1-260246 Solicitation Document.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Wednesday, September 23, 2026

REQUEST FOR BID NO. – 260246

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, OCTOBER 16, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

VARIOUS DEPARTMENTS, BOARDS, AND AGENCIES

Elevator Maintenance - REBID

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N.

Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 23rd day of September, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFB #260246

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

wichita.gov/procurementportal

REQUEST FOR BID #260246

Elevator Maintenance – Various Departments, Board, & Agencies City of Wichita

September 23, 2026

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for Elevator Maintenance for Various Departments, Boards, & Agencies.

The purpose of this contract is to place into operation a continuing system of comprehensive maintenance to provide necessary systematic service and preventive maintenance for all of the elevators/dumbwaiters, escalators, and similar equipment described herein.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID (GROUPS 1-29) WITH

OPTIONS AS SELECTED.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Jason Brogden (jbrogden@wichita.gov) no later than 3:00 p.m. October 8, 2026. Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised September 23, 2026 Questions Due Via Email October 8, 2026 3:00 p.m. CT Questions Answered Via Addendum Week of October 12, 2026 Bids Due October 16, 2026 10:00 a.m. CT City Council Approval (tentative) October 27, 2026 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 2 RFB #260246

Table of Contents

1. OVERVIEW AND SUMMARY

2. SCOPE OF SERVICES

3. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities:

H. Challenges and Protests:

4. CONTRACT PERIOD AND PAYMENT TERMS

5. INSURANCE REQUIREMENTS

6. GENERAL SPECIFICATIONS:

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 3 RFB #260246

1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services. Information regarding the City of Wichita can be found at wichita.gov.

The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for elevator maintenance for various departments, boards, and agencies. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

2. SCOPE OF SERVICES

All elevators/dumbwaiters, escalators, and similar equipment under this contract shall be maintained in first class operation. First class operation is defined as no less than keeping the elevator equipment and areas maintained (pit, hoistways, car top and equipment rooms) clean and in good working condition, adjusted and functioning as designed, providing maintenance tasks, procedures and component replacement on a regularly scheduled basis in an effort to prevent problems and shutdowns of the equipment. The successful contractor will furnish all material and labor, and comply with all requirements of current American Standard Safety Code ASME 17.1 latest edition or revisions. PAST

DUE SAFETY TESTS WILL BE DONE BY THE COMPANY THAT IS RESPONSIBLE TO DO SO

BEFORE THE NEW CONTRACT TAKES EFFECT.

AIRPORT PROVISIONS (GROUP 23 )

The Wichita Airport Authority requires contractors working on site to pass a 10 year background check and be finger printed to receive a badge (Disqualifying events may be obtained from Airport Safety).

Contractor will schedule routine and preventive escalator maintenance in advance with the Airport Building and Utility Manager to allow maintenance to occur within regular working hours that are least impactful to airport operations

GENERAL DESCRIPTION OF EQUIPMENT AND BID GROUPS

Elevators are to be bid in GROUPS. The Base Bid will include all services and equipment described in all GROUPS in these specifications, except that which is described in the BID OPTIONS. CITY reserves the option of selecting all GROUPS, or deleting/adding one or more at any time during the term of this contract. It is the CITY’s intent to award all work chosen to ONE BIDDER who is the LOWEST AND BEST TOTAL NET BASE BID (GROUPS 1-29). Bidders must bid all GROUPS and BID OPTIONS.

The City will deduct from payments all elevators removed from this contract for any reason; amount to be deducted will be based on successful bidders’ entries in Groups.

https://www.wichita.gov/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 4 RFB #260246

GROUP 1: MAIN LIBRARY - 223 SOUTH MAIN

Primarily Montgomery Elevator Co. equipment with Dover Elevator Co. upgrade; hydraulic equipment.

One (1) Passenger/freight elevator.

Two (2) Passenger elevators.

One (1) Dumb waiter (electric motor driven) *** 1 Year Safety Test Completed 3-25-15

GROUP 2: WICHITA CITY HALL – 455 N. MAIN

These traction elevators were installed in 1975 by Dover.

Five (5) passenger elevators serve the tower. Four serve from sub-basement through 13th floor, and the fifth also serves the 14th floor. One service elevator serves the sub-basement, loading dock and cafeteria.

Montgomery Kone modernized the five tower elevators in 1994.

*** 1 Year Safety Test Completed 5-23-14 (Five Passenger elevators serve the tower) *** 1 Year Safety Test Completed 6-5-14 (One Service elevator cafeteria)

GROUP 3: WICHITA CITY HALL ATRIUM – 455 N. MAIN

This is a Dover hydraulic elevator with three (3) stops. It was completed approximately January 1, 2001.

*** 1 Year Safety Test Completed 5-23-14

GROUP 4: WICHITA CITY HALL PARKING GARAGE – 455 N MAIN

These elevators were installed in November 1995. The elevator equipment is Montgomery Elevator Co.

traction elevators; two (2) passenger, four (4) stops.

