1_2026_80_Attachments_C-E.docx

ATTACHMENT C

PROPOSAL COVER SHEET

2027 Immigration Legal Services

Name of Applicant Consultant:

Consultant Address:

Consultant Telephone Number:

Consultant UEI #:

Consultant Federal Identification #:

Contact Person Name and Title:

Contact Person Telephone Number:

Contact Person Email address:

Proposal Checklist (please submit all documents as ONE PDF in the eSupplier system):

Cover Sheet

Project Narrative Questions (maximum 10 pages)

Attachment D - Budget and Narrative

ATTACHMENT D

PROJECT NARRATIVE QUESTIONS

Instructions:

· The project narrative can be up to, but no more than, ten (10) pages in 12-point font, single spaced, with one-inch margins. Please do not exceed 10 pages in your project narrative. The proposal cover sheet will not be counted toward the page limit.

· Please submit all documents as ONE PDF when uploading to the eSupplier portal (note: financials may be separate if the file becomes too large).

· Please ensure your project narrative addresses the following topics:

Consultant Overview - What makes you qualified to serve the community pursuant to this project? Please address the following in your response:

· Briefly describe your organization's mission, vision, history, impact, major program areas and years of relevant service. If there is a website for your organization, please provide a link.

· Share your organization's experience serving the needs of immigrant and refugee residents in Minneapolis/immigration legal service program experience including:

· Types of immigration legal services your organization offers (please include application types handled), including information about services offered in immigration court (removal) proceedings, Board of Immigration Appeals (BIA), and in federal court;

· An estimation of how many clients are served through your immigration legal services programming annually and within that number, an estimate of the percentage (%) of clients who have a connection to Minneapolis through residence, workplace, family relationship or place of study.

· Describe your immigration legal service program model including:

· Intake process: including telephone, in person and virtual options. For phone intake process especially, please be sure to identify language capabilities;

· Staff capacity: number of full-time staff attorneys, contract attorneys and Department of Justice (DOJ) accredited representatives dedicated to offering or supporting the delivery of immigration legal services and information, and number of support staff dedicated to immigration related programming. Please also share information about pro bono attorney services, if relevant, including number of pro bono attorneys and how they are supervised.

· General considerations in determining whether to accept a client for representation, whether for consultation, brief legal service or full representation. Please identify any efforts towards implementation of a universal representation model for individuals in removal proceedings.

· Language access: Please describe language access services that are utilized by your organization to facilitate the provision of legal information and legal services in languages other than English.

· Please provide information about language abilities in languages other than English of in-house staff and any contracted service providers. How does your organization meet language needs for individuals who speak languages not spoken by your organization’s staff or contract and pro bono providers including during the intake process?

· Please identify any relevant existing partnerships and referral pathways that your organization has with external organizations that work with or are led by immigrant and refugee communities. Example partner/collaborative entities may include but are not limited to organizations focused on civic engagement or advocacy, school systems, governmental entities (health department, counties), labor unions, health care institutions, and other nongovernmental organizations.

· Does your organization currently maintain supervisory relationships with any organizations staffed with DOJ accredited representatives? If so, please identify these organizations.

· Provide at least one example of how your organization was able to overcome challenges in representation of a client experiencing any of the following conditions: homelessness, disability, status as unaccompanied minor, serious health condition including mental health condition, illiteracy.

Fiscal Responsibility – What makes you equipped to do this work in a fiscally responsible way? In your response, please address the following:

· Describe your experience in managing funds from an external funder.

· Provide information about tools you have in place to ensure fiscal responsibility on a project like this. Please identify what backup documentation your organization typically provides as funds are spent, and any information you can share about controls in place to track spend down of funds.

Project plan, capacity, and reporting– Please share your project plan and how you will ensure project success. In your response, please address the following:

· Describe your existing or anticipated client intake process pursuant to this grant opportunity including virtual or remote options.

· Please provide an explanation of your anticipated activities (including outreach events, direct service, in person and virtual activities) pursuant to this grant opportunity, including activities that may benefit those who are new-to-country.

· Please describe any existing immigration legal service gaps that would or would not be addressed through this funding opportunity.

· Please describe your intended allocation of staff capacity towards delivery of services pursuant to this opportunity, including the number of full-time employees (FTEs) or equivalent that would be designated to provide legal and support services under this contract, specific roles of each staff member, languages spoken and degree to which newer attorneys and staff would be supervised by more senior attorney.

· Identify how many eligible clients you anticipate serving through your proposed program model and what types of immigration legal matters you anticipate addressing?

· Please provide an estimate of how many full-time legal staff (or their equivalent) it would take to serve all eligible clients.

· Describe your efforts to address capacity-related issues and any existing or anticipated partnerships with other service providers to support addressing existing capacity challenges.

· Please describe any intended collaborative efforts focused on the delivery of supplemental, wraparound or additional services or support to holistically address challenges faced by communities needing immigration legal services.

· Please identify how you would track impact of this program and how you intend to disaggregate data for individuals served by this specific funding opportunity.

· Please provide details regarding your process for complying with reporting requirements including sharing your staff capacity dedicated to monitoring progress towards meeting objectives and compiling mid-year and annual reports.

ATTACHMENT E

BUDGET TEMPLATE

2027 Immigration Legal Services Project Budget Template

Program staff (must be at least 85% of budget ask)

Total Personnel (# of FTE equivalent staff)

Administration costs (no more than 15%)

Total amount requested