1-2025 38 Sodium Hydroxide CY2026 BID MANUAL.pdf

GS Bid Manual Cover and Table of Contents (SLS) (Form Last Revised 08.25.2025)

CITY OF BETHLEHEM, PENNSYLVANIA

2025 38 Sodium Hydroxide CY2026

BID MANUAL

GS Bid Manual Cover and Table of Contents

TABLE OF CONTENTS

1. Instructions, Information and Requirements for Bidders

2. [Reserved]

3. Detailed Specifications

4. Bid Proposal Form

5. Signature Authority Form Templates

6. Non-Collusion Affidavit

7. Required Bond Forms

a. Bid Bond

b. Performance Bond

c. Payment Bond

8. Sample Contract

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CITY OF BETHLEHEM, PENNSYLVANIA

2025 38 Sodium Hydroxide CY2026

The City of Bethlehem (the “City”) will receive sealed bids online via the PennBid Program

(https://pennbid.bonfirehub.com) for 2025 38 Sodium Hydroxide CY2026 (the “Project”) until 10:00 a.m. September 17, 2025 at which time they will be publicly opened and posted on the PennBID website.

Plans and specifications are available at no cost on PennBid.

INSTRUCTIONS, INFORMATION AND REQUIREMENTS FOR BIDDERS

(Goods and Services Contract)

1. Bid Proposal Form

1.1 The bid proposal form, found in these specifications, is for the information and convenience of bidders. It is to be filled out or executed.

1.2 Each bid must be submitted on the prescribed bid proposal form and Non-

Collusion Statement included in the bid documents. The bid proposal form and Non-Collusion

Statement must contain:

1.2.1 The name and place of business of the person or persons making the same;

1.2.2 Names of all persons interested therein, and if no other person is so interested, such fact must be distinctly stated;

1.2.3 A statement to the effect that it is made without any connection with any other person making a bid for the same purpose and it is in all respects fair and without collusion or fraud;

1.2.4 A statement that no elected or appointed official or any person whose salary is payable in whole or in part by the City is directly or indirectly interested therein or in the supplies, materials or equipment and work or labor to which it relates, or in any portion of the profits therefrom; and

1.2.5 A statement that bidder is not in arrears to the City or to any agency thereof upon a debt, tax or contract, and is not a defaulter as surety or otherwise upon any obligation to the City or to any agency thereof, except as set forth in the bid.

https://pennbid.procureware.com/

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2. Preparation of Bid Proposal Forms

2.1 Bids and all their attachments shall be submitted on the appropriate forms supplied by the City on PennBid. The blank spaces in the bid shall state the prices for each and every item for which a description is given. The bidder shall sign its proposal correctly. If the bid is made by an individual, in addition to its signature, its post office address should be shown; if made by a partnership, the name and post office address of each member of the partnership should be shown and be signed by at least one general partner; if made by a corporation, the bid should be signed by the president or vice president and secretary, or assistant secretary, the name of the state under the laws of which the corporation was chartered and the names, titles and business addresses of the president, secretary and treasurer must appear therein, along with the corporation seal being affixed.

2.2 If additional space is required for submission of signature information, attach company letterhead with additional information stated therein.

3. Bid Deposit

3.1 A bid shall be rejected unless accompanied by a certified check, bank cashier’s check or bid bond (on the form included in the Bidding Documents), with satisfactory corporate surety, who must be licensed and authorized to do business in the Commonwealth of Pennsylvania, naming as payee, the City; in an amount not less than ten percent (10%) of the bid. When computing the amount of the bid, do not deduct for trade-ins or cash discounts, if offered.

3.2. Bid deposits shall be forfeited if the successful bidder fails to enter into a contract with the City after notice by the City of the acceptance of the bid.

3.3 Bid bonds and certified checks shall be submitted electronically with the bid.

Upon request, bidder shall provide an original hard copy of the bid bond or certified check within three (3) days of said request.

3.4 If bidder to whom the contract is awarded refuses or neglects to execute the contract, or fails to furnish the required security, within ten (10) days after notice to bidder of the award and mailing of contract documents by the City to bidder, the amount of its deposit, shall be forfeited, and shall be retained by the City as liquidated damages. The bidder shall also be liable for and agrees to pay to the City on demand the difference between the price bid by it and the price for which such contract shall be subsequently relet, including the cost of such reletting, if any, less the amount of its deposit. No plea of mistake in such accepted bid shall be available to bidder for the recovery of its deposit or as a defense to any action based upon such accepted bid.

4. Bond Requirements

4.1 The following bonds are required (on the forms included in the Bidding

Documents):

4.1.1 Performance Bond. A performance bond in an amount equal to one hundred percent (100%) of the Total Contract Price (exclusive of bonding costs). Such bond shall be

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solely for the protection of the City and shall be conditioned upon the faithful performance of the contract in accordance with the plans, specifications and conditions of the contract, within the time specified therein, and including the warranty period and correction period required under the contract.

The surety company which issues said bond must be legally authorized to do business in the

Commonwealth of Pennsylvania and must have a rating of B+, A or A+ as determined by the A.M.

Best Company or an equivalent rating agency deemed satisfactory to the City.