*** 1 Year Safety Test Completed 6-15-14

GROUP 5: CENTURY II - 225 WEST DOUGLAS

Primarily Montgomery Elevator Co. hydraulic equipment.

Two (2) Passenger elevators in Concert Hall.

One (1) Combination passenger/freight elevator in Exhibition Hall.

One (1) Main freight elevator.

One (1) Paint Shop Small freight elevator.

One (1) Caterer's freight elevator.

Three (3) Stage area forestage lifts.

One (1) Center Stage House freight elevator.

Two (2) PORCH-LIFT, vertical platform, hydraulic lift, for Loge seating One (1) Back Stage Wheelchair Lift *** 1 Year Safety Test Completed 2-24-15 *** 1 Year Safety Test Completed 12-1-14 (One vertical wheelchair lift) *** 1 Year Safety Test Completed 3-24-14 (Two vertical wheelchair lift)

GROUP 6: EXPO HALL - 225 WEST DOUGLAS

Montgomery hydraulic elevators installed in 1986.

One (1) Passenger elevator in Expo Hall.

One (1) Freight elevator in Expo Hall.

*** 1 Year Safety Test Completed 2-24-15

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 5 RFB #260246

GROUP 7: WICHITA ART MUSEUM – 1400 W. MUSEUM BLVD.

Primarily Dover Elevator Co. equipment with Montgomery Elevator Co. upgrade.

Two (2) Passenger elevators.

One (1) Minnesota elevator w/ MOVFR operator/controller, installed 2002 *** 1 Year Safety Test Completed 9-10-14

GROUP 8: WATER FILTER PLANT - 1815 WEST PINE

One (1) freight elevator, with Montgomery Elevator Co. modifications.

*** 1 Year Safety Test Completed 4-3-15

GROUP 9: SEWAGE TREATMENT PLANT #1 - 3100 SOUTH GROVE

One (1) passenger elevator, with Montgomery Elevator Co. modifications.

*** 1 Year Safety Test Completed 4-2-15

GROUP 10: SEWAGE TREATMENT PLANT #2 - 2305 E. 57TH ST. S.

One (1) passenger elevator, with Montgomery Elevator Co. modifications.

*** 1 Year Safety Test Completed 3-27-15

GROUP 11: TYLER PUMP STATION (COWSKIN CREEK) 2727 S. TYLER ROAD

Usemco Elevator manufactured in Toman, Wisconsin with a load limit of 500 lbs.

This elevator was installed in or about 1990. One-passenger elevator with two stops.

*** 1 Year Safety Test Completed 4-3-15

GROUP 12: CENTRAL MAINTENANCE FACILITY- 1801 S. McLEAN One (1) Orion LULA 3 Stop. This elevator was installed in 2009.

One (1) Savaria, Orion, Type A Safety, M5050, Passenger elevator installed in 2011.

*** 1 Year Safety Test Completed 3-26-15

GROUP 13: EMPORIA STREET PARKING GARAGE - 121 S. EMPORIA

Montgomery Elevator Co. traction elevators. These elevators were installed in 1994.

Two (2) passenger elevators.

*** 1 Year Safety Test Completed 6-5-14

GROUP 14: MID-AMERICA ALL-INDIAN CENTER- 650 N. SENECA

Two (2) PORCH-LIFT Wheelchair Lift *** 1 Year Safety Test Completed 3-26-15

GROUP 15: CHRIS CHERCHES CITY ARTS FACILITY – 334 N. MEAD

One (1) Hydraulic passenger elevator.

*** 1 Year Safety Test Completed 7-28-14

GROUP 16: OLD TOWN CINEMA GARAGE – 323 N. MOORE (2nd & MEAD) Primarily Kone Elevator Co. hydraulic equipment One (1) Passenger elevator *** 1 Year Safety Test Completed 5-23-14

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 6 RFB #260246

GROUP 17: OLD TOWN HOTEL PARKING GARAGE – 215 N. MOSLEY

One (1) Otis hydraulic passenger elevator. Installed 1999.

*** 1 Year Safety Test Completed 5-23-14

GROUP 18: WILLIAM STREET PARKING GARAGE- 360 E.WILLIAM

One (1) Vertical Express, 6 level, hydraulic passenger elevator installed in 2012.

*** 1 Year Safety Test Will Be Completed 05-2015

GROUP 19: FIRE STATION #1 – 731 N. MAIN

One (1) Matot dumb waiter, two (2) stops, 500# capacity traction.

*** 1 Year Safety Test Completed 10-13-14

GROUP 20:POLICE PROPERTY & EVIDENCE ROUNDS & PORTER BLDG.-430 N. WACO

One (1) Freight Hydraulic Elevator Manual Gate *** 1 Year Safety Test Completed 7-28-14

GROUP 21: ROUNDS & PORTER BLDG. (STORAGE AREA)- 430 N.WACO

One (1) Freight Hydraulic Elevator, Manual Gate. Note: Requires service phone call a minimum 24 hours in advance to Brian Wilken at 268-4493 or Rick Ivey at 268-4122.

