0A1208_A7_fully_signed.pdf

Sagitec Solutions, LLC 0A1208, Amendment 7 Page 1 of 3

Version 7/23

UNEMPLOYMENT INSURANCE SYSTEM TRANSFORMATION

REQUEST FOR PROPOSALS CONTRACT (0A1208)

AMENDMENT 7

This Amendment 7 to contract #0A1208 (the “Amendment”) is between the State of Ohio, Department of Administrative Services (the “State”) and Sagitec Solutions, LLC (the “Contractor”). This Amendment changes the terms of the Unemployment Insurance System Transformation Request for Proposals contract #0A1208 (the “Contract”).

WHEREAS, the State and Contractor entered into the Contract on December 13, 2018; and

WHEREAS, the State and Contractor determined that an amendment is necessary to address certain revisions to the Contract.

NOW, THEREFORE, the Contract is amended as follows:

1. In Supplement 1, add the following as new Section 5.1, U.S. Bank Refund Check Processing Interfaces

Statement of Work:

5.1 U.S. Bank Refund Check Processing Interfaces Statement of Work

The Ohio Department of Job and Family Services (JFS) will be sunsetting its interface with the

Ohio Treasurer of State (TOS) for processing of outbound employer refund checks and the inbound Stop/Clearing of said checks, and will instead be interfacing with U.S. Bank directly for the same. This change will impact outbound and inbound processing of employer/agent refund checks.

The TOS will no longer be processing refund checks as of July 1, 2025. Three interfaces are required to directly interface with U.S. Bank:

1. Interface 1 (outbound) - Once refunds are approved by JFS, the file must be sent to U.S.

Bank.

2. There are two interfaces (inbound) currently for the TOS that must be reconfigured for U.S.

Bank:

a. T10 - Treasurer of State - Stop Payment Interface

b. T10 - Treasurer of State - Cleared Checks Interface

The Contractor must work with U.S. Bank regarding formatting the files and validating that the interfaces are working.

5.1.1 Requirements and Design Changes

Impacted areas Description of the Impact Batch The Contractor must create three batches:

1. Approved > Issued Checks (outbound)

2. Stopped Checks (outbound)

3. Cleared Checks (inbound)

Database Potential database accommodations for fields that are not as yet confirmed by U.S. Bank (Company Number, Property Code, Transaction Date, Sequence Number)

Interface Inbound and outbound setup and testing Type of Technology Affected Batch, Database, Interface Modules/Screens/Tables/Files Affected

Employer Refund Module, Batch, Database, Interface

Process Areas Affected Employer Refunds

5.1.2 Estimated Level of Effort

Sagitec Solutions, LLC 0A1208, Amendment 7 Page 2 of 3

Lifecycle Stage Hours Description Analysis/Requirements 40 Requirement analysis, documentation, client and third-party meetings and clarifications Design 15 Document design, updates, approvals Development 100 Development of the two outbound interfaces and the inbound interface Testing 60 Integration testing from both interface and processing perspective:

1. Connectivity

2. File Format

3. Transmission

4. Error Handling

5. Regression

Implementation 8 System Test, UAT, Production Deployment Cycles Total Hours 223

5.1.3 Cost

The total estimated cost of the Work in this Section 5.1 is $36,795 (223 hours at $165 per hour). If additional work is necessary to complete the Work, an amendment is required.

2. In Supplement Four, Cost Proposal, add a new tab titled Amendment 7 to reflect the changes described in this Amendment. The revised cost proposal, 0A1208_AM7_ Supplement4_cost_workbook, is incorporated into the Contract as if fully rewritten herein and is effective as of the effective date of this Amendment.

This Amendment shall become effective as of the date of the State’s signature and shall remain in full force and effect for the term of the Contract. Except as modified by this Amendment, all other terms, conditions, and pricing of the Contract shall remain the same and in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Amendment as of the dates appearing below.

SAGITEC SOLUTIONS, LLC STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

By: By:

Name: Name: Kathleen C. Madden

Title: Title: Director

Date: Date:

Sagitec Solutions, LLC 0A1208, Amendment 7 Page 3 of 3

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

7 TBD Add new section 5.1 U.S. Bank Refund Check Processing Interfaces Statement of Work.

6 7/1/2025 Update contract with new language and Data Security and Privacy Terms added since award.

5 12/6/2023 All services under the Benefits Phase of the Contract are terminated. Contractor must escrow Source Code of all Software.

4 5/16/2022

Source system enabled to deduct State Tax withholdings from unemployment benefit programs.

Integration of the IOP-based OH ID for authentication into the SOURCE system for claimants and staff is required.

Request to not allow an account with a duplicate FEIN to complete the registration process.

Change questions asked during authentication from gross wages for the most recent quarterly wage report and the most recent payment made to Employer/Agent ID and FEIN.

Total Cost of the Contract increased by $214,695.00.

3 12/15/2021

Adds new row to Supplement 1, Section 9, Table B.5 Employer Maintenance – Reimbursing. Added new row to Cost Workbook (Exhibit 2 replaces Cost Workbook entirely).

Total cost of the Contract increased by $156,000.00.

2 12/1/2021

Establishes a new interface between the SOURCE system and the PUA system “uFacts” in order to share base period Wage information. This information is needed to determine claimants’ PUA / UI eligibility and is needed to be in place on the first day of the SOURCE. Adds Tax Implementation Outstanding Items to the end of the existing Project Plan.

Increases the total cost of the Contract by $81,000.00. Note for payment for Go-Live of UI Tax adjusted.

1 9/4/2020 New payment schedule to utilize a lump sum payment to reduce the total cost of the Contract from $86,136,739.00 to $84,140,920.00.