4.1.2 Labor and Material Payment Bond. A labor and material payment bond in an amount equal to one hundred percent (100%) of the Total Contract Price (exclusive of bonding costs). Such bond shall be solely for the protection of claimants supplying labor and/or materials, or to any subcontractors in the prosecution of the work provided for in the contract, and shall be conditioned for the prompt payment of all such material furnished or labor supplied or performed in the prosecution of the work and the warranty period obligations required pursuant to the contract.

“Labor and/or materials” shall include public utility services and reasonable rentals of equipment, but only for periods when the equipment rented is actually used at the site. The surety company which issues said bond must be legally authorized to do business in the Commonwealth of Pennsylvania and must have a rating of B+, A or A+ as determined by the A.M. Best Company or an equivalent rating agency deemed satisfactory to City.

4.2 Should any surety company providing any bond required in the contract be deemed unsatisfactory to the City, notice will be given to bidder to that effect, and bidder shall immediately substitute a new surety company or companies satisfactory to the City, without any additional cost or expense to the City.

4.3 In the event bidder fails to furnish and deliver any bond as required by the contract, the City shall be entitled to declare bidder’s Bid to be non-responsive, and not the lowest responsible bid or proposal, and shall constitute a basis to award the contract to another bidder or proposer or the rebid the contract, as applicable.

5. Bidder’s Qualification Statement

5.1 No proposal will be considered from any bidder for any item, unless it is known to be skilled and has been regularly involved with or engaged in work or service or furnishing of goods of the character similar to that covered by the specifications for at least five (5) years prior to the date of the proposed work or service or furnishing of goods.

5.2 In order to further aid the City in determining the responsibility of any bidder, bidder shall, within forty-eight (48) hours after being requested in writing by the City so to do, furnish evidence satisfactory to the City of bidder’s experience and familiarity with the work or service or goods of the character specified, and its financial ability to prosecute or furnish properly the proposed work or service or goods to completion within the specified time. The evidence requested may, without being limited hereby, include the following:

5.2.1 The bidder’s performance record with listing of work or service or goods of a similar character and proportions which it has furnished giving the name of the owner, date provided and cost.

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5.2.2 A tabulation of other work or service or goods now under contract, giving the location, type, size, required date of completion and the percent of completion to date of each job.

5.2.3 An itemized list of bidder’s equipment available for use in the proposed job.

5.2.4 The City shall have the right to require the successful bidder to provide a list of all suppliers or subcontractors for review prior to the award of the contract.

Should any supplier or subcontractor not be acceptable to the City based on previous performance on contract work in the City, the City may require the successful bidder to replace the unacceptable supplier or subcontractor prior to the award of the contract.

5.2.5 The bidder’s current financial statement.

5.2.6 Evidence, in the case of a corporation organized under the laws of any other State, that bidder is licensed to do business in the Commonwealth of

Pennsylvania.

5.2.7 Such additional information will satisfy the City that bidder is adequately prepared to fulfill the contract. The City shall have the right to disqualify any bidder who in the past has not performed in accordance with the contractual requirements of a previous contract for the City.

6. Delivery of Bids

6.1 Each bid must be submitted electronically via the Penn Bid Program. The prescribed form is located at https://pennbid.bonfirehub.com.

6.2 Sealed Bids, along with all requested documentation, shall be submitted electronically via the Penn Bid Program. Use https://pennbid.bonfirehub.com.

6.3 PennBid Program. The City of Bethlehem is utilizing the PennBid electronic procurement Program. Bidders need to register online only once. Registration is a no cost process that takes only a few minutes. Once registered, bidders can obtain all project documents and submit and update their confidential bids online.

7. Opening of Bids

7.1 Bids will be opened and publicly displayed in PennBid.

8. Irregular Bids

8.1 The City has the right, but not the obligation, to reject bids if they show any omission, alteration of the specified proposal form, additions or deductions not called for nor

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permitted by the City, conditional or uninvited alternative bids, or irregularities of any kind. Bids in which any of the prices are unbalanced or unreasonable may be rejected.

9. Examination of Contract Documents

9.1 Prospective bidders must examine the bidding and contract documents carefully before bidding and must request via PennBid for an interpretation or correction, of every ambiguity, inconsistency or error therein. Such interpretation or correction, as well as any additional contract provisions the City may decide to include, if any, will be posted on PennBid as an

Addendum. Upon such posting, such Addendum shall become part of the contract documents, and be binding on all bidders whether or not actual notice of such Addendum is shown. All such questions and inquiries are to be submitted electronically via the “Messages, Public Q&A” feature within

PennBid Responses. Bidder Question and Inquiry Deadline is seven (7) days prior to the opening of bids. Questions and inquiries received less than seven (7) days prior to the date for opening of bids may not be answered. Only questions answered by memoranda uploaded on PennBid as a Public

Notice or by Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect.

9.2 The written interpretation or correction so given by the City shall be binding, and prospective bidders are warned that no other officers, agents or employees of the City are authorized to give information concerning, or to explain or interpret, the contract.

9.3 If bidder, prior to the submission of its bid, fails to call the City’s attention to the existence of any ambiguity, inconsistency or error in the contract documents, its bid will be conclusively presumed to have been based upon the knowledge and interpretation by bidder of such ambiguity, inconsistency or error, or upon the directions correcting such ambiguity, inconsistency or error which may subsequently be given by the City.

