011152001 - REPLACE BOILERS YANKTON READINESS CENTER - 100 PROJECT MANUAL.pdf
PDF 11 MB Posted
- Attached to
- Replace Boilers-Yankton Readiness Center
- Solicitation number
- 26IFB19935
- Issued by
- White Lake City, South Dakota
About this file
This file is a procedural guide issued by the South Dakota Office of the State Engineer (OSE) on May 9, 2022, regarding the state's transition to an electronic bidding platform for construction projects. The document provides detailed instructions for contractors submitting bids on OSE projects, including the Replace Boilers Yankton Readiness Center project (Project 011152001). The guide walks bidders through the electronic submission process, including account setup using the state's single sign-on system, locating project-specific bidding links through OSE's website or builders exchanges, entering base bid amounts and alternate pricing, uploading bid bonds for projects exceeding $100,000, and completing final bid submission and review. The electronic system automatically notifies contractors of bid receipt via email and alerts them to any addendums issued during the bidding period.
The electronic bidding platform allows contractors to view and edit submitted bids at any time prior to the bid opening deadline and to withdraw bids entirely if needed. For projects exceeding $100,000, bidders must provide either a digital copy of a bid bond or mail a certified check to OSE. The system maintains bid confidentiality until the official bid opening date and time, after which bid tabulations are published on the OSE website. Contractors receive automated email confirmations upon bid submission and for any addendums issued, requiring acknowledgment by logging back into the system. The platform accommodates base bids, alternate pricing options, and unit price entries as applicable to specific projects.
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Exceed the Standard Adapt to Change Collaborate for Solutions
Office of the State Engineerg 523 East Capitol Ave. Pierre, South Dakota 57501
605.773.3466 / http://boa.sd.gov/state-engineer
May 9, 2022
RE: ELECTRONIC BIDDING
The State of South Dakota, Office of the State Engineer (OSE), has switched to an electronic bidding platform! Please find below screen shots and information on submitting an electronic bid.
The State of SD has switched to a “single sign on” platform for all State services. Therefore, the username and password you use for purchasing a SD hunting or fishing license would be the same username and password you would use to submit an electronic bid on an OSE project. We just want you to be cognizant of that as you set up your SD.gov account.
Each project will have its own unique web address for bidding. This can be found in the advertisement on our website for that specific project, the builders exchanges advertisements, as well as the newspapers. If you ever cannot find the link, please reach out to OSE at the contact information above and we can assist you.
When you click the link, it will ask you to log on. Once you have logged on, you’ll see the project title and a button to click for “Submit Bit.”
Once you click “Submit Bid” you will see the project information populate and the path on top. The Contractor will be prompted to enter their company information.
The project information will auto populate, including the bid opening date.
Once you click next, it will bring you to the bid form for the project. This will have base bid plus any alternates. The base bid must be filled in with numbers only (no symbols). Once you fill base bid in and click outside of that field, the review tab will auto populate with symbols for you to review.
If your bid is over $100,000 an additional line will appear asking for a copy of a bid bond. This will only show up, if your bid exceeds that threshold.
Please attach a copy (jpg, pdf, or similar) to your bid. If you prefer to mail a certified check, there is also a button you can select that says, "I have mailed a check to OSE, in lieu of a bid bond."
This project has one alternate listed. Click on the pencil to edit the value for the alternate.
Once you click the pencil, it will ask from a drop down menu if you want to add, deduct, or zero dollar change for the alternate. The alternate title will be listed for reference. Once you make your selection, enter your dollar value and click save.
This will then bring you to your bid form filled out for your review.
Then click "Next."
Alternate Title
If your project has unit prices, they will populate next for you to fill out. You would enter those in the same fashion that you entered your alternate. Click "Next" to proceed.
This then brings you to your final review page
Review all information!
Review all information!
Once you click submit, you will see this screen. If you click, view request, you can view and/or edit at any time.
This should say Bid Received. If an addenda is added, it will say Ack. Addenda.
Comments on the project are here.
Any addendum's issued would show up in the comments (as well as emailed).
Click on "Close Request" only if you want to withdraw your bid entirely.
Any attachments are under the "Attachments Tab"
Make sure the email address you use is checked regularly When an addendum is issued, you will be notified via email to log back on and acknowledge the addendum(s) For projects over $100K, there will be a link to attach a copy of your bid bond or an address to send a cashier’s check to (we prefer bid bond over check if possible) Any bids submitted will not be visible to those of us at OSE until the day/time of the bid opening Once you submit your bid, you will receive an email acknowledging that it was received automatically You may withdraw your bid electronically at any time before the bid closes Bid Tabulations can be found here, after the bid closes o OSE Pr https://www.sd.gov/cs/?id=ose_projectsojects - Citizen Services (sd.gov)
Once you submit your bid, you will receive an email similar to the snapshot below. You will receive similar emails for any addendum's issued.
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