03_Notice_to_Bidders_COMPLETE.pdf
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- Solicitation number
- 2139282
- Issued by
- New York
About this file
This is a Notice to Bidders issued by the Town of Amherst, New York for a Street Lighting and Electrical Infrastructure Maintenance project (TOA Project No. 2026.042). The project involves maintenance of town-owned street light infrastructure. Sealed bids must be submitted by mail or in-person to the Town's Municipal Building at 5583 Main Street, Williamsville, New York no later than 12:00 P.M. on October 29th, 2026, at which time bids will be publicly opened and read aloud. Four copies of each bid must be enclosed in an opaque sealed envelope marked with the bidder's name, address, project name, bid date, contract name, and project number. A mandatory Bidders Conference is scheduled for Thursday, October 15th, 2026 at 10:00 A.M. at the Town of Amherst Engineering Department, 1100 North Forest Road, Amherst, New York 14221. Proposal documents are available for viewing and ordering on www.avalonplanroom.com beginning October 1st, 2026, or can be obtained in person at Avalon Document Services, 40 LaRiviere Drive, Suite 150, Buffalo, New York 14202. Questions and Requests for Information must be submitted to Asher Pontikos at apontikos@amherst.ny.us no later than October 20th, 2026, with a final addendum to be issued by October 22nd, 2026.
Each bid must be accompanied by a certified check payable to the Town of Amherst or a bond equal to five percent of the total bid amount. If the proposal is accepted, the successful bidder must execute a security bond within fifteen days from the date of acceptance in an amount equal to the full contract value, conditioned upon faithful and prompt performance and completion of work. Failure to comply with these requirements will result in forfeiture of the deposit or enforcement of the bond as liquidated damages. The Town reserves the right to extend this bid to other municipalities and qualifying divisions under New York General Municipal Law and to waive informalities or reject any and all bids. A business enterprise previously awarded an identical or substantially similar procurement contract within the past five years is Concrete Applied Technologies Corp, dba CATCO.
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Town of Amherst
NOTICE TO BIDDERS
Street Lighting and Electrical Infrastructure Maintenance TOA Project No. 2026.042
Sealed bids for the above-mentioned project in the Town of Amherst will be received by mail or in a bid drop off box found in the rotunda of the Town’s Municipal Building, 5583 Main Street, Williamsville, New York on or before 12:00 P.M. local time on October 29th, 2026, at which time they will be publicly opened and read aloud. Four (4) copies of each Bid are required to be enclosed in an opaque sealed envelope plainly marked on the outside with the name of the Bidder, Bidder’s address, the name of the Project, the bid date, and the contract name and project number.
Please be advised that a Bidders Conference is scheduled for Thursday October 15th, 2026 at 10:00 A.M. on-site at the Town of Amherst Engineering Department, 1100 North Forest Rd., Amherst, New York, 14221. This will be the only scheduled conference. Bidders interested in submitting bids are strongly encouraged to attend this conference.
The Proposal documents can be viewed and ordered through the following web site on or after October 1st, 2026:
www.avalonplanroom.com in the Public Bid Section. If you do not have internet access or have questions on ordering from the site, please contact Avalon Document Services at (716) 995-7777. Drawings and specification can be picked up at Avalon Documents printing at 40 LaRiviere Dr. Suite 150, Buffalo, NY 14202, upon the non-refundable payment made by credit card or by a check made payable to Avalon Document Services.
The Town of Amherst reserves the right to extend this bid to other municipalities and qualifying divisions as set forth under
NYGML.
Proposals shall be made and received upon the following conditions. Each proposal must be accompanied by the deposit of a certified check, payable to the Town of Amherst, for a sum equal to five per centum (5%) of the total amount of the Bid, or a bond with sufficient sureties in a penal sum equal to five per centum (5%) of such total bid amount, conditioned that if the proposal is accepted, that he will execute within fifteen (15) days from the date of the acceptance of the proposal, a suitable security bond in the amount of the Contract, conditioned for the faithful and prompt performance and completion of the Work specified in the Contract.
Upon acceptance of their Bid, if the successful bidder fails to enter into a Contract pursuant to the requirements of the Contract Documents, or fails to give the further security prescribed in this Notice, with the same time limited therein, then the check/bond deposited as aforesaid and the monies standing to the credit of the same, shall be forfeited to the Town as liquidated damages, or the payment of the bond enforced for the benefit of the Town. The Town of Amherst reserves the right to waive informalities in or to reject any and all bids.
Any questions regarding this project should be referred to Asher Pontikos, apontikos@amherst.ny.us at Town of Amherst Engineering Department, kindly remit all RFI’s no later than October 20th, 2026, a final addendum if needed will be issued by October 22nd, 2026.
By the Order of the Town Board of Amherst, Erie County, New York Shawn A. Lavin, Town Supervisor
Date: October 1st, 2026
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