05 Project Manual - COPPELL 100 CD Set.pdf

Coppell Council Chambers Remodel Coppell, Texas

PROJECT MANUAL

Volume 1 | Divisions 00 – 14

100% Construction Documents

August 20, 2026

BOARMAN KROOS VOGEL GROUP, INC.

Minneapolis | Chicago | Washington DC | Dallas

Architecture/Engineering/Interior Design/Landscape

1412 Main Street Adolphus Tower, Suite 700

Dallas, TX 75202

(469) 846-8149

BKV Project No. 2745.01

© 2026

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Coppell Council Chambers Remodel Table of Contents - Volume 1

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SECTION 00 01 10

TABLE OF CONTENTS

Coppell Council Chambers Remodel 100% Construction Documents | August 20, 2026

WORKING WITH SPECS - A HOW TO

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PROJECT FILES

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COVER & TABLE OF CONTENTS - VOLUME 1

00 01 01 - Project Title Page - Volume 1 00 01 10 - Table of Contents - Volume 1

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

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DIVISION 01 — GENERAL REQUIREMENTS (WITHOUT CM)

01 10 00 - Summary 01 13 21 - Electronic Files and Cad Release Form 01 25 00 - Contract Modification Procedures 01 29 00 - Payment Procedures 01 31 00 - Project Management and Coordination 01 32 00 - Construction Progress Documentation 01 33 00 - Submittal Procedures 01 40 00 - Quality Requirements 01 41 00 - Special Inspections and Tests 01 42 00 - References Standards and Definitions 01 50 00 - Temporary Facilities and Controls 01 60 00 - Product Requirements 01 60 01 - Product Substitution Request Form - Construction Phase 01 70 00 - Execution Requirements 01 74 19 - Construction Waste Management 01 77 00 - Closeout Procedures 01 78 23 - Operation and Maintenance Data 01 78 39 - Project Record Documents 01 79 00 - Demonstration and Training

DIVISION 02 — EXISTING CONDITIONS

02 41 19 - Selective Demolition

DIVISION 03 — CONCRETE

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DIVISION 04 — MASONRY

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DIVISION 05 — METALS

05 52 13 - Pipe and Tube Railings 05 73 14 - Decorative Glazed Metal Railings

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES

06 10 53 - Miscellaneous Rough Carpentry 06 40 00 - Architectural Woodwork

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

07 84 13 - Penetration Firestopping 07 84 43 - Joint Firestopping

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07 92 00 - Joint Sealants

DIVISION 08 — OPENINGS

08 11 13 - Hollow Metal Doors and Frames 08 14 00 - Wood Doors 08 31 13 - Access Doors and Frames 08 71 00 - Door Hardware

DIVISION 09 — FINISHES

09 21 16 - Gypsum Board Assemblies 09 22 16 - Non-Structural Metal Framing 09 51 23 - Acoustical Tile Ceilings 09 65 00 - Resilient Flooring 09 68 00 - Carpeting 09 72 00 - Wall Coverings 09 91 23 - Interior Painting

DIVISION 10 — SPECIALTIES

10 26 00 - Wall and Door Protection

DIVISION 11 — EQUIPMENT

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DIVISION 12 — FURNISHINGS

12 22 13 - Draperies 12 36 61 - Simulated Stone Countertops 12 61 00 - Fixed Audience Seating

DIVISION 13 — SPECIAL CONSTRUCTION

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DIVISION 14 — CONVEYING EQUIPMENT

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DIVISION 21 - FIRE PROTECTION

21 05 00 - Common Work Results for Fire Suppression 21 13 13 - Wet-Pipe Sprinkler Systems

DIVISION 22 - PLUMBING

22 05 00 - Common Work Results for Plumbing 22 05 23 - General Duty Valves for Plumbing Piping 22 05 29 - Hangers and Supports for Plumbing Piping and Equipment 22 07 00 - Plumbing Insulation 22 11 16 - Domestic Water Piping 22 13 16 - Sanitary Waste and Vent Piping 22 41 00 - Plumbing Fixtures