10. Examination of Plans, Specifications, Site and Facilities

10.1 Bidders are required to submit their proposals upon the following express conditions:

10.1.1 The bidder shall examine the plans and specifications and make a personal examination of the site, if applicable, in order to acquaint itself with the conditions under which it will be obligated to furnish the work or service or goods.

10.1.2 The bidder shall make all the investigations necessary to inform itself thoroughly regarding all facilities for the delivery of materials and equipment as it may require for its operations.

10.1.3 The bidder is also required to examine all maps, plans and data on file, if any, for examination by prospective bidders. No plea of ignorance of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work or service or furnishing of goods under the contract, as the result of failure to make the necessary examinations and

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investigations, will be accepted as an excuse for any failure or omission on the part of bidder to fulfill in every detail all the requirements of said contract documents, or will be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

11. Familiarity with Proposed Work or Service or Goods

11.1 The contract will be entered into by the City with the understanding that bidder, prior to submission of its bid, acquainted itself completely with the requirements of the plans and specifications, conditions of the site (if applicable), its terrain, subsurface and soil conditions, all utilities in existence to which connections are to be made and all other requirements of the contract, and that it obtained all information necessary for completion of the work or service or furnishing of goods on or before the date specified. The bidder shall not at any time after execution of the contract assert any claims whatsoever based upon insufficient data or incorrectly assuming conditions, nor shall it claim any misunderstanding in regard to the nature, conditions or character of the work to be done under the contract and it shall assume all risks resulting in any changes in the conditions which may occur during the progress of the work.

11.2 The bidder shall comply all applicable laws, regulations, and ordinances relating to the situs of products used in the performance of the services or delivery of the goods, including, as applicable, the City of Bethlehem Buy American Ordinance, Article 122.01 et seq., Pennsylvania Steel Products Procurement Act, 73 P.S. Section 1881, et seq., and the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices, each as may be amended, modified or replaced from time to time.

12. Collusive Bids Will Be Rejected

12.1 More than one (1) bid for one (1) contract from an individual, partnership, corporation, or an association under the same or different names will be grounds for the rejection of all bids in which such bidder is interested. Any or all bids will be rejected if there is reason for believing that collusion exists among any of bidders.

13. Bid Mistakes

13.1 A bidder may withdraw its bid within two (2) business days after the bid opening time in accordance with The Public Contracts - Withdrawal of Bids Law, Act of January 23, 1974, P.L. 9, No. 4, 73 P.S. Sec. 1601, et seq.

14. Pricing – See attached Bid Proposal Form

15. Quantities

15.1 The quantities set forth in the bid are estimated and the awards may be made for more or less. The City may make an award for all or some of the items set forth in the bid proposal form.

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16. Tax Exemption

16.1 The City is exempt from State and Federal taxes, and an exemption certificate is not required by a political subdivision. The City does not represent or warrant tax liability or exemptions applicable by the City or to bidder, its work or compensation under the contract. The bidder is independently responsible for ascertaining its tax liabilities. Prices should be exclusive of all taxes.

17. Guarantee and Warranty

17.1 The bidder guarantees that all items offered for sale comply fully or are fully equal to the item required and specified. All expenses covering return or replacement of defective or improper merchandise shall be borne by bidder. If bidder shall fail to replace or repair any defective or improper merchandise within thirty (30) days from date of notice, the City may make the necessary corrective arrangements and charge the cost to money due bidder or bill bidder. The vendor agrees to reimburse the City in such instance. Samples of any warranties or guarantees which will apply to the goods being offered for sale, shall be included as part of the bid.

18. Determination of Successful Bidder/Award of Contract

18.1 The City of Bethlehem reserves the right to reject any or all proposals, or any part thereof or items therein, and to waive technicalities, as it may deem best to protect the interest of the City. If any award is made by the City, it will be to the party declared by the City to be the lowest responsible and responsive bidder, within sixty (60) days from the date of the opening of bids, pursuant to 62 Pa.C.S.A. § 512(g).

18.2 If the award is delayed by a required approval of another government agency, the sale of municipal or Commonwealth bonds, the award of a grant or grants, or the completion and/or execution of loan documents and/or grant documents, the City shall reject all bids or award the contract to the lowest responsible bidder within one hundred twenty (120) days of the date of bid opening. 62 Pa.C.S.A. § 3911(b)

18.3 Extensions of the date for the award may be made by the mutual written consent of the City and the lowest responsible and responsive bidder.

18.4 The City will not be liable for any interest on all bid security which is held in accordance with these provisions.

19. Subject to Appropriations

19.1 In the event no funds or insufficient funds are appropriated and budgeted or are otherwise not available in any fiscal year for payments for the Project, the City shall notify bidder of such occurrence and the bid shall terminate on the last day of the fiscal year for which appropriations were received without penalty or expense to the City, except as to payments owed to bidder for which funds have been appropriated and budgeted or are otherwise available.

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20. Rejection of Bids

20.1 The City reserves the right, in its sole discretion, to reject a bid if:

20.1.1 The bidder fails to furnish any of the information required pursuant to

Section 5 hereof; or if

20.1.2 The bidder misstates or conceals any material fact in the bid; or if

20.1.3 The bid does not strictly conform to law or to the requirements of the contract documents; or if

20.1.4 The bid is conditional; or if

20.1.5 The bid, in the opinion of the City, contains unbalanced bid prices, unless bidder can show that such prices are not unbalanced for the probable required quantity of such items; or if

20.1.6 A determination is made by the City that bidder is not responsible.

20.2 The City of Bethlehem, however, reserves the right to reject all bids whenever it deems it in the interest of the City to do so, and also reserves the right to waive any informalities in the bidding, and to award the contract in the best interest of the City.

