02_-_YOSE_Generator_IDIQ_SOW.pdf

E X P E R I E N C E Y O U R AM E R I C™A

The National Park Service cares for special places saved by the American people so that all may experience our heritage.

National Park Service U.S. Department of the Interior

High Voltage Utility Generator Services Yosemite National Park

Scope of Work

I) Background Yosemite National Park has identified a requirement for generator services including but not limited to inspections, repair recommendations, maintenance, repairs, and emergency services.

The Yosemite Utilities Branch operates several high voltage backup generators that are essential to the operation of park infrastructure during power outages. These generators are located throughout the park.

II) Tasks

A) Inspection Services Initial inspections services shall be required either on all listed generators. Such services may include disassembly and reassembly of equipment and identification of existing or potential issues requiring immediate or future repairs.

1) Following inspection services, the contractor shall be required to provide written documentation including but not limited to the following items:

• The equipment’s existing condition, highlighting any areas of concern

• Recommended repairs

• Recommended repair schedule identifying urgency and priority or repairs

• Estimated cost of recommended repairs

2) Generator load bank testing shall be required. Some generators have built in load banks on location and may be utilized by the contractor and these will be identified during the pre-bid walkthrough. However, some generators do not have built in load banks on location. In these cases, the generator shall be exercised on a portable load bank provided by the contractor

B) Repair Services The contractor shall be responsible to make all repairs and adjustments as necessary. Repairs are defined as unscheduled work required to (1) prevent a breakdown or malfunction of an item of equipment; (2) put a system or a subsystem back in service after a breakdown or malfunction.

1) Repair services shall include but are not limited to:

a. Disassemble and reassemble equipment

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b. Furnish, deliver, and install replacement parts

c. Diagnose and repair mechanical and electrical problems

d. Disconnect and reconnect electrical generators to park facilities

2) The contractor shall include $10,000 of additional material costs within their preventative maintenance pricing for each year to address minor repairs discovered while performing inspections. Any additional labor required for minor repairs will be covered within the preventive maintenance pricing. Minor repairs shall be agreed upon by the COR and copies of all receipts for materials shall be submitted to the COR to support invoicing and tracking of the repair cost allocation. Once the $10,000 minor repair allocation is reached, all repair requests must be sent and approved by the Contracting Officer. The contractor is allowed to apply the material mark-up fee to these items.

C) Maintenance Services

1) Maintenance services shall include but are not limited to services identified by manufacturer’s recommended maintenance schedule.

2) The contractor shall be required to take oil samples for each individual generator inspection. Oil samples shall be taken and documented before the oil has been changed.

Samples shall be taken and stored in a manner approved by the Contracting Officer’s Representative and send to a testing facility approved by the Contracting Officer’s Representative. One oil sample and testing will be required and included each year within the cost of the preventive maintenance for each generator.

D) Emergency Services

1) The contractor shall be required to perform emergency services on this equipment when required. When emergency services are required, the contractor will be notified by the COR. No work shall begin without authorization by the Contracting Officer.

E) Additional Oil Testing

1) The contractor may be required to perform additional oil sampling and testing above and beyond the annual required testing at the request of the Government. Oil samples shall be taken and documented before the oil has been changed. Samples shall be taken and stored in a manner approved by the Contracting Officer’s Representative and send to a testing facility approved by the Contracting Officer’s Representative.

F) Emergency Backup Generators The contractor shall be required to furnish emergency backup generators:

1) When the Government determines that it is necessary to take one or more critical generators offline for maintenance or repairs or a generator goes out of service, the contractor may be required to furnish, deliver, and install one or more backup generators to temporarily replace the generator(s) that are offline. Installation will include connection of the generator(s) to a facility’s electrical system and any services necessary to ensure that the generator(s) will perform the necessary backup power function for was provided.

a) Any generator(s) provided by the contractor in this way must comply with all applicable federal, state, and local regulations related to emissions. Such generators must be capable of meeting the full load of the Government-owned generators they are intended to temporarily replace.

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b) Any such generators provided shall remain the contractor’s sole responsibility.

Similarly, any operation, maintenance, or repair of such generators shall be the sole responsibility of the contractor.

c) If a power outage does occur or other circumstances necessitate the active operation of a contractor-provided generator as described herein, the Government will provide the contractor reasonable consideration for any fuel consumed. No additional consideration will be provided for wear and tear as a result of normal operation.

d) The emergency backup generator provided shall meet the minimum specifications of the generator it is replacing.

G) Material Cost Mark-up Contractor shall submit a material cost mark-up percentage to cover the cost of purchasing, sourcing, storing, and delivering the materials to the project site. This mark-up percentage will be applied to the cost of material needed due to repairs that is above and beyond the $10,000 of material already included. No other mark-ups will be allowed. Contractor will provide proof to support the material cost.

