07282026_PM_ITB0000027_1_1_0_08212026_Solicitation_Packet.pdf

Miami-Dade County

7/28/2026

Solicitation Packet for

Solicitation PM-ITB0000027

Media Monitoring Services

Solicitation Designation: PUBLIC

Miami-Dade County

Table of Contents 1 ITB0000027_Media_Monitoring_Services_-ITB_Overview-Gen_TC.pdf 3 ITB0000027_Media_Monitoring_Svcs_Sections_2_3_and_4_072826.pdf 5 Attachment_1_-_Sample_Price_Adjustment_Calculation_7926_JG.pdf 15

Rev. 6.26.26 - V. 26-2

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: ITB0000027 Event Title: Media Monitoring Services

Solicitation Contact: Name: Jennifer Gantt Title: Procurement Contracting Associate Department: Strategic Procurement Department Email: Jennifer.gantt@miamidade.gov

Solicitation Contact: Name: Amy Almanzar Title: Procurement Contracting Officer 3

Email: Amy.almanzar@miamidade.gov

Solicitation Contact: Name: Marie Williams Title: Procurement Contracting Manager

Email: Marie.williams@miamidade.gov

Document Page 3 of 16 mailto:Jennifer.gantt@miamidade.gov mailto:Amy.almanzar@miamidade.gov mailto:Marie.williams@miamidade.gov

Rev. 6.26.26 - V. 26-2

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

General terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-2.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS.

Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date published in INFORMS. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Document Page 4 of 16 https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish a contract with one (1) vendor for Media Monitoring Services for the Miami-Dade Aviation Department (MDAD).

2.2 TERM OF CONTRACT: FIVE YEARS

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County. The Contract shall expire on the last day of the 60-month term.

2.3 METHOD OF AWARD

Award of this Contract will be made to the lowest priced responsive, responsible Bidder in the aggregate.

To be considered for award, the Bidder shall offer a price for all items in the Solicitation. Items that will be provided to the County at no cost must show a zero (0) in the price line. The County will determine the Bidder for award by totaling the extended pricing for all items. If a Bidder fails to submit a price for all items in the Solicitation, its offer may be deemed non-responsive.

2.4 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2-Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.4.1 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing media monitoring services. Bidder or Bidder’s Subcontractor shall provide three (3) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing media monitoring services as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to provide the required Services.

2.4.2 Bidder shall assign a company representative(s) who is cognizant of industry standards and is authorized to discuss matters pertaining to the resultant Contract and can provide the MDAD Project Manager or authorized designee with support and information. The company representative shall be able to communicate with MDAD’s Project Manager or authorized designee and shall have full authority to act on behalf of the Bidder on all matters related to the resultant Contract. Bidders are required to provide their designated company representative’s name, title, phone number, and e-mail address. All resources shall be available twenty-four (24) hours a day, seven (7) days a week to provide immediate support and expedite services.

2.4.3 Bidders shall submit documentation of the platform(s) and user interface(s) that will be used by MDAD (i.e. login page, user guide, instructions), as well as at least two (2) sample reports that can be

Document Page 5 of 16 generated by the Bidder’s services, in accordance with Section 3, Scope of Work/Technical Specifications, for MDAD’s review and approval. The documentation and reports shall ascertain to MDAD’s satisfaction that the Bidder’s offer demonstrates the proficiency needed to provide media monitoring services as described throughout this Solicitation. MDAD’S decision in this regard shall be final.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for the award. All information, documents, and/or attachments listed above are due with the Bid by the Solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the Bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

Bidders are strongly cautioned to refrain from providing with their Bid submittal any supplemental/ancillary documentation that is not specified in this Solicitation. Such documentation (i.e. a proposal, price quote document, company literature, marketing material, third-party agreement, etc.) is not required or desired to be provided for this Solicitation.

During the Bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract.

The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.5 PRICES

2.5.1 Bidder must provide pricing in INFORMS indicating one (1) unit price for the line item as described, in accordance with all applicable terms and conditions of this Solicitation. Estimated annual quantities are provided for Bidders guidance only. Refer to Section 1, Paragraph 1.9, Quantities.