21. Addenda

21.1 During the bidding period, bidders may be furnished addenda for additions to or alterations of the plans or specifications, if any, which shall be included in the work covered by the bid and become a part of the contract documents. The bidder shall acknowledge in its proposal, in the space provided, the addenda which it has received, identifying the addenda by their numbers and dates. Addenda will be posted on PennBid website.

22. Execution of Contract and Bonds

22.1 The City will notify the lowest responsible bidder by a notice of intention to accept its proposal and to make a formal award of contract. Within fifteen (15) days from the receipt of such notice, bidder shall furnish the required insurance certificates as outlined in these

Instructions, Information and Requirements for Bidders and in the contract.

22.2 All insurance and bonds (if applicable) shall be issued by companies authorized and licensed to transact business in the Commonwealth of Pennsylvania and which are acceptable to the City. Sureties (if applicable) must be listed in the latest U.S. Department of the

Treasury Department Circular 570 titled “Companies Holding Certificates of Authority as Acceptable

Sureties on Federal Bonds and as Acceptable Reinsuring Companies”.

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23. Sub-Letting, Assigning, or Subcontracting of Contract

23.1 The bidder shall not sell, transfer, assign or otherwise dispose of the bid, or of its rights, title or interest therein, without the written consent of the owner.

23.2 The bidder may not subcontract any of the services, in whole or in part, to any subcontractor without the prior written consent of City, provided, however that bidder may obtain

City’s pre-approval if bidder’s intent to use any subcontractors is set forth and approved in the bid.

City may revoke its consent for bidder to use any subcontractor at any time, for any lawful reason.

All approved subcontractors shall perform the services under bidder’s direction and control, and no relationship, contractual or otherwise, is intended or implied between City and any bidder, subcontractor, and such subcontractors shall establish no such relationship with City. No subcontracting shall release bidder from its responsibilities for its obligations, functions and performance of the services in connection with the Project and bidder shall remain fully responsible to City for the performance of the services by any subcontractors to the same extent as if these obligations, functions and the services were performed by bidder. The bidder shall be responsible for all payments to subcontractors.

24. Start of Work

24.1 The time of completion of the Project has been established on the basis that the contractor shall start work within ten (10) days upon receipt of a Notice to Proceed, and it is agreed that work shall proceed uninterrupted and without delay to Substantial Completion.

25. Prevention of Environmental Pollution and Preservation of Natural Resources

25.1 The bidder shall comply with all Federal and State statutes, rules and regulations dealing with the prevention of environmental pollution and the preservation of public natural resources including, but not limited to, those that affect the provisions of Act No. 247 of the

General Assembly of the Commonwealth of Pennsylvania, approved October 26, 1972, 53 P.S.

§1611.

26. Discrepancies

26.1 In case of discrepancies between the contract documents, the “Contract for

Purchase of Goods/Services” shall take precedence over the plans and specifications.

26.2 In every case the City will be the interpreter of the requirements of the contract documents and all interpretations and written decisions of the City shall be deemed to be consistent with and represent the true intent of the contract documents.

27. Noncollusion Statement

27.1 A noncollusion statement shall be executed and submitted with bidder’s proposal using the form set forth herein.

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27.2 The bidder shall comply with the requirements of the Pennsylvania Antibid-

Rigging Act, 62 Pa.C.S.A. §4501, et seq.

28. Safety and Health Regulations

28.1 The bidder further agrees that should it enter into a contract with the City to perform all or any portion of the work included herein it will comply with all of the provisions of the

U.S. Department of Labor, Occupational Safety and Health Administration, Safety and Health

Regulations and with all of the provisions of the Pennsylvania Health and Safety Act, 43 P.S. §25-1, et seq

29. Affirmative Action Requirement

29.1 The City of Bethlehem is an “EQUAL OPPORTUNITY EMPLOYER,” and reserves the right to disqualify any contractor who practices discrimination in hiring and employment. To obtain a copy of the City’s Equal Employment Opportunity Plan Short Form, please contact the City’s Compliance Officer at (610) 865-7099.

30. Indemnification

30.1 The bidder shall defend, indemnify and hold harmless City, its respective employees, officers, council members, and agents against any and all loss, injury, death, damage, liability, claim, deficiency, action, judgment, interest, award, penalty, fine, cost or expense, including reasonable attorney and professional fees and costs, and the cost of enforcing any right to indemnification hereunder and the cost of pursuing any insurance providers arising out of or occurring in connection with the Project and/or the goods and services purchased from bidder or bidder's negligence, willful misconduct or breach of the terms, including but not limited to any defect in the goods, any error or omission in furnishing the services, and delay in delivering the goods or furnishing the services.

31. Insurance Requirements

31.1 The bidder shall provide, at its own expense, the following insurance, to the extent applicable, and shall file certificates of insurance with the City. Minimum coverage shall be as follows:

31.1.1 Workman’s Compensation and Employers’ Liability: Must be in an amount equal to or greater than federal and state minimum requirements.