*** 1 Year Safety Test Completed 3-27-15

GROUP 22: AIRPORT AUTHORITY – MID-CONTINENT EXECUTIVE SUITES- 1761 AIRPORT ROAD

One (1) Dover Elevator Co. hydraulic passenger elevator.

*** 1 Year Safety Test Completed

GROUP 23: AIRPORT AUTHORITY – WICHITA EISENHOWER NATIONAL AIRPORT -

AIRPORT TERMINAL 2277 SOUTH EISENHOWER PARKWAY

AIRPORT GARAGE 2280 SOUTH EISENHOWER PARKWAY.

Eight (8) Kone Traction Gearless Passenger Elevators in Terminal.

Four (4) Kone Traction Gearless Passenger Elevators in Garage.

Two (2) Kone Hydraulic Freight Elevators in the Terminal.

*** 1 Year Safety Test Completed – Terminal, Garage

GROUP 24: AIRPORT AUTHORITY – WICHITA EISENHOWER NATIONAL AIRPORT – AIRPORT

TERMINAL 2277 SOUTH EISENHOWER PARKWAY.

Two (2) Kone Escalators *** 1 Year Safety Test Completed

GROUP 25: ADVANCE LEARNING LIBRARY - 711 W 2nd STREET N Two (2) Thyssen Krupp Endua MRLs, machine room-less hydraulic passenger elevators.

*** 1 Year Safety Test Completed 3-2021

GROUP 26: MARKET STREET GARAGE - 215 S MARKET

Two (2) H-2 Traction Passenger elevators, installed in 2016 *** 1 Year Safety Test Completed 12-2020

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 7 RFB #260246

GROUP 27: KANSAS AVIATION MUSEUM – 3350 GEORGE WASHINGTON BLVD

One (1) Thyssen Krupp hydraulic Passenger elevator.

*** 1 Year Safety Test Completed 7-2020

GROUP 28: LYNETTE WOODARD RECREATION CENTER – 2750 E 18TH ST. N.

ADA lift

GROUP 29: PARKING GARAGE AT THE HUB (TRANSIT) – 207 S. SYCAMORE*

Two (2) Otis Ben3Peak 4020 Passenger elevator *These elevators will be under construction warranty for 1-year approximately May/June 2027. The contract will do a safety test before turning over to the City after warranty period.

WATER & SEWER DEPARTMENT LIFT STATIONS

Lift station elevators will not be part of the elevator maintenance contract but the contractor may be required to provide the safety tests if required and any inspections or repairs requested by the City at the option rates listed.

Lift Station #35- 2199 S. West Street One (1) Smith & Loveless Manlift *** No Safety Test Required- Repairs or Inspections as requested Lift Station #1- 636 N. Waco One (1) Smith & Loveless Manlift *** No Safety Test Required- Repairs or Inspections as requested

HOURLY RATES OF PAY

All bidders must include in their sealed bid (under options), their Normal Hourly, After Hours, and Holiday rates of pay the Bidder will charge for repairs that are outside the scope of this contract. The option items include mechanic rate and crew rate (mechanic & helper). Contractor may be requested to submit a quotation on a project at no additional cost. The City of Wichita reserves the right to accept or reject any and all bids. The City of Wichita reserves the right to competitively bid projects per the City bid process.

PREVENTIVE MAINTENANCE SCHEDULE

Each elevator shall be examined and maintained in accordance with the following frequency as a minimum. If manufacturer’s recommendations or specific equipment needs dictate more frequent maintenance, the contractor must provide the added maintenance at no additional cost:

Equipment Minimum Service Frequency Hydraulic Elevators Monthly Geared Traction Elevators Monthly Gearless Traction Elevators Monthly Dumb Waiter Monthly Escalators Monthly

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 8 RFB #260246

MINIMUM TIME ON JOB SITE

Contractor shall furnish a qualified elevator mechanic on the job site for performance of examinations and preventive maintenance. Said elevator mechanic shall provide preventive maintenance at the job site a minimum of one (1) hour per unit per inspection for elevators.

Work under this Contract can be performed on public property in full view of the general public. Citizen’s impressions of the Contractor’s employees, equipment, work procedures, and finished product will reflect on both the Contractor and the City of Wichita. The Contractor’s employees shall present a neat, clean, well-groomed appearance and shall conduct themselves in a respectable manner while performing the duties of this bid and while on City property.

The City may request that the Contractor remove any employee if it is determined that services are not being performed in accordance with the terms and conditions of the contract, or if an employee is conducting himself/herself in an inappropriate manner on City property.

PREVENTIVE MAINTENANCE HOURS - MECHANIC'S CHECK-IN

Contractor's mechanic shall check into the manager's or maintenance office when they arrive and when they leave the building. Copies of mechanic's time tickets, verifying time spent each visit, shall be left with building manager or maintenance supervisor.

The contractor shall provide advance notice to CarPark management prior to commencing any scheduled work for Downtown Parking Garage. Notice may be delivered via telephone call or email confirming the date and time will be on-site. Work ticket/documentation may be left with CarPark or emailed.