2.5.2 Bidder’s prices shall be inclusive of all necessary labor, staffing, materials, equipment, and any other element of cost or price required to provide the Services detailed in this Solicitation.

2.5.3 The Awarded Bidder may offer incentive discounts to MDAD’s Project Manager or authorized designee for any line items at any time during the Contract term, including any extension thereof.

2.5.4 In accordance with General Terms and Conditions, Section 1.3, Preparation of Bids, alternate bids are NOT allowed.

2.6 PRICE ADJUSTEMENT BASED ON CPI

The Bidders’ prices shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted.

The initial Contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the Contract’s effective date. Thereafter, prices may be adjusted upward or downward as follows:

Document Page 6 of 16

The County may elect to negotiate price adjustments with Awarded Bidder (decreases or increases) based on changes in the (link) Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUURS35BSA0, CUUSS35BSA0, Titled All items in Miami-Fort Lauderdale-West Palm Beach, FL, All Urban Consumers, Not Seasonally Adjusted, as published by the U.S. Bureau of Labor Statistics (BLS). The Base CPI Index for adjustments will be the Index published by the BLS for the referenced CPI Series in the month and year when the solicitation ended (or the month prior to the solicitation’s end date if the solicitation’s end month is not published by the BLS), and the Base Price shall be the Contract’s initial price(s).

The period used to calculate the adjustment will begin in the month when the Solicitation ended (or the month prior to the Solicitation’s end date if the Solicitation’s end month is not published by the BLS) and will include as many months as have been published by the BLS at the time of the adjustment.

Refer to Attachment 1 – Sample Price Adjustment Calculation for additional information.

Should the referenced index be discontinued by the BLS, or should its data be unavailable, the County will use the Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUUR0300SA0, CUUS0300SA0, Titled: All items in South Urban, All Urban Consumers, Not Seasonally Adjusted. Price adjustments may also be negotiated based on other indexes published by the BLS (CPI or PPI) or other economic factors if these economic indicators are evidently proven to have directly affected the Contract prices during the Contract period.

An Awarded Bidder may initiate a request for price adjustment, the County will review such request as prescribed above and will grant the price adjustment as requested, negotiate with the Awarded Bidder to determine the appropriate price adjustment, or reject the request in its best interest. If the County elects to reject an Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of an Awarded Bidder to perform under these circumstances may result in such Awarded Bidder being deemed in breach of contract and the County terminating its Contract with such Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

Adjusted prices shall remain firm for at least twelve (12) months; thereafter, prices may be readjusted as prescribed above. Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the Contract award or an approved Contract Modification.

2.7 METHOD OF PAYMENT

The Awarded Bidder shall submit itemized invoices and any associated back-up documentation electronically or in hard copy format, quarterly or as otherwise directed by MDAD, to the County as follows:

Miami-Dade Aviation Department PO Box 526624 Miami, FL 33152-6624 Attention: Accounts Payable

OR

Email to: payables@miami-airport.com

The County may at any time designate a different address and/or contact person by giving written notice to the other party. Refer to Section 1. General Terms and Conditions, Section 1.36, Invoices, for further requirements.

2.8 INSURANCE

This section supersedes Section 1, Paragraphs 1.22.A.2 and 1.22.A.3 as outlined below:

Document Page 7 of 16 https://data.bls.gov/PDQWeb/cu https://data.bls.gov/PDQWeb/cu mailto:payables@miami-airport.com

2. Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence $2,000,000 in the aggregate. Miami-Dade County must be shown as an additional insured with respect to this coverage.

3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the Services, in an amount not less than $ 300,000 combined single limit per occurrence for bodily injury and property damage, where applicable

Section 1, Paragraph 1.22, (A) has been amended to include the following:

4. Technology Errors and Omissions Insurance no less than $1,000,000. (may be combined with Cyber or Professional Liability)

5. Cyber Liability in an amount not less than $1,000,000 per occurrence.

6. Professional Liability Insurance (Errors & Omissions) - Minimum Limit: $1,000,000 per claim, required for all design and professional services.