31.1.2 Errors and Omission/Professional Liability (if required): Coverage must be no less than $1,000,000 for each occurrence. If a “Claims Made” based policy, insured must maintain coverage for a minimum of two (2) years after the Date of Completion.

31.1.3 Comprehensive General Liability (including Premises-Operations;

Independent Contractors’ Protective; Products and Completed Operations; Broad Form Property

Damage). Coverage must be no less than $1,000,000 for each occurrence and $2,000,000 in the

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aggregate. Products and Completed Operations coverage to be maintained one (1) year after final payment for goods.

31.1.4 Motor Vehicle Liability (for owned, non-owned and hired vehicles).

Coverage must be no less than $1,000,000 combined single limit.

31.1.5 Excess or Umbrella. Coverage must be no less than $2,000,000.

31.1.6 Builder’s Risk (if required). Coverage must be no less than the total completed value of subject project.

31.2 Insurance under this Agreement shall be written by a company licensed to do business in the Commonwealth of Pennsylvania, at the time the policy is issued.

31.3 Certificates of Insurance (Acord Form 25) shall be produced to City prior to execution of this Agreement and shall (a) confirm that such insurance policies may not be cancelled nor materially altered except upon thirty (30) days advance written notice to the Office of the City

Solicitor, (b) name “The City of Bethlehem, its Officials and Employees” as additional insureds, and (c) include the following Certificate Holder Designation: “City of Bethlehem Attn: Office of

Solicitor, 10 East Church Street, Bethlehem, PA 18018-6025.”

DS (Ed.9/20) Page 1

CITY OF BETHLEHEM

10 E. Church Street

Bethlehem, PA 18018-6025

DETAILED SPECIFICATIONS FOR

211 Dry Tons of Sodium Hydroxide

(50% Liquid Caustic Soda) (Diaphragm Grade)

Contract Term January 1, 2026 - December 31, 2026

Notice is hereby given that sealed bids will be received by the City of Bethlehem for the furnishing and delivery of Sodium Hydroxide in bulk, to be used in the City of

Bethlehem’s potable water distribution system

The bidder will furnish all services and deliver all product and materials requested in accordance with these specifications.

1. SCOPE

It is the intent of these specifications to describe and govern the purchase of 211 Dry Tons of

Sodium Hydroxide (50% Liquid Caustic Soda) (Diaphragm Grade) for a twelve (12) month contract term.

2. CONTRACT PERIOD

The City of Bethlehem is requesting a 12 month contract. The contract shall commence on January 1, 2026 and end December 31, 2026. The City of

Bethlehem, with the mutual consent of the Supplier, will have the option to renew the contract for four (4) additional one (1) year terms, with the opportunity for negotiating any adjustments to the pricing schedule beginning at least ninety (90) days prior to renewal. The City of Bethlehem reserves the right to terminate the contract in writing if, in the opinion of the City of Bethlehem, the work performed under this contract is not satisfactory.

3. DETAILED SPECIFICATIONS:

211 Dry Tons of Sodium Hydroxide (50% Liquid Caustic Soda) (Diaphragm Grade) for contract term

• Acceptance - The specifications pertain to sodium hydroxide for treatment of municipal water supplies and as such, shall meet or exceed the AWWA

DS (Ed.9/20) Page 2

B501-03 Standard, or latest revision. The product must listed in ANSI/NSF

Standard 60 as a certified drinking water treatment chemical.

• Pricing – Bid prices must be on quoted on a price per dry ton basis. All unit pricing for any bulk materials covered by these specifications shall have all delivery and transportation charges included in the price. All unit pricing in bid proposals shall include all applicable fees and costs relating to the project. By submitting a unit price and entering into a contract, the bidder agrees to abide by all the criteria set forth in this bid for the period of time as set forth in the contract. Failure to do so will result in the original contract being voided and an award being made to the next lowest responsible bidder.

• Affidavit of Compliance or Certified Analyses - The vendor must furnish with bid an affidavit that the sodium hydroxide complies with all applicable requirements for

AWWA Standard B501-03 or latest revision. The vendor must also supply the manufacturer and the location as per ANSI/NSF60 or latest revision. Each bidder must provide a current copy of the ANSI/NSF60 Certification sheet for the product being sold.

• Physical Requirements - The liquid sodium hydroxide shall contain anhydrous sodium hydroxide and water.

• Chemical Requirements - Liquid sodium hydroxide shall contain approximately 50 percent sodium hydroxide (NaOH).

The product must conform to the following restrictions:

a. Less than 5.0 ppm Fe by weight.

b. Less than 0.02 ppm Cu by weight.

c. Less than 3.0 ppm Ni by weight.

d. Less than 0.2% Na2CO3 by weight.

• Impurities Requirements - The sodium hydroxide supplied shall contain no soluble material or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water that has been treated properly with the sodium hydroxide.

• Packaging and Shipping - Packaging and shipping of all sodium hydroxide solutions shall conform to all applicable local, state and federal (including US Department

Transportation) regulations and applicable interstate regulations. Liquid sodium hydroxide shall be shipped in tanks made of suitable material that will not be attacked by the liquid.

