03. PA2138 R1 - Scope of Work - Final.pdf

SPECIFICATIONS / SCOPE OF WORK

1 PURPOSE:

To establish a Contract for the annual supply of Pavement Deicing Material in support of the operation and maintenance of the Dallas Fort Worth International Airport (Airport).

2 CONTRACTOR REQUIREMENTS

2.1 Reporting: Contractor shall provide reports on the Airport's purchase history on a quarterly basis, or as requested by the Airport. Contractor shall collect data and report on information including, but not limited to:

• Manufacturer/Part Numbers

• Part Description

• Order Date

• Delivery Date

• Order Quantity

• Quantity Delivered

• Price

2.2 Customer Service: Contractor shall appoint a representative to the Airport account that shall assist the Airport with emerging needs and partner with the Airport on strategic initiatives, such as online ordering, JIT delivery, etc.

2.3 Product Application Training: Contractor shall provide product application training to Airport employees. Contractor shall prepare, develop, and perform product training to impart all necessary technical knowledge to Airport's ETAM maintenance personnel.

The training shall be developed in such a way as to allow Airport's ETAM maintenance personnel to become completely familiar with the application, storage, and management of the products. All necessary training materials shall be provided. Any cost associated with this training shall be included in the product cost.

3 PRODUCTS

3.1 The products that will be available under this contract shall include the items specifically listed on the Pricing Form (Contract Item) and should include:

• 92% Minimum complex chloride with corrosion inhibitors in granular form.

• Magnesium Chloride 40% Brine, or approved equal

3.2 All items ordered under this Contract must be new and without defect.

3.3 The Airport reserves the right to adjust volumes to meet the Airport actual requirements.

3.4 All products supplied under this Contract must be subject to inspection and material testing by the Airport representative. If the product(s) is found to be defective, either in material or manufacture, the Airport Board reserves the right to reject the product(s).

The defective product must be replaced by the Contractor at no additional cost to the Airport within 30 days of notification to the Contractor.

3.5 The Airport reserves the right to order other items of a similar nature to those specifically listed herein, based on the Contractor's discount from manufacturer's list price and under the same terms and conditions of this Contract.

3.6 The Contractor shall furnish upon request the exact product stated on the pricing form, Attachment A under the column titled "Product Description".

3.7 If a manufacturer discontinues a Contract Item, the Contractor shall immediately notify the Airport Contract Administrator to request the Airport approval of a substitute item. Contractor shall not substitute a product without the Airport's prior written approval.

4 PRODUCT SPECIFICATIONS:

4.1 All the products under this contract must meet, at a minimum, the following requirements or be an approved equal. The decision on whether a product is equivalent shall be at the sole discretion of the ETAM Technical Representative. A demonstration of the equivalent product and/or additional references may be requested prior to its acceptance.

4.2 92% Minimum complex chloride with corrosion inhibitors in granular form.

4.2.1 Material should be kiln dried to 0% moisture and a homogenous blend of naturally occurring chlorides

4.2.2 Content size and packaging

• 50lb Bags on pallets

• 2500lb supersack (SS)

• Bulk (Tons)

• Gallons (Gal)

4.2.3 Gradation size

Sieve Size % Passing

5/8" 100

#4 20 - 100

#8 10 - 20

#30 0 - 20

5 PRICING

5.1 The Contractor shall sell the Contract Items to the Airport at the unit price offered on the Pricing Form (base price).

5.1.1 Unit prices represent the total cost to the Airport for that item, inclusive of all costs such as transportation, fuel surcharges, freight charges, supervision, employee salaries and benefits, overhead and profit.

5.1.2 No price escalation, unless otherwise provided for in the Pricing Sheet, will be allowed. No price adjustments will be made, unless specifically provided for by an additional provision included in this contract.

5.1.3 The Contractor shall invoice the Airport for product ordered and delivered in US dollars.

6 ORDERS

6.1 Frequency: The Airport shall place orders as needed to meet its operational requirements throughout the Contract period.

6.2 Method: The Airport shall order products under this Contract either by purchase order issued by the Procurement office, through online ordering (if available and approved), by e-mail issued by the Airport ETAM Technical Representative or directly by telephone or in-person by authorized Airport Staff.

6.3 Unit of Measure (UOM): The items on the Pricing Form with an assigned DFW ID number represent items stocked in the DFW Airport Central Warehouse. The Airport shall place orders for warehouse stock items at the DFW UOM, and purchase orders shall reflect pricing in accordance with that unit of measure.

6.4 Estimated Quantities: The estimated annual quantity stated on the Pricing Form represents annual order estimates based on historical use and projections; however, the

Airport may purchase more or less than projected and makes no guarantee and assumes no liability if actual quantities ordered are less than estimated.

7 PACKAGING

7.1 Contractor must deliver parts ordered in packaging that will protect the part from damage.

7.2 Contractor must clearly label the outer shipping package with the purchase order number or name of person that placed the order.

7.3 Contractor must clearly label individual part packaging with the manufacturer and part number.

8 DELIVERY

8.1 Contractor shall ship all products and materials to the Dallas Fort Worth International Airport, F.O.B. Destination, Freight Prepaid and Allowed.

8.2 The Contractor shall deliver orders to the Airport location specified at the time of order.

8.3 Acceptable delivery methods include drop shipment and local delivery trucks.

8.4 The Airport shall accept partial deliveries unless otherwise noted at the time of order.

8.5 Contractor shall immediately contact the person that placed the order if they cannot deliver an order as promised.

9 BILLING

9.1 Contractor shall include the Contract Number and the Purchase Order Number (if applicable) on invoices.

9.2 Contractor shall include the Contract Line Number as listed on the Pricing Form, on any invoice for Contract Items.

9.3 Contractor shall include the following on any invoice for items not specifically listed on the Pricing Form: list price, discount (per Contract), adjusted price, extended price based on adjusted price times quantity delivered.

10 WARRANTY

10.1 Products furnished under this Contract shall be fully warranted against defects in material and workmanship.

10.2 Contractor shall support manufacturer warranties and promptly replace parts that fail during the warranty period.

10.3 The products under this contract, when properly mixed according to the manufacturer's instructions, shall be warranted against defects in manufacturing for the full period customarily extended to governmental organizations or for a period of twelve

(12) months beyond date of delivery and acceptance, whichever is greater.

END OF SPECIFICATIONS / SCOPE OF WORK