2.9 SMALL BUSINESS MEASURES

This Solicitation includes a Bid Preference contract measure for Miami-Dade County Certified Small Business Enterprises (SBEs). Refer to General Terms and Conditions, Section 1.45 for additional information.

2.10 COUNTY USER ACCESS PROGRAM (UAP)

General Terms and Conditions, Section 1.37 does not apply to this Solicitation.

2.11 TRUST AGREEMENT

2.11.1 Incorporation of Trust Agreement by Reference: Notwithstanding any of the terms, provisions and conditions of this Agreement, it is understood and agreed by the parties hereto that the provisions of the Amended and Restated Trust Agreement dated as of the 15th day of December, 2002 as amended from time to time, by and between the County and the JP Morgan Chase Bank as Trustee and Wachovia Bank, National Association as Co-trustee (“the Trust Agreement”), which Trust Agreement is incorporated herein by reference, shall prevail and govern in the event of any inconsistency with or ambiguity relating to the terms and conditions of this Agreement, including the rents, fees or charges required herein, and their modification or adjustment. Copies of the Trust Agreement are available for inspection in the offices of the Miami-Dade Aviation Department during normal working hours.

The Amended and Restated Trust Agreement link:

Amended and Restated Trust Agreement 2002.pdf

2.11.2 Adjustment of Terms and Conditions: If, at any time during the term or any extension thereto, as applicable, of this Agreement, a court of competent jurisdiction shall determine that any of the terms and conditions of this Agreement, including the rentals, fees and charges required to be paid hereunder to the County by the Lessee or by other Lessees under other Agreements of the County for the lease or use of facilities used for similar purposes, are unjustly discriminatory, the County shall have the right to modify such terms and conditions and to increase or otherwise adjust the rentals, fees and charges required to be paid under this Agreement in such a manner as the County shall determine is necessary and reasonable so that the rentals, fees and charges payable by the Lessee and others shall not thereafter be unjustly discriminatory to any user of like facilities and shall not result in any violation of the Trust Agreement or in any deficiency in revenues necessary to comply with the covenants of the Trust Agreement. In the event the County has modified the terms and conditions of this Agreement, including any adjustment of the rentals, fees and charges required to be paid to the County pursuant to this provision, this Agreement shall be amended to incorporate

Document Page 8 of 16 https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf such modification of the terms and conditions including the adjustment of rentals, fees and charges upon the issuance of written notice from the Miami-Dade Aviation Department to the Lessee.

2.12 TITLE VI SOLICITATION NOTICE

As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. Guidelines for Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on December 29, 2025 Page 27 This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre- Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

2.13 FORCE MAJEURE

Section 1 General Terms and Conditions, Paragraph 1.59 Force Majeure, is replaced by the following:

Performance by each party shall be pursued with commercially reasonable efforts in all requirements under this Agreement; however, except as otherwise expressly provided herein, neither party shall be liable to the other for any loss or damage for delay due to causes that (i) were beyond the reasonable control and (ii) were not caused by the negligence or lack of commercially reasonable efforts of the affected party or its subcontractors or suppliers. The parties agree that, provided the conditions stated in (i) and (ii) above apply, the following are causes or events of force majeure:

acts of civil or military authority (including courts and regulatory agencies), acts of God (excluding normal or seasonal weather conditions), riot or insurrection, inability to obtain required permits or licenses, blockades, embargoes, sabotage, epidemics and unusually severe floods, or acts or decisions of the Federal Aviation Administration, the Department of Transportation, the Transportation Security Administration, or the Environmental Protection Agency.

The party affected shall provide written notice to the other party indicating the nature, cause, date of commencement thereof, the anticipated extent of such delay and whether it is anticipated that any completion or delivery dates will be affected thereby, and shall exercise due diligence to mitigate the effect of the delay. The parties agree that the commercial impacts of COVID-19 are currently known to the parties, and that commercial impacts related to COVID- 19 shall not constitute force majeure events.