The bill of lading shall include the following:

1. Weight certificates

2. Name and address of vendor

3. Name of manufacturer

4. Brand name

5. Lot number

6. Each shipment shall carry clear identification of the material and a SDS

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7. A Quality Certificate or a Certificate of Analysis that includes:

a. % Sodium Hydroxide (as %NaOH)

b. % Total Alkali (as Na2O)

c. Specific Gravity

• Sampling - Samples will be taken at the point of destination and placed in accordance with AWWA Standard B501-03, Section 5.1, Sampling.

• Test Procedures - The testing of hydrofluosilicic acid shall be conducted in accordance of the procedures listed in AWWA Standard 501-03. Should testing by the

City of Bethlehem prove that the product being supplied under contract does not meet specifications, the City of Bethlehem at its sole discretion can void the remainder of the contract and award it to the next lowest responsible bidder. Test samples will be obtained from the sealed samples collected and may be analyzed within ten (10) working days after receipt of shipment using the following test procedures:

a. Alkali (%Na2O)

b. Sodium Hydroxide (%NaOH)

c. Sodium Carbonite (%Na2CO3)

d. Specific Gravity

Unused samples will be resealed for future reference.

• Delivery – Estimated City of Bethlehem contract term usage is 211 dry tons and it is estimated that there will thirteen (13) deliveries per year. The minimum estimated delivery of 4,000 gallons bulk liquid will be delivered to the City of Bethlehem’s Water Treatment Plant, 355 Granger Road, Northampton, Pa. 18067, Monday through Friday, excluding holidays, between the hours of 8:00 A.M. and 3:00 P.M. Special receiving times can be made only with the City of Bethlehem’s approval.

The City of Bethlehem’s Water Treatment Plant has a 6000 gallon bulk storage tank with a 2-inch fill nozzle. One delivery may be for tank with a tank with a 3-inch fill nozzle. This will be to fill a caustic chlorine scrubber.

All deliveries are to be made within five (5) working days after receipt of a telephone order from the City of Bethlehem. Supplier shall provide a picture of the truck driver who will be making the delivery prior to arrival in order to match and identify the driver at time of delivery. To schedule a delivery day and time, please contact the Operation’s Supervisor at (610)

865-7252.

Bidders should familiarize themselves with all aspects of delivery to the site indicated by the City of Bethlehem. Any deviation from the criteria set forth must be addressed

DS (Ed.9/20) Page 4 by the Bidder in writing and must be provided in this bid package for evaluation by the City of Bethlehem.

Each delivery must provide a lot number(s) to identify batch allotments and date of manufacture. A producer Certificate of Analysis (CoA) noting proper corresponding lot number(s), date of manufacture, and pertinent product quality standards must accompany each delivery. Failure to supply a correct CoA will result in refusal of the delivery.

• Technical Service - Successful bidder must have their own technical support representatives familiar with overall water treatment technology, and be available for assistance within twenty-four (24) hours of an emergency call.

The method by which emergency calls will be handled must also be provided in this bid package. The City of Bethlehem will evaluate the capabilities of the technical representatives and may require an on-site interview prior to the award of a contract.

It will be the sole discretion of the City of Bethlehem as to whether or not a bidder’s technical representatives and emergency preparedness response will meet this requirement.

Each bidder must provide a current copy of the Safety Data Sheet (SDS) for the product being bid.

*****ALL CHEMICALS ADDED TO DRINKING WATER SHALL BE

CERTIFIED IN THE NAME OF THE DIRECT SUPPLIER

(MANUFACTURER OR REPACKAGER) TO MEET NSF/ANSI STANDARD

60 – DRINKING WATER TREATMENT CHEMICALS – HEALTH EFFECTS.

CERTIFICIATION SHALL BE BY AN ANSI-ACCREDITED, THIRD PARTY

CERTIFICATION ORGANIZATION******

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(Form Last Revised 08.25.2025)

Bethlehem, Pennsylvania

BID PROPOSAL FORM

(Goods and Services Contract)

Bid Request No.: 2025 38 Sodium Hydroxide CY2026

1. The official name and business address of the Bidder, as maker of this Bid Proposal is as follows:

a. Bidder (official name)

b. Business Address

c. Telephone Number

d. Fax Number

e. Contact Name

f. Contact E-mail address

2. If the bidder is a partnership or a sole proprietor, the full name and business address of all persons and/or partners and/or other parties, who have an ownership interest in the Bidder, as maker of this Bid Proposal, are as follows:

Name Address

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3. The name and title of the person authorized to make, sign and endorse this Bid

Proposal on behalf of the Bidder, as maker of this Bid Proposal, is as follows:

Name

Title

If bidder is a corporation, limited liability company, partnership, or joint venture, attach evidence of authority to sign – see signature authority forms included.

4. The Bidder acknowledges receipt of the following Public Notices and/or Addenda:

PUBLIC NOTICE AND/OR ADDENDA DATE

5. In conformity with the plans and specifications, and after an examination of the contract documents contained in the Bid Manual, including Instructions, Information and Requirements for Bidders, Special Instructions for Bidders (if any), Detailed

Specifications, this Bid Proposal Form, Non-Collusion Affidavit, the City of

Bethlehem Contract for Purchase of Goods/Services, bonds (if applicable) and conditions of contract, including all public notices and addenda, the undersigned submits this proposal and encloses herewith, as a proposal guaranty, a certified check, bank cashier’s check, trust company treasurer’s check, or bid bond, [in an amount of not less than ten percent (10%) of the sum of the hereinafter stated base bid] naming as payee or obligee, as appropriate, City of Bethlehem, which guaranty it is understood will be forfeited to and retained by the City of Bethlehem as liquidated damages if the undersigned shall fail to furnish satisfactory bonds (if applicable) and insurance certificates or if this proposal is accepted by the City of Bethlehem and the undersigned shall fail to execute the contract all as required by the provisions of the contract documents.