H) Travel Cost All travel costs associated with performance of this contract are the responsibility of the Contractor and are to be included within the loaded rates as part of the contract. Travel costs are defined but not limited to all vehicle costs for personnel in travel to and from job site for all duties outlined in this specification.

I) Documentation The Contractor shall be required to provide the following documentation or other documentation necessary for the performance of work under this contract.

1) Work Schedule

a) The contractor shall submit a work schedule prior to the award of each task order.

b) The work schedule shall include all major milestones and shall document the contractor’s plan to complete the required work within the period of performance.

c) The work schedule shall include all anticipated lead times for replacement parts.

d) The work schedule shall be subject to the approval of the Contracting Officer’s

Representative.

2) Documentation of work completed, itemized (as applicable) by:

a) Manufacturer’s recommended maintenance

b) Additional Government-requested maintenance

3) Oil testing lab results and analysis

4) Other documentation as described under the Inspection Services task

J) General Requirements The contractor shall provide all labor, tools, equipment, and transportation necessary to perform the required services. All parts and materials required to perform such services shall be provided

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by the contractor.

1) Warranty of Parts and Services:

The contractor shall guarantee all work against defects in workmanship and materials for a period of one (1) year from the date of its completion. Warranty work will be completed within sixty (60) days from the date of receipt of written request from the Government. This minimum required warranty is in addition to any other warranties provided by the contractor or by manufacturers of parts provided to the Government.

Any warranty services provided by the contractor shall be at no cost to the Government, including travel and other incidental costs to the contractor.

2) Incidental Observation of Mechanical or Electrical Problems:

If at any time during the performance of services the contractor observes any previously unknown mechanical or electrical problems with the Government’s equipment, the contractor shall document and report (in writing) any such issues to the Contracting Officer’s Representative at no additional cost to the Government. The contractor shall not perform additional inspection services outside of the existing requirement but shall report any incidental observation of such problems.

3) Completion of Work:

At the end of each workday, the contractor shall demonstrate to the Contracting Officer’s Representative or designed park personnel that any generators it has serviced are restored to working order and ready to operate automatically in case of a power outage. Any exceptions to this requirement must be coordinated with and approved by the Contracting Officer’s Representative. If work cannot be completed by the end of the workday, the contractor may be required to furnish, deliver, and install one or more backup generators to temporarily replace the generator(s) taken offline.

4) Waste Disposal:

Disposal of all hazardous and non-hazardous waste generated by the contractor shall be removed from the park and disposed of by the contractor at an offsite facility approved by the Contracting Officer’s Representative.

5) Record of Work:

The contractor shall maintain a record of the work performed under this contract and shall provide digital copies of those records to the Government upon request.

III) Performance

A) Locations:

Generators are located at various locations throughout Yosemite National Park, including but not limited to El Portal, Yosemite Valley, Wawona and Hodgdon Meadows.

All maintenance and repair services shall be performed on-site, at the location of the equipment, unless otherwise authorized by the Contracting Officer’s Representative.

Attachment 04 - Map of Locations provides information regarding the approximate locations of these areas.

B) Access:

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Some areas of Yosemite National Park may be subject to logistical challenges including but not limited to vehicle size limitations and adverse weather and road conditions. It is the contractor’s sole responsibility to coordinate with the Contracting Officer’s Representative to identify, address and plan for such logistical challenges.

C) Schedule:

Services shall be provided during normal business hours, from 8:00AM to 5:00PM unless otherwise authorized by the Contracting Officer’s Representative. Services shall not be provided on weekends or federal holidays unless authorized by the Contracting Officer’s Representative. Emergency services may take place outside of normal weekdays and business hours, however scheduling and park access must be coordinated in advance with the Contracting Officer’s Representative.

D) Conduct:

The contractor may be required to perform work at locations that are accessible to park staff or visitors. The contractor shall maintain a safe, clean and organized work site at all times. Contractor employees shall exhibit professional behavior when interacting with park staff and visitors. Any areas or equipment which may pose a danger to other persons must be clearly marked with the appropriate warnings and/or barriers.

E) Safety:

The contractor shall perform all services in accordance with the approved safety plan.

Contractor personnel must wear fire retardant clothing when performing any work on generators.

IV) Generator Types

A) See Attachment 03 for list of the park’s generators requiring service and maintenance per this requirement.

B) The contractor shall be qualified to work on each of the generator makes and models identified in Attachment 03.

The Government shall:

C) Provide the contractor with access to the generators and facilities to be serviced. Access shall be granted in accordance with the schedule and work hours approved by the Contracting Officer’s Representative.

1) The contractor shall not be granted keys or other forms of permanent access to

Government facilities or property.

D) Provide the contractor with existing generator service records when necessary.

V) Point of Contact Please refer all technical questions to the COR, Carrie Toepper, who may be reached via email at cgtoepper@nps.gov or by phone at (209) 379-1089.

mailto:tim_modjeski@nps.gov