In the event of any delay resulting from such causes and provided the affected party has promptly notified the other and exercised commercially reasonable efforts as provided above, the time for performance under this Agreement (including the payment of monies) shall be extended for a period of time reasonably necessary to overcome the effect of such delay.

2.14 ADDITION OF SIMILAR SERVICES

During the term of the Contract the County may require additional Services like those listed in this Solicitation.

It is hereby agreed and understood that the County may, at its option, add similar Services to the Contract. Should MDAD determine that similar Services need to be added, a County representative may obtain a price quote from the

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Awarded Bidder. The County reserves the right to award the additional similar Services to an Awarded Bidder based on the price quoted, to negotiate a price with an Awarded Bidder for the additional similar Services, or to acquire the additional similar Services through a separate Solicitation.

All changes authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department.

2.15 ALLOWANCE ACCOUNT

An allowance account in a total amount not to exceed ten percent (10%) of the Contract amount is established to pay for the following contingencies:

2.15.1 Consumer Price Index Price Adjustment in accordance with Section 2.6.

2.15.2 Additional of Similar Services in accordance with Section 2.14.

Allowance account expenses shall be approved by the County in advance and authorized by a purchase order. Any portion of the aforementioned not-to-exceed amount for which payment is not authorized in writing by the MDAD Project Manager shall remain the property of the County. The Awarded Bidder shall have no entitlement to any of these funds.

The County retains all rights to these funds, may expend these funds at its sole discretion, and any funds not expended from this account remain the property of the County. When Services are to be performed under the allowance account, if any, it shall be integrated into the Contract as a part of the Contract as awarded.

Remainder of page left intentionally blank.

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SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall provide a customized web-based platform that enables the Miami-Dade Aviation Department (MDAD) to monitor its national and international media footprint through media monitoring services and national press release distribution services. The Awarded Bidder shall provide all labor, staffing, materials, equipment, training, and incidentals required to perform the services requested under the resulting Contract.

3.2 GOODS/SERVICES TO BE PROVIDED

3.2.1 MEDIA MONITORING SERVICES

The Awarded Bidder shall provide media monitoring services, including but not limited to various broadcast outlets, such as media outlets (newspapers, magazines, editorials, trade magazines, etc.), online outlets (social media influencers, blogs, content creators, etc.), mainly focused on aviation, travel, tourism, commerce, and technology.

Media monitoring services for newspapers shall include the top one hundred (100) newspapers in the United States by circulation and subscription, excluding those that require paid subscriptions for online access.

Media monitoring services shall include, but not necessarily be limited to, the following Services:

A. Online and Print News Media Library

1. Access to an online and print news media library that can monitor, track, and analyze premium North

American print sources, including newspapers, magazines, trade & business journals, newsletters, and global websites, with unlimited hits and search terms.

Note: The Miami-Dade Aviation Department, as a representative of Miami-Dade County, WILL NOT sign third-party agreements. Accordingly, Bidders are strongly cautioned to refrain from providing such with their Bid submittal

2. The capability to track the top 100 U.S. daily newspapers ranked by circulation and subscription

(excluding those that require paid online subscriptions)

3. The ability to automatically generate and distribute daily, monthly, and quarterly news clips and reports.

B. Analytics and Reports

1. The ability to generate daily reports using custom categories.

2. Real-time news alerts from national and international news sources.

3. The capacity to supply data on mentions, reports, significant events, complaints, compliments, or discussions related either directly or indirectly to Miami International Airport (MIA) and the General Aviation Airports (GAA) in Miami-Dade County.

3.2.2 NATIONAL PRESS RELEASE DISTRIBUTION SERVICES

Each package shall contain a minimum of twenty-four (24) national press releases for each year of the Contract:

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1. MDAD shall have the ability to compose and disseminate press releases to a distribution list that covers numerous newspapers, broadcast outlets, newswires, financial and terminal systems, databases, and trade publications across the country.

2. Each press release shall include unlimited words, images, videos, website and social media embedding, and keyword optimization—all at no extra cost—ensuring maximum impact without additional fees.

