010 Invitation for Bids (2).pdf

CITY OF SAN ANTONIO

Issued By: Public Works Department Date Issued: August 19, 2026

ID NO.: 23-04232-04

(010) FORMAL INVITATION FOR BIDS (IFB) to CONTRACT 2027 Task Order Contract for Pavement Preservation Package 4 - Slurry

Form 010 Invitation for Bids (IFB) TOC Revision 10/2023

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Wednesday, August 19, 2026, and close on Tuesday, September 22, 2026, at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened, and the Bid Results will be posted on CivCast on the day of the bid deadline. Bid Results will be read aloud utilizing WebEx. You can access WebEx by phone at 1- 415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 with Access Code: 1770 23 1452, Password: 3HrMPWvWr58.

A non-mandatory Pre-bid meeting will be held through WebEx on Wednesday, September 2, 2026, at 10:00 A.M. CT. You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=mcd4eeafd56879c2afe2796476b85ee1e with Access Code: 2331 949 4392, Password: KWdmU2zpW63. The Deadline for questions is scheduled for Tuesday, September 8, 2026, at 4:00 P.M. CT.

The consultant’s estimated construction for this contract is: $1,500,000.00.

Bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this FORMAL INVITATION FOR BID (IFB); the City of San Antonio (City) may order all, some, or none of the work shown in this IFB; and projects will be assigned as they become available.

Required Contract Documents Downloads in Civcast:

010 Invitation for Bids ◘ SBEDA Guidelines Provisions 020 Contract Signature Page ◘ Subcontractor/Supplier Commitment Form 040 Standard Instructions to Respondent ◘ Wage Decision 041 Certificate of Interested Parties (TEC Form 1295) ◘ Insurance Requirements 060 Supplemental Conditions ◘ Local Preference Program Identification Form 075 Performance Bond ◘ VOSB Program Tracking Form 076 Payment Bond ◘ Heat Illness Prevention Acknowledgement Form 081 General Conditions for Construction Contracts

The City of San Antonio point of contact for this solicitation is Procurement Specialist II, Renuka Naidu, Renuka.Naidu@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on Civcast. Bid documents, addenda, and this solicitation will be posted on Civcast at https://www.civcastusa.com. The Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements in addenda. The City is not responsible for incorrect information obtained through other sources.

Bid Documents must contain “Legal Name of Company” as listed by the Texas Secretary of State Registry (http://www.sos.state.tx.us/).

The documents required in Civcast (fully completed and with digital signatures) constitute the required information to be submitted as a part of the bid proposal.

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in Civcast:

020 Contract Signature Page ◘ TEC Form 1295 Certification Number & Date ◘ Bid Bond ◘ Local Preference Program Identification Form ◘ Subcontractor/Supplier Commitment Form ◘ VOSB Program Tracking Form

It is understood and agreed that the work is to be substantially completed on or before 365 calendar days. This project does not include hazardous environmental work. This project requires 10 project signs.

Small Business Economic Development Advocacy (SBEDA) Program – Respondents shall meet the subcontracting requirements as stated on SBEDA Guidelines Provisions and on the Subcontractor/Supplier Commitment Form posted with this solicitation on the City’s website. The Subcontractor/Supplier Commitment Form will be determined off the base bid amount.

San Antonio E-Procurement System (SAePS) – Bidder must register with SAePS using the following link:

www.sanantonio.gov/purchasing/saeps.aspx. Once registered, the SAePS portal will state online if your firm is SBEDA eligible or not.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

https://www.civcastusa.com/bids https://www.civcastusa.com/ https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 https://sanantonio.webex.com/sanantonio/j.php?MTID=mcd4eeafd56879c2afe2796476b85ee1e mailto:Renuka.Naidu@sanantonio.gov https://www.civcastusa.com.b/ http://www.sos.state.tx.us/ http://www.sanantonio.gov/purchasing/saeps.aspx

Form 010 Invitation for Bids (IFB)

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section 6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-26- 0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and X.2.3(a).

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.