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING

23 05 00 - Common Work Results for Hvac 23 05 93 - Testing, Adjusting, and Balancing 23 07 00 - HVAC Insulation 23 31 13 - Metal Ducts 23 33 00 - Duct Accessories 23 37 13 - Diffusers, Registers, and Grilles 23 81 26 - Split-System Air-Conditioners

DIVISION 25 — INTEGRATED AUTOMATION

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DIVISION 26 — ELECTRICAL

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DIVISION 27 — COMMUNICATIONS

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DIVISION 28 — ELECTRONIC SAFETY AND SECURITY

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DIVISION 31 — EARTHWORK

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DIVISION 32 — EXTERIOR IMPROVEMENTS

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DIVISION 33 — UTILITIES

Coppell Council Chambers Remodel Summary

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SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project description.

2. Work covered by Contract Documents.

3. Work restrictions.

4. Access to site.

5. Project occupancy.

6. Specification and drawing conventions.

7. Miscellaneous provisions.

B. Related Documents:

1. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

2. Drawings and general provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

1.2 PROJECT DESCRIPTION

A. Project Identification:

Coppell Council Chambers Remodel 255 E. Parkway Blvd.

Coppell, Texas, 75019

B. Owner:

City of Coppell Texas 255 E. Parkway Blvd.

Coppell, Texas 75019 Contact: Jamie Brierton Phone: (972) 462-5151

C. Architecture, Structural, Interiors, Mechanical, Electrical Engineering:

BKV Group Inc.

1412 Main Street, Suite 700 Dallas TX 75202 Contact: Brannon Loughbridge Phone: (469) 846-8149

A. Project General Description: The Project is renovation of the council chambers for the City of Coppell, Texas.

1. Building will be occupied during performance of the Work.

a. Prior to starting work coordinate with Owner a sequence of procedure, means of access, storage for materials and equipment, and use of approaches, corridors, and stairways and elevators.

tel:+14698468149

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2. Existing Work

a. Remove or alter existing work in a manner so as to prevent injury of damage to portions of the existing work to remain.

b. Repair or replace existing work damaged or altered during construction operations to match existing or adjoining work, as required by Architect. At completion of the project existing work must be on a condition equal to or better than that which existing before new Work started.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract: Project will be constructed under a single prime contract.

B. Permits: Secure and pay for the building permit.

1. Where subsequent (i.e., Post Permit) changes to the project require Architect/Engineer signature, Contractor shall bring said changes to the attention of the AHJ in a timely manner so as not to delay the Project schedule and shall pay for any related costs and fees.

C. Work regulated by the code must be installed according to the reviewed Construction Documents.

Work that does not comply with approved construction documents must not proceed until the applicant submits changes that are approved by the Building Official.

1.4 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend Hours: As pre-approved by Owner.

2. Early Morning Hours: For core drilling or other noisy work; as pre-approved by Owner..

3. Hours for Utility Shutdowns: Do not shut down utilities to occupied areas without Owner permission. Coordinate shutdowns so that they do not occur during Owner’s regular business hours, or evenings when City meetings are scheduled in the facility.

a. Notify Architect and Owner not less than five business days in advance of proposed utility interruptions.

b. Obtain Owner's written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Architect and Owner not less than five business days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

D. Nonsmoking, Non-Vaping Building: Smoking and vaping of tobacco products are not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

E. Controlled Substances: Use of controlled or illegal substances and associated paraphernalia on the Project site is not permitted.

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1.5 ACCESS TO SITE

A. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.6 PROJECT OCCUPANCY

A. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of building, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before Owner occupancy.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy.

3. Before partial Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of building.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of building.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

B. Specification Format: The Specifications are organized into Divisions and Sections using the 2020 "MasterFormat" numbering system.

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents.

C. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred, as the sense requires. Singular words shall

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be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

D. Related Sections: This paragraph cross-references related sections and is intended for information only, to aid in finding those other requirements, and not to define the scope of the section, nor the scope of contracts or subcontracts; and not to separate work by trade jurisdictions.

1. Coordination of the Work shall remain the Contractor’s responsibility.

2. Contractor shall thoroughly review the specifications and make reasonable inferences as to the location of related work.