QUALIFICATION OF CONTRACTOR

The successful bidder must show they have ample previous experience maintaining comparable equipment to be able to provide the necessary preventive maintenance to maintain the elevator and escalator equipment in first class condition, as defined on page one of this document. Mechanics shall have previous maintenance experience with comparable equipment. Specify name(s) of primary route mechanic(s) for this project, along with brief resume. The Contractor must have been successfully engaged in his business of such work and licensed as applicable for the regulatory authority of the geographical area within which the work will be performed for a period of not less than three (3) consecutive years immediately preceding the submission of his proposal, and shall have a minimum of three (3) years personal experience in supervising elevator maintenance crews.

The Contractor may be asked to provide with this bid a list of previous and current contracts considered similar to this proposed contract in size, magnitude, and type of equipment, and to those technical provisions stated herein.

Bids shall be considered from bidders who, in the judgment of the Owner, are regularly established in business, are financially responsible, and are able to show evidence of satisfactory past performance and competence.

Each firm (prior to bid award) may need to furnish evidence, satisfactory to the Owner, specifically stating that members of the firm, and the firm itself, have satisfactorily maintained elevators of the comparable type included in the specifications for a period of at least three (3) years. To be considered responsive and eligible for contract award, the bidder may need to submit a signed statement demonstrating that they

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 9 RFB #260246 maintain an established operational facility and local organization under their direct supervision and control. This facility must be located within a 30-minute normal travel time/response radius of the Wichita city limits. Furthermore, the bidder must certify that all personnel assigned to service, maintain, or repair the specified equipment are fully trained, certified (where applicable), and directly employed under this Agreement.

Additionally, the Contractor shall show proof of diagnostic capabilities with equipment of identical design.

PARTS ON HAND

The Contractor shall own and maintain a sufficient amount of replacement parts by the original manufacturer, or approved equal substitute, to maintain the equipment in first class, as previously defined and safe operating condition. Contractor shall make these parts available for inspection by a representative of the Owner within 60 days following award of this contract. The intent of having inventory on hand or readily available is to minimize the down time of the equipment were a component failure to occur. If a component failure were to occur and the necessary part is not immediately available, overnight delivery of the component or part is expected by the City and provided by the Contractor to return the elevator to normal operation as soon as possible. The successful bidder will not be required to submit to a “parts available” inspection unless the City determines that lack of ordinary, common and reasonable parts are the cause of excessive elevator and escalator down time.

EXAMINATION OF PREMISES

Contractor shall be held to have examined the premises and satisfied themself as to the existing conditions under which he will be obligated to operate in performing this part of the work in the Agreement.

MICROPROCESSORS AND REPROGRAMMING

The Elevator Contractor shall be capable of providing within 24 hours, replacement parts for any microprocessor equipment used in the elevator system. The Elevator Contractor shall have full capabilities to adjust variable parameters of the elevator microprocessor.

The Elevator Contractor's service technicians shall have local access to diagnostic equipment designed to analyze programming and microprocessor functions and malfunctions.

All diagnostic equipment, microprocessor printed circuit boards, solid-state circuitry parts and reprogramming capabilities shall be of the original manufacturer's parts only, or approved equal.

The specification herein relates to furnishing of materials and services at the premises upon the equipment enumerated at the rate prescribed in the Contractor's proposal and upon the terms and conditions as stated.

HOURS OF SERVICE

The Contractor may perform all routine work hereunder during regular working hours, except that Contractor must work any time day or night under the following (and similar) circumstances:

• Any time an elevator is not working properly at a building that has only one elevator.

• Any time more than one elevator is not working properly at a site.

• Any testing procedures or work will significantly disrupt normal business operations, such as fighter test, 5-year load safety tests, or work that creates a significant amount of noise.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 10 RFB #260246

• Any work that could be hazardous to those in the building.

Other than the requirements identified above, should the Owner request that other routine examination, cleaning, lubrication, adjustments, repairs, or replacements of elevator equipment be performed during other than regular working hours of the elevator trade, the Contractor shall absorb the straight time portion of each overtime hour worked, and the Owner will compensate the Contractor only for the difference between the regular hourly rate and the prevailing after hours billing rate for each overtime hour worked.

SERVICE CALL RESPONSE TIME

When notified of a service problem without an emergency entrapment, the Contractor shall respond to the site where the equipment is located within four (4) hours or less to evaluate and correct the problem or advise when the problem will be corrected, whether during regular or non-regular business hours in accordance with the “Hours of Service” provisions listed above. If an emergency entrapment is involved, the Contractor will make every reasonable effort to be on site as soon as possible to assist City maintenance personnel or emergency personnel with the safe removal of the entrapped passenger(s).

CONDITIONS OF SERVICE - GENERAL, ALL UNITS

The Owner is to provide the Contractor with full and free access to the equipment to render service thereon.

As part of the provided “first class service”, Contractor shall maintain, at all times, the original contract speed in feet per minute; perform all adjustments required to maintain the proper door opening and closing time, within limits of applicable codes; check the operating system for each unit or group of units continuously; and make necessary tests and corrections to ensure all circuits are correct and time settings are properly adjusted.

