Attachment A – Scope of Work – EOC Warehouse

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

June 09, 2026

Scope of Work – Emergency Operations & Communications Warehouse Project

Professional Architectural & Engineering Services

Project Overview:

The City of Amarillo seeks qualified Architectural and Engineering (A/E) firms to provide professional planning, design, engineering, permitting, cost estimating, and construction document services for the development of a new Emergency Operations and Communications Warehouse Facility, to be located in the vicinity of Northwest 24th Avenue and North Hughes Street in Amarillo, Texas.

The project will serve as a centralized operational facility supporting emergency management, communications, fleet support, disaster response, equipment storage, training, and logistical operations.

The facility shall be designed to accommodate current operational needs while allowing for future expansion and evolving emergency response requirements.

The selected consultant shall provide complete architectural, structural, civil, mechanical, electrical, plumbing, fire protection, landscape architecture, accessibility compliance, technical specifications, and bidding support services necessary to produce complete construction documents suitable for public bidding and construction.

The proposed facility is anticipated to consist of a 100-foot by 200-foot pre-engineered metal building depending upon available funding and final project scope. The completion time frame for the project outlined in this RFQ is one hundred eighty (180) calendar days.

Project Objectives:

The facility shall be designed to:

• Support emergency operations and communications functions.

• Provide secure storage and maintenance space for equipment and vehicles.

• Accommodate semi-truck access and maneuverability.

• Provide training and classroom capabilities.

• Support future growth and operational expansion.

• Minimize long-term maintenance costs.

• Provide durable, energy-efficient building systems.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Meet all applicable building, fire, accessibility, and life safety codes.

• Provide secure access control and monitoring systems.

• Incorporate Crime Prevention Through Environmental Design (CPTED) principles where practical.

• Provide a minimum anticipated service life of 50 years.

1. Project Coordination

The Consultant shall:

• Be present during project kickoff meetings with City staff.

• Coordinate all architectural and engineering disciplines.

• Coordinate with City departments including Facilities, Emergency Management, Information

Technology, Communications, Planning, and Fire Marshal personnel.

• Maintain quality assurance and quality control procedures throughout design.

2. Site Investigations & Existing Conditions

• Perform site investigations.

• Verify existing utilities and service capacities.

• Coordinate survey services.

• Coordinate geotechnical investigations.

• Evaluate site access and circulation.

• Identify drainage patterns and site constraints.

• Evaluate utility extension requirements.

• Verify zoning requirements with Planning Department.

• Evaluate fencing and site security requirements.

Deliverables shall include existing conditions documentation and site analysis recommendations.

3. ARCHITECTURAL DESIGN SERVICES

The Consultant shall provide complete architectural design services.

Building Program Requirements

The facility shall include:

Administrative Area

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Two to three private offices.

• Large multipurpose meeting/training room.

• Large employee break room.

• IT/Data room.

• Custodial closet.

• Male restroom.

• Female restroom.

• Infrastructure and utility rough-ins for future unisex restroom within the shop area.

• Interior windows from offices to shop areas.

• Exterior windows for offices.

• Fully Fenced exterior for privacy, security and safety from potential damage caused being in close proximity to the golf course.

Warehouse and Shop Area

• Two full drive-through bays capable of accommodating semi-trucks.

• One pull-in service bay.

• Dedicated workshop area adjacent to service bay.

• Equipment storage areas.

• Open warehouse space.

• Future flexibility for operational modifications.

Architectural Requirements

The Consultant shall provide:

• Site plans.

• Floor plans.

• Roof plans.

• Exterior elevations.

• Building sections.

• Architectural details.

• Door schedules.

• Hardware schedules.

• Finish schedules.

• Accessibility details.

• Building signage plans.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

Building Envelope

Design shall include:

• Pre-engineered metal building system.

• Gutters and snow guards.

• Six-foot-wide concrete apron around building perimeter.

• Durable exterior wall systems.

• Energy-efficient insulated wall and roof assemblies.

• Weather-resistant exterior finishes.

• Impact-resistant glazing where appropriate.

Doors and Openings

Design shall include:

• Exterior shop walk-through door on north side.

