.2 Project Descriptions:

For each deliverable from Table 1, on page 3, that the Offeror is proposing to provide:

Submit up to three (3) examples of your previous work as well as years of experience providing this deliverable. An example might cover more than one deliverable depending on the project. At the top of each page, include the deliverable “Item #(s)” and “Deliverable Description(s)” title from the table below. Limit each example to one (1) page. Use font size 10 pt or greater.

Each example shall include the following information:

a. Project Name;

b. Project Location (City and State);

c. Estimated Project Cost;

d. Project Begin and End Date;

e. Brief Description of the Project; and

f. Names of the project manager and key personnel that worked on the project if they are currently employed with your firm.

Offeror Response:

Select each of the item(s) that your firm is proposing to provide from the Table 1 below:

Table 1:

2 Capacity Development Activities

3 Capacity Development Training (technical, managerial, financial)

4 Construction Administration & Construction Management

5 Design of water system improvements

6 Developing regulatory plans (e.g., O&M, EOP, ERP, cybersecurity)

7 Drinking water permit applications (e.g., ATC, AOC, APP, AZPDES)

8 Funding assistance (e.g., PPL, PFA, RD-Apply)

9 Legal assistance (e.g., forming corporate status, corporate documents)

10 Median Household Income Surveys

11 Preparing Corrosion Control Assessments & Treatment Recommendations

12 Preparing Environmental Documents/Archeological Surveys

13 Preparing Preliminary Engineering Reports (PER)

14 Rate studies, rate reviews, rate cases

15 Risk & Resiliency Assessments

16 System Evaluations

17 Water Loss Audits & Leak Detection

18 Water Master Planning

19 Water Quality Compliance Options Reports

20 Well Evaluations including water level measurements, zonal sampling & video logging

Item # 1

Deliverable Description Asset Management Plans

Project Name Clay Springs DWID

Location Navajo County, Arizona

Project Cost $3,000

Begin date September 2023 End Date November 2023

Project Description Developed an asset management plan f(AMP) or the water system. The plan included an inventory of assets and their descriptions, cost estimate and timetable for asset improvements and an annual budgeting requirement to implement the AMP.

Key Personnel Project Manager: Kal Raman Key Personnel: Kal Raman

Project Name Lil W Ranch Water System

Location Gila County, Arizona

Project Cost $2,500

Begin date March 2024 End Date July 2024

Project Description Developed an asset management plan f(AMP) or the water system. The plan included an inventory of assets and their descriptions, cost estimate and timetable for asset

Key Personnel Project Manager: Kal Raman Key Personnel: Paul Cornejo, Kal Raman

Project Name Town of Duncan

Location Town of Duncan, Cochise County, Arizona

Project Cost $3,000

Begin date August 2022 End Date November 2022

Project Description Developed an asset management plan f(AMP) or the water system. The plan included an inventory of assets and their descriptions, cost estimate and timetable for asset

Item # 2

Deliverable Description Capacity Development Activities

Project Name Development of System Evaluation Questionnaire

Location ADEQ

Project Cost $2,500

Begin date July 2010 End Date August 2010

Project Description Developed a questionnaire for ADEQ staff and contractors to use during interviewing water system personnel for System Evaluation studies.

Project Name Development of TMF Questionnaire

Location ADEQ

Project Cost $7,500

Begin date July 2022 End Date August 2022

Project Description Developed a questionnaire for ADEQ staff and contractors to use during interviewing water system personnel for Technical, Management and Finance capacities

Key Personnel Project Manager: Kal Raman Key Personnel:

Kal Raman, Dr. Brett Duarte

Project Name Lead and Copper Service Line Screening Tool

Location ADEQ

Project Cost $15,000

Begin date January 2023 End Date April 2023

Project Description Developed a probability-based model for utilities, ADEQ staff and contractors to use to compile an inventory of lead and copper service lines

Key Personnel Project Manager: Kal Raman Key Personnel:

Kal Raman, Dr. Brett Duarte

Item # 3

Deliverable Description Capacity Development Training (technical, managerial, financial)

Project Name ADEQ-AZWARN Workshop on Security, Resilience and Emergency Preparedness

Location Phoenix, Arizona

Project Cost $5,500

Begin date November 2023 End Date April 2024

Project Description Conducted an 8-hour in-person workshop for water utilities and stakeholders. Involved coordinating between ADEQ, AZWARN, EPA, DHS and FBI.

Key Personnel Project Manager: Kal Raman Key Personnel: Kal Raman, Kerry Leib

Project Name Operator Leadership Development, ADEQ Workshop

Location Tempe, Arizona

Project Cost $5,500

Begin date October 2023 End Date January 2024

Project Description Created and delivered presentations on Effective Planning and Task delegation and Future Workforce Development. Conducted a 2-hour tabletop discussion-based exercise.

