09232026_ME_EVN0061537_1_2_0_09302026_Solicitation_Packet.pdf

Miami-Dade County

9/23/2026

Solicitation Packet for

Solicitation ME-EVN0061537

Self-Inking Stamps

Solicitation Designation: PUBLIC

Miami-Dade County

Table of Contents 1 EVN0061537_Self-Inking_Stamps.pdf 3 ADDENDUM_No_1-_EVN0061537_Self-Inking_Stamps.pdf 6 ADDENDUM_No_1-_EVN0061537_Self-Inking_Stamps.pdf 7

INVITATION TO QUOTE (ITQ)

Page 1 of 3 Rev. Rev. 6.26.26 – V. 26-2 ITQ No. EVN0061537

PART I. ITQ OVERVIEW AND GENERAL TERMS AND CONDITIONS

A. Information

B. Instruction to All Bidders

1. Section 1, General Terms and Conditions of Miami-Dade County (County) shall apply to all resultant Contracts from this ITQ. This

Section is available on demand at the County’s Strategic Procurement Department’s (SPD) webpage:

general-terms-and-conditions-r26-2.pdf

General Terms and Conditions of Section 1 are non-negotiable.

2. Pursuant to Section 2-11.1 (t) of the Code of Miami-Dade County, as amended, a “Cone of Silence” is imposed upon issuance of this ITQ after advertisement and terminates at the time a written recommendation is issued.

Event No.: EVN0061537 Event Title: Self-Inking Stamps

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS.

Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

County Department: Medical Examiner

Department Contact: Aylin Concepcion Email: aylin.concepcion@miamidade.gov

Delivery/Service Address: 1851 NW 10th Ave Miami, Florida 33136

Delivery/Service Required: within fifteen (15) calendar days from receipt of Purchase Order (PO)

Method of Award: Award of this quote will be made to the lowest priced responsive, responsible bidder in the aggregate for all items listed in this ITQ. If a Bidder fails to submit an offer for all items, its offer may be rejected.

Document Page 3 of 7 https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf file://///menas3/procurement/00B-SPOS/SPO's_INFORMS/00-Pending%20Events/EVN%20Various%20Items%2002/(https:/supplier.miamidade.gov) https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Page 2 of 3 Rev. Rev. 6.26.26 – V. 26-2

PART II. ADDITIONAL TERMS

1. This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the County Mayor or designee, unless otherwise stipulated in the Purchase Order and the Specifications issued by the Medical Examiner Department and shall remain in effect for a period of twelve (12) months.

2. The prices proposed by the successful bidder shall remain firm and fixed for the twelve (12) month term of the contract.

3. Delivery/Service Required: within 15 calendar days from receipt of Purchase Orders (PO). If the product cannot be delivered in the time specified, advise the Department Contact and an addendum modifying the number of days will be issued, if warranted. Bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative.

4. Small Business Enterprise (SBE) Measures: Set-Aside in accordance with Section 1-1.45 of the General Terms and Conditions of Miami-Dade County (County).

PART III. SCOPE OF WORK/TECHNICAL SPECIFICATIONS

A. The purpose of this Invitation to Quote (ITQ) is to secure quotes to establish a contract to purchase self-inking stamp as described below, on an as needed, when needed basis.

1. Self-Inking Stamp – DECEASED Stamp

a. Number of lines: 1

b. Font Size: 42

c. Font Type: Arial

d. Front color: Black

e. Text as requested to appear on the stamp: DECEASED

2. Self-Inking Stamp – HOMICIDE Stamp

b. Font Size: 42

c. Font Type: Arial

e. Text as requested to appear on the stamp: HOMICIDE

3. Self-Inking Stamp - ACCIDENT Stamp

b. Font Size: 42

c. Font Type: Arial

e. Text as requested to appear on the stamp: ACCIDENT

4. Self-Inking Stamp – Medical Examiner Department Address Stamp

a. Size of Stamp: 7/8” x 2 3/8” (58 x 22mm)

b. Number of lines: 4

c. Font Type: Times New Roman

d. Front color: Black (Bold)

e. Text as requested to appear on the stamp (centered): MIAMI-DADE

MEDICAL EXAMINER DEPARTMENT

NUMBER ONE ON BOB HOPE ROAD

MIAMI, FL 33136-1133

Document Page 4 of 7

Page 3 of 3 Rev. Rev. 6.26.26 – V. 26-2

5. Self-Inking Stamp – Deposit Stamp

a. Size of Stamp: 20 x 52mm

b. Number of lines: 4

c. Font Type: Times New Roman

d. Front color: Black (Bold)

e. Text as requested to appear on the stamp (centered in text box as shown):