Contractor shall conduct annual evaluations of equipment performance, including car speed, door operations, riding quality, and car leveling. Following such evaluations, the Contractor shall perform adjustment, repairs, and replacements required to maintain manufacturer's operating performance. A report of the evaluations and any work performed as identified during the evaluations will be left with Owner within 10 business days and reviewed with them on request. Failure to provide these reports may result in early termination without penalty if the City chooses to enforce this clause.

Contractor shall respond at no charge to perform an operational inspection of any elevator equipment involved in an accident. This inspection should take place during normal business hours and a written report of findings be given to the City.

Contractor shall make no alterations or additions to the equipment without prior written approval from Owner.

The maintaining of this equipment in a safe condition within proper operating limits, as originally specified, and with minimum downtime is of paramount importance.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 11 RFB #260246

EXCLUDED SERVICES

The following items of elevator equipment, hoistway, and machine room enclosures are not included in this contract: (Applies to all elevators)

• Excluded: Car enclosure, including side walls, interior paneling, handrails, bases, car tops, car lighting fixtures, reflectors, and drop ceilings, and, if necessary, refinishing, repairing, or replacing these items.

• Excluded: Hoistway enclosure, door frames, sills, finished flooring, power feeder switches and their wiring and fusing, car light diffusers, light tubes or bulbs, smoke or heat sensors.

ELEVATORS - HYDRAULIC (excluded services)

• Underground piping, if any, between the pumping plant and jack unit; cylinder for the jack; well hole casing.

INCLUDED SERVICES

Building work items, including tear-out, replacement, refinishing, etc., to gain access to the above items and restore the elevator(s) to normal use.

The Contractor shall perform all tests mandated by governing code and municipal ordinances. However, the Contractor shall not be required to install new devices on the equipment, which may be recommended or directed by insurance companies, federal, state, municipal, or other authorities, to make changes or modifications in design, to make any replacements with parts of a different design, or to perform cleaning of car interior unless separately authorized by the City.

FIRE FIGHTER SAFETY TESTING

This testing will include the testing of the following functions:

1. Override System- Fire alarm trigger must trigger all elevators to call down and park at the main egress basement level. City staff will initiate the alarm signals and reset the Fire Panels when complete.

2. Bypass Key switch operation- all elevator cab controllers must respond to Fire Fighter key switch operation to all floors. Both Phase I & II.

3. Emergency Phone- Must be fully functional and establish comprehensive communication with the monitoring company.

FIVE-YEAR LOAD TESTING

Due to the 5 year duration of this contract, all bidders must be prepared to conduct one (1) 5-year load test each applicable elevator and ensure this is covered in their bid prices. The City will research records for the last known dates and inform the successful bidder. The successful contractor must supply additional copies of all inspects and tests to the Public Works, Fleet & Facilities Division in addition to the copies provided Metropolitan Area Building and Construction Department (MABCD).

MAINTENANCE PROCEDURES

The Contractor shall perform all scheduled maintenance services at the frequency and standard set by the equipment manufacturer.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 12 RFB #260246

EXTENT OF COVERAGE

The work to be performed by the Contractor consists of furnishing all material, labor, supervision, tools, supplies, and equipment necessary to provide full maintenance service, including all inspections, adjustments, tests, parts replacement, and repairs to keep the elevators covered under this contract in continuous use at their established capacity and efficiency for their intended purpose. Elevators shall be maintained in first-class operating condition, as previously defined, to meet the initial performance ability of the elevator(s). All maintenance adjustments and repairs shall be in compliance with the latest American National Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks; ANSI A17.1, including supplements (hereinafter referred to as ANSI A17.1). (See Exhibit A)

Contractor shall be responsible for regular, systematic execution of the work items included in this contract as follows:

COMPLETE MAINTENANCE

Contractor agrees to regularly and systematically examine, clean, lubricate, and adjust the vertical transportation equipment and provide call-back service and, as conditions warrant, repair or replace all portions of the vertical transportation equipment included under this contract with the following exclusions only:

A. Repairs required because of negligence, accident, or misuse of the equipment by anyone other than the Contractor, their employees, sub-contractors, servants or agents, or other causes beyond the Contractor's control will not be the contractor’s responsibility, except for ordinary wear. Deficiencies, which may exist at the time this Contract begins, will be the responsibility of the Contractor.

B. Repair or replacement building items, such as hoistway or machine room walls and floor, car enclosures, car finish floor material, hoistway entrance frames, doors and sills, telephone equipment and signal fixture face plates shall not be the responsibility of the contractor.

C. Mainline and auxiliary disconnect switches; fuses and feeders to control panels will not be the responsibility of the contractor. (Clarification: Resetting tripped overloads and breakers are the responsibility of the Contractor.)

D. Lamps for car and machine room illuminations shall not be the responsibility of the contractor.

(Clarification: Indicator lamps are all the responsibility of Contractor.)