• Exterior shop walk-through door on south side.

• Exterior office entrance on south side.

• Office-to-shop access door with vision panel.

• Five overhead doors.

• Evaluation of bifold door systems and associated safety sensors if budget permits.

All doors shall utilize heavy-duty commercial hardware meeting City standards, including Corbin

Russwin hardware.

Interior Finishes

• Sealed concrete flooring within warehouse and shop areas.

• Polished concrete flooring within office and administrative areas.

• Durable wall finishes.

• Commercial-grade ceilings where applicable.

• Low-maintenance interior materials.

4. STRUCTURAL ENGINEERING SERVICES

The Consultant shall provide complete structural engineering design including:

• Foundation systems.

• Building framing systems.

• Pre-engineered metal building coordination.

• Wind load analysis.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Snow load analysis.

• Structural calculations.

• Structural details.

• Overhead door support framing.

• Equipment support framing.

• Future generator pad structural considerations.

• Roof-mounted equipment support requirements if applicable.

The structure shall comply with all applicable building code requirements and local environmental loading criteria.

5. CIVIL ENGINEERING SERVICES

The Consultant shall provide complete civil engineering design including:

Site Access and Circulation

• Two gated site entrances.

• Primary access from North Hughes Street.

• Secondary access from NW 24th Avenue.

• Internal circulation roadway connecting both entrances.

• Concrete roadway access from NW 24th Avenue.

• Semi-truck turning analysis.

• Emergency vehicle access.

Site Development

• Site grading plans.

• Drainage analysis and design.

• Stormwater management.

• Utility extension plans.

• Water service design.

• Sanitary sewer service design.

• Fire line design.

• Erosion control plans.

Parking and Pavement

• ADA-compliant parking.

• Concrete parking areas.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Fire lane design.

• Employee and visitor parking.

• Truck maneuvering areas.

• Pavement marking and signage plans.

Fire Protection Infrastructure

• Design and coordination of new fire hydrant installation.

• Fire department access requirements.

• Fire lane designation and striping.

Laydown Yard

The Consultant shall design a secured laydown yard on the north side of the facility utilizing crushed asphalt material supplied by the City.

The design shall:

• Provide equipment storage space.

• Create separation from adjacent golf course activities.

• Accommodate emergency response equipment staging.

• Integrate drainage and security requirements.

6. LANDSCAPE ARCHITECTURE SERVICES

The Consultant shall provide landscape architecture and irrigation design services. Landscape for this project will be limited.

Services shall include:

• Site landscape assessment.

• Landscape restoration plans.

• Irrigation evaluation and modifications.

• Drought-tolerant landscaping.

• Native plant materials.

• Low-maintenance landscape design.

• Decorative rock and xeriscape options.

• Site screening where appropriate.

• Erosion control measures.

• Tree preservation measures.

• Integration of landscaping with security and operational needs.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

Landscape design shall not interfere with security monitoring, vehicle circulation, or emergency operations.

7. MECHANICAL, ELECTRICAL, PLUMBING, AND FIRE PROTECTION SERVICES

Mechanical Engineering

The Consultant shall provide:

Warehouse Area

• Heating systems for warehouse and bay areas.

• High-volume low-speed (HVLS) fan systems for cooling assistance.

• Ventilation systems.

• Exhaust systems.

• Freeze protection measures.

Administrative Areas

• Ground-mounted HVAC systems.

• Zoned temperature controls.

• Energy-efficient equipment.

• Ventilation systems meeting code requirements.

Plumbing Engineering

Design shall include:

• Domestic water systems.

• Sanitary sewer systems.

• Floor drains.

• Shop sink.

• Hose bib connections.

• Break room plumbing.

• Future unisex restroom rough-ins.

• Freeze protection systems.

Electrical Engineering

Design shall include:

Interior Lighting

• High-bay LED lighting throughout warehouse.

• Task lighting within workshop areas.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Office lighting.

• Emergency lighting.

• Exit signage.

Workshop Requirements

The workshop area shall include:

• Dedicated LED task lighting.

• 120V power outlets.