6. It is hereby certified that the undersigned is the only person(s) interested in this proposal as principal, and that the proposal is made without collusion with any

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person, firm or corporation. A NON-COLLUSION AFFIDAVIT IS ATTACHED

TO THIS PROPOSAL.

7. Bidder guarantees that, if awarded the contract, he will undertake to furnish and deliver all materials, tools, equipment, tests, transportation, secure all permits and licenses, do and perform all labor, pay all fees and do all incidental work, to furnish in an expeditious, substantial and good and workmanlike manner, in accordance with the plans and specifications, to the complete satisfaction and acceptance of the City of Bethlehem, all of the work or service or furnishing of goods required, for the prices hereinafter stated.

8. It is understood that the City of Bethlehem reserves the right, in its sole discretion, to reject any/or all proposals or parts thereof or items therein and to waive technicalities as required for the best interests of the City of Bethlehem. It is further understood that competency and responsibility of bidders will receive consideration before the award of the contract.

9. CONTRACT COMPLETION TIME

The timely completion of the work or service or furnishing of goods shall be considered of the essence of this contract.

10. BIDDER’S CERTIFICATION

(a) The Bidder agrees that the Contract Documents are incorporated herein by reference and shall be construed to be part hereof, with the same effect as if such were restated at length herein, or were physically attached hereto;

(b) The Bidder certifies that:

(i) This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

(ii) Bidder has not directly or indirectly induced or solicited any other

Bidder to submit a false or sham Bid;

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(iii) Bidder has not solicited or induced any individual or entity to refrain from bidding; and

(iv) Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this

Paragraph 10.(b)(iv):

a. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

b. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of the City of Bethlehem, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive the City of Bethlehem of the benefits of free and open competition;

c. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of the City of

Bethlehem, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

d. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

11. QUANTITIES

The quantities are approximate and are given only as a uniform comparison of bids.

The City of Bethlehem reserves the right to increase or decrease the amount of any item as may be deemed necessary and in the best interest of the City of Bethlehem.

12. PRICES

All prices are delivered prices. The City of Bethlehem will not pay additional costs for unloading, pallets, containers, handling charges, insurance charges, fuel surcharges, taxes, drum deposits or other deposits.

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13. CONTRACT AWARD

The City of Bethlehem will review all proposals and award the contract in the best interest of the City of Bethlehem. The City of Bethlehem may make an award for all, some, or none of the items set forth in the Proposal. Award shall be made to the lowest responsible bidder meeting specifications by item. The City of Bethlehem will notify the lowest responsible bidder by a notice of intention to accept his proposal and to make a formal award of contract to him.

14. BASIS OF BID

Bidder shall use and complete this Bid Proposal Form included with the Bidding

Documents, including the Pricing Form for this Project at the PennBid website, which form is incorporated herein by reference as though fully set forth at length.

15. SPECIAL REQUIRED INFORMATION

(a) List of references to be provided upon request. Bidder shall provide a list of at least three (3) references within seventy-two (72) hours of being requested to do so.

[SIGNATURES TO FOLLOW]

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SIGNATURES

Complete appropriate signature block below.

If bidder is a corporation, limited liability company, partnership, or joint venture, attach evidence of authority to sign – see signature authority forms included.

When the bidder is an individual:

WITNESS:

_________________________ _______________________________(SEAL)

Signature of Individual

Printed Signature of Individual

Trading and doing business as:

Mailing Address

Phone Number

Facsimile Number

Federal I.D. Number

Date _____________________________

Have you attached and signed the Non-Collusion

Affidavit? Yes/No

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When the bidder is a partnership (Name all Partners):

________________________________(SEAL)

Name of Partnership

Mailing Address

Phone Number

Facsimile Number

Date __________________________________

WITNESS:

________________________ By:_____________________________(SEAL)

Partner

Printed Name:__________________

________________________ By:________________________(SEAL)

Affidavit?: Yes/No

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When the bidder is a corporation:

Name of Corporation

Mailing Address

Phone Number

Facsimile Number

Date __________________________________

ATTEST:

Secretary/Assistant Secretary President/Vice President

Printed Name

Affidavit?: Yes/No

(CORPORATE SEAL)

______________________________ is a corporation organized and existing under the laws of _______________________________ and has been granted a certificate of authority to do business in the State of Pennsylvania.