E. Drawings Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations as scheduled on the Drawings.

3. Materials List: A material code designation system is used on the Drawings for cross-referencing materials and products to Specifications Sections.

a. The material code system is not intended to create a division of the work, nor establish the extent of the work to be performed by a particular trade.

b. Material abbreviations may be non-sequential. Only material codes indicated are applicable to this Project.

F. In the case of an inconsistency between the Drawings and the Specifications, or within either Document not clarified by Addendum, the better quality of work or higher cost of product shall be provided in accordance with the Architect’s interpretation.

1.8 MISCELLANEOUS PROVISIONS

A. Definitions:

1. Approved: When used to convey Architect's action on Contractor's submittals, applications, and requests, "approved" is limited to Architect's duties and responsibilities as stated in the Conditions of the Contract.

2. Directed: A command or instruction by Architect. Other terms including "requested," "authorized," "selected," "required," and "permitted" have the same meaning as "directed."

3. Indicated: Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

4. Regulations: Laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work.

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5. Furnish: Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

6. Install: Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations.

7. Provide: Furnish and install, complete and ready for the intended use.

8. Project Site: Space available for performing construction activities. The extent of Project site is shown on Drawings and may or may not be identical with the description of the land on which Project is to be built.

9. Work Result (CSI): A permanent or temporary aspect of a construction project achieved in the production stage or by subsequent alteration, maintenance, or demolition processes, through the application of a particular skill or trade to construction resources.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION

Coppell Council Chambers Remodel Electronic Files and Cad Release Form

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SECTION 01 13 21

ELECTRONIC FILES AND CAD RELEASE FORM

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Release Form for Electronic, Revit, and CAD Files.

1.2 ELECTRONIC FILES

A. Copies of electronic files from the Architect’s preparation of Revit / CAD generated drawings may be provided to the Contractor by the Architect subject to the conditions of this Section.

1.3 GENERAL

A. Electronic Files will only be provided to General Contractor only upon receipt of a completed copy of the following RELEASE WAIVER FOR THE PREPARATION OF ELECTRONIC FILES.

1. Subcontractors and others may obtain copies of electronic files from the Prime/General Contractor, subject to the terms of this specification section.

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RELEASE WAIVER FOR THE PREPARATION OF ELECTRONIC

FILES

(NO FEE REQUIRED)

Receipt of this waiver form by BKV Group, is confirmation that electronic file(s), in the Architect’s current version of either Revit model or AutoCAD drawings, and referred to as the electronic file hereafter, have been requested by your organization, for sole use by your organization for the project identified below.

Upon BKV’s receipt of the release form, signed by your lead representative, BKV Group will begin the work effort toward preparing the electronic files for your use. The preparation of the file will include the extraction of the BKV Group title block, Signature Block and any information deemed to be of a proprietary nature, by BKV Group.

Please forward your signed copy of this release to:

Director of BIM Management BKV Group 1054 31st Street N.W. Canal Square, Suite 410 Washington, DC 20007

The electronic file is not intended for any uses beyond that which are expressly provided at this time. The file and the information within is not to be used, in any form, or on any project other than:

Coppell Council Chambers Remodel BKV Group Project Number: 2745.01

Except as noted, the file is not to be provided to any other party without prior, written approval by BKV Group.

1. Copies of the Electronic File may be provided by the Prime/General Contractor to the Prime/General Contractor’s subcontractors for the sole purpose of facilitating the preparation of shop drawings for this project, and subject to the terms of this waiver.

2. Use of the electronic file by any subcontractor constitutes acceptance of the terms of this specification section by that subcontractor.

Signature of this RELEASE FORM constitutes recognition and agreement with the conditions described within and with the following:

1. AutoCAD files included typically convey floor plan information only, not elevations, sections or other views. Revit models will include floor plan information and elevation/section information that was created in conjunction with that plan information. The receiver should not expect to receive an entire electronic replica of the issued hard copy construction drawings. Manipulation of the files may be required depending on the recipient’s intended use of the files.

