398+State+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

The cooperative solicitation carried out by the Commonwealth of Virginia and NASPO ValuePoint resulted in multiple awards to vendors. The State of ND executed Participating Addendums (PA’s) with vendors receiving the most category awards and those with the ability to provide adequate sales and service coverage throughout ND. A list of the categories awarded and the vendors the State of ND has executed PA’s with is below:

1. Commercial Mowers - Includes commercial self-propelled riding mowers, zero turn riding mowers, stand on mowers, walk behind mowers, wide area and robotic mowers.

1. Tractors - Includes heavy-duty and compact tractors, Towed PTO Driven medium and heavy duty.

1. Utility Vehicles – Includes gas powered, battery operated and diesel powered 4x2 utility vehicles. Includes gas and diesel powered, and battery operated 4x4 utility vehicles.

1. Golf Equipment – Includes greens and fairway golf specific grounds maintenance equipment, including gang, flail and reel mowers.

1. Turf Equipment – Includes walk-behind & pull-type aerators, pluggers, spikers, seeders, spreaders, tillers and other related turf equipment.

1. Handheld Equipment – Includes gas and battery powered trimmers, leaf blowers, and other related ground maintenance handheld equipment.

The below table shows the categories each manufacturer was awarded.

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to N.D.C.C § 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden (hereafter known as “Ordering Agencies”). Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known. CONTRACTOR may contact the Procurement Officer for assistance in determining whether an entity is eligible to purchase under this contract.

PRICING

See price sheets attached to contract listing.

ORDERS

Purchasing Entities may reach out to the manufacturer contact on contract listing or an authorized dealer found in the attachments in order to get a quote.

Purchasing Entities may place orders under this Participating Addendum must include the Participating State Contract number #398 as well as the Lead State Master Agreement No. 61514. Each Order placed under this Participating Addendum is subject to the pricing and terms set forth herein and in the Master Agreement, including applicable discounts, reporting requirements, and payment of administrative fees to NASPO ValuePoint and Participating Entity, if applicable.

FREIGHT/SHIPPING

Freight from the factory to the distributor is the responsibility of the Contractor. Freight from the distributor to the customer is an allowable charge. Delivery is to be FOB Destination (of ordering entity) freight collect. Any Freight, shipping and handling costs and set-up fees paid by the ordering entity are to be annotated on the quote/invoice as a separate line item.

DELIVERY

Delivery of equipment shall be stated in each quotation. It is preferable to expect delivery within 120 calendar days after receipt of order unless other arrangements are made between the ordering party and the Contractor due to current market status. Earlier deliveries are encouraged however there shall be no change in contract price or discount terms because of the earlier delivery.

All equipment shall be delivered new, unused, assembled, serviced, oiled and ready for immediate use, unless otherwise requested by the Purchasing Entity. Liability for product delivery remains with the Contractor until delivered and accepted.

Delivery shall be made in accordance with instructions on the purchase order from each Purchasing Entity. If there is a discrepancy between the purchase order and what is listed on the contract, the Con tractor shall seek clarification from the ordering party and/or the Contracting Officer.

Delivery on parts is to be made within 30 days or otherwise stated in quotation.

One operating manual, an illustrated parts manual or List, and the warranty shall be furnished for each new item purchased, as well as any proprietary tools necessary to perform routine service or adjustments, all at no additional cost.

All ordering entities will have the option to pick up their equipment from the dealer.

PAYMENT

Payment after Acceptance is normally made within 30 days following the date the entire order is delivered or the date a correct invoice is received, whichever is later. After 45 days the Contractor may assess overdue account charges up to a maximum rate of one percent per month on the outstanding balance, unless a different late payment amount is specified in a Participating Addendum, Order, or otherwise prescribed by applicable law. Payments will be remitted by mail. Payments may be made via a State or political subdivision “Purchasing Card” with no additional charge.

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