02-Statement of Work_FD-15_Francis _Rauch Roads.pdf

January 24, 2019

STATEMENT of WORK

DELIVER and PLACE 4” MINUS Material

SNOWMOBILE TRAIL BETWEEN FRANCIS ROAD AND THE RAUCH ROAD

FOREST DISTRICT 15

POTTER COUNTY

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, (Susquehannock State Forest), requires services to deliver and place approximately 1,850 ton of 4”

MINUS material, to our existing snowmobile trail along PA-44 between the Francis Road, Stewardson

Township, Potter County and the Rauch Road, Stewardson Township, Potter County. Please refer to project map. Contractor will place the 4-minus on trail with a dozer and jersey/box spreader or approved equivalent. Stone is to be placed on average, 8” deep and 10’ wide, or as directed by job representative from DCNR throughout project. Contractor will also need to compact the material after placement.

Project date will be April 18, 2022 through May 20, 2022. Shane Straub, Forest Maintenance Supervisor

570-923-6029 and vendor will determine final date.

Questions regarding the technical aspects of this bid should be directed to Chris Nicholas at 814-274-

3600, or Marty Lentz at 717-783-7953. Questions regarding the bidding or contractual aspects of this bid should be directed to Jody Russell at 717-783-2566.

A pre-bid site visit is highly recommended to discuss project details with representative(s) from DCNR.

Please contact Chris Nicholas at 814-274-3600 x103 to schedule site visits.

II. CONTRACT TASKS:

The following tasks shall be completed in performance of the contract:

Delivery of material is to be completed as soon as possible in favorable conditions, as determined by the District Forester, but not to exceed May 20, 2022.

A. Delivery:

1. A properly executed DCNR-Bureau of Forestry 4” MINUS Certification Form

(attached) is to be provided at the time of initial delivery and subsequent certification forms should quarry conditions change. This Certification Form is to apply to the specific stockpile of 4” Minus material being delivered from the Vendor’s source. The form certifies that the 4” MINUS material meets all of the specifications and requirements referenced below.

2. Upon receipt of a Purchase Order, vendor shall begin delivery upon five days advance verbal notification.

3. Forest district staff, and/or their designated representatives shall perform quality assurance / quality control visits to the quarry to inspect the 4” MINUS for the project.

This may include the testing of the 4” MINUS by DCNR, and/or their designated representatives. The Vendor shall provide transportation or escort the staff to the 4”

MINUS load site over the duration of the project.

4. Delivery shall be at a rate of 120 and 170 tons per hour, approximately 900 to

1300 tons per ten (10) hour day.

5. No material is to be delivered before 7:30 AM or after 5:00 PM.

6. All trucks must be driven by individuals capable of placing material by the tailgating method.

7. Delivery shall continue on an uninterrupted basis.

B. Material:

1. All material must be certified to not degrade the environment nor create health hazards.

2. Aggregate must originate from a PennDOT qualified quarry source, as listed in

PennDOT Bulletin 14.

3. Wearing course material must be structurally durable so that weathering and traffic loads do not result in creation of dust, sediment, or pollution.

4. All 4” MINUS material is to be derived from natural stone formations.

5. Stone is defined as rock that has been crushed; rock is defined as consolidated mineral matter.

6. For use in this program, both are restricted to that which has been mined or quarried from existed geologic bedrock formations.

7. All components of the 4” MINUS material are to be derived by crushing parent rock material.

Vendors must provide a properly executed DCNR-Bureau of Forestry 4” MINUS

Certification Form (attached) at the time their bid is submitted committing that they can provide 4” MINUS material that meets the following criteria.

The required amounts and allowed ranges, determined by weight, for various size particles are:

Passive Sieve Lower % High %

4 Inch 100% ---

3 ½ Inch 80% 97%

2 ½ Inch 70% 95%

1 ½ Inch 50% 80%

¾ Inch 30% 60%

8. The Plasticity Index (PI) of the 4” MINUS shall be a maximum of 6. The laboratory test required for these results is the ASTM D4318 – Standard Test Method for

Liquid Limit, Plastic Limit, and Plasticity Index of Soils.

9. Aggregate must be within the range of pH 6- pH 12.45 as measured by EPA

9045C.

10. Material is to be delivered and placed at a moisture content ranging between 4% to 6%. The laboratory test required for these results is the AASHTO T255- Total

Evaporable Moisture Content of Aggregate by Drying.

11. 4” MINUS shall be properly mixed and at the proper moisture content before it is loaded onto the transport vehicles.

12. Tarps are to be used to cover 100% of the load's exposed surface from the time of loading until immediately before dumping, including standing time waiting to dump.

13. The vendor is hereby informed that any 4” MINUS material, utilized for the purpose of this contract that does not meet specifications as determined by the

Department of Conservation and Natural Resources shall be rejected. Vendor will not receive payment for rejected 4” MINUS material.

C. Compaction:

1. After placement, the material is to be compacted by the Contractor to a smoothed, compacted consistency.

A. Compaction must be completed with a minimum 10-ton static, 20-ton vibratory roller.

B. Use of alternate compaction equipment will be approved only at the discretion of the DCNR.

C. Material should be placed at an average of 8” and compacted to average of 6” or at the discretion of DCNR’s onsite representative

2. The Contractor is responsible for repairs to any damage to the general job site, including but not limited to drainage structures and the existing trail surface, caused by the Contractor during the delivery and placement of the material. The Contractor must provide the equipment necessary to remediate said damage.