EXTENT OF COVERAGE - ALL

As needed but no less than quarterly, clean all elevator machine rooms, secondary areas, elevator hoistways, and pit areas. Contractor will be responsible for keeping the machine rooms, the exterior of the machinery, and any other parts of the equipment subject to rust, properly painted, identified, and presentable at all times. During the course of each examination, all accumulated refuse in the pit areas will be discarded.

Semi-Annually clean the elevator hoistway and related equipment including rails, inductors, hoistway door hangers and tracks, relating devices, switches, buffers, car tops and pit areas.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 13 RFB #260246

Steel parts cabinets will be maintained in the machine room areas to provide for the orderly storage of replacement components.

Perform the following tests on the elevator equipment:

Tests of the car and counterweight safeties, governors, buffers, and all other safety devices. The car balance will be checked and the governor set. If required, the governor will be recalibrated and sealed for proper tripping speed.

EXTENT OF COVERAGE - TRACTION ELEVATORS AND ESCALATORS

Regularly and systematically examine, clean, lubricate, adjust, and when conditions warrant, repair or replace the following: (See Preventive Maintenance Schedule)

• Elevator Machines - Geared/Gearless

• Motor Generators

• Controllers, Selectors, Dispatcher, and Relay Panels

• Machine Brakes and Brake Pulleys

• And Parts thereof, including -o Hoisting Motors o Selector Motors, Exciter and Regulator o Worms, Gears, and thrusts o Bearings o Rotating Elements o Brake Magnet Coils o Brushes, Brush Holders, and Commutators o Brake Shoes, Linings, and Pines o Windings and Coils o Contacts, Relays and Timers o Resistors and Transformers o Solid State Devices o Emergency Lighting Fire Fighter's Service Equipment o Deflector, Secondary and all other Sheaves, Shafters, Bearings, and Assemblies o Automatic Power Door Operators, Landing and Car Door Hangers, Landing and Car Door

Contacts, Door Protective Devices, Hoistway Door Interlocks, Bottom Door Guides, Manual Door Closers, and Auxiliary Door Closing Devices

• Keep guide rails properly lubricated, except where roller guides are used. Replace guide shoe gibs or rollers, when conditions warrant, to provide smooth and quiet operation.

• Repair or replace control cables, when conditions warrant.

• As needed but no less than once every three years, drain the gear case, flushing to remove sediment and grit, and refill with new gear oil. It will be the successful Contractors responsibility to identify when a previous Contractor last performed this procedure in order to stay on schedule.

• As needed, re-lamp all signals and indicators during regular visits and examinations.

• Furnish lubricants compounded to the manufacturer’s specifications.

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• Monthly examine, clean, lubricate, adjust, and when conditions warrant, repair or replace the following safety devices:

o Interlocks and Door Closers o Car and Counterweight Buffers o Overspeed Governors, Governor Tension Sheave Assemblies, and Car and o Counterweight Safeties o Limit, Landing, and Slowdown Switches o Door Protective Devices and Alarm Bells

• Conduct a yearly no-load, low speed test of car and counterweight safeties and a test of buffers.

Conduct other safety (full-load) tests as required by code.

• Annually equalize the tension in all hoistway ropes. Replace all wire ropes and fastenings, when conditions warrant. Examine, and when conditions warrant, regroove or replace all sheaves, governor tension sheaves, secondary or deflection sheaves, and compensating sheaves.

• Monthly examine, lubricate, adjust, and when conditions warrant through normal wear and tear, repair or replace the following accessory equipment:

o Car and Corridor Operating Push Buttons o Load Weighing Equipment o All Hall Lanterns, Car Position and Hall Position Indicators, Lobby Control

Panels, Car Operating Panels, and all other Signal and Accessory Facilities furnished and installed as part of the whole equipment.

• ESCALATORS WILL REQUIRE THE FOLLOWING MAINTENANCE IN ADDITION TO ABOVE:

o Control System: All control system components.

o Drive Machinery and Motor Equipment: All drive machine components. The gear case will be drained and flushed as needed to remove sediment and grit and refilled with new gear oil.

o Wiring: All control wiring and all power wiring from the equipment input terminals to the motor.

o Handrail Drive System: Handrail and all handrail drive components.

o Safety Switch System: Missing step detector, handrail speed detector, handrail inlet switches, step upthrust inlet switches, comb plate impact device, skirt switches, pit and motor stop switches, access cover switches, out-of-level step switches, emergency stop and inspection switches, alarm on the stop switch cover, broken step chain switches, key start switches, and brake temperature switch.

o Guidance and Alignment Systems: All step chains, guidance and alignment components and demarcation lights. Balustrades and decks will be examined and adjusted, aligned, and fastened as needed. Escalator under-step lighting and balustrade panel and skirt lighting. Upper and lower pit equipment spaces, pit lights, trusses and inclined truss pans.

o Tests: An annual Escalator Step/Skirt Performance Index Test as required by applicable code.

o The minimum service frequency on these escalators will be monthly.

o If manufacturer’s recommendations or specific equipment needs dictate more frequent maintenance, the contractor must provide the added maintenance at no additional cost.