2. The sole intention of the creation of the electronic file, conveyed with this release, was as instruments of service to be used as drafting tools to produce a hardcopy set of construction documents only and is to be used solely at the contractor’s risk. Such contractor risk is to include the understanding that discrepancies and inaccuracies will exist in the file, as its use is that of a symbolic tool only.

3. The information within the electronic file does not constitute any portion of the contract documents nor does it supersede in any way the information or intent conveyed within the construction documents. Topographic and site information, fixtures, including but not limited to plumbing, doors, equipment, conveyance, and distribution products are merely representational diagrams and shall not be construed as replica of the site condition, product or style of product to be utilized.

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4. The contractor, by using the electronic file, shall do so with the understanding that the file will be conveyed to the contractor on a one-time basis only and that any and all changes, which may occur throughout the construction administration process or to the official construction documents, will not be updated to the electronic file.

5. The electronic file is not to be used for material or quantity takeoffs, estimation, fabrication, scheduling, budgeting, or any similar acts. All risks associated with utilizing the file in this or any related fashion are the contractors only.

6. Use of the electronic file provided by the Architect does not alleviate the Contractor from responsibility for the proper check and coordination of elevations, dimensions, details, member or component sizes, quantities or locations and other requirements to fully complete an accurate fabrication and installation of the work. The contractor will still retain the responsibility for maintaining appropriate on-site hard-copy documentation of as-built and existing conditions for transmittal to the Owner and the Architect upon the completion of the construction document, as described within the project specifications.

7. By accepting the electronic file, the user covenants not to sue, and agrees to indemnify and hold harmless Architect and Owner from any costs (including Attorney’s fees), claims or causes of action be it tort, breach of contractor or otherwise that result from the use of the file.

8. Providing electronic files by the Architect is not to be construed in any manner to be a shared-use or conveyance of the intellectual property rights contained within. Architect maintains the exclusive right to decide not to provide copies of project related intellectual property.

Please indicate your:

REQUESTED DRAWING DISCIPLINE

Architecture/Interior Design:

Landscape:

Structural:

Mechanical/Plumbing:

Electrical:

Other:

Contractor Company Name:

Contractor Company Address:

Authorized Representative Name:

Authorized Representative Signature:

Date: XX-XX-20XX

End of Form

Coppell Council Chambers Remodel Contract Modification Procedures

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SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue through General Contractor supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 14 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, Coppell Council Chambers Remodel Contract Modification Procedures

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and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 for Proposal Requests.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

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Coppell Council Chambers Remodel Payment Procedures

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SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

d. Lien Waivers

B. Submit the Schedule of Values to Architect within three (3) days after request by Owner.

C. Schedule of Values is required by the Owner in order for Owner’s financing to be complete.

Delay by the Contractor will delay start of construction.

D. Format and Content: Use the Project Manual Table of Contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Dollar value.

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1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total must equal the Contract Sum.

5. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

1.4 APPLICATIONS FOR PAYMENT

A. Application for Payment shall be certified by Architect and paid for by Owner.

B. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

C. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

D. Transmittal: Submit three (3) signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

E. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

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5. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of Values.

2. Contractor's Construction Schedule (preliminary if not final).

3. Products list.

4. Submittals Schedule (preliminary if not final).

5. Copies of building permits.

6. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

7. Initial progress report.

8. Report of preconstruction conference.

9. Certificates of insurance and insurance policies.

10. Performance and payment bonds.

11. Data needed to acquire Owner's insurance.

G. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

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PART 2 - PRODUCTS (NOT USED)

Coppell Council Chambers Remodel Project Management and Coordination

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SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes: Administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Superintendent Qualifications.

2. General Coordination Procedures.

3. Coordination Drawings.

4. Project Meetings:

a. Pre-construction Conference

b. Progress Meetings

c. Pre-installation Meetings

d. Sustainable Design Coordination Conference

e. Post-Construction Correction Period / Warranty Meeting

5. Requests for Information/Interpretation (RFIs).

B. Each subcontractor shall participate in coordination requirements. Certain areas of responsibility will be assigned to a specific subcontractor.

