09032026_FR_EVN0060909_1_1_0_09142026_Solicitation_Packet.pdf
PDF 579 KB Posted
- Attached to
- IRS FORMS 1099 SERVICES
- Solicitation number
- CL00000043
- Issued by
- Miami-Dade County, Florida
About this file
This is a Solicitation Packet issued by Miami-Dade County for an Invitation to Quote (ITQ) related to promotional gift boxes for the Fire Rescue Department's Logistics Division. The solicitation (EVN0060909, Requirement #14815) seeks 100 units of Rosewood Piano Finish Gift Boxes measuring 7.75" x 6.25" x 2 3/8" with 9/16" thick foam inserts on top and bottom, featuring the Fire Rescue Maltese insignia engraved in gold on the lid (SKU #GBX01, no substitutes permitted). Bids must be submitted electronically through the Integrated Financial Resources Management System (INFORMS) at https://supplier.miamidade.gov prior to the published solicitation end date. Delivery is required within 27 calendar days from receipt of the Purchase Order to 6000 SW 87th Ave., Miami, FL 33173. The contract shall commence on the first calendar day of the month following approval by the County Mayor or designee and remain in effect until delivery and acceptance of goods are completed. Award will be made to the lowest responsive and responsible bidder, and bidders must submit offers for all items or risk rejection.
The solicitation is designated as Public and is issued through Miami-Dade County's Pool of Prequalified Vendors (SPO Fitness Equipment Bids). The county's General Terms and Conditions, Section 1, apply to all resultant contracts and are non-negotiable. A "Cone of Silence" is in effect from the ITQ issuance through the written recommendation phase, restricting communications regarding the solicitation. Small Business Enterprise (SBE) measures and set-asides apply to this opportunity. No pricing information is specified in this solicitation packet; bidders are required to provide pricing as part of their quote submissions. The county department contact is Annette Vasquez of Miami-Dade Fire Rescue Department (annette.vasquez@miamidade.gov). There is no cost to submit a bid, and all materials must be uploaded as separate files with embedded documents and proprietary file extensions prohibited.
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| File | Type | Posted |
|---|---|---|
| CL00000043_IRS_FORMS_1099_SERVICES.pdf | ||
| Section_1_-_Clerk_s_Bidding_and_General_Terms_and_Conditions.pdf |
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Text version
Miami-Dade County
9/3/2026
Solicitation Packet for
Solicitation FR-EVN0060909
Promotional Gift Box - Req. # 14815
Solicitation Designation: PUBLIC
Miami-Dade County
Table of Contents 1 ITQ_EVN0060909.pdf 3 Promotion_Box.pptx 5 Gold_Maltese.jpg 7
INVITATION TO QUOTE (ITQ)
Page 1 of 2 Rev. 6.26.26 – V. 26-2 ITQ No. EVN0060909
PART I. ITQ OVERVIEW AND GENERAL TERMS AND CONDITIONS
A. Information
Event No.: EVN0060909
Event Title: Promotional Gift Box This ITQ is issued pursuant to Miami-Dade County Pool of Prequalified Vendors No. and Title: SPO Fitness Equipment
Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.
For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).
Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.
No part of a Bid can be submitted via hardcopy, email, or fax.
If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.
Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG
Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf County Department: Miami-Dade Fire Rescue Department Department Contact: Annette Vasquez Email: annette.vasquez@miamidade.gov
Delivery/Service Address: 6000 SW 87th Ave. Miami, FL 33173 Delivery/Service Required: within 27 calendar days from receipt of Purchase Order (PO) Method of Award:
Award of this Contract will be made to the lowest responsive and responsible Bidder.
☒ in the aggregate for all items listed in this ITQ. If a Bidder fails to submit an offer for all items, its offer may be rejected.
Document Page 3 of 7 https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf
INVITATION TO QUOTE (ITQ)
Page 2 of 2 Rev. 6.26.26 – V. 26-2 ITQ No. EVN0060909
B. Instruction to All Bidders
1. Section 1, General Terms and Conditions of Miami-Dade County (County) shall apply to all resultant Contracts from this
ITQ. This Section is available on demand at the County’s Strategic Procurement Department’s (SPD) webpage:
general-terms-and-conditions-r26-2.pdf
General Terms and Conditions of Section 1 are non-negotiable.
2. Pursuant to Section 2-11.1 (t) of the Code of Miami-Dade County, as amended, a “Cone of Silence” is imposed upon issuance of this ITQ after advertisement and terminates at the time a written recommendation is issued. (Use this new link to enter the ITQ information in the Cone of Silence Report: *NEW CONE OF SILENCE WEBSITE*
PART II. ADDITIONAL TERMS
1. Term of Contract
This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the County Mayor or designee, unless otherwise stipulated in the Purchase Order issued by the Miami-Dade Fire Rescue Department and shall remain in effect until such time as the goods are delivered and/or services are completed, and accepted by the County’s authorized representative.
2. Small Business Enterprise (SBE) Measures Set-Aside
PART III. SCOPE OF WORK/TECHNICAL SPECIFICATIONS
1. Background For the purchase of Promotional Gift Box for the Logistics Division.
Item No. Estimated Quantities
Unit of Measure
Description
1 100 EA Rosewood Piano Finish Gift Box (7.75" x 6.25" x 2 3/8) with 9/16" thick foam inserts on the top and bottom of the box. Sku # GBX01. NO SUBSTITUTE. The artwork is Fire Rescue's Maltese engraved in
GOLD on the center of the lid.
Document Page 4 of 7 https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf https://intrax.miamidade.gov/apps/ISD/SBDCOS
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| Table of Contents |
| ITQ_EVN0060909.pdf |
| Promotion_Box.pptx |
| Gold_Maltese.jpg |
File details come from the government source that posted it. Updated .