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EXTENT OF COVERAGE – HYDRAULIC ELEVATORS

The conditions of the entire basic contract form as to service, coverage, term, personnel, etc., hereinbefore included apply to hydraulic elevators, and the following provisions are added:

Maintenance, repairing, and replacing items as follows are the responsibility of the Contractor:

1. Power plant complete, consisting of its enclosure, pump, motor power transmission elements between the pump and motor, valves of every kind, strainers, mufflers, gaskets, and all other accessories;

2. Entire controller and motor starter, including accessories;

3. Entire “jack unit” including everything except items specifically excluded;

4. All electrical wiring, conduit, ducts, traveling cables, etc., from and beyond the elevator equipment of every kind to the mainline disconnect switches, and hoistway outlets.

5. All piping, fittings, and accessories, such as vibration dampers, silencers, etc., between the pumping plant and the jack unit. (Underground piping not included.)

6. All heating or cooling elements, facilities, insulation, and accessories for controlling the oil temperature.

7. Hydraulic fluid.

8. Emergency lighting

9. Foreman’s service equipment.

10. Automatic power door operators, landing and car door hangers, landing and car door contacts, door protective devices, hoistway door interlocks, bottom door guides, manual door closers, and auxiliary door closing devices.

11. Conduct a yearly relief valve test and cylinder leakage test on all hydraulic elevators in accordance with Section 1001 ANSI A17.1 Code.

12. Relamping all signals and indicators during regular visits and examinations.

13. All other miscellaneous equipment, materials, solid-state components, etc., not mentioned above or in the make-up of the complete elevator or elevators.

ROUTINE PREVENTIVE MAINTENANCE WORK

All items, as shown , will be accomplished under the scope of this Agreement. The preventive maintenance specified is considered the minimum for all equipment. If specific equipment covered by this contract requires additional maintenance for safe and reliable operation the Contractor shall perform the required maintenance.

In performing the above indicated work, Contractor agrees to provide only genuine parts or approved equal used by the manufacturers of the equipment of replacement or repair, and to use only those lubricants specified or recommended by the manufacturer of the equipment.

Performance Requirements:

Contractor agrees to maintain minimum performance requirements of the elevators as designated below:

1. Speed - Under any loading condition, +/- 5%

2. Capacity - Safely lower, stop, and hold up to 125% rated load

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3. Leveling - Under any loading condition, +/- 3/16"

4. Door Closing Time, Thrust & Kinetic Energy - Shall comply with ANSI Code

5. Floor to Floor Performance Time - OEM recommended standard performance time from time door starts closing at one floor to fully opened and level on next successive typical floor, regardless of loading conditions or direction of travel.

In accomplishing the above requirements, Contractor shall maintain a comfortable elevator ride with smooth acceleration, retardation and a soft stop. Door operation shall be quiet and positive with smooth checking at the extremes of travel. All tests performed on the elevator equipment described herein will be in accordance with the most recent ANSI/ASME A17 Code requirements. Written reports of all tests shall be submitted and reviewed with the owner of the property within thirty (30) days following completion of all tests. Failure to provide these reports will be grounds for early termination without penalty if the City chooses to enforce this clause.

Check the group dispatching systems and make necessary tests to insure that all circuits and time settings are properly adjusted, and that the system performs as designed and installed on an annual basis.

Biannual testing of the Fireman's Emergency Service operation will be performed to assure proper operation of the system.

CANCELLATION FOR DEFAULT

If any default in the performance of the terms and conditions of this Agreement by either party continues uncorrected for sixty (60) days after receipt of written notice from the other party, stating the nature, specific location, and extent of the default, the City may cancel the Service Agreement at any location by giving written notice of cancellation as of any date thereafter.

Liquidated Damages. When an elevator or escalator is out of service for a period in excess of forty-eight

(48) hours, due to Contractor's neglect or failure to comply with the provisions of this specification, and should the Contractor fail to respond with a qualified service technician or parts prepared to effect repairs, under the time frame indicated herein, it is mutually agreed that the Owner may withhold as liquidated damages for each twenty-four (24) hour period thereof, the sum of Two Hundred Fifty Dollars ($250.00) from the succeeding month's billing for each failure to timely respond to a request for service. Further, it is mutually agreed that this sum is set out as liquidated damages because of the impossibility of determining the amount of actual damages the Owner would suffer as a result of the Contractor's failure to comply with this provision.

Termination of Particular Locations. In the event Owner shall sell, vacate, abandon, or otherwise dispose of or terminate a location to which this Agreement applies, all existing agreements for services from Contractor applicable to such location and this Agreement shall be canceled as of the date such location is so terminated. Additionally, Owner reserves the right of complete removal from the contract, or temporary removal from contract, any elevator or group of elevators for reasons such as: elevators not yet installed, installer's warranty work, or any other reason the Owner chooses to have elevator service under this contract halted. Removal from contract will result in the appropriate amount being deducted from payments to the contractor. Owner shall give Contractor written notice of such termination of a location within a reasonable time prior thereto.