Project Name Operator Certification Training, ADEQ Workshop

Location Pinetop, Arizona

Project Cost $3,600

Begin date October 2023 End Date October 2023

Project Description Created and delivered presentations on operator certification training

Key Personnel Project Manager: Kal Raman Key Personnel: Joe Cornejo

Item # 6

Deliverable Description Developing regulatory plans (e.g., O&M, EOP, ERP, cybersecurity)

Project Name City of Winslow

Location Winslow, Arizona

Project Cost $3,500

Begin date July 2020 End Date September 2020

Project Description Developed an Emergency Response Plan to comply with America’s Water Infrastructure Act (AWIA)

Key Personnel Project Manager: Kal Raman Key Personnel: Kal Raman, Paul Cornejo

Project Name Camp Verde Water System

Location Camp Verde, Arizona

Project Cost $3,500

Begin date January 2021 End Date April 2021

Project Description Developed an Emergency Response Plan to comply with America’s Water Infrastructure

Project Name Rose Valley Water Company

Location Peoria, Arizona

Project Cost $3,500

Begin date January 2021 End Date June 2021

Project Description Developed an Emergency Response Plan to comply with America’s Water Infrastructure

Item # 15

Deliverable Description Risk & Resiliency Assessments

Project Name Camp Verde Water System

Location Camp Verde, Arizona

Project Cost $5,500

Begin date January 2021 End Date April 2021

Project Description Developed an Emergency Response Plan to comply with America’s Water Infrastructure

Project Name Rose Valley Water Company

Location Peoria, Arizona

Project Cost $5,500

Begin date January 2021 End Date June 2021

Project Description Developed an Emergency Response Plan to comply with America’s Water Infrastructure

Project Name City of Winslow

Location Winslow, Arizona

Project Cost $5,500

Begin date July 2020 End Date September 2020

Project Description Developed an Emergency Response Plan to comply with America’s Water Infrastructure

Item # 16

Deliverable Description System Evaluation

Project Name Clay Springs DWID

Location Navajo County, Arizona

Project Cost $4,500

Begin date September 2023 End Date November 2023

Project Description Conducted a comprehensive evaluation of the water system. Evaluation considered system’s physical infrastructure, regulatory compliance, operation, management and finances, and security readiness and emergency preparedness. Made specific recommendations to improve system capacity and ensure a reliable and resilience service.

Project Name Lil W Ranch Water System

Location Gila County, Arizona

Project Cost $4,500

Begin date March 2024 End Date July 2024

Project Description Conducted a comprehensive evaluation of the water system. Evaluation considered system’s physical infrastructure, regulatory compliance, operation, management and finances, and security readiness and emergency preparedness. Made specific recommendations to improve system capacity and ensure a reliable and resilience service.

Key Personnel Project Manager: Kal Raman Key Personnel: Paul Cornejo, Kal Raman

Project Name Town of Duncan

Location Duncan, Cochise County, Arizona

Project Cost $5,000

Begin date August 2022 End Date November 2022

Project Description Conducted a comprehensive evaluation of the water system. Evaluation considered system’s physical infrastructure, regulatory compliance, operation, management and finances, and security readiness and emergency preparedness. Made specific recommendations to improve system capacity and ensure a reliable and resilience service.

Item # 19

Deliverable Description Water Quality Compliance Options Reports

Project Name Assessment of Nitrate Compliance Options, Alma Ranchettes Water

Location Maricopa County, Arizona

Project Cost $8,500

Begin date October 2017 End Date June 2018

Project Description Conducted a comprehensive evaluation of the water system. Identified various alternatives for the system to comply with the nitrate drinking water standards. Met with stakeholders.

Provided cost alternatives.

Project Name Assessment Of Uranium Compliance Options, Kelvin-Simmons Water Coop

Location Pinal County, Arizona

Project Cost $8,500

Begin date November 2017 End Date January 2018

Project Description Conducted a comprehensive evaluation of the water system. Identified various alternatives for the system to comply with the uranium drinking water standards. Met with stakeholders. Provided cost alternatives.

Key Personnel Project Manager: Kal Raman Key Personnel: Kal Raman; Dale Kurth

Project Name Arsenic Compliance Evaluation, Jake’s Corner Water System

Location Gila County, Arizona

Project Cost $8,500

Begin date November 2015 End Date January 2016

Project Description Conducted a comprehensive evaluation of the water system. Identified various alternatives for the system to comply with the arsenic drinking water standards. Met with stakeholders.

Provided cost alternatives.

3.0 Financial/Accounting Information

After the proposal due date, Offeror must provide evidence of financial stability and capability to fund all costs associated with providing the relevant Services throughout the term of the Contract. See details as provided in RFP Solicitation Special Instructions to Offerors, Section 7.0 Financial Stability. DO NOT submit financial information with Offer at this time.

4.0 Certificates/Licenses

Submit copies of all applicable certificates and licenses that support Offeror’s ability to provide the proposed services, including any Arizona required business license(s) to provide these services. At a minimum, this shall include all certifications and licenses referenced in the Solicitation Attachment 8 - Organization Profile.

5.0 Proposed Project Members and Organization

Offeror to complete an Attachment 6 – Key Personnel form to identify each Key Personnel.

See Attachment 8 – KUV business certification and Kal Raman, PE certification

6.0 Subcontractors

Offeror to complete Attachment 9 – Proposed Subcontractors to identify Proposed Subcontractors to be utilized to perform services within a resultant contract.

Solicitation Attachment – Method of Approach | Revision No. 1 | Revised 11-22