1.2 DEFINITIONS

A. RFI: Request for Information, or Request for Interpretation: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 SUBMITTALS

A. Informational Submittals: As outlined and further described below.

1. Subcontract list.

2. Key personnel names.

B. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

C. Key Personnel Names: Within 10 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers (including cell), including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

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1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.4 SUPERINTENDENT QUALIFICATIONS

A. Provide project superintendent with a minimum of 10 years’ experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of project safety and health management and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings and specifications.

1. The qualification requirements for the alternate superintendent are the same as for the project superintendent.

2. Owner or Architect may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

B. Minimum Communication Requirements

1. Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of Contract work. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

C. Duties

1. Project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project.

Superintendent is required to attend project meetings. Superintendent or competent alternate must be on site at all times during the performance of the contract until Work is completed and accepted.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

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C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Startup and adjustment of systems.

8. Project closeout procedures.

D. Contractor is to coordinate all disruptive work, including core drilling, grinding, destructive testing, and other work that may be disruptive to the building occupants, with the owner prior to beginning the work.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property.

F. Administrative and Supervisory Personnel: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect. The conference will be at the project site or another convenient location. The meeting will review responsibilities and personnel assignments.

1. Attendance shall be Mandatory, Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

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c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Elements indicated as delegated design.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of Record Documents.

m. Owner's occupancy requirements.

n. Responsibility for temporary facilities and controls.

o. Construction waste management and recycling.

p. Parking availability.

q. Office, work, and storage areas.

r. Equipment deliveries and priorities.

s. First aid.

t. Security.

u. Progress cleaning.

v. Working hours.

3. Minutes: Record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendance shall be Mandatory. In addition to representatives of Owner, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

1) Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

2) Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

3) Review schedule for next period.

3. Review present and future needs of each entity present, including the following:

a. Interface requirements.

b. Sequence of operations.

c. Status of submittals.

d. Deliveries.

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e. Access.

f. Site utilization.

g. Temporary facilities and controls.

h. Work hours.

i. Hazards and risks.

j. Progress cleaning.

k. Quality and work standards.

l. Status of correction of deficient items.

m. RFIs.

n. Status of proposal requests.

o. Pending changes.

p. Status of Change Orders.

q. Pending claims and disputes.

r. Documentation of information for payment requests.

4. Minutes: Record the meeting minutes.

5. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with the report of each meeting.

D. Multiple Contract Coordination Meetings: Conduct Project coordination meetings at appropriate intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. Participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

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4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site use.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of RFIs.

14) Proposal Requests.

15) Change Orders.

16) Pending changes.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

E. Preinstallation Meetings: Conduct preinstallation meetings at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Advise Architect and Owner of scheduled meeting dates at least one week in advance of meetings.

a. Provide electronic access (Zoom, Teams, etc.) to each pre-installation meeting as option for Architect’s and Owner’s attendance.

3. Architect may choose to attend the following Preinstallation Meetings in person:

a. Roofing.

b. Windows and exterior door installation.

c. Exterior masonry and siding/cladding materials, including air barriers.

d. Gypsum board (for acoustical applications).

e. Waterproofing.

f. Air and Water Barrier.

g. Vegetated Green Roof Systems.

h. Fiber cement siding.

i. Metal wall paneling.

j. Aluminum patio doors and aluminum sliding doors.

k. Aluminum windows.

l. Door hardware.

m. Gypsum wallboard systems.

4. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

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c. Related RFIs.

d. Related Change Orders.

e. Deliveries.

f. Submittals.

g. Review of mockups.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written recommendations.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of authorities having jurisdiction.

s. Testing and inspecting requirements.

t. Installation procedures.

u. Coordination with other work.

v. Required performance results.

w. Protection of adjacent work.

5. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

6. Reporting: Distribute minutes of the meeting to each party present, and to parties who should have been present, and Architect. Include copies of sign-in sheets/list of attendees.

7. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

F. Sustainable Design Coordination Conference: Owner will schedule and conduct a sustainable design coordination conference before starting construction, at a time convenient to Owner Architect, and Contractor.

1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority, Architect, and their consultants; Contractor and its…