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Owner agrees to pay Contractor monthly in arrears the quoted sum for services herein described. The Contractor reserves the right to terminate service if the Owner fails to make payments as specified herein.

WIRING DIAGRAMS, INSTRUCTION MANUALS, ETC.

The Owner agrees to furnish to the Contractor, to the extent available, for the Contractor's use for as long as this contract shall remain in effect, a complete set of electrical writing diagrams for all of the equipment covered by this contract, together with all additional helpful information, such as instruction manuals, lubrication charts, etc., that are available to the Owner from the manufacturers, at no cost.

The Contract shall protect and maintain the above materials and shall, on discontinuance of this contract, return the documents in first-class condition.

The Contractor shall provide, update, and maintain a physical maintenance schedule/record and a call-back/repair log inside each elevator machine room. These documents must be current, legible, and available to the Owner upon request. Prior to bid award, the apparent low bidder may need to submit fully completed samples of the proposed logs, schedules, and a sample monthly maintenance report upon request by the City.

INVOICING

Invoices for all excluded work performed by the Contractor, as noted above, must show an itemized detailed breakout of all parts and materials used. Labor for excluded work will need to be shown as a separate invoice line item. Failure to provide invoices in this manner will be cause for rejection and non-payment until the invoice is submitted accurately.

COST ADJUSTMENTS

The price of the contract may be adjusted annually to compensate for changes in the direct cost of labor employed and materials used in the performance of the services specified. The adjustments, if any, shall be based upon costs in effect at the end of each contract year and shall become effective at the start of the new contract year. The CITY agrees that to such renewals, it will accept cost adjustments calculated on the basis set out in the bid specifications. Cost adjustments and renewals are subject to CITY approval.

These annual adjustments shall be computed in the following manner, to the nearest even dollar, and included as part of the Contractor's proposal:

1. 80% Adjustment

Eighty percent (80%) of the base contract price is subject to adjustment based on percentage of change in the direct labor cost of Elevator Inspector Mechanics assigned in the regular performance of this contract. The "direct cost" of labor is defined as the actual straight time hourly rate of pay plus the hourly cost of all fringe benefits paid by the company to the employee or to designated union on their behalf. Costs incurred by the Contractor for its benefit or protection is not included.

2. 20% Adjustment

Twenty percent (20%) of the contract price shall be subject to annual adjustment based on the percentage of change in the Producer Price Index. The index used is published by the U.S.

Department of Labor, Bureau of Statistics, known as the PPI for Elevator and Escalator

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Manufacturing (PCU333922333922). The baseline shall be the index published for the month as specified in the Contractor's proposal, which will be so stated as the first annual adjustment to the contract price and shall be calculated by comparing the index stated above with the index published for the twelfth month of the first contract year. Each subsequent annual adjustments shall be calculated by comparing the index for the final month of the current contract year with the index for the final month of the previous contract year.

The contract shall constitute the entire agreement between the parties; and all prior representations and agreements, whether written or oral, are merged herein.

1. The Contractor does not assume possession, management, or control of any part of the equipment.

The Contractor shall not, in any event, be responsible for or liable for any loss or damage resulting from the overloading and/or misloading of elevator, escalator, or other device covered by this contract and its rated capacity or operation of said equipment, or for any loss, damage, detention, delay, or for any failure to perform resulting from accidents, strikes, lock-outs, fire, explosions, water, flood, wind, malicious mischief, war, acts of civil or military authority, insurrection, riot, act of God, or any consequential damage.

2. Except during active inspection or work phases when the Contractor's personnel explicitly take operational custody of the equipment, the City retains full and sole control, management, and responsibility for the equipment's operation. The City shall immediately remove any equipment from service upon observing conditions deemed unsafe or potentially harmful to operators or the public.

Furthermore, the City shall provide the Contractor with written notification of any related accident, equipment alteration, or configuration change within five (5) business days of occurrence.

3. The contract shall be binding upon the heirs, personal representatives, successors, and permitted assigns of the parties hereto.

4. The Agreement shall become a valid and binding contract upon formal acceptance of the bid(s). This contract shall not be changed, modified, or terminated and none of its terms or conditions shall be waived orally, but only in writing, signed by the Owner and by an officer of the Contractor.

5. To the fullest extent permitted by law, the Contractor shall protect, indemnify, and save Owner harmless from and against all claims, demands, and causes of action of every kind and character arising in favor of Contractor's employees, employees of Owner or second parties on account of personal injuries, death, or damage to property in any way resulting from the willful or sole negligent acts or omissions of Contractor, Contractor's agents, employees, representatives, or subcontractors. Contractor shall be responsible for all damage and loss sustained by Contractor to Contractor's tools and equipment utilized in the performance of all work hereunder.

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6. In the event any claim, lawsuit, or legal proceeding is brought jointly against the Owner and the Contractor arising out of or related to accidents, injuries, or property damage involving the equipment or services provided under this Contract, the Contractor shall fully cooperate with the Owner in the defense of such suits.