• 240V power outlets.

• Air compressor power provisions.

• Equipment service connections.

Exterior Electrical

• Building-mounted lighting.

• Parking lot lighting.

• Laydown yard lighting.

• Security lighting.

• Pole-mounted lighting where required.

Future Expansion

• Infrastructure for future emergency generator installation.

• Spare electrical capacity.

• Future equipment connections.

Fire Protection Engineering

The Consultant shall provide:

• Fire suppression design within warehouse and bay areas.

• Fire alarm system requirements.

• Fire department coordination.

• Life safety code analysis.

8. TECHNOLOGY, SECURITY, AND ACCESS CONTROL COORDINATION

The Consultant shall coordinate with City Information Technology personnel regarding:

• Verkada security camera infrastructure.

• Data network requirements.

• Communications systems.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Radio system infrastructure.

• Access control systems.

• EcoStruxure integration requirements.

• Security gate controls.

• Building access controls.

The Consultant shall provide conduit pathways, equipment locations, power requirements, mounting details, and infrastructure necessary to support systems furnished by the City.

The facility design shall also include provisions for an exterior emergency siren mounted on the building or a dedicated pole structure.

9. ADA COMPLIANCE

The Consultant shall ensure compliance with:

• Americans with Disabilities Act (ADA).

• Texas Accessibility Standards (TAS).

• International Building Code.

• Applicable federal, state, and local regulations.

Services shall include:

• Accessible routes.

• Accessible parking.

• Accessible entrances.

• Accessible restrooms.

• Accessible signage.

• Accessibility review documentation.

10. TECHNICAL SPECIFICATIONS

The Consultant shall prepare complete technical specifications including:

• Architectural specifications.

• Structural specifications.

• Civil specifications.

• Landscape specifications.

• Mechanical specifications.

• Electrical specifications.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Plumbing specifications.

• Fire protection specifications.

• Security and access control infrastructure specifications.

• Materials and workmanship requirements.

• Product performance standards.

• Testing and inspection requirements.

Specifications shall be suitable for public bidding and construction.

11. PERMITTING AND REGULATORY COORDINATION

• Coordinate with City Planning.

• Coordinate with Building Safety.

• Coordinate with Fire Marshal.

• Coordinate utility reviews.

• Prepare permit documents.

• Address review comments.

• Revise documents as required for approvals.

Permit fees shall be excluded unless specifically authorized by the City.

12. CONSTRUCTION DOCUMENTS AND BIDDING ASSISTANCE

The Consultant shall prepare complete sealed construction documents including:

• Architectural drawings.

• Structural drawings.

• Civil drawings.

• Landscape drawings.

• MEP (Mechanical, Electrical, Plumbing) and Fire Protection drawings.

• Technical specifications.

• Bid schedules.

• Construction details.

The Consultant shall also provide:

• Cost estimates at design milestones.

• Responses to contractor questions.

823 S. Johnson Street Amarillo, Texas 79101 (806) 378—4298 Fax (806) 378-9353 TDD (806) 378-4229

• Addenda preparation.

• Pre-bid meeting attendance.

• Bid evaluation assistance.

DELIVERABLES

The Consultant shall provide:

• Schematic Design Package.

• Design Development Package.

• 60% Construction Documents.

• 90% Construction Documents.

• Final Construction Documents.

• Engineer's Opinion of Probable Construction Cost.

• Technical Specifications.

• Electronic PDF Files.

• Native CAD (Computer-Aided Design) and/or BIM (Building Information Modeling) Files.

• Signed and Sealed Plans and Specifications.

DESIGN OBJECTIVES

The Emergency Operations and Communications Warehouse Facility shall be designed to:

• Support emergency response operations.

• Accommodate large vehicle storage and maintenance activities.

• Provide operational flexibility.

• Ensure long-term durability.

• Support secure communications infrastructure.

• Provide safe and efficient working conditions.

• Accommodate future growth.

• Minimize life-cycle maintenance costs.

• Maintain full ADA compliance.

• Provide resilient and reliable building systems capable of supporting critical City operations.

EOC Warehouse Proposed Location