010 Invitation for Bids .pdf

CITY OF SAN ANTONIO

Issued By: Public Works Department Date Issued: July 31, 2026

ID NO.: 23-03927

(010) FORMAL INVITATION FOR BIDS (IFB) to CONTRACT Barbara Drive Drainage Phase 3 LF

Form 010 Invitation for Bids (IFB) Revised 07/2025-JEC

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Friday, July 31, 2026, and close on Friday, September 4, 2026, at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened, and the Bid Results will be posted on CivCast on the day of the bid deadline. Bid Results will be read aloud utilizing WebEx. You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 with Access Code: 1770 23 1452, Password: 3HrMPWvWr58.

A non-mandatory Pre-bid meeting will be held through WebEx on Thursday, August 13, 2026, at 10:00 A.M. CT. You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=m259ee614b495176ab22b085817113470 with Access Code: 2341 736 1486, Password: s9vSYZJeg46. The Deadline for questions is scheduled for August 21, 2026, at 4:00PM

(CT).

The estimated construction budget for this contract is $14,599,454.70.

Below is the breakdown of the construction budget:

CoSA: SAWS Water: SAWS Sewer: CPS Energy: Alternates:

$8,609,791.07 $909,000.00 $1,558,045.13 $216,019.64 $3,306,598.86

A completion incentive has been included for this solicitation. Notwithstanding any language in the contract documents to the contrary, this contract allows for an early completion incentive of up to 10% from the project’s contingency, incentive allowance, or other available project funds for early completion. The early completion incentive is not affected by additional calendar days added via change order as long as the project is completed before the new completion date (the original calendar days plus any additional change order calendar days added). The early completion incentive is contingent upon sufficient budget to fund the incentive. If there is not enough project budget after accepting the lowest responsible bid, the City reserves the right to adjust or remove the early completion incentive. Contingent upon sufficient funding, the early completion incentive amount will be confirmed and included in the contract award subject to City Council or City Manager’s Delegation (CMD) approval.

Bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this FORMAL INVITATION FOR BID (IFB); the City of San Antonio (City) may order all, some, or none of the work shown in this IFB. City may elect to award this Project based solely on the base bid, based on a combination of the base bid plus any combination of selected alternates or based on a combination of the base bid plus all alternates that serve the best interest of City. All bids must include a price for all units or line items, including any alternates. Entering a price of “$0.00” shall mean the units or line items will be provided at no cost to City. A unit price left blank shall result in the bid being deemed non-responsive and disqualified from consideration. City reserves the right to delete line items prior to award.

This invitation includes the following Contract Documents which are required downloads in CivCast:

010 Invitation for Bids 095 SAWS Special Conditions 020 Contract Signature Page ◘ SAWS Joint-Bid Contract Acknowledgement 040 Standard Instructions to Respondent ◘ SBEDA Guidelines Provisions 041 Certificate of Interested Parties (TEC Form 1295) ◘ Subcontractor/Supplier Utilization Plan 060 Supplemental Conditions ◘ Local Preference Program Identification Form 075 Performance Bond ◘ VOSB Program Tracking Form 076 Payment Bond ◘ Wage Decision

081 General Conditions for Construction Contracts ◘ Insurance Requirements

◘ Heat Illness Prevention Acknowledgement Form

The City of San Antonio point of contact for this solicitation is Procurement Specialist II, Sandra D. Figueroa, sandra.figueroa@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on CivCast. Bid documents, addenda, and this solicitation will be posted on CivCast at https://www.civcastusa.com. The Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements. The City is not responsible for incorrect information obtained through other sources.

Bid Documents must contain “Legal Name of Company” as listed by the Texas Secretary of State Registry (http://www.sos.state.tx.us/).

The documents required in CivCast (fully completed and with digital signatures) constitute the required information to be submitted as a part of the bid proposal.

Form 010 Invitation for Bids (IFB)

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in CivCast:

020 Contract Signature Page ◘ Local Preference Program Identification Form ◘ Bid Bond ◘ VOSB Program Tracking Form ◘ Subcontractor/Supplier Utilization Plan ◘ Heat Illness Prevention Acknowledgement Form ◘ TEC Form 1295 Certification Number & Date ◘ SAWS Joint-Bid Contract Acknowledgement

It is understood and agreed that the work is to be substantially completed on or before 540 calendar days. This project does not include hazardous environmental work. This project requires 4 project sign(s).

Small Business Economic Development Advocacy (SBEDA) Program – Respondents shall meet the subcontracting requirements as stated on SBEDA Guidelines Provisions and on the Subcontractor/Supplier Utilization Plan posted with this solicitation on the City’s website. The Subcontractor/Supplier Utilization Plan will be determined off the base bid amount.

San Antonio E-Procurement System (SAePS) – Bidder must register with SAePS using the following link:

www.sanantonio.gov/purchasing/saeps.aspx. Once registered, the SAePS portal will state online if your firm is SBEDA eligible or not.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section 6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-26- 0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.