(EVIDENCE OF AUTHORITY TO BIND BIDDER WHERE BIDDER IS A CORPORATION)

RESOLUTION OF CORPORATE AUTHORITY

I, the undersigned, Secretary of ____________________ [INSERT NAME OF

CORPORATION], a _______________ [INSERT STATE OF INCORPORATION] Corporation (the

“Corporation”), hereby certify and state that the following resolutions were adopted by the Board of

Directors by consent in writing dated _____________________, 20___, pursuant to and as permitted by the laws of the _______________ [INSERT STATE OF INCORPORATION], which written consent has been filed with me as Secretary of the Corporation. The following resolutions were unanimously adopted and recorded in the minute books of the Corporation and are in accord with and pursuant to the Articles of

Incorporation and Bylaws of the Corporation, and are now in full force and effect:

RESOLVED that ____________________ [INSERT NAME OF AUTHORIZED PERSON], ____________________ [INSERT TITLE OF AUTHORIZED PERSON] of the Corporation (the

“Officer”) is authorized to enter into, sign and submit to the City of Bethlehem the attached Bid and other

Bid Submission Documents and further that said Officer is authorized to execute and deliver all instruments, agreements, or contracts required by the City of Bethlehem in connection with any of the matters contained in this certificate and the Bid; and to affix the corporate seal thereto.

FURTHER RESOLVED, that any and all acts of the Officer in connection with the matters set forth above are hereby ratified and confirmed as duly authorized acts of the Corporation.

FURTHER RESOLVED, that the foregoing authority shall continue in full force and effect, and will apply with equal force and effect to the successor in office of the Officer.

IN WITNESS WHEREOF, I have subscribed my name and affixed the seal of the Corporation by order of the Board of Directors this ____ day of ________________ 20___.

Secretary

I, the undersigned, certify that the foregoing certificate is true and contains a true copy of the

Resolutions regularly adopted by the Board of Directors of the Corporation in the manner therein stated.

Date: __________________, 20___

President

NOTARY ATTEST:

SUBSCRIBED AND SWORN TO BEFORE ME

THIS DAY OF , 20___

(Notary Signature)

NOTARY PUBLIC - STATE OF

MY COMMISSION EXPIRES:

(EVIDENCE OF AUTHORITY TO BIND BIDDER WHERE BIDDER IS A PARTNERSHIP)

PARTNERSHIP AUTHORIZATION

I, the undersigned, Partner of ____________________ [INSERT NAME OF PARTNERSHIP], a _______________ [INSERT STATE OF FORMATION] partnership (the “Partnership”), hereby certify and state that the following agreements were approved by consent in writing dated

_____________________, 20___, pursuant to and as permitted by the laws of the _______________

[INSERT STATE OF FORMATION], which written consent has been filed with me on behalf of the

Partnership. The following actions were unanimously agreed to by the Partners of the Partnership and are in accord with and pursuant to the Partnership Agreement, and are now in full force and effect:

AGREED that ____________________ [INSERT NAME OF AUTHORIZED PERSON], ____________________ [INSERT TITLE OF AUTHORIZED PERSON] of the Partnership (the

“Authorized Partner”) is authorized to enter into, sign and submit to the City of Bethlehem the attached Bid and other Bid Submission Documents and further that said Partner is authorized to execute and deliver all instruments, agreements, or contracts required by the City of Bethlehem in connection with any of the matters contained in this certificate and the Bid; and to affix the corporate seal thereto.

FURTHER AGREED, that any and all acts of the Authorized Partner in connection with the matters set forth above are hereby ratified and confirmed as duly authorized acts of the Partnership.

FURTHER AGREED, that the foregoing authority shall continue in full force and effect, and will apply with equal force and effect to the successor of the Authorized Partner.

IN WITNESS WHEREOF, I hereby certify that the above constitutes a true copy of a Partnership

Agreement passed and approved by the Partners this ____ day of ________________ 20___.

(EVIDENCE OF AUTHORITY TO BIND BIDDER WHERE BIDDER IS A LIMITED

LIABILITY COMPANY)

LIMITED LIABILITY COMPANY CERTIFICATE

I, the undersigned, Member of ____________________ [INSERT NAME OF LLC], a

_______________ [INSERT STATE OF FORMATION] limited liability company (the “Company”), hereby certify and state that the following agreements were approved by consent in writing dated

_____________________, 20___, pursuant to and as permitted by the laws of the _______________

[INSERT STATE OF FORMATION], which written consent has been filed with me on behalf of the

Company. The following actions were unanimously agreed to by the Members of the Company and are in accord with and pursuant to the Operating Agreement, and are now in full force and effect:

AGREED that ____________________ [INSERT NAME OF AUTHORIZED PERSON], ____________________ [INSERT TITLE OF AUTHORIZED PERSON] of the Company (the

“Authorized Member”) is authorized to enter into, sign and submit to the City of Bethlehem the attached

Bid and other Bid Submission Documents and further that said Member is authorized to execute and deliver all instruments, agreements, or contracts required by the City of Bethlehem in connection with any of the matters contained in this certificate and the Bid; and to affix the corporate seal thereto.

FURTHER AGREED, that any and all acts of the Authorized Member in connection with the matters set forth above are hereby ratified and confirmed as duly authorized acts of the Company.

FURTHER AGREED, that the foregoing authority shall continue in full force and effect, and will apply with equal force and effect to the successor of the Authorized Member.

IN WITNESS WHEREOF, I hereby certify that the above constitutes a true copy of the certificate approved by the Members this ____ day of ________________ 20___.

[Form Rev. 12/28/2023]

NONCOLLUSION DOCUMENTATION

Instructions For Non-Collusion Affidavit

The following information is to provide (at minimum) an overall explanation of non-collusion and the role/responsibility of entities desiring to participate in the bidding process for pending projects…