D. Use of Roads:

1. The Department of Conservation and Natural Resources does not guarantee the successful vendor the use of roads maintained by the Pennsylvania Department of

Transportation (PennDOT), townships, or other agencies or owners. Vendor must contact the PennDOT posted highway coordinator and officials of other said roads for possible weight or other restrictions that would prevent or restrict use. Vendor will be responsible for obtaining all necessary Road Use Permits and/or any associated Bonds from the PennDOT, townships, or other agencies or owners.

III. LIQUIDATED DAMAGES:

If any item is not delivered or performed within the contract specified time limits, the delay will interfere with the proper implementation of the Commonwealth’s programs and utilizing the item, to the loss and damage of the Commonwealth. From the nature of the case, it would be impractical and extremely difficult to fix the actual damage sustained in the event of any such action.

The Commonwealth and the Contractor, therefore, presume that in the event of any such delay the amount of damage which will be sustained from a delay will be $250.00 per day per item, and they agree that in the event of any such delay, the Contractor shall pay such amount as liquidated damages and not as a penalty.

The Commonwealth, at its option, for amounts due the Commonwealth as liquidated damages, may deduct such from any money payable to the Contractor or may bill the Contractor as a separate item.

The Commonwealth shall notify the Contractor in writing of any claims for liquidated damages pursuant to this paragraph before the date the Commonwealth deducts such sums from money payable to

Contractor. Delivery of an item, which is rejected by the Commonwealth, shall not toll the running of the days for purposes of determining the amount of liquidated damages.

IV. PERFORMANCE SECURITY:

The Contractor is required to submit performance security in the amount of $10,000.00. Performance security must be in the form of a specific performance bond, an irrevocable letter of credit or a certificate of deposit, all in a form acceptable to the Commonwealth, or a certified check or a bank cashier’s check drawn to the order of the “Commonwealth of Pennsylvania”. All performance security shall be conditioned for faithful performance of the purchase order.

Where the Contractor does not comply with the Contract or a purchase order, the amount of the

Commonwealth’s damages shall be liquidated to the amount of the proceeds of the check, performance bond, letter of credit, certificate of deposit, or escrow account or the Commonwealth may, at its option, bring legal action against the Contractor or its surety for the damages it has suffered for any default, in which case security held by the Commonwealth shall be applied as a credit in such suit for damages.

Original performance security should be mailed to the Procurement Contact located at:

FedEx, UPS, DHL, or other carriers: United States Postal Service (USPS):

DCNR DCNR

Bureau of Administrative Services Bureau of Administrative Services

Attn: Jody Russell Attn: Jody Russell

400 Market Street, 7th Floor PO Box 8769

Harrisburg, PA 17101-2301 Harrisburg, PA 17105-8769

**A copy of the Performance Security must be emailed to Jody Russell at jorussell@pa.gov.

The purchase order will not be issued until the performance security is furnished.

V. DCNR STANDARD BOND FORM:

Should the awarded contractor elect to select a Performance Bond as its security, the contractor must utilize the DCNR Standard Bond Form. Only the awarded contractor must submit a performance bond.

The DCNR Procurement Contact will email the DCNR Standard Bond Form to the awarded vendor prior to the execution of the Purchase Order. If a performance bond is submitted on a bond form other than the

DCNR Standard Bond Form, the DCNR reserves the right to reject the bond.

VI. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Worker's Compensation Insurance for all of the Contractor's employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the

Contract or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and

$1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and

$1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage's afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor's obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to the Procurement Contact at: jorussell@pa.gov .

VII. CONTRACT TERM:

Contract shall commence upon receipt of Purchase Order and terminate May 20, 2022.

VIII. BID AWARD:

Bidder must complete and return the following for award of bid:

1. The electronic Invitation for Bid can be found at www.pasupplierportal.state.pa.us. Only electronic bids will be accepted; faxed, emailed, or mailed bids will not be accepted.

2. A properly executed and signed DCNR-Bureau of Forestry 4” MINUS Certification

Form stating the surface material 4” MINUS meets the required criteria.

3. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

Bids will be awarded based on lowest total sum.

Bidders must be aware that the 20% over/under allowance for delivered 4” MINUS material is no longer applicable; vendors must plan deliveries accordingly and remain at or below the requested bid tonnage for the project.

Note: The Department will only accept out to two (2) decimal points when entering your “Unit

Price” figures in the bid.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department.

Contractor shall be paid for actual quantities used.

IX. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of project for actual services performed, which includes meeting the 4” MINUS aggregate specification.

mailto:jorussell@pa.gov https://www.pasupplierportal.state.pa.us/

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review V.20 CONTRACT-016.2 Payment – Electronic Funds Transfer of the attached Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

X. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, found at www.pasupplierportal.state.pa.us.

Faxed, emailed, or mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XI. SERVICE SLIPS:

To insure prompt payment, the Contractor must provide a service slip(s) to the District Office after the completion of the project.

XII. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice

PO Box 69180

Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP

Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

XIII. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The bids will be posted as soon as practicable. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

Attachments:

Project Map-4-Minus Francis & Rauch Roads

4-Minus Certification Form

Reciprocal Limitations Form http://www.pasupplierportal.state.pa.us/ mailto:%2069180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx http://www.emarketplace.state.pa.us/