B. Item specification table: No Substitution.

Item Number

Estimated Quantity

Description Unit Price

1 2 Self-Inking Stamp – DECEASED Stamp Unit Price to be provided in

INFORMS

2 2 Self-Inking Stamp – HOMICIDE Stamp Unit Price to be provided in

INFORMS

3 2 Self-Inking Stamp – ACCIDENT Stamp Unit Price to be provided in

INFORMS

4 3 Self-Inking Stamp – Medical Examiner Department Address Stamp Unit Price to be provided in

INFORMS

5 6 Self-Inking Stamp – Deposit Stamp Unit Price to be provided in

INFORMS

FOR DEPOSIT ONLY

MIAMI-DADE COUNTY

Acct. 2696206696688

3501 MEDICAL EXAMINER DEPT.

Document Page 5 of 7

ADDENDUM No. 1

September 23, 2026

TO: ALL PROSPECTIVE BIDDERS

SUBJECT: ITQ No. EVN0061537

TITLE: Self-Inking Stamps

BID OPENING DATE: Wednesday, September 30, 2026, at 2:00 pm (Local Time)

This addendum is and does become a part of the above-mentioned solicitation.

Question: Is subcontracting allowed for this bid?

Response: Refer to Part I, Section A of the invitation to Quote (ITQ), Method of Award: Award of this quote will be made to the lowest priced responsive, responsible bidder in the aggregate for all items listed in this ITQ.

Question: I would like to request a bid extension for the date of September 30, 2026?

Response: The Event End Date (Bid Opening Date) has been changed from Friday, September 25, 2026, at 2:00 pm (Local Time) to Wednesday, September 30, 2026, at 2:00 pm (Local Time).

Question: Does the department have photos of the self-inking stamps from previous bid request? If so, could those photos be submitted for review?

Response: The Department does not have photos of the self-inking stamps at this time. Refer to Part III, Scope of Work/Technical Specifications of the invitation to Quote (ITQ), for detailed specification requirements for each self-inking stamp.

All terms, covenants and conditions of the subject solicitation and any addenda issued hereto shall apply, except to the extent herein amended.

Miami-Dade County, Aylin Concepcion

Administrative Coordinator

CC: Clerk of the Board

Document Page 6 of 7

ADDENDUM No. 1

September 23, 2026

TO: ALL PROSPECTIVE BIDDERS

SUBJECT: ITQ No. EVN0061537

TITLE: Self-Inking Stamps

BID OPENING DATE: Wednesday, September 30, 2026, at 2:00 pm (Local Time)

This addendum is and does become a part of the above-mentioned solicitation.

Question: Is subcontracting allowed for this bid?

Response: Refer to Part I, Section A of the invitation to Quote (ITQ), Method of Award: Award of this quote will be made to the lowest priced responsive, responsible bidder in the aggregate for all items listed in this ITQ.

Question: I would like to request a bid extension for the date of September 30, 2026?

Response: The Event End Date (Bid Opening Date) has been changed from Friday, September 25, 2026, at 2:00 pm (Local Time) to Wednesday, September 30, 2026, at 2:00 pm (Local Time).

Question: Does the department have photos of the self-inking stamps from previous bid request? If so, could those photos be submitted for review?

Response: The Department does not have photos of the self-inking stamps at this time. Refer to Part III, Scope of Work/Technical Specifications of the invitation to Quote (ITQ), for detailed specification requirements for each self-inking stamp.

All terms, covenants and conditions of the subject solicitation and any addenda issued hereto shall apply, except to the extent herein amended.

Miami-Dade County, Administrative Coordinator

CC: Clerk of the Board

Document Page 7 of 7