3. Press releases must be accessible at all times during the Contract term, ensuring transparency and ongoing communication. Additionally, MDAD will have the flexibility to issue as many press releases as it deems necessary to keep stakeholders informed and engaged.

3.2.3 ACCESSIBILITY AND TRAINING

1. The Awarded Bidder shall provide user instruction and access to the platform for a minimum of three (3) interchangeable users. Each user's setup shall include establishing a username and password within five

(5) calendar days of MDAD placing the first purchase order.

2. All registered users shall receive virtual training on the platform during the initial setup and all Services described in this Solicitation. Training shall also be required for any system updates as they are released.

3. Electronic versions of all training guides related to the Services provided under this Contract shall be supplied during the initial setup. Any and all training guide updates or improvements shall be supplied immediately or within one (1) calendar day of implementation.

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SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Paragraph 2.4 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference Bidder Requirements

2.4.1

Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing media monitoring services. Bidder or Bidder’s Subcontractor shall provide three (3) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing media monitoring services as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the services. These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to provide the required Services.

Reference Company Name No. 1:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

Contact’s name: _____________________________ Title: ______________________________ Address: ______________________________________________________________________ Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 2:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: _____________________________ Title: ______________________________ Address: ______________________________________________________________________ Phone Number: ______________________ Email: _____________________________________

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Reference Company Name No. 3:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 3.”

Contact’s name: _____________________________ Title: ______________________________ Address: ______________________________________________________________________ Phone Number: ______________________ Email: _____________________________________

2.4.2

Bidder shall assign a company representative(s) who is cognizant of industry standards and is authorized to discuss matters pertaining to the resultant Contract, and can provide the MDAD Project Manager or authorized designee with support and information. The company representative shall be able to communicate with MDAD’s Project Manager or authorized designee and shall have full authority to act on behalf of the Bidder on all matters related to the resultant Contract. Bidders are required to provide their designated company representative’s name, title, phone number, and e-mail address. All resources shall be available twenty-four (24) hours a day, seven (7) days a week to provide immediate support and expedite Services.

Name of Bidder’s Authorized Representative: _________________________________________ Title of Bidder’s Authorized Representative: _________________________________________ Phone Number: _________________________________________ E-mail address: __________________________________________

4.2. PRICE SUBMITTAL

Bidder shall provide pricing in INFORMS for goods and services as indicated under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. Estimated quantities provided in INFORMS are annual and are provided for Bidders guidance only. Refer to Section 1, Paragraph 1.9, Quantities.

Line Item

Estimated Annual

Quantity

Unit of Measure Description Unit Price

1 1 Each Year Media Monitoring Services, per Section 3.2.1 Unit Price is each year Unit Price to be provided in INFORMS 2 24 Each Package

National Press Release Distribution Services, per Section 3.2.2 Unit Price is each package per year

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Attachment 1 Sample Price Adjustment Calculation

Contract’s Effective Date: May 1, 2022 Solicitation’s End Date: May 7, 2021

Index Point Change Calculation:

Current CPI Index (April 2023) 232.945

Less: Base CPI Index (April 2021) 229.815

Equals: Index Point Change 3.130

Percentage Change Calculation:

Index Point Change 3.130

Divided by: Base CPI Index 229.815

Equals: 0.01362

Multiplied by 100: 1.3620

Equals: Percent Change 1.37%

Price Calculation:

Percent Change: 1.37%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable CPI Increase: $1.37

Adjusted Price According to CPI: $101.37

The Base Price and the Base CPI Index shall remain constant throughout the contract term and shall be the basis of all adjustments.

The following is an example of how to calculate a subsequent adjustment:

Index Point Change Calculation:

Current CPI Index (June 2024) 240.100

Less: Base CPI Index (April 2021) 229.815

Equals: Index Point Change 10.285

Percentage Change Calculation:

Index Point Change

10.285

Divided by: Base CPI Index 229.815

Equals: 0.04475

Multiplied by 100: 4.4753

Equals: Percent Change 4.48%

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Price Calculation:

Percent Change:

4.48%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable CPI Increase: $4.48

Adjusted Price